W912PM20T0001_ P00001_Mod Copy.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

W91PM20T0001 is hereby amended to incorporate the follow ing changes:

1) Proposal due date is extended from 12/18/19 04:00 PM to 01/03/20 04:00 PM Eastern Time

2) Add Attachment_ 7_NAVFAC/USACE_PPQ; further details in FAR 52.212-2 Evaluation

3) Replace Attachment_6 w ith the version entitled Revised Hay Field Traffic

4) ProjNet closing date set to 13 Dec 19 instead of 5 days prior to closing date of solicitation

5) Include POC's and instructions for proposal submission in Submission Instructions

6. Include FAR Clause 52.211-18 Variation in Estimated Quantity

1. CONTRACT ID CODE PAGE OF PAGES

J 1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Dec-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912PM20T0001

X 9B. DATED (SEE ITEM 11)

18-Nov-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Dec-2019

CODE

U S ARMY CORPS OF ENGINEERS, WILMINGTON

WILMINGTON DISTRICT

ATTN: CONTRACTING DIVISION

69 DARLINGTON AVE

WILMINGTON NC 28403-1343

W912PM 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PM20T0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 18-Dec-2019 04:00 PM to 03-Jan-2020 04:00 PM.

The following have been added by reference:

52.211-18

The following have been added by full text:

SUBMISSION INSTRUCTIONS

***Amendment 01***

SUBMISSION INSTRUCTIONS:

Interested firms having the capabilities to perform this work must submit offers via email to the following individual Points of Contact:

MAJ Bonny C. Dylewski at bonny.c.dylewski@usace.army.mil Mr. Michael Mullen at michael.m.mullen@usace.army.mil SAW-CT-Military-Proposals@usace.army.mil

Title the file(s) in the following format:

W912PM20T0001_COMPANY NAME

Proposal due Date and Time:

Request For Proposal No: W912PM20T0001 Due Date of Proposal: 3 January 2020 Time by which Proposals are due: 4:00 P.M. (Eastern Time) Title of Project: Hay Field STX On-Island Hauling & Disposal of Debris Resulting from 2017 Hurricanes Irma & Maria in the U.S. Virgin Islands

NO HARD COPY OR FACSIMILE SUBMISSIONS WILL BE ACCEPTED.

The date and time of delivery will be established by the time of receipt of the email notification to the Contract Specialist and Contracting Officer. Do not assume that electronic communication is instantaneous – in fact, it can take several minutes or even hours in some cases. Please make allowances for delays in transmittal. If an electronic submission is uploaded minutes before the deadline but notification is not actually received in the recipients’ email inboxes until after the deadline, the submission will be considered late. The Government will not be responsible for proposals delivered to any location or to anyone other than those designated to receive proposals on its behalf. Offerors are responsible for ensuring that proposals are submitted so as to reach the designated recipient of proposals. Offerors are responsible for allowing sufficient time for the proposal to be received in accordance with the instructions provided

Time is of the essence, therefore any submissions received after the exact time specified for receipt will be considered late, and will be processed IAW FAR 15.208, Submission, Modification, Revision, and Withdrawal of Proposals.

***Amendment 01***

The following have been modified:

PROJNET

Solicitation/Technical Inquiries via ProjNet

1. Solicitation/Technical Inquiries.

a. Inquiries are to be submitted via Bidder Inquiry at the ProjNet website at https://www.projnet.org

<https://www.projnet.org> .

b. If you have technical problems accessing the Bidder Inquiry via the ProjNet website, contact the ProjNet Help Desk at 1-800-428-4357 (HELP). This number is for technical issues accessing the website ONLY.

2. Read this paragraph in conjunction with contract provision FAR 52.214-6, “Explanation to Prospective Bidders”.

***Amendment 01***

3. Any prospective bidder/offeror desiring an explanation or interpretation of the solicitation, drawings specifications, etc., must request it in writing via Bidder Inquiry in ProjNet within no less than five (5) calendar days prior to the date of bid opening or receipt of proposals. prior to 13 Dec 2019. The Government reserves the right to decline addressing questions received less than five (5) calendar days prior to receipt of bid opening or receipt of proposals. after 13 Dec 2019.

4. No Inquiries will be accepted by the Bidder Inquiry system within five (5) calendar days prior to the date of bid opening. after 13 Dec 2019. However, you may still access the Bidder Inquiry system to view answers/replies to previous inquiries until the bid opening.

5.ProjNet - Bidder Inquiry module.

a. To submit and review bid inquiry items, bidders/offerors will need to be a current registered user or selfregister into system. To access Bidder Inquiry, go to the ProjNet web page at http://www.projnet.org <http://www.projnet.org> and click the “Quick Add” link. Once at the Quick Add screen, select agency USACE, enter Bidder Inquiry Key for this solicitation listed below, and bidder’s/offeror’s e-mail address, then click login. If this is bidder’s/offeror’s first time logging in they will be taken to the Bidder Inquiry Create Account screen to selfregister. Fill in all required information and click create user. Verify that information on next screen is correct and click continue. Please remember your Secret Question Answer and email address used for future access to this website.

b. From this page you may view all bidder/offeror inquiries under Reports or post a new inquiry under Submit.

c. Bidders/Offerors will receive an acknowledgement of their question via email, followed by another email notification that an answer to their question has been posted after it has been reviewed by our technical team and responded to by a Contracting Officer. It is the responsibility of the Bidder/Offeror to check their junk email and email delivery options to ensure delivery of these acknowledgement emails.

d. Bidders/Offerors are responsible for checking bid inquiry items.

e. Bidders/Offerors are requested to review the specification in its entirety, review the

Bidder Inquiry System for answers to questions prior to submission of a new inquiry. The name of the submitter or firm is not published for the public on the report of all Bidder Inquiries. Bidders/ Offerors are on notice of, and assumed to be aware of, all inquiries, responses, and information posted in the Bidder Inquiry System up to the date of bid submission, whether the inquiry was generated by the Bidder themselves or another potential Bidder/ Offeror. Bidders are responsible for incorporating all such information into their bid, or for requesting further clarification."

6. Solicitation Information: RFQ No. W912PM20T0001 Bidder Inquiry Key: 37MBK3-6AX273

STATEMENT OF WORK

STATEMENT OF WORK

HURRICANES IRMA AND MARIA DISASTER

ON ISLAND DISPOSAL OF DEBRIS

ST. CROIX

US VIRGIN ISLANDS

1.0 GENERAL

The intent of this Contract is to provide on-Island hauling and disposal by land application of vegetative debris resulting from the 2017 hurricanes Irma and Maria on St. Croix, United States Virgin Islands. The Contractor shall provide all labor, equipment, materials, supplies, and services necessary to transport the vegetative debris from the existing Debris Management Site (DMS) located on the island of St. Croix to the “Hay Field” (see Attachment 1 – DOA Hay Field) and spread approximately 6-8” deep. The Contractor may use any standard shipping method which complies with local, territorial and state laws and regulations. The Contractor shall complete movement of all material off Body slob within 150 days.

2.0 DESCRIPTION OF WORK

The Contractor shall provide all management, supervision, labor, tools, and equipment necessary to clear the Hay Field, till the field, load, contain, haul, spread, and incorporate the reduced (e.g.

mulched) vegetative debris resulting from Hurricanes Irma and Maria on the island of St. Croix.

Definitions for the purpose of this contract.

Tilling or Tillage - Preparation of soil by mechanical agitation of various types, such as digging, stirring, discing, plowing, overturning, ripping, etc.

Primary Tillage - may use any method to attain 8” depth of soft soil, break up root balls, incorporate material from clearing operations, and prepare the soil for the incorporation of hauled in material. Soil shall not be disturbed below 18”.

Secondary Tillage - Secondary tillage is any subsequent tillage, in order to incorporate hauled in material, reduce the soil to a finer tilth, and level the surface.

Clearing the Hay Field - The Contractor shall clear the Hay Field by mechanical means that can reduce 3”-4” trees and shrubs to 2 inches above ground levels. The field shall not be bulldozed or surface scraped. The clearing shall follow the general attached figure showing the location for spreading. The debris generated from the clearing shall be reduced in size to the material at Body Slob DMS, and as described in paragraph 2.1 or smaller. The material shall then be spread over the Hay Field. The material from the Hay Field clearing shall be removed from the fire breaks defined as a strip of land that has been cleared and will not have any “burnable” material placed on it. The Contracting Officer’s Representative (COR) will approve that all material is reduced to a satisfactory size as described in paragraph 2.1.

Primary Tilling prior to spreading – Do not till the fire lanes. The material in fire lanes that resulted from the clearing shall be moved to the areas being tilled, and tilled in. The areas will be considered successfully tilled when all of the soil within 8 inches of the surface has been broken, clump and root balls should be smaller than 14 inches as further described in paragraph 2.1. The contractor will rework the area to meet the above at no additional cost to the Government.

Load, Contain, Haul, and Spread – After primary tilling the Contractor shall load the trucks to bring the vegetative debris from the Body Slob DMS to the Hay Field. Trucks shall be loaded and contained in a way as to not have dust or debris leaving the truck during the hauling. The trucks can tailgate dump the material at the Hay Field in a way that reduces the amount of spreading. The material shall be spread evenly across the whole Hay Field, excluding fire breaks.

Secondary Tillage – After the material is spread it will be tilled again as defined in secondary tillage. The vegetative debris shall be worked into the soil no less than 8” deep. All of the material shall be worked in. Leaving a layer of vegetative debris on top of the field is not acceptable. Clods of soil shall not be larger than a soft ball (3.5 inch diameter). The vegetative material may be larger than a softball. The field shall be level surface free from both pits and mounds.

Pothole Repair – The Contractor shall repair the potholes that are created as a result of this work.

Potholes shall be filled with asphalt and compacted. The potholes that need to be filled will be determined by the government, after all the hauling is completed.

Asphalt Overlay Repair – The Contractor shall repair damaged sections of road with a 2 inch overlay. Any holes in the existing road shall be filled with asphalt. These holes will not be included in the Pothole repair CLIN. The full cost of repair for these sections of road must be included in the unit price of this CLIN. The transition points shall be milled to provide a smooth transition from the existing road to the new overlay. The existing road shall be prepped in accordance with local standards. The areas that need repair will be marked by the Government after hauling is complete. Note the road at the entrance of the DMS will be included in this work.

2.1 CONDITION OF VEGETATIVE DEBRIS

All vegetative debris has been reduced to a state with a general range in size up to 14 inches, meaning that all vegetative debris will have been through a mechanical shredder/grinder at least one time prior to services under this Statement of Work. The Contractor will not be expected to regrind the debris. The debris is prone to producing dust when moved. See 2.5 DEBRIS MANAGEMENT for dust control requirements during operations.

2.2 LOCATIONS AND QUANTITIES OF DEBRIS

The Contractor shall be responsible for loading and hauling the reduced debris from the Body Slob DMS where the debris is currently located, to the Hay Field. The Contractor shall be responsible for mobilizing/demobilizing all equipment required. The quantity of debris shown below is an estimation only. The DMS estimated geographical location (WGS84, decimal degrees) and cubic yard (CY) quantities of reduced debris at DMS is as follows:

Body Slob St Croix 125,000 CY to Department of Agriculture’s Hay Field, St. Croix (17⁰ 42’ 46” N, 64⁰ 48’ 23”W)

The Contractor will be required to coordinate and work with other contractors that are performing other work on the DMS. This coordination may include, but is not limited to, work area and schedules for loading the debris. The COR will be in attendance at all coordination meetings between contractors working on the same site. SEE SECTION 2.5 DEBRIS MANAGEMENT for more details.

The Contractor shall protect the DMS property and the DMS Contractor’s material and equipment while on the DMS. Property include but are not limited to the tower, fencing, and gates. Any damages done to the DMS Contractor’s property or DMS property shall be repaired or replaced at no cost to the Government. The Contractor shall repair or replace any public or private property no additional cost to the Government. The Contractor shall inspect all areas along with a USACE Government Representative and take baseline photos/video. The Contractor shall include the photos/video with the Quality Control Plan.

The Contractor shall notify the USVI Department of Agriculture seven (7) calendar days before preparation of the sites begins.

2.3 MEASUREMENT

The total quantity of debris the Contractor will be paid for will be determined in one of two methods. The first and preferred method “load and go” is for the Government and Contractor to estimate the individual piles and agree to the total amount of debris before loading operations. If this method is used, both sides are bonded to the agreed quantity, which shall be documented in writing before the first truck is loaded.

The second method “load calls” shall be used in the event the Contractor and the Government cannot come to an agreement on the total amount of material to be hauled before loading. The cubic yards will be determined for each truck. This will require the use of a load call made by the onsite Government representative. The Contractor is not required to have someone in the tower with him, but it is strongly recommended. The Contractor shall support the load calls as required in paragraph 2.4 Paper Debris Management System.

2.4 PAPER DEBRIS MANAGEMENT SYSTEM (not required for “Load and Go”)

The Contractor shall be responsible for providing and operating a debris management system.

The required system is operated and maintained by the Contractor to validate, document, and certify the characteristics of debris including volume, point of origin, and disposal location. The Contractor shall provide all necessary components to support this requirement. The minimum specifications for the debris management system to be utilized for the on island disposal of debris must meet the following performance characteristics:

a. The system must utilize load tickets at the point of debris loading into the transport container. At a minimum, the load ticket must have the following characteristics:

Point of origin and other relevant point of origin data;

Date and time;

Work order number;

Documents ticket/tower personnel;

b. Duplicate copies for Contractor, truck driver, and Government. Carbon copy is expected, the individual filling out the load ticket should only have to fill it out once per load.

1. The first ticket goes to the Government.

2. Second ticket goes to the Prime Contractor.

3. Third ticket goes to the truck driver.

4. Fourth ticket stays with the tower.

c. The loads will be called by the USACE in the tower at the DMS site.

d. The Contractor shall enter the data from the load tickets in to an excel spreadsheet and email the spreadsheet to the government with the daily report.

e. Vehicle certification is used to register authorized debris hauling vehicles and equipment. (See sample Attachment 3 – Truck Certification Form). All vehicles transporting debris shall be certified by Government. As a minimum, the following must be included:

Identify mission and Governmental entity Document and record unique identification data for Contractor vehicles and equipment Utilize uniform measurements e.g. feet and inches Capture vehicle volume Capture drivers’ and certification team members’ unique identification number Vehicle certifications shall be tracked in the same spreadsheet as the load calls.

Vehicle certification shall be completed in the presence of the Government personnel.

A sample load ticket is included as Attachment 2 for reference.

Trucks or other equipment designated for use under this contract for the purpose of transporting debris shall be equipped with two signs, one attached to each side. Signs shall be provided by the Contractor. Signs shall be a minimum of 11 inches X 16 inches, be approved by the COR and will prominently display the following information:

Prime Contractor name Subcontractor name Truck number Cubic yard capacity and tare weight Name of inspector and inspection date

(See sample Attachment 4 – Placard Example.)

2.5 DEBRIS MANANGMENT

The Contractor will be required to coordinate and work with the DMS Contractor that will be managing the DMS. Within 10 calendar days after Notice of award, the Contractor, the DMS Contractor, and the Government will have a coordination meeting regarding but not limited to the work area and schedules for loading the debris.

During all aspects of this contract, the Contractor shall ensure proper dust control. The Contractor shall take measures during the loading of the material into the trucks to prevent dust.

The trucks shall be covered while in route. Observable dust shall not leave the DMS or Hay Field. The Contractor shall respond to dust control concerns immediately. If dust management is not sufficient or effective, the Government has the right to halt operations at the Contractor’s expense until new dust control measures are in place to eliminate the dust.

2.6 HAY FIELD SITE PREPARATION

Contractor shall prepare fire breaks along the perimeter of the Hay Field. The area shall be cut to a 2” height. The Contractor shall not till the fire breaks and no material shall be placed in the fire breaks. Contractor shall cut each cell approximately 40 acres in size. Points of entrance and exit shall be clearly marked. Contractor shall control dust as material is spread across the individual cells.

(See Attachment 5 –STX Mulch Cell Diagram for configuration of cells).

2.7 TRANSPORTATION REQUIREMENTS

Contractor shall document proposed haul routes from the DMS to the Hay Field, to determine which areas need road repair.

3.0 PERMITS AND RESPONSIBILITIES

The Contractor shall be responsible for making sure that all license and permits for complying with any local, territorial, or Federal laws, codes, and regulations applicable to the performance of this work related to transportation and loading of the material are provided by others prior to beginning the work. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor's negligence or fault, and shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others.

The Contractor shall also be responsible for all materials delivered and work performed until completion and Contracting Officer’s Representative (COR) (or designee) acceptance of the entire work.

4.0 REPORTS AND PLANS

The Contractor shall be responsible for the development and submission of the reports and plans outlined in the following subsections.

4.1 SAFETY

The Contractor shall identify an individual employed by the company as the full time, dedicated on site Safety Manager. This person shall spend time between the loading operations at DMS and the Hay Field. The Safety Manager shall ensure that all safety provisions as specified herein refer to the most recent edition of EM 385-1-1 are met. The latest edition of EM 385-1-1 may be accessed at http://www.usace.army.mil/safetyandoccupationalhealth.aspx

4.1.1 Accident Investigations and Reporting. Refer to EM 385- 1-1, Section 01.D. Accidents shall be investigated and reports completed by the immediate supervisor of the employee(s) involved and reported to the Contracting Officer or his/her representative immediately and the accident report submitted on ENG Form 3394 within one working day after the accident occurs.

All data reported must be complete, timely and accurate. A follow-up report shall be submitted when the estimated lost time days differs from the actual lost time days.

4.1.2 Accident Prevention Program. (Refer to contract clause entitled, “Accident Prevention” (FAR 52.236-13 Alt 1).) Within 10 days after receipt of Notice of Award of the contract, a searchable digital version of the Accident Prevention Program shall be submitted to the Contracting Officer for review and acceptance. Before initiation of work on the contract, a site specific, Accident Prevention Plan (APP) with appropriate appendices written in English by the Prime Contractor for the specific work and hazards of the contract, and implementing in detail the pertinent requirements of the most recent edition of EM 385-1-1 will be reviewed and found acceptable by the Government Designated Authority (GDA). APPs shall be developed and submitted by the Contractor in the formats provided in the most recent edition of EM 385-1-1.

The Contractor shall address each of the elements/sub-elements in the outline contained in the order that they are provided in the manual. If by the nature of the work an item is not applicable, the Contractor shall state and provide a justification for why that element/sub-element is not applicable.

The APP shall be developed by qualified personnel and shall be signed in accordance with EM 385-1-1. The Contractor shall be responsible for documenting the qualified person’s credentials.

The Contractor’s APP shall be job-specific and shall include work to be performed by subcontractors and measures to be taken by the Contractor to control hazards associated with materials, services, or equipment provided by suppliers.

The Contractor shall not commence physical work at the site until the program has been accepted by the Contracting Officer, or his/her authorized representative.

4.1.3 Contractor’s equipment and all subcontractor’s equipment shall be in good working conditions and all safety devices and features shall be maintained and operable.

4.2 CONTRACTOR FURNISHED PLANS

The Contractor shall provide a digital version of the Management/Operations Plan to the Contracting Officer. Content minimum requirements are shown below. The Contractor shall also be required to submit Contractor Quality Control Plan. Content minimum requirements are referenced below. Site specific operational components of the Management/Operations Plan are indicated in the content minimum requirements, and must be submitted to the Contracting Officer not later than ten (10) calendar days following receipt of Notice of Award.

4.2.1 MANAGEMENT/OPERATIONS PLAN

Operational management team members are defined as key personnel at the field operating level of the organization. Key personnel changes are subject to Contracting Officer approval. The Contractor shall provide résumé for substitutions of key personnel and the Contracting Officer will make the determination if the substitution is equitable. Members shall include the following, but are not limited to:

Operations Manager, see requirements in Section 6.1 of this contract.

Contractor Quality Control (CQC) Systems Manager, see requirements in Section 4.2.2 of this contract.

Safety Manager, see requirements in Section 4.1 of this contract.

Key Personnel in the Field Operations Organization

This section outlines the minimum content requirement for the Management/Operations Plan to be submitted with the proposal. The Management/Operations Plan must not exceed 25 8.5”x11” pages (12 font), not including résumés.

1. Organizational Structure and Key Personnel.

Management to field supervisory level, may be presented in charts/tables.

Division of responsibilities, must be provided in narrative form.

2. Technical Approach and Methodology.

Loading of reduced debris from DMS location Hauling of reduced debris from DMS location to disposal location Hay Field (St.

Croix and Waste Management Property St Thomas Hauling method to be utilized Work schedules and hours

3. Safety. Site specific Safety and Health Plan per latest EM 385-1-1

4. RESERVED.

5. Contractor Quality Control Plan per the requirements in the Contractor Quality Control

Specifications. See below.

4.2.2 CONTRACTOR QUALITY CONTROL ORGANIZATION

The Contractor shall identify and provide an organization to manage and implement the Contractor Quality Control (CQC) Plan. The organization shall consist of personnel at all operational levels of the mission being assigned CQC responsibilities. The CQC system shall provide adequate administration support to provide management of daily report files, maintaining the CQC Plan, distribution of the CQC Plan, and managing, tracking and providing training for CQC personnel. The CQC system shall provide managers for the following levels of management recognizing that these managers may have other duties.

The Contractor shall provide as CQC System Manager a designated full time individual within the onsite work organization who shall be responsible for overall management of the CQC Plan and have the authority to act in all CQC matters for the Contractor. This CQC System Manager shall be on the site at all times, or on call during operations and shall be employed by the Contractor. The CQC System Manager may also have duties as project superintendent in addition to quality control. An alternate for the CQC System Manager shall be identified in the plan to serve in the event of the System Manager's absence. The requirements for the alternate shall be the same as for the CQC System Manager.

At a minimum, a CQC Site Manager shall be located at active loading DMS locations and unloading location. The Contractor may assign CQC Site Managers at other sites that require CQC. The CQC Site Manager is someone at the site location that is normally required to be there, but has added CQC responsibilities. The CQC Site Manager is responsible for all CQC activities at their site location including reporting.

The Contractor QC personnel performing quality control functions in the field shall be easily identified visually. The identification required, as a minimum, will be the letters “Q” and “C” displayed on the back of the hard hat. The letters will be two, two inch high, black capital letters.

The Contractor may elect to utilize other means of visual identification in addition to the letters as long as the addition is approved by the COR and included in the Contractor’s CQC plan.

The Contractor shall maintain the CQC staff at full strength at all times. When it is necessary to make changes to the CQC staff, the Contractor shall revise the CQC Plan to reflect the changes and submit the changes to the Contracting Officer for acceptance.

If through the Government Quality Assurance (QA) program it is determined the Contractor is in non-compliance with their accepted CQC Plan and Contract requirements for CQC, the Government may stop work at the Contractor’s expense until corrective actions have been established and approved by the Contracting Officer. Additionally, the Government may require resubmittal of the Contractor’s CQC plan, and an additional mutual understanding meeting with the Contractor, at the Contractor’s expense, to establish and implement corrective measures deemed necessary to bring the Contractor’s CQC program back into contract compliance.

4.2.2.1 CQC PERSONNEL TRAINING

The Contractor shall develop and implement a training program for all CQC staff at all levels.

Training shall cover all aspects of required CQC activities, the CQC Plan, non-compliance issues, partnering with Government Quality Assurance (QA) personnel, ethics, stewardship of tax dollars, and professionalism. Contractor shall have separate specialized training for CQC Site Managers at debris loading and unloading locations.

4.2.3 CONTRACTOR QUALITY CONTROL PLAN SPECIFICATIONS

The Contractor shall be responsible for quality control and shall establish and maintain an effective quality control system in compliance with this Contract. CQC is the means by which the Contractor ensures that debris operations, to include that of subcontractors, complies with the requirements of the contract. The quality control system shall consist of plans, procedures, and organization necessary to ensure performance of disposal of debris which complies with the contract requirements. The CQC System Manager will be held responsible for establishing and maintaining an effective CQC organization. The Contractor shall provide daily CQC reports to the Contracting Officer.

The Contractor shall be required to submit a CQC Plan within 10 days of award. The CQC Plan must not exceed 25 8.5”x11” pages (12 font), not including résumés. Prior to acceptance by the Government of the CQC Plan, the Contractor shall meet with the Contracting Officer or Authorized Representative and discuss the CQC plan and system. During the meeting, a mutual understanding of the system details shall be developed, including the forms for recording the CQC operations, control activities, administration of the system, and the interrelationship of Contractor management and control with the Government's quality assurance responsibilities.

There may be occasions when subsequent conferences will be called by either party to reconfirm mutual understandings and/or address deficiencies in the CQC system or procedures which may require corrective action by the Contractor.

Acceptance of the Contractor's plan is conditional and will be predicated on satisfactory performance of the work. The Government reserves the right to require the Contractor to make changes in the CQC Plan and operations to obtain the quality control specified.

After acceptance of the CQC Plan, the Contractor shall notify the Contracting Officer in writing of any proposed change. Proposed changes are subject to acceptance by the Contracting Officer.

The CQC Plan shall address Contractor monitoring and control to address all aspects of the work, including work by subcontractors. The plan shall include as a minimum the following elements:

a. A complete description of the quality control organization, including an organization chart showing lines of authority. This shall also include the appropriate Contractor points of contact for the CQC System Manager on-site Quality Control managers.

b. The name, qualifications, duties, responsibilities, and authorities of each person assigned a CQC function. This shall include qualifications in résumé format for the CQC System Manager, and on-site Quality Control Managers. Proof of training for Site Managers shall be submitted to the Contracting Officer.

c. A copy of the letter to the CQC System Manager signed by an authorized principal of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the CQC System Manager, including authority to stop work which is not in compliance with the contract. The CQC System Manager shall issue letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities. Copies of these letters shall also be furnished to the Government.

d. Safety – The safety section of the CQC Plan shall address worker protection, equipment safety, work zone safety and traffic control.

e. Proper Loading/Unloading of Trucks – This section shall provide instructions on properly loading trucks to ensure full loads, tailgates are secure, and any extension boards on the dump bodies are maintained according to specifications, if dump bodies are being used by the Contractor.

f. The Contractor shall include a report that documents the pre-work conditions (baseline).

The report shall include a brief write up of the conditions of the site and haul route(s), photos and/or video of the areas, and the name of the Government representative present during the inspection. Any areas that could be damaged by the Contractor shall be covered in the report.

g. Daily reports – This section shall address reporting procedures, including proposed reporting formats and schedule for submission of the daily summary reports that capture the main activities of the day. The reports shall include the CQC notes documenting the activities monitored each day, for example; activity description and locations, times of inspection, infrastructure damage, problems with safety, total number of trucks loaded, total number of loads, number of subcontractors working, incidents of contract noncompliance, and corrective action(s), if any.

The CQC Plan shall be provided in a format with facility for utilization by field personnel and implementing updates as required. Copies of the CQC Plan shall be provided to all CQC personnel and Government QA personnel.

Copies of the Contractor’s developed training materials for CQC personnel shall be submitted with the CQC plan for review and comment by the Government.

The Contractor shall schedule and provide within 10 days of receipt of Notice to Award, a one-day training session for all CQC personnel, Government Area and Resident Engineers, and Government QA Supervisors.

4.3 CONTRACTOR QUALITY CONTROL REPORT

The Contractor shall maintain daily current records providing factual evidence that required quality control activities have been performed. These records shall include the work of subcontractors and shall be on an acceptable form that includes, as a minimum, the following information:

a. Contractor’s Name

b. Contract Number

c. Contractor/subcontractor and their area of responsibility.

d. Operating plant/equipment with hours worked, idle, or down for repair.

e. Work performed each day, giving location, description, and by whom.

f. Test and/or control activities performed with results of such identified.

g. Quantity of materials hauled, loaded, or received for the day and by whom.

h. Job safety evaluations stating what was checked, results, and instructions or corrective actions taken.

i. Daily inspection reports of all equipment including trucks and other equipment.

j. Instructions given/received and conflicts with approved plans and/or specifications.

k. These records shall include a list of subcontractors working on the project; the number of personnel working; weather conditions encountered; and any delays encountered. The original and one copy of these records in report form shall be furnished to the Government daily, except that reports need not be submitted for days on which no work is performed. Reports shall be signed and dated by the CQC System Manager.

l. Daily reports shall be named “STX Veg QC Daily YYYYMMDD”. Where YYYY is the year, MM is the month, and DD is the day of the month.

The Contractor shall submit a digital version of the Contractor Quality Control (CQC) Report to the Contracting Officer Representative (COR) by 0700 of the calendar day following the day the work was accomplished for each day of the term of the contract.

4.4 SITE SPECIFIC MANAGEMENT PLANS

Within 10 days of award, the Contractor shall provide a digital version of a site specific Site Management Plan for each site i.e. DMS and Hay Field. The Contractor shall not manage the DMS, but shall have a plan that is coordinated with the DMS Contractor to ensure a safe and efficient use of the space. A digital version of the Site Management Plan is required. Approval of this plan will be required prior to initiating work. The Contractor should plan on a 5-day review time by the Government. The plan shall be drawn to a scale of 1” = 50’ and address following functions:

a. Access to the individual DMS

b. Traffic control procedures

c. Safety

d. Loading of the debris for transport, including dust control

e. Management of debris during transportation

f. Traffic control procedures for transporting to final disposal location

g. Unloading and spreading of debris at final disposal location

4.5 PROJECT SCHEDULE AND MEETINGS

The Contractor shall attend meetings on at least a weekly basis with the COR and other members of the Debris Mission to report contract progression and any issues. The Contractor shall also provide an updated project schedule at each weekly meeting.

5.0 GOVERNMENT QUALITY ASSURANCE PLAN AND ORGANIZATION

The Government will implement a Quality Assurance Survey Plan. The QA plan will provide Government oversight, guidance, and inspections to assure strict adherence at all levels of the operation to the CQC plan and contract specifications. The Government will perform daily scheduled and unscheduled inspections to check CQC operations, procedures, documents and performance.

6.0 SUPERINTENDENCE BY THE CONTRACTOR

At all times during performance of this contract and until the work is completed and accepted, the Contractor shall directly supervise the work and have on the work site a competent superintendent who has the authority to act and sign for the Contractor.

6.1 OPERATIONS MANAGER

The Contractor shall assign and provide an Operations Manager (OM) to serve as the principal liaison with the USACE Contracting Officer and Contracting Officer Representative. The assigned OM must be knowledgeable of all facets of the Contractor’s operations and have authority in writing to commit the Contractor to the contractual work. The OM shall be on call 24 hours per day, seven days per week and shall have electronic linkage capability for transmitting and receiving relevant contractual information and make arrangements for on-site operations. The electronic linkage shall provide immediate contact via cell phone and internet.

The OM shall be physically capable of responding to the USACE Contracting Officer and Contracting Officer Representative within 30 minutes of notification.

6.2 OTHER CONSIDERATIONS

The Contractor shall supervise and direct the work using skilled labor and proper equipment for all tasks. Safety of the Contractor’s personnel and equipment is the responsibility of the Contractor. Additionally, the Contractor shall pay for all materials, personnel, taxes, and fees necessary to perform under the terms of this contract.

The Contractor shall be duly licensed to perform the work in accordance with the statutory requirement of the USVI. The Contractor shall make sure all permits necessary to complete the work are in place prior to beginning work. Copies of all permits provide by others shall be submitted to the COR and Contracting Officer and shall be maintained in the contract file.

The Contractor shall be responsible for correcting any notices of violations issued as a result of the Contractor’s or any subcontractor’s actions or operations during the performance of the contract. Correction of violations shall be prompt and at no additional cost to the Government.

The Contractor shall be responsible for control of pedestrian and vehicular traffic in the Hay Field. All applicable laws, regulations, policies and USACE Safety Manual requirements apply.

This work may need to be coordinated with other Contractors working on the DMS sites, the Government will be present for any coordination meeting between Contractors.

7.0 PROTECTION OF EXISTING STRUCTURES, EQUIPMENT, AND UTILITIES

7.1 The Contractor shall preserve and protect all structures, equipment, vegetation, and utilities at or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required at the work site. The Contractor shall repair any damage to those facilities, including those that are property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

7.2 The Contractor shall be responsible for verifying the locations and depths of all utility crossings and take precautions against damages which might result from the operations. If any damage occurs as a result of the operations, the Contractor shall be required to suspend work until the damage is repaired and approved by the Contracting Officer. Costs of such repairs and downtime of the operation and attendant plant shall be at the Contractor’s expense.

8.0 ENVIRONMENTAL PROTECTION

The Contractor shall comply with all applicable local, territorial, and Federal laws and regulations concerning environmental issues. The Contractor shall take proper steps to protect the flood plain located within the Hay field. No material or equipment is to be placed within the floodplain. The Contractor shall comply with all requirements under the terms and conditions set forth in the permits list in the section titled “PERMITS AND RESPONSIBILITIES” which will be provided by others prior to the beginning of work.

9.0 EQUIPMENT

The Contractor shall be responsible for providing all equipment required to complete the work specified in this contract.

All trucks and equipment must be in compliance with all applicable federal, state, and local rules and regulations. Any equipment used to haul debris must be mechanically loaded, and be capable of rapidly, mechanically dumping its load without the assistance of other equipment, be equipped with a tailgate that will effectively and safely contain the debris during transport, permit the truck to be filled to capacity, and facilitate dumping debris without becoming caught in the bed. Any exception to mechanically loaded or dumped equipment must be approved in writing by the Contracting Officer. Frameless, dump trailers are not acceptable.

10.0 SUBCONTRACTING

The Contractor shall provide to the Contracting Officer a current and comprehensive list of all subcontractors at each tier below the Prime with updated lists as conditions change. The Prime

Contractor is responsible for payment of all subcontractors, and funds will be withheld from the Prime Contractor as is necessary to ensure payment to subcontractors. See FAR 52.232-16, Progress Payments (APR 2012).

11.0 SECURITY

11.1 The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than three (3) business days after the initial contract award.

11.2 The contractor shall provide a physical barrier at the entrances to prevent non-authorized entry of vehicles. Signs shall be used to prevent pedestrian entry. The DMS is operated by another contractor and security is already provided. The Contractor shall comply with security measure already in place at the DMS

12.0 PERFORMANCE MEASURES

Standards of performance relative to production, Quality Control Plan submittal and execution, safety, operations plan submittal and execution, and subcontracting plan execution will be monitored in successive, two week periods.

12.1 PERFORMANCE SCHEDULE AND RESPONSE REQUIREMENTS

A digital version of the Accident Prevention Plan, Quality Control and Operations Plans shall be submitted within 10 calendar days of the Notice of Award. The Contractor shall commence mobilization immediately after approval of required plans. The Contractor shall perform in accordance with this contract and all designated work areas established herein.

The Contractor shall work the daylight hours, up to 12 hours per day, 7 days per week including holidays.

12.2 FINAL EXAMINATION

The Contractor and Government will inspect the areas where the debris has been staged at the DMS. Any items found at the work sites that resulted from Contractor actions will be removed by the Contractor at no additional cost to the Government. Inspection may include a site visit if necessary to ensure all debris has been removed. The Contractor shall leave the work area in a clean and orderly condition satisfactory to the Contracting Officer’s Representative and/or the Contracting Officer.

The site of the Hay Field will be inspected to ensure the debris has been spread evenly and covered completely.

***Amendment 01***

LIST OF ATTACHMENTS

Attachment 1 - DOA Hay Field Attachment 2 - Sample Load Ticket Attachment 3 - Truck Certification Form Attachment 4 - Placard Example Attachment 5 - STX Mulch Cell Diagram Attachment 6 – Hay Field Traffic Attachment 6 – Revised Hay Field Traffic Attachment 7 – NAVFAC/USACE PPQ

(End of Statement of Work)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1 - PRICE:

The government will determine fair and reasonable pricing and any award decision on the basis of price competition and comparison with the Independent Government Estimate (IGE).

Factor 2 - PAST EXPERIENCE:

Offerors are required to submit past experience of recent and relevant contracts/projects. Contracts/Projects can be performed with Federal, State, local or private companies. Government contracts are preferred but not required. Relevant Contracts/Projects are defined as those that are similar to the requirements of the Statement of Work (SOW). Recent Contracts/Projects are defined as those that have been completed within the last six (6) years.

In order for an Offeror to be determined relevant and technically acceptable Offerors should submit a minimum of three (3) and not than five (5) demonstrating previous experience in the movement of Bulk Material (50,000 cubic yards or more) of, i.e., sand, rock, soil and or vegetation debris.

Acceptable Past Experience information shall include: contract number (if applicable), the title of the project, the customer and their contact information, scope and description of the requirement, amount of time through completion and total dollar amount of each project.

Factor 3 - PAST PERFORMANCE:

Offerors are required to submit past performancee of recent and relevant contracts/projects. Contracts/Projects can be performed with Federal, State, local or private companies.