A21 - W912PM23Q0038 Questions and Responses - PHL Janitorial.xlsx
XLSX spreadsheet 17 KB Posted
- Attached to
- PHILPOTT LAKE – JANITORIAL SERVICES
- Solicitation number
- W912PM23Q0038
About this file
This document contains questions and responses related to Solicitation Number W912PM23Q0038 for janitorial services at Philpott Lake. The solicitation requires cleaning the visitor center on Mondays and Thursdays during off-peak season and Mondays, Thursdays, and Saturdays during peak season. Pricing should be included under line items 0003 and 0004 depending on the month of service. Payment will be made via direct deposit on a monthly basis upon invoice receipt. There is no incumbent contractor as this requirement has been scaled back from previous awards. A full background check is required if employees will have keys, work in sensitive areas like the powerhouse, or work after hours. Contractors may change soaps and dispensers used at their own expense and install shelving in restrooms. The wage determination is 2015-4315 Rev 23. The proposal submission deadline has passed and no further site visits will be scheduled.
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| File | Type | Posted |
|---|---|---|
| A21 - PHILPOTT LAKE - JANITORIAL SERVICES - W912PM23Q0038 - Final.pdf |
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Sheet1
| Site Visit Question's and Responses | ||
| 7-Apr-23 | ||
| Solicitation Number: W912PM23Q0038 | ||
| PHL Janitorial | ||
| Question # | Question | Response |
| 1 | Item No 0003 and Item No 0004 are requesting the pricing for cleaning the Visitor Center on Monday and Thursday during the off-peak season and Monday, Thursday and Saturday during the peak season. In section 3.5 of the SOW it states the cleanings required in this section for the Visitor Center can take place during the days between Monday and Friday. Where should I include my pricing for this work? | The public bathroom in the visitor's center will get cleaned on Saturday during thr Peak Season. The item will be priced under No 0003. Section 3.5 services can be completed Monday -Friday year round and shall be priced under No 0003 and No 0004 dependant on which month the service was preformed (non peak Nov-March and Peak April-Oct.). |
| 2 | What will be the Government's method of payment for this contract and will it be paid monthly? | Once set up in system, govenrment will pay via direct deposit when monthly invoices are received. |
| 3 | Who is the current contractor? | This is a new requirement that has been scaled back from previous requirements. Therefore, a comparison cannot be made to previous awards. |
| 4 | What is the current contract amount? | This is a new requirement that has been scaled back from previous requirements. Therefore, a comparison cannot be made to previous awards. |
| 5 | Is there a bond requirement? | This is a services contract. |
| 6 | Will the contractor's employees be required to pass a background check? | If the cleaning staff will be operating during normal business hours in public areas while employees are present, they will only need fingerprints run. If they will be issued keys, be working in sensitive areas like the powerhouse, or will be working after normal business hours they will require a full T1 Background Investigation. |
| 7 | Will the contractor's employees be required to wear a uniform/badge? | Section 1.13 of the SOW addresses Contractor choice with providing badges or a standardized uniform shirt. |
| 8 | Square Footage for each location? | Square footage of every building is not currently on hand. Highly suggest visiting site to gain areas of each area needing services. |
| 9 | Will we be able to take pictures of the site? | Pictures are ok everywhere except for the powerhouse. |
| 10 | Is there an incumbent? If so, what was the contract number and contract value? | There is not a contract in place that performs janitorial only services. |
| 11 | Can the contractor have cleaning supplies delivered to the project , such as a parking lot for example? | There is a lack of space to turn around at the campgrounds. Therefore, Commercial delivery is not recommended. If delivery of supplies is absolutely necesary, then a contractor needs to coordinate with the COR for use of a designated area with in a parking lot. Also, it’s the responsibiliy of the contractor to unload and remove the supplies within the day of delivery. |
| 12 | Can the contractor use UTVs in the parks as transportation for trash collection? | No, use of UTV is against our project regulations. |
| 13 | Can the contractor change the type of soap used currently and if so can they change the dispenser as well? | Yes, but this will be at the contractors expense. |
| 14 | Can the contractor install shelving in the storage areas inside the parks restrooms? | Yes, but this will be at the contractors expense. |
| 15 | What are the labor rates required for this contractor ? | Please refer to the wage determination number 2015-4315, Rev 23 listed in Section L of the solicitation. It is the contractor's responsibility to determine the appropriate wage classifications. |
| 16 | How would you like your proposal submitted? | Instructions for submittal are listed on the first page of the solicitation. |
| 17 | How may I schedule a site visit if needed? | All correspondence for this solicitation is posted to SAM.GOV. The site visit information was previously posted to SAM.GOV on 31 August 2023 stating that it would take place on 11 September at 9:00 a.m. There will not be another site visit. Please be sure to follow SAM.GOV for any updates. Contractor's needing assistance, may contact the Procurement Technical Assistance Center (PTAC) to get assistance: |
https://www.aptac-us.org/
| 18 | May I provide my own pricing sheet and break down? | Yes, but you must still provide your pricing in the appropriate area of the solicitation. |
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Sheet2
File details come from the government source that posted it. Updated .