W912PM24R0019 SOW AMD 01.pdf

STATEMENT OF WORK

for Small Business Architect-Engineer (AE) Multidiscipline Services

US Army Corps of Engineers - Wilmington District

1. GENERAL

1.1. Task orders executed under this IDIQ will support the Civil Works Program and Military

Planning and Design programs for the US Army Corps of Engineers, Wilmington District. Work will be Architect-Engineering (AE) services that may include all phases of Planning, Engineering, and Design, and Construction Phase Services for both Civil Works and Military programs. Task orders may also include independent design (peer) review services.

1.2. Military program task orders may primarily include: charrettes, master planning, preparation of project definition and programming documents, studies, preparation of technical portions of Design-Build and Design-Bid-Build solicitations, full designs including construction plans, specifications, design analyses and cost estimates, and commissioning and construction phase services. Types of projects may include: new Military Construction (MILCON) projects, renovation/repair projects, and Sustainment, Restoration and Maintenance (SRM) projects to support vertical and horizontal construction. Vertical construction projects may include entry control points, sensitive compartmented information facilities, barracks, hangars, company operations facilities, command and control facilities, and other training facility types.

1.3. Civil Works program task orders may primarily include: engineering studies, feasibility report development, master planning, preparation of technical portions of Design-Build and Design-Bid-Build solicitations, full designs including construction plans, specifications, design analysis and cost estimates, commissioning and construction phase services and preliminary reconnaissance phase studies. Types of projects may include:

dams, reservoirs, levees, site development, utility infrastructure improvements, flood damage reduction, coastal protection and beach nourishment, shoreline and stream bank erosion protection, shallow and deep draft navigation, environmental and eco-system habitat restoration, storm water management, comprehensive watershed evaluations and multipurpose water resources projects.

1.4. Support services may be required as part of task orders for both programs. Services such as condition assessments, construction schedule development, Life Cycle Cost Analyses (LCCA), Cost Schedule Risk Assessments (CSRA), surveying (including topographic, hydrographic, boundary, precise alignment/deformation, stakeout, geophysical, laser scanning, aerial survey), closed-circuit television (CCTV) inspection, geotechnical investigation, utility potholing, environmental services (wetland delineation and permitting, endangered species surveys, asbestos-containing material (ACM) testing and reports, lead-based paint (LBP) testing and reports), or Geographic Information System (GIS) services including mapping, analysis, geodatabase development, and application development) and shall be a lesser portion of individual task orders.

1.5. The AE, as an independent contractor and not as an agent of the Government, shall, in accordance with the terms and conditions more particularly set forth below, furnish all labor, management, facilities, supplies, equipment and material (other than those to be furnished by the Government as herein-after provided), and do all things necessary for performance of the work as set forth below. The AE shall furnish the required

W912PM24R0019 SOW A1 11-22-2024

personnel, equipment, instruments, and transportation as necessary to accomplish required services and furnish to the Government reports and other data together with supporting material developed during the period of service. During the prosecution of the work, the AE shall provide adequate professional supervision and quality control to assure the accuracy, quality, completeness, and progress of the work.

2. LOCATION OF WORK.

This contract will be used to support Wilmington District customers in the State of North Carolina and Virginia; however, could also be used within any location in the United States that falls under Wilmington District’s AOR.

3. NEGOTIATION RESPONSIBILITIES.

Task orders will be negotiated and executed by the Wilmington District or assigned Governmental Agent.

4. REQUEST FOR PAYMENT.

A-E shall prepare and submit to the task order COR via email the request for payment monthly using ENG Form 93. Along with the request for payment, the A-E shall include an updated progress chart showing the various items included in the work as a percentage of the total fee. All ENG Form 93’s shall be transmitted for payment via email to SAW_eng93@usace.army.mil with the project manager copied. When submitting a final payment, include a Release of Claims statement on the ENG Form 93. The following statement is acceptable:

“The undersigned Contractor, under Contract Number ___________ and Task Order Number ___________, between the United States of American and said Contractor for __________, hereby releases the United States, its officers, agents, and employees from any and all claims, demands, or liabilities of any kind arising under, by virtue of, or in any matter related to, said contract task order or any modification or change thereof, including, but not limited to, any claims under the Contract Disputes Act or the Equal Access to Justice Act, except for the following claim(s) in the stated amount(s): (Contractor, please write “NONE” or a description of the exception.)”

Payments should be submitted to:

USAED, Wilmington

ATTN: CESAW-ECE-M

69 Darlington Ave

Wilmington, NC 28403

5. Contractor Manpower Reporting

Contractor Manpower Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under their contract via a secure data collection site at http://www.ecmra.mil/. Reporting inputs will be for the labor executed in each Government fiscal year (FY), which runs October 01 through September 30. While inputs may be reported at any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2020. The contractor may direct questions to the HelpDesk at http://www.ecmra.mil/.

mailto:SAW_eng93@usace.army.mil http://www.ecmra.mil/

6. ENCLOSURES.

Enclosures for this statement of work include the following:

Enclosure 1 – Suggested Format for Report of Field Visit Enclosure 2 – Summary DQC Checklist Enclosure 3 – ATFP Checklist Enclosure 4 – CWE Narrative Template and Budget Template Enclosure 5 – Value Study Report Guide

7. SUBMITTAL SCHEDULE AND REQUIREMENTS.

Delivery of completed work shall be accomplished such that the materials will be protected from handling damage. Each package shall contain a transmittal letter or shipping form, in duplicate, listing the materials being transmitted, being properly numbered, dated and signed.

Shipping labels shall be marked as required in the task order.

8. PERIOD OF PERFORMANCE.

8.1. The base IDIQ MATOC will be awarded for a period not to exceed a one (1) year base ordering period and four (4) optional ordering periods of one (1) year each, with an additional six (6) month option under FAR Clause 52.217-8, Option to Extend Services, for a total of five (5) years and six (6) months (if all options are exercised) or until the contract limit is reached, whichever comes first. The total IDIQ value not to exceed $35,000,000.00 over the five-year life of the contract. The individual awards to the most highly qualified offerors will have a minimum guarantee of $2,000.00 for the base year only.

8.2. The Architect-Engineer shall perform all work and services specified in individual task orders within the project schedule and negotiated schedule specified in each task order.

9. PARTNERING AGENCIES.

9.1. The Wilmington District serves a wide variety of stakeholders within North Carolina, Virginia; however, could also be used within any location in the United States that falls under the Wilmington District’s AOR. These AE contracts are to provide a wide variety of AE design services and will be used primarily for the military construction and the support for other programs but will also provide services for the civil works program.

Wilmington District’s area of responsibility includes:

9.1.1. Federal work for various agencies within the State of North Carolina and throughout the US, including but not limited to, the Department of Defense, the Department of Veteran’s Affairs Defense Logistics Agency.

9.1.2. State agencies and municipalities within the state of North Carolina and Virginia

10. CRITERIA AND STANDARDS REFERENCES.

10.1. Unless a specific document version or date is indicated, criteria shall be taken from the most current references as of the date of issue of the contract. This list is not intended to include all criteria that may apply or to restrict design and construction to only those references listed. All Contractors shall be responsible for obtaining and adhering to the industry standard references that may be cited in individual task orders. The following information and criteria are made a part of this contract by reference:

9.1.1. Tri-Service A/E/C CADD Standards and Advanced Modeling Criteria – (https://cadbim.usace.army.mil/cad) https://cadbim.usace.army.mil/cad

9.1.2. A/E/C Computer-Aided Design (CAD) Standards –

(https://cadbimcenter.erdc.dren.mil/)

9.1.3. DA Facility Standard Designs - (https://mrsi.erdc.dren.mil/cos/)

9.1.4. Unified Facilities Guide Specifications (UFGS) (https://wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs)

9.1.5. Various Government and commercial criteria standards available in the Whole Building Design Guide library - (http://www.wbdg.org).

9.1.6. Unified Facilities Criteria (UFC) and (https://wbdg.org/ffc/dod/unified-facilities-criteria-ufc ).

9.1.7. U.S. Army Publications and Other Information (http://www.hnc.usace.army.mil/).

9.1.8. Federal Acquisition Regulation (FAR) (www.acquisition.gov)

9.1.9. Savannah District Design Manual (SDDM)

(http://www.sas.usace.army.mil/About/Divisions-and-Offices/Engineering- Division/Engineering-Design-Criteria/Design-Manual-for-Military-Construction/).

9.1.10. EM-385-1-1 Safety - Safety and Health Requirements –

(https://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/)

10. DESIGN SERVICES AND DELIVERABLES REQUIREMENTS.

Unless otherwise indicated, design services and deliverable requirements will be developed using the latest ERDC/ITL TR-19-7 A/E/C CAD Standard. A variety of software may be utilized, potential software includes but is not limited to SPECSINTACT software for contract specifications, MCACES Second Generation (MII) software for cost estimates and Beach-fx for evaluating the physical performance and economic benefits and costs of shore protection projects or as specified in individual Task Order Scopes of Work. Deliverables for each submission shall include at a minimum: a complete set of Advanced Modeling/Computer-Aided Design (CAD) files with all reference files intact, a converted set of PDF files with one drawing occupying one PDF file, and a combined PDF file including all drawings. An Index of Drawings (typically included as a sheet in the project) shall also be provided in either an Excel Spreadsheet or an ASCII text file. Advanced Modeling is required for Centers of Standardization (COS) designs and other projects as required.

All narrative and text documents, specifications, and cost estimates shall be provided in their electronic format, as appropriate. Each deliverable stated below shall be completed in accordance with the SDDM. The AE scope of services required under this contract may include the following:

10.1. Design Charrette. The AE is required to conduct a design charrette in accordance with

AR 420-1, Army Facilities Management, Ch. 4, (Army Military Construction and Non- Appropriated Funded Construction Program Development and Execution). The Design Charrette will be accomplished, and the product submitted on the time schedule specified, and shall be a separate phase of work, independent of any other work included in the contract.

10.2. Parametric Design Report and Estimating. The AE is required to prepare a Parametric

Design Report (PDR) or Parametric Design Report Lite (PDR-lite) in accordance with AR 420-1, Army Facilities Management, Ch. 4, (Army Military Construction and Non- Appropriated Funded Construction Program Development and Execution) and ES-07052, Enterprise Standard Instructions for Parametric Design. Additional information regarding

W912PM24R0019 SOW A1 11-22-2024

https://mrsi.erdc.dren.mil/cos/ https://wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs https://wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs http://www.wbdg.org/ https://wbdg.org/ffc/dod/unified-facilities-criteria-ufc https://wbdg.org/ffc/dod/unified-facilities-criteria-ufc http://www.hnc.usace.army.mil/ http://www.acquisition.gov/ http://www.sas.usace.army.mil/About/Divisions-and-Offices/Engineering-Division/Engineering-Design-Criteria/Design-Manual-for-Military-Construction/ http://www.sas.usace.army.mil/About/Divisions-and-Offices/Engineering-Division/Engineering-Design-Criteria/Design-Manual-for-Military-Construction/ https://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/

PDRs can be found here: https://mrsi.erdc.dren.mil/pdrs/. The PDR/PDR-lite will be accomplished and the product submitted on the time schedule specified, and shall be a separate phase of work, independent of any other work included in the contract. All construction costs estimates shall be prepared using the MCACES Second Generation (MII) estimating software. Estimates should conform to the Military Work Breakdown Structure or Civil Works Breakdown Structure as identified in UFC 3-740-05, Change 2 June 2020. The estimate shall be created using the latest version of the English Costbook for MII.

10.3. Preconcept (10%) Design and Submittal. The AE will prepare and submit for approval in accordance with all requirements outlined in the SDDM. This submittal may consist of a site layout, floor plan and major elevations. The AE will ensure that the cost estimate is submitted simultaneously with the preconcept design package. The AE will incorporate preconcept design review comments as a part of completing the Preconcept Design submittal. The AE will resubmit a revised cost estimate after the 10% comments have been applied.

10.4. Concept (35%) Design and Submittal. The AE will prepare and submit for approval in accordance with all requirements outlined in the SDDM. Some submittal requirements include, but is not limited to the drawings, written descriptions, design analyses, cost estimate, and other related and supporting documents. The AE will ensure that the cost estimate is submitted simultaneously with the concept design package. The AE will incorporate concept design review comments as a part of completing the Concept Design submittal. The AE will resubmit a revised cost estimate after the 35% comments have been applied.

10.5. Preliminary Design (65%) and Submittal. The AE will prepare and submit for approval in accordance with all requirements outlined in the SDDM. Some submittal requirements include, but is not limited to the drawings, (specifications, design analyses for Preliminary Submittals), quantity take-off, cost estimate, and other related and supporting documents. The AE will ensure that the cost estimate is submitted simultaneously with the preliminary design package. The AE will incorporate preliminary design review comments as part of completing this design submittal. The AE will resubmit a revised cost estimate after the 65% comments have been applied.

10.6. Final (100%) Design and Submittal. The AE will prepare and submit for approval in accordance with all requirements outlined in the SDDM. Some submittal requirements include but are not limited to the detailed working drawings and specifications necessary for the effective coordination and efficient execution of the construction work together with such design analyses, cost estimate, quantity take-off, unit price schedules, and other related and supporting documentation. The AE will ensure that the cost estimate is submitted simultaneously with the final design package. This includes incorporation of comments from the final design review. The AE will resubmit a revised cost estimate after the final design comments have been applied.

10.6.1. A completed submittal register listing all AE submittals required in the contract specifications. The Submittal Register Form (ENG Form 4288) shall be developed using the SPECSINTACT software.

https://mrsi.erdc.dren.mil/pdrs/

10.6.2. The AE shall edit each specification section to reflect the review level of submittals required which will generate ENG Form 4288 Submittal Register. If shop drawing review is required by the AE, negotiations for shop drawings review services will be held prior to the award of the construction contract.

10.6.3. For military projects, a draft of DD Form 1354, Transfer and Acceptance of

Military Real Property, shall be submitted with the final cost estimate.

10.7. Corrected Final Design Submittal. The AE will prepare and submit for approval in accordance with all requirements outlined in the SDDM. The specifications and PDF formatted drawing files submitted by the AE at the corrected final design stage will constitute the construction contract documents for this project. Correction of items of noncompliance in the contract documents, whether format or technical errors, is the responsibility of the AE.

10.8. Solicitation Phase and Award Documents. During the bidding period the AE shall furnish such advice as may be requested to clarify design intent and develop the necessary amendments to document the clarification. Corrections and amendment packages will be developed within the time allowed by established design and construction bidding schedules as defined by Wilmington District.

Once the construction contract is awarded, the Wilmington District will provide the coversheet for the drawings, coversheet for the specifications and the front-end specifications for inclusion into the digital Award Documents Submittal prepared by the AE. The digital Award Documents Submittal shall then be submitted to the Wilmington District as prescribed in the task order schedule.

10.9. Preparation of Design-Build Request for Proposal.: The AE shall prepare and submit for approval the drawings, written descriptions, design analysis, cost estimate, and other related and supporting documents as are more fully specified in UFC 1-300-07A. The AE shall incorporate review comments as part of completing the Design-Build Request for Proposal.

10.10. Design–Build Evaluation Consultation: The AE shall participate as a consultant to the Design–Build Evaluation Team by reviewing proposals for compliance with the requirements of the Design-Build Request for Proposal. The AE shall provide the proper design disciplines, as required by the project scope for the review, to serve as nonvoting advisors to the Evaluation Team.

10.11. Review of Design–Build Submittals: The AE shall provide the proper design disciplines required for the review the Design-Build Contractor’s design. The review shall be conducted for compliance to the technical drawings, specifications, and accepted proposal requirements of the Design-Build Request for Proposal. Reviews are not normally for approval. The Design-Build Contractor assumes design liability. The AE shall provide written comments to the District utilizing the DrChecks Internet database system.

10.12. Studies/Reports: The AE shall prepare and submit studies/reports (engineering, life cycle cost analyses, etc.) in accordance with additional Specific Instructions provided within task orders.

10.13. Design Conferences. The AE will be required to attend specified meetings during the design process. The AE’s representatives required to attend the meetings and the meeting locations will be defined for specific task orders. The exact meeting location, date, and time will be provided by the Government. The AE will be responsible for taking notes and preparing the minutes for all conferences after task order award.

Conference/visit minutes will be prepared in typed form, signed by the AE’s Project Manager, and the original furnished to the Wilmington District office (within five days after date of conference) for concurrence and distribution to all attendees. This report shall include the following items as a minimum:

10.13.1. The date and place the conference was held with a list of attendees. The roster of attendees shall include name, organization, telephone number, and E-mail address.

10.13.2. Written review comments presented by attendees shall be attached to each report with the conference action noted. Prior to the next design submittal, all comments will be recorded in the DrChecks system and properly annotated by the AE. The DrChecks system is an Internet based system and access will be set up by Wilmington District.

10.13.3. Comments made during the conference, or decisions affecting criteria changes, must be coordinated with Wilmington District and recorded in the basic conference notes. Any augmentation of written comments should be documented in the conference notes.

10.14. Environmental Support Services: The AE may be required to provide environmental support services including, but not limited to wetland delineation, wetland permitting, underground storage tank assessment, and hazardous material (asbestos, lead based paint, etc.) identification and assessment. These types of services may require surveying and preparation of reports to document the findings.

10.15. Permits. The AE shall be responsible for all permits required and will ensure designs meet local, state (North Carolina or Virginia), and federal rules and regulations. All permits will be obtained prior to final BCOES review and may include but are not limited to erosion control permits, stormwater permits and Energy Independence and Security Act (EISA) compliance.

10.16. Architectural Renderings. Renderings may be required for individual task orders.

10.16.1. Provide for approval, a single line perspective sketch showing the three-dimensional aspects of the facility with emphasis on the main building features. The perspective sketch must illustrate the view planned for the final color rendering.

Include a sample indicating the type of rendering technique proposed for the final perspective. Select the horizon line and viewing point to best present the facility’s character. Generally, a normal eye level view is preferred for single building projects, and an aerial view should be used for multiple building complexes. A professional architectural illustrator showing the view approved from the single line perspective shall prepare the rendering. Details should be appropriate for the military installation (e.g., correct portrayal of personnel and uniforms).

10.16.2. Rendering size shall be appropriately apportioned to illustrate the facility shape, color, patterns of exterior materials, and site development features. The minimum size, as determined by adding the vertical and horizontal dimensions of the rendering shall be 42”. Titles shall be scaled appropriately and included as part of the design. Titles shall identify only the Wilmington District with Corps castle, project name, base, and AE firm.

10.17. Interior Design. Development of a comprehensive interior design package, if required for a specific task order, shall be in accordance with UFC 3-120-10.

10.18. Color Boards. Color boards may be required for individual task orders. Two sets of color/finish boards giving two distinct options, from which one scheme will be selected by the Installation, should be submitted in a 3-ring binder format along with the final design submittal. Floor plans and elevations shall be included in this document. Finishes shall conform to the Installation’s Design Guide. Additional color boards may be required for individual task orders.

10.19. Construction Phase Services. The AE may be asked to review shop drawings, materials, fixtures, equipment, samples, plant materials, and color schedules submitted by the construction contractor in accordance with the contract plans and specifications, and to make periodic field visits to answer contractor inquiries. The AE may be asked to perform site visits and take necessary actions to prepare and submit documents to support certification of construction or occupancy in accordance with approved stormwater or building permits utilizing as-built drawings or other information provided by the construction contractor. Requirements for submittal review and field visits will be negotiated at the completion of the design as a modification to the base contract.

Wilmington District reserves the option to review submittals in lieu of the AE.

10.20. Commissioning Services. The AE may be asked to perform activities required by applicable criteria for all commissioned systems during design, construction and occupancy phases. Clarifications and revisions to the requirements of ASHRAE standards will be provided in the specific instructions for each task order. Tasks may include developing commissioning plans, pre-functional checklists, functional performance checklists, and post-occupancy site visits.

11. SUPPORTING DESIGN SERVICES. The following activities may be required in support in the overall performance of AE task orders for both Military and Civil Works Programs.

The resulting deliverables will be submitted as required by the overall task order.

11.1. Topographic Survey. The AE or the Government shall be responsible for accomplishing all topographic survey necessary for siting of the project, including location of all utilities. All survey work shall be performed under the responsible charge of a Professional Land Surveyor, licensed within the state of the project location.

Specific requirements will be detailed in individual task orders. All requirements for topographic survey work will be in compliance with EM 1110-1-1005.

11.2. Subsurface Utility Engineering (SUE). Includes requirements for SUE quality levels A-D.

11.3. Geotechnical Investigation. Geotechnical investigation shall be accomplished either by the AE or the Government, as specified in the project Specific Instructions. If accomplished by the AE, all requirements for full designs are to follow all USACE regulations. For design build RFP solicitations, additional detail will be provided in the specific task order. The preliminary geotechnical report for design build RFP solicitations do not require the same level of site investigations and geotechnical analysis as required for a full design. Electronic geo-referenced layout plans are also required and will be used for layout and locating of soil borings.

11.4. Geodetic and Control Surveys. Includes surveys in which the figure and size of the earth are considered and is used for precise location of basic points suitable for controlling other surveys. Includes 1st, 2nd and 3rd order horizontal and vertical control surveys in accordance with the latest Standards and Specifications for Geodetic Control Networks published by the Federal Geodetic Control Committee. Conventional, electronic instrumentation, inertial, satellite and other survey methods as applicable may be utilized.

11.5. Route Location Surveys. Roads, railroads, levees, channels, etc.

11.6. Quantity Surveys. Preconstruction and/or final cross sections and computations of quantities for dredging and construction.

11.7. Layout Surveys. Staking of buildings, structures, utilities, roads, railroads, etc.

11.8. Hydrographic Engineering and Construction Surveying. Surveys of channels, lakes, rivers, bays and open coastal waters in support of engineering design, construction and operations and maintenance. Includes acquisition of hydrographic and surveying and mapping data representing three dimensional spatial relationships on the earth's surface.

This data may be required for planning, cost estimating, engineering, dredging, design, construction, sedimentation, master planning, operations and as-built conditions.

Conventional and electronic instrumentation, and remote sensing, inertial, satellite, side scan sonar, sub-bottom profiling, marine magnetometer, single beam and multi-beam instrumentation, motion sensors and other surveying methods and instrumentation as applicable may be utilized.

11.9. Mapping and Charting. Includes the preparation (i.e., design, compilation, digitizing, plotting and printing) of map and chart products. These depict manmade and natural features on the surface of the earth in their correct positions and at an established scale relative to a coordinate reference system. These may be associated with engineering, land/boundary, geodetic and/or cartographic surveys. CAD and/or GIS software may be utilized as applicable.

11.10. Boundary and Cadastral Surveying. Includes property, boundary and easement surveys, etc. Conventional, electronic instrumentation, satellite, and other survey methods as applicable may be utilized.

11.11. Closed-Circuit Television (CCTV) Surveys. Includes inspection of existing pipes or structures utilizing a remote operated vehicle (ROV) or other apparatus to include horizontal distance, change in elevation, and other measurements to be synchronized with a color video.

11.12. Laser Scanning. Includes use of a high-definition laser scanner to collect data points to create a digital 3D record (point cloud or digital twin) of a structure.

11.13. Aerial Survey. Includes use of airplanes, helicopters, unmanned aerial vehicles (UAVs), balloons or other aerial methods to collect survey data per USACE standards.

12. TECHNICAL INSTRUCTIONS. The following technical instructions are applicable to this project:

12.1. Quality Control Plan. For each task order the AE shall provide and maintain a Design Quality Control Plan as an effective quality control program which will assure that all services required by this contract are performed and provided in a manner that meets professional architectural and engineering quality standards. As a minimum, all documents shall be technically reviewed by competent, independent reviewers identified in the DQC Plan and all documents shall be cross referenced using various checklists to assure compatibility. The same element that produced the product shall not perform the Independent Technical Review (ITR) or checklist review. In addition, the DQC Plan shall as necessary incorporate the Lessons Learned database provided by the Government as part of the DrChecks system.

The DQC Plan shall be implemented by a Design Quality Control Manager who has the responsibility of being cognizant of and assuring that all documents on the project have been coordinated. This individual shall be a person who has verifiable engineering or architectural design experience and is a registered professional engineer or architect.

While the Design Quality Control Manager can be a person also involved in the production of the product, the DQC Plan shall address the duties and responsibilities of the DQC Manager and show adequate staffing and time to perform these duties. The name of the individual and the name of an alternate person assigned to this position shall be listed in the Design Quality Control Plan. Any changes to these personnel require a resubmission of the plan for acceptance.

The AE shall include in the DQC Plan the discipline-specific checklists and the cross-discipline checklists to be used during the design and quality control of each submittal.

These completed checklists shall be submitted at each design phase as part of the project documentation. Additionally, comments generated by the ITR review shall be written, annotated and included in each design phase as part of the project documentation. The AE shall correct errors and deficiencies in the design documents prior to submitting them to the Government.

The AE shall provide a design project schedule (i.e. Microsoft Project or similar software) that will include the action/deliverable items included in the task order as well as the ITR and cross discipline review periods indicated in the DQC Plan.

Acceptance of the AE’s plan is required prior to the start of design. Acceptance is conditional and will be predicated on satisfactory performance during the design. The Government reserves the right to require the AE to make changes in the DQC Plan and operations including removal of personnel, as necessary, to obtain the quality specified.

Insure the following items are included:

12.1.1. Project number, description, and location.

12.1.2. A listing of design team members, noting responsibilities, phone numbers and e-mail addresses. NOTE: The AE was selected based on the team members submitted no change shall be made without prior approval.

12.1.3. Brief description of the AE’s quality procedures for ensuring a coordinated design between disciplines, coordination between drawings and specifications, internal review processes, and conformance with Wilmington District deliverables requirements as defined in the task order as well as the following checklist:

12.1.3.1. Discipline Specific Checklist

12.1.3.2. Cross Discipline Checklist

12.1.3.3. Completed DQC Checklist

12.2. Adapt Government Designs. When appropriate, the AE will adapt Government designs, drawings, specifications, and standards for buildings and other structures as necessary to meet the requirements of the approved layout of the proposed project, and prepare detailed designs, specifications, and drawings in required form for buildings and other structures for which Government designs are incomplete or unavailable. All such drawings and specifications will be corrected to reflect the latest criteria requirements in effect during the project design. Facilities to be used as a basis of design will be identified in the Specific Instructions for each project.

12.3. Adjacent Projects. On-going projects located adjacent to, or nearby a proposed project site will be identified in the Specific Instructions for each task order. The AE shall completely and thoroughly coordinate all aspects of the proposed project and how it interrelates with surrounding facilities.

12.4. Construction Cost Limit. At any time during the design process, should it become apparent to the AE that the construction cost of a project will exceed the amounts set forth for in the task order, the AE Project Manager shall immediately provide written notice to the Contracting Officer Representative (COR) and Contracting Officer. It is conceivable that the Government established Construction Cost Limit (CCL) of a project can change between the time the project is negotiated and the time final design is completed. The AE will be advised of all changes in the construction cost limit. A change in the CCL shall not categorically constitute a change in scope nor justify any change in the AE's fee. The AE is required to design all projects at full scope as indicated on the DD Form 1391 or the Specific Instructions as originally negotiated plus any changes incorporated by contract modification regardless of the fluctuation in the Construction Cost Limit in accordance with FAR 52.236-22(c). In instances where the construction cost for the full scope design exceeds the CCL, despite the AE’s best effort to design the project within the established cost limits, additive or optional construction items will be recommended and incorporated as required.

12.5. Accident Prevention Plans. The AE may be asked to provide an Accident Prevention

Plan, most often associated with subsurface investigations. Accident Prevention Plans (APP) shall be developed by a Competent Person (CP) in accordance with EM 385-1.1.

The APP shall then be reviewed and approved by the AE. Upon AE approval, the plan must be submitted to the task order KO/COR for review and acceptance prior to the performance of any work. No contract work can begin without a KO or COR accepted APP. At a minimum, the APP shall include the following:

• ENG Form 6293 - APP Worksheet

• Construction Site Plan – A written construction site plan that describes the work being accomplished and the locations of the proposed borings as described in Chapter 4 of EM 385-1.1.

• ENG Form 6206 - Activity Hazard Analysis (AHA) for equipment being utilized for the work as described in Chapter 18 of EM 385-1.1.

12.6. Site Visits. When making site inspection visits at the project location, the necessary arrangements for such visits will be made with the AE Coordinator. The AE will submit a report of field visit each time a visit is made to an installation. A suggested format for a field visit report is attached (Enclosure 1). The AE is responsible for determining existing site conditions and coordinating the proposed new work with existing conditions and other proposed work. As-built drawings for typical facilities furnished to the AE may not necessarily reflect the true existing conditions; therefore, each facility must be field checked and drawings revised to indicate the true existing conditions.

12.7. Accessible Design Criteria. In accordance with the Public Law 90-480, portions of the facility may be required to be designed for use by the physically handicapped. Facilities may be required to be designed in accordance with Architectural Barriers Act (ABA) Standards. Guidance can be found at: https://www.access-board.gov/guidelines-and-standards/buildings-and-sites/about-the-aba-standards/aba-standards. If provisions for the handicapped are not included, specific reasons for exemption will be furnished.

12.8. CAD/BIM Drawings. Develop all designs, using Advanced Modeling and Computer

Aided Design (CAD) software. Advanced Modeling refers to the use of Building Information Modeling (BIM), Civil Information Modeling (CIM) Computer Aided Design (CAD), and Geospatial Information Systems (GIS) for the development of design and construction deliverables. The AE will develop the contract drawing files using the latest version of CAD software in use by Wilmington District at the time of contract award. Drawing files developed using other graphics and CAD software and then translated into another software shall not be permissible, unless specified on a specific task order. All design drawing files (and their associated data or reference files) developed for a project shall conform to the https://www.wbdg.org/ffc/army-coe/technical-reports-tr/erdcitl-tr19-7 ERDC/ITL TR-19-7 A/E/C CADD Standard, Release 6.1. These project CAD files shall become Government property and be added to Wilmington District's CAD library. Project files will be delivered on CD/DVD disc with a physical label as to the project location and project name. The CD/DVD must conform to ISO 9660 file standard. See Engineering and Construction Bulletin (ECB) 2018-7:

Advanced Modeling (Revision 2). Requirements on USACE Projects. Guidance can be found here: https://wbdg.org/FFC/ARMYCOE/COEECB/ecb_2018_7_rev_2.pdf https://www.wbdg.org/ffc/army-coe/technical-reports-tr/erdcitl-tr19-7 https://www.wbdg.org/ffc/army-coe/technical-reports-tr/erdcitl-tr19-7 https://wbdg.org/FFC/ARMYCOE/COEECB/ecb_2018_7_rev_2.pdf

12.9. PDF Drawing Files.

12.9.1. The converted PDF drawing files must reflect the exact design drawing scale and line weights. The AE will ensure that the scale of the plot corresponds to the scale of the drawing when generating the PDF file. The PDF files should be scaled to full size ANSI D drawing sheets, English units 22” x 34” or if requested, to half size drawing sheets, English units 11” x 17”.

12.9.2. Sometimes there are subtle differences on prints plotted from PDF files because of pin table selections or different plotter selections. The AE shall review a 10% random sample of PDF file plots prior to their submission to Wilmington District.

12.10. Index of Drawings. An Index of Drawings (typically included as a sheet in the project) shall also be provided in either an Excel Spreadsheet or an ASCII text file. The file should contain separated columns for the following: Sheet Number, Plate Number, Title of Drawing, the PDF file name, and finally the DGN file name that contains the Sheet/Drawing. There should be a row for each sheet included in the set of drawings.

This file is to aid the solicitation team through solicitation and award processes.

12.11. Computerized Design Analysis. The AE is encouraged to use computer calculations as part of analysis whenever possible. As a minimum, unless the programs are listed as approved, the AE will provide:

12.11.1. The name of the program.

12.11.2. A description of the program. This description must be sufficient to verify the validity of methods, assumptions, theories, and formulas, but does not require source code documentation or other information that would compromise the proprietary rights. The AE is responsible for verifying the results of programs and that programs are used correctly.

12.11.3. A benchmark run validating the program that includes both a computer analysis and hand analysis of a typical or representative problem.

12.12. GIS Deliverables. All GIS deliverables shall conform to the Spatial Data Standards for Facilities Infrastructure and Environment version 4.0 Gold, or as specified in individual Task Order Scopes of Work and delivered in a Personal Geodatabase, File Geodatabase, Shapefiles, Grids, or Surfaces created with ESRI ArcGIS Desktop version 10.6, ArcGIS Pro 2.3 or as specified in individual Task Order Scopes of Work.

12.13. AMENDMENT 01: Geospatial Data and System. Geospatial Data related work items shall be created in ArcGIS. These deliverables may need to be less highlighted for portions of which are associated with a surveying activity compliance with the following standards:

12.13.1. National Geospatial Data Clearinghouse. National Geospatial Data

Clearinghouse: Prior to collecting data or databases, the Contractor shall use the Clearinghouse as a tool to locate and acquire any data sets that might meet project needs.

12.13.2. Content Standards for Digital Geospatial Metadata. Contractors must provide metadata for all geospatial data created under Government contracts and this metadata must be compliant with the Federal Geographic Data Committee (FGDC) Content Standards for Digital Geospatial Metadata.

12.13.3. Spatial Data Standards for Facilities Infrastructure and Environment (SDSFIE), GIS Standard. The SDSFIE are content standards for GIS implementation within the Department of Defense (DOD) and Contractors must use this standard as applicable and required for the project. Project specific SDSFIE deliverable information will be provided by the Government upon request.

12.14. Cost Estimate. Cost estimates shall be developed in accordance with ER 1110-3-

1300.

12.14.1. Two cost estimating software packages are acceptable for submittals: Micro- Computer Aided Cost Estimating System (MCACES), Second Generation (MII) Software version 4.2 software (or higher) and the latest version of RS Means Cost Works software. The Government will specify which software shall be used for individual task orders.

12.14.2. It is conceivable that the Construction Cost Limit (CCL) of a project can change between the time the project is negotiated and the time final design is completed. The AE will be advised of all changes in the CCL. A change in the CCL shall not necessarily constitute a change in scope nor justify any change in the AE's fee. The AE is required to design the project at the full scope as indicated on the DD Form 1391 or the Specific Instructions as originally negotiated plus any changes incorporated by contract modification regardless of the fluctuation in the construction cost limit in accordance with FAR 52.236-22(c).

12.14.3. At any time during the design process, should it become apparent to the AE that the construction cost of the project will exceed the amounts set forth in the Specific Instructions for each task order, the AE shall immediately provide written notice to the Contracting Officer.

12.14.4. When an estimate is to be submitted using the MCACES, MII software, it is the

AE's responsibility to use the most current version. An updated cost estimate will be provided simultaneously with each design submittal. The AE shall use RS Means source tags. Using RS means CSI line items is critical as the contract may dictate the use of CSI line items. If RS Means cannot be used, all User added cost data will be explained in the notes section in the project item detail screen. The MII file must be a working .mlp file.

12.14.5. The AE shall prepare a detailed cost estimate using the following sub-folders:

SUBSTRUCTURE, SHELL, INTERIORS, SERVICES, EQUIPMENT, &

FURNISHINGS. Including separate detailed costs if applicable. Each sub folder required for the project is required to list separate cost estimates for restoration and new construction costs if applicable. The restoration and new construction items will be placed in their own folders.

Example: SERVICES

PLUMBING

PLUMBING FIXTURES New Construction

PLUMBING FIXTURES Restoration

12.14.6. The cost estimate prepared using the MCACES, MII software shall meet the following guidelines:

12.14.6.1. Two copies of a completed Bid Schedule Form, one copy with the costs and one copy without the costs, will be provided with each submittal (preliminary, final, corrected final)

12.14.6.2. Provide an estimated time frame for the total construction phase, to include optional bid items.

12.14.6.3. A current working estimate (CWE) will be provided with every submittal (charrette, preliminary, final, corrected final). The CWE will show the project costs, to include optional bid items, fully burdened (SIOH (5.7%), Contingency (appropriate % determined by scope), Design During Construction (DDC) (0.3% of construction cost), Compliance Reviews, Construction Services, privatized utilities, easements, or other project funded costs. The AE shall coordinate costs not part of the AE’s design with the AE Coordinator to provide a complete CWE.

12.14.7. When an estimate is submitted using the RS Means Cost Works software, it is the AE's responsibility to use the most current version, to include the most up to date quarterly cost data. The cost estimate will be provided simultaneously with each design submittal. The AE shall use Unit Costs, unless assembly costs are approved.

Using RS means CSI line items is critical as the contract will dictate the use of CSI line items. If RS Means cannot be used, all User added cost data will be explained in the notes column, for each user created line item. The two files required at each submittal include a working Cost Works .udl file and an excel spread sheet (as shown on example) in the Cost Works example cost back up format. The .udl file can only be created and shared by owning the CD version of Cost Works.

12.14.8. The cost estimate prepared using RS Means Cost Works shall meet the following guidelines:

Cost Works settings:

Wage Rate: Union Location: To be determined, based on project location

Master Format: Master Format 2014 (50 Divisions) List of authorized RS Means Cost Data to be used

Building Construction Costs data Concrete & Masonry Cost data Electrical Cost data

Heavy Construction Cost Data Interior Cost Data Mechanical Cost data Plumbing Cost data Site Work & landscape Cost data Assemblies Cost data (if approved) Commercial Renovation Cost data

12.14.8.1. Prepare a detailed estimate of probable costs in the following format by division in accordance with Cost Works example cost back up format. Any FURNISHINGS or Utilities will be captured on a separate cover sheet, also shown in Cost Works example cost back up. Include separate detailed costs of utilities if applicable. Restoration and new construction costs require separate back up pricing data.

12.14.8.2. Two copies of a completed Form 2877 (Bid Schedule Form), one copy with the costs and one copy without the costs, will be provided with each submittal (preliminary, final, corrected final)

12.14.8.3. Provide an estimated time frame for the total construction phase. List the duration in Cost Works example cost back up.

12.14.8.4. Use the O&P column for price data if the work is subcontracted. If the prime contractor is completing the work utilize the Total bare column.

12.14.8.5. Utilize the weighted average for profit.

12.14.8.6. Provide a calculated field office overhead with back up (supporting documentation and justification)

12.14.8.7. Assembly use requires approval. Ensure Assemblies match the scope of work to be completed. Submit a list of assemblies for approval.

12.14.8.8. For renovation work, use the commercial renovation cost data first.

Second use the unit cost data found in the open titles sections above. The use of assemblies cost data is on an approval basis only.

12.14.9. For cost estimates developed in both MII and CostWorks, the restoration

(repair) and modernization (new construction) costs will be totaled separately prior to combining the project cost. The restoration and new construction costs will have separate back up cost documentation (CSIs and quantities). This will be completed in accordance with AR 420-1, Army Facilities Management and AR-420-11, Project Definition and Work Classification.

See Enclosure 4 for cost estimating examples.

12.14.10. Classification. The estimates of cost will be utilized in preparing Government estimates for evaluating bids and as such will become confidential material for official use only. Such material cannot be divulged to other than accredited Government personnel. In the event that the AE intends to employ parties other than its own staff in preparing cost estimates, written approval of the Contracting Officer of such parties will be required.