FY27 Healthcare A-E MATOC -W912PL27S0003 Sources Sought Notice Draft.pdf

W912PL27S0003

SOURCES SOUGHT NOTICE – 06 November 2026

Healthcare Facility Architect-Engineer (A-E) MATOC– California

1. INTRODUCTION

The U.S. Army Corps of Engineers (USACE), Los Angeles District, is conducting market research to identify qualified large and small business Architect-Engineer (A-E) firms capable of providing multidisciplinary healthcare planning, design, commissioning, construction-period, and acquisition-support services for Department of Veterans Affairs (VA) healthcare facilities throughout California.

This Sources Sought Notice is issued for market-research and acquisition-planning purposes only.

It is not a solicitation, request for proposal, invitation for bid, request for quotation, or commitment by the Government to award a contract. No proposals are being requested or accepted in response to this notice. The Government will not reimburse respondents for costs incurred in preparing or submitting a response.

The Government seeks responses from all capable business concerns, including small businesses, SBA-certified 8(a) Program participants, HUBZone small businesses, SBA-certified service-disabled veteran-owned small businesses (SDVOSBs), woman-owned small businesses (WOSBs) and economically disadvantaged WOSBs (EDWOSBs), and other socioeconomic small business concerns. Information received will assist the Government in determining the appropriate acquisition strategy and extent of small business participation.

2. ANTICIPATED CONTRACT STRUCTURE

The Government is considering establishment of a competitive, Award Task Order Contract (MATOC), structured as indefinite-delivery, indefinite-quantity (IDIQ) contracts, for A-E services supporting VA healthcare capital projects throughout California.

The currently anticipated MATOC characteristics are:

Item Current Anticipated Information

Requirement Title FY27 Healthcare Design MATOC

Type of Services Multidisciplinary Architect-Engineer services

NAICS Code 541310 — Architectural Services (size standard: $12.5 million average annual receipts)

Product and Service Code

C1DA — Architect and Engineering – Construction: Hospitals and Infirmaries

Total MATOC Capacity Up to $49,000,000 (shared capacity across all awarded contracts)

Anticipated Contract Period

60 months

Options None currently anticipated

Item Current Anticipated Information

Geographic Area California

Anticipated Start Date June 2027 (estimated)

The Government has not yet determined the final number of awards, minimum guarantee, task-order procedures, contract pools, socioeconomic set-aside strategy, or other final acquisition terms. These matters may be informed by the results of this market research and are subject to change.

If this requirement is subsequently solicited, the Government anticipates conducting the A-E selection process in accordance with 40 U.S.C. chapter 11, Selection of Architects and Engineers (the Brooks Act), and Part 36 of the Revolutionary FAR Overhaul (RFO) (see 36.102 and 36.202), as implemented for DoD by Class Deviation 2026-O0019.

3. GENERAL SCOPE

The anticipated MATOC will provide comprehensive multidisciplinary A-E and related professional services supporting planning, design, commissioning, construction administration, and pre-award technical support to USACE (pre-advertisement preparation, advertisement and bidding phase services, and pre-award contract support) for VA healthcare capital projects. Individual task orders will define the specific scope, deliverables, milestones, period of performance, Government-furnished information, site-access requirements, and applicable design criteria.

Potential projects may involve new construction, renovations, alterations, modernization, infrastructure improvements, and other healthcare-related capital requirements at VA Medical Centers, Community- Based Outpatient Clinics, construction sites, and other Government facilities throughout California, within VA Veterans Integrated Service Networks (VISNs) 21 and 22.

The A-E contractor would be expected to furnish all professional labor, management, supervision, equipment, software, travel, and incidental services necessary to perform task-order requirements.

4. ANTICIPATED A-E SERVICES

The anticipated MATOC may include, but is not limited to, the following services:

Planning, Programming, and Design Charrettes

• Planning, facilitation, and documentation of multidisciplinary design charrettes

• Development of agendas, presentation materials, and charrette summary reports

• Stakeholder workshops and consensus-building activities

• Space programming

• Functional and operational workflow analysis

• Evaluation of design alternatives

• Preliminary cost and schedule discussions

Preliminary Site Investigations and Existing-Conditions Assessments

• Site reconnaissance

• Existing-conditions assessments

• Utility investigations

• Topographic and boundary surveys

• Geotechnical coordination

• Environmental and hazardous-material assessments

• Building systems evaluations

• Code and accessibility assessments

• Identification of permitting requirements

• Documentation of existing conditions, constraints, and project risks

Multidisciplinary Healthcare Design

• Preparation of design packages at interim and final design stages, as required by individual task orders

• Architectural, structural, mechanical, electrical, plumbing, and fire-protection engineering

• Medical equipment planning

• Interior design

• Sustainable design and energy analysis

• Building Information Modeling (BIM)

• Design calculations

• Technical specifications based on the VA Master Construction Specifications (PG-18-1) in the VA Technical Information Library (TIL), and Unified Facilities Guide Specifications (UFGS) when required by the task order

• Cost estimates

• Design quality reviews

• Interdisciplinary coordination

• Incorporation of Government and VA review comments

Construction-Period Services

• Review of contractor submittals

• Responses to requests for information

• Supplemental drawings and clarifications

• Site observations

• Participation in progress meetings

• Review of proposed substitutions

• Evaluation of change requests

• Independent technical recommendations

• Punch-list, substantial-completion, and final-completion inspections

• Record-document reviews

The A-E contractor will provide professional construction-period services but will not direct the contractor’s means and methods of construction.

Cost Schedule Risk Analysis

• Development and maintenance of project risk registers

• Cost and schedule risk assessments

• Monte Carlo simulations and quantitative risk analysis

• Identification of cost and schedule drivers

• Risk-mitigation recommendations

• Confidence-level reporting

• Independent validation of project budgets and schedules

• Preparation of Cost Schedule Risk Analysis reports and executive summaries

Commissioning Services

• Commissioning planning and plan development

• Design reviews

• Commissioning specifications

• Functional performance testing

• Verification of system installation

• Witnessing startup activities

• Deficiency tracking

• Training verification

• Operations and maintenance documentation review

• Final commissioning reports

Commissioning requirements may involve critical healthcare systems, including HVAC, electrical, lighting controls, plumbing, fire protection, building automation, emergency power, medical gas, and other systems identified in individual task orders.

Pre-Advertisement, Advertisement/Bidding Phase, and Pre-Award Technical Support

• Technical input to support Government-prepared statements of work (USACE retains responsibility for the SOW)

• Bridging documents

• Performance specifications

• Basis of Design documentation

• Technical narratives

• Concept drawings and preliminary layouts

• Functional requirements and space programs

• Design criteria packages

• Cost estimates to support Government development of the Independent Government

Estimate (IGE)

• Preparation of technical portions of construction solicitation packages, including technical specifications and scope requirements

• Technical responses to contractor questions during the advertising period, and technical amendments and addenda to solicitation documents

• Technical support during pre-proposal and pre-bid conferences

• Non-voting technical advisory support to Government evaluation teams for contractor proposals or bids, and technical recommendations to support contract award

• Post-award technical clarification support

These services may support design-bid-build, design-build, and other project-delivery approaches, as identified in individual task orders. Firms that provide pre-award technical support for a construction requirement may be subject to organizational conflict of interest restrictions under Subpart 9.5 and section 36.201-1(b) of the Revolutionary FAR Overhaul (RFO) and may be precluded from competing for, or participating as a subcontractor on, the resulting construction contract.

5. APPLICABLE STANDARDS AND QUALITY MANAGEMENT

Work will be performed in accordance with current versions of applicable Federal laws, regulations, codes, criteria, and guidance identified in individual task orders. Applicable requirements may include:

• VA Facilities Planning and Design requirements

• VA Technical Information Library criteria

• VA Design Manuals

• VA Master Specifications

• National Fire Protection Association codes

• International Building Code, as adopted by VA

• Americans with Disabilities Act requirements

• Architectural Barriers Act requirements

• Unified Facilities Guide Specifications, when applicable

• Applicable Occupational Safety and Health Administration requirements

• Federal energy, sustainability, and high-performance building requirements

Respondents should describe their internal quality-control program and ability to provide technically accurate, coordinated, interdisciplinary deliverables that comply with applicable VA requirements and task-order design criteria. Task orders are anticipated to require documented interdisciplinary review of deliverables before submission.

6. PLACE OF PERFORMANCE AND RELEVANT EXPERIENCE

Potential task orders will be performed throughout California. Respondents should identify their capability to provide qualified personnel and manage task-order performance across the State, including at VA Medical Centers, outpatient clinics, construction sites, and other Government facilities.

The Government is particularly interested in firms demonstrating relevant experience in healthcare planning, design, commissioning, construction-period services, and acquisition support. Relevant experience may include services performed for VA, Federal, state, local, or commercial healthcare facilities.

Respondents should describe experience with technically complex healthcare facilities and systems, including, as applicable:

• Healthcare planning and programming

• Multidisciplinary healthcare design

• Medical equipment planning

• Healthcare HVAC, electrical, plumbing, fire-protection, emergency-power, and medical-gas systems

• Commissioning of critical building systems

• Design work supporting renovations, modernization, infrastructure improvements, or new construction

• Design coordination and phasing in occupied, operational healthcare environments, including infection control risk assessment (ICRA) and interim life safety measures (ILSM)

• Construction-period A-E support

• Pre-award technical support for healthcare design-bid-build or design-build projects

7. INFORMATION REQUESTED FROM RESPONDENTS

Interested firms are requested to provide the following information:

A. Company Information

1. Company name and address.

2. Point of contact, telephone number, and email address.

3. Unique Entity Identifier (UEI).

4. Commercial and Government Entity (CAGE) code.

5. Business size under NAICS Code 541310.

6. Applicable socioeconomic status and SBA certification status, if any, including:

o Small Business o 8(a) o HUBZone o Service-Disabled Veteran-Owned Small Business (SDVOSB) o Woman-Owned Small Business (WOSB) or Economically Disadvantaged WOSB

(EDWOSB)

o Other applicable socioeconomic designation

7. Identification of any proposed joint venture, mentor-protégé arrangement, teaming arrangement, or key subcontractor. Identify each participant and its anticipated role.

8. Small business respondents: state whether the firm intends to propose as a prime contractor and describe how it would comply with the limitations on subcontracting (RFO 52.219-14 and 13 CFR 125.6), under which a small business prime may not pay more than 50 percent of the amount paid by the Government for services to subcontractors that are not similarly situated entities.

B. Relevant Experience Provide up to five (5) relevant projects completed or substantially completed within the past six (6) years. Include the contract number for federal contracts. For each relevant project identified, respondents should clearly identify the role performed by the respondent, including whether the respondent served as the prime contractor, joint venture member, subcontractor, or other teaming arrangement.

For each project, provide:

• Project name and location

• Contracting agency/owner

• Contract number, if applicable for federal contracts

• Contract type

• Approximate contract value

• Award and completion dates

• Respondent's role (prime contractor, joint venture, subcontractor, etc.)

• Scope of work self-performed by the respondent and approximate percentage of the total contract value

• Scope of work subcontracted, identification of key subcontractors, and approximate percentage of the total contract value

• For projects performed under a joint venture or teaming arrangement: the parties to the arrangement, the specific scope of work and level of responsibility of each party, and the approximate percentage of work performed by each party

• Whether the project involved design or phasing for an occupied, operational healthcare facility

• Healthcare-specific experience

• Design-build experience, if applicable

• Significant challenges encountered and how they were addressed

• Point of contact for verification, if available

Relevant projects should demonstrate experience comparable in scope, complexity, size, and environment to the anticipated requirements.

C. Technical Capability

Describe the firm's capability to provide, manage, and coordinate the following disciplines and services, as applicable:

• Architecture

• Structural engineering

• Mechanical engineering

• Electrical engineering

• Plumbing engineering

• Fire-protection engineering

• Medical equipment planning

• Interior design

• Sustainability and energy analysis

• BIM

• Cost estimating

• Scheduling

• Cost Schedule Risk Analysis

• Commissioning

• Construction-period services

• Healthcare facility planning and programming

• A-E acquisition and RFP-development support

D. Personnel and Licensure

Identify the firm’s available key personnel and relevant qualifications, including, as applicable:

• Registered architects

• Professional engineers

• Healthcare planners

• Medical equipment planners

• Commissioning authorities

• Cost estimators

• Schedulers

• Interior designers

• BIM specialists

• Other healthcare-related subject-matter experts

Identify professional licensure and healthcare facility experience relevant to the services described in this notice.

E. Capacity and Geographic Coverage

Describe the firm’s present capacity to manage multiple concurrent task orders throughout California, including:

• Locations of offices supporting California work

• Availability of key personnel

• Current and anticipated workload

• Ability to assemble and manage multidisciplinary teams

• Ability to support site visits and meetings at VA facilities throughout California

• Experience performing work for geographically dispersed clients

• Ability to meet accelerated or phased task-order schedules, when required

F. A-E MATOC/IDIQ Experience

Describe experience administering or performing under Federal, state, local, or commercial IDIQ, MATOC, task-order, or comparable multiple-award contract vehicles. Include, where applicable:

• Contract number

• Contracting agency or client

• Period of performance

• Contract ceiling

• Number of awards, if known

• Approximate number and value of task orders received

• Respondent’s role

• Geographic coverage

8. RESPONSE FORMAT AND SUBMISSION INSTRUCTIONS

Responses shall:

1. Be submitted electronically in PDF format

2. Be limited to 10 pages, excluding resumes, brochures, or other supplemental information

3. Use a minimum 12-point font

4. Clearly identify the respondent’s business size under NAICS Code 541310

5. Reference “Sources Sought – FY27 Healthcare Design MATOC – California” in the email subject line

6. Be submitted no later than Friday, 27 November 2026, 2:00 p.m. Pacific Time, to:

CPT SEUNGTEK OH

U.S. Army Corps of Engineers, Los Angeles District Email: seungtek.d.oh@usace.army.mil

Responses received after the stated deadline may not be considered for market-research purposes.

Do not submit a Standard Form 330 alone in response to this Sources Sought Notice. Responses will be reviewed solely for market-research purposes and will not be evaluated or ranked as proposals or used to make an A-E selection.

9. IMPORTANT NOTICE

This Sources Sought Notice is for planning and market-research purposes only and does not constitute a solicitation or commitment by the Government. The Government is not obligated to issue a solicitation, award a contract, or use any particular acquisition strategy as a result of this notice.

The Government may use information received to assess the availability and capability of interested sources, determine the appropriate acquisition strategy, consider the extent of small business participation, and refine the anticipated contract structure and requirements.

Respondents should clearly mark any proprietary information. Submitted materials will not be returned. Firms must be registered in the System for Award Management (SAM) to be eligible for award of any resulting contract.

If the Government elects to proceed with a solicitation, it will be posted on SAM.gov at a future date. Interested firms are responsible for monitoring SAM.gov for any future notice associated with this requirement.