Am3.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICAITON NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicble)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICIATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPIRATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION ( Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

1 20

0003 Jan 8, 2010

USACE, Los Angeles District Contracting Division, West Region Branch P.O. Box 532711 Los Angeles, CA 90053-2325

W912PL-10-R-0005

Dec 3, 2009

RECOVERY-Project No. 691-08-191/192/193WL, Bldg 500, Retrofit Sewer Phases 4/5/6, VA Greater Los Angeles Health Care System, West Los Angeles, Los Angeles County, California

Amendment issued to revise the Due Date for Receipt of Proposals as follows:

From 1/11/2009 to 1/19/2010.

1) SF-1442, revised, attached

2) Replace Section 00110 Submission Requirements and Instructions

3) Replace Section 00120 Proposal Evaluation and Contract Award

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED PAGE OF PAGES

IMPORTANT - The "offer" section on the reverse must be fully completed by the offeror.

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

9. FOR INFORMATION CALL

A. NAME B. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date):

11. The Contractor shall begin performance within calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory, negotiable. (See .)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12B. CALENDAR DAYS

YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and copies to perform the work required are due at the place specified in Item 8 by (hour) local time (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror’s name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

NSN 7540-01-155-3212

Designed using Perform Pro, WHS/DIOR, Oct 96

1442-103 STANDARD FORM 1442 (REV. 4-85) (EG)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d)Amendment 0003

W912PL-10-R-0005

X

12/03/2009 1 OF 2

USACE, Los Angeles District Contracting Division, West Region Branch 915 Wilshire Blvd, 10th Floor P. O. Box 532711, Los Angeles, CA 90053-2325

See Item 7

Julie Ayala/Patricia Bonilla 213/452-3241/213/452-3255

RECOVERY-Project Nos. 691-08-191WL(Phase 4), 691-07-192WL (Phase 5) and 691-07-193WL (Phase 6), Building 500 Retrofit Sewer, Department of Veterans Affairs, VA Greater Los Angeles Healthcare System, West Los Angeles, Los Angeles County, California

Project consists of general construction, alterations, mechanical and electrical work, utility systems, and related items to completely retrofit sewer lines for the remainder of the ground floor interstitial and certain other related items. This completes all first floor waste pipes to the fourth floor waste pipes. The estimated cost range of this acquisition is $5,000,000 - $10,000,000.

This procurement is set aside for Service Disabled Veteran Owned Small Business firms (see FAR 52.219-27, Section 00100).

BIDDERS PLEASE NOTE: This project may be delayed, cancelled or revised at any time prior to award.

10 Sect 00800

X X *Section 00800

X 10

See 00110 2:00 PM

1/19/2010

X

OFFER (Must be fully completed by offeror)

STANDARD FORM 1442 BACK (REV. 4-85)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NUMBER (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within calendar days after the date offers are due. (Insert any number equal or greater than the minimum requirement stated in 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation - give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20B. SIGNATURE 20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24.SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BYCODE

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return copies to the issuing office.) Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and

(c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

29. AWARD. (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN

(Type or print)

30B. SIGNATURE 30C. DATE

31A. NAME OF CONTRACTING OFFICER (Type or print)

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

Amendment 0003

DUNS NO.: TAX ID NO.:

CAGE CODE NO.:

( ) - ; FAX ( ) -

See Pricing Schedule

RECOVERY-Project Nos. 691-08-191WL (Phase 4), W912PL-10-R-0005 691-07-192WL (Phase 5) and 691-07-193WL (Phase 6), B500 Retrofit Sewer, VAGLA Healthcare System, West Los Angeles, CA

SECTION 00110

SUBMISSION REQUIREMENTS AND INSTRUCTIONS

1.1. GENERAL SUBMISSION REQUIREMENTS

1.2. GENERAL INSTRUCTIONS:

1.3. WHERE TO SUBMIT:

1.4. SUBMISSION DEADLINE:

1.5 PROPOSAL COVER SHEET:

1.6. SPECIFIC INSTRUCTIONS FOR THE PRICE PROPOSAL (VOLUME I):

1.7 SPECIFIC INSTRUCTIONS FOR THE TECHNICAL PROPOSAL (VOLUME II):

1.8 REQUIRED DATA FOR TECHNICAL PROPOSAL SUBMISSION

Amendment 0003

SECTION 00110 - 1

SECTION 00110

SUBMISSION REQUIREMENTS AND INSTRUCTIONS

1.1. GENERAL SUBMISSION REQUIREMENTS

1.1.1. In order to effectively and equitably evaluate all offers, the Contracting Officer must receive information sufficiently detailed that clearly responds to all the solicitation requirements, including but not limited to the technical and price proposal submission requirements.

1.1.2. Each Offeror must submit both a Technical Proposal and a Price Proposal. The Technical Proposal and a Price Proposal must be submitted as separate, physically distinct volumes. Both the Technical Proposal and a Price Proposal must be received by the closing date and time set for receipt of proposals.

1.1.3. No dollar amounts and/or price information from the Price Proposal are to be included in the Technical Proposal.

1.1.4. All information intended by the Offeror to be evaluated as part of the Technical Proposal must be submitted as part of the Technical Proposal. Do not merely cross-reference similar material from the Price Proposal.

1.2. GENERAL INSTRUCTIONS:

1.2.1. All written portions: Use only 8 ½ by 11 inch paper, unless another size is specifically authorized elsewhere in this section. Do not use 11” x 14” or 11” x 17” size sheets (e.g., fold-outs) unless specifically authorized in this section. Do not use a font size smaller than 10, an unusual font style such as script, or condensed print.

1.2.2. Three-ring binders are preferred. Do not use spring clamps or exceed the recommended capacity of the fastener or binder. Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages.

1.2.3. “Confidential” projects cannot be submitted to demonstrate capability unless all of the information required for evaluation as specified herein can nonetheless be provided to the Government as part of the Offeror’s technical proposal. Offerors that include in their proposals information that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, must be clearly marked in accordance with the instructions at FAR 52.215-1, “Instructions to Offeror—Competitive Acquisition”, paragraph (3), “Restriction on disclosure and use of data”.

1.2.4. The Corps of Engineers recognizes that submittals by the Offeror may contain confidential or proprietary information; however, the Government reserves the right to make inquiries into the information disclosed. The submission of false or misleading information may be grounds for disqualification of the proposal.

1.3. WHERE TO SUBMIT:

1.3.1. Offeror(s) shall submit their proposal packages to the Los Angeles District Corps of Engineers (COE) as directed in Section 00100.

1.4. SUBMISSION DEADLINE:

1.4.1. Offers shall be received by the Los Angeles District COE no later than the time and date specified

SECTION 00110 - 2

B500 Retrofit Sewer, VAGLA Healthcare System, on the SF-1442, Block 13A

1.5 PROPOSAL COVER SHEET:

1.5.1. Format for the Proposal Cover Sheet: The proposal cover sheet is required by FAR 52.215- 1(c)(2). This provision, titled “Instructions to Offerors—Competitive Acquisition,” has been provided in full text in Section 00100.

A summary of the format is as follows:

PROPOSAL COVER SHEET

1. Solicitation Number:

2. The name, address, and telephone and facsimile numbers of the Offeror and electronic address (if available):

3. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item.

4. Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation:

5. Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

1.6. SPECIFIC INSTRUCTIONS FOR THE PRICE PROPOSAL (VOLUME I):

1.6.1. Number of Sets of the Price Proposal: Submit the original and one copy.

1.6.2. Format and Contents of the Price Proposal/List of Tabs: The Price Proposal shall be appropriately labeled as such and shall be organized as indicated in the following chart.

TAB CONTENTS OF THE PRICE PROPOSAL

TAB #1

From Section 00010: SF 1442, entitled “Solicitation, Offer and Award” front and back; Certificate of Corporate Principal, completed as applicable, including corporate seal, if any.

TAB #2 From Section 00010: Pricing Schedule, completed with the Offeror’s proposed contract line item prices inserted in the appropriate spaces.

TAB #3

Bid Guarantee, executed as per FAR 28. 101 and clause FAR 52.228-1 (Standard Form

SF-24)

TAB #4 Section 00600 entitled, “Representations and Certifications”, completed as applicable

SECTION 00110 - 3

TAB #5

If the Offeror is a Joint Venture (JV), include a copy of the JV Agreement. If the JV is competing as an 8(a) concern, indicate if the JV Agreement has been approved by the Small Business Administration. If so, furnish documentation thereof.

1.7 SPECIFIC INSTRUCTIONS FOR THE TECHNICAL PROPOSAL (VOLUME II):

1.7.1. Number of Sets of the Technical Proposal: Submit the original and 5 copies of the written Technical Proposal. In addition, submit complete copy of the technical proposal on Compact Disk (CD) using a searchable “.pdf” file format. The Technical Proposal shall be in 8-1/2” x 11” format, bound as a single document, with single-sided or double-sided pages being acceptable. Condensed print is not permitted. The Proposals shall be separated with section tabs, and the tabs shall clearly identify the contents of each section. Maximum number of pages for Technical Proposal is thirty (30). Each page shall be sequentially numbered for that section.

1.7.1.1. Format and Contents of the Technical Proposal/List of Tabs: The original and all copies of the technical proposal will be appropriately labeled as such. Each set shall be organized using the tabs specified in the following chart. The main tabs directly correlate to the evaluation factors identified in Section 00120.

1.7.1.2. Detailed Submission Requirements for the Technical Proposal: A detailed description of the information to be submitted under each of the above tabs follows.

TAB CONTENTS OF THE TECHNICAL PROPOSAL

TAB #1

EXPERIENCE ON SIMILAR PROJECTS, SPECIFICALLY ON HOSPITAL

AND/OR CLINIC ENVIRONMENT.

SUBFACTOR No. 1a, INFECTIOUS CONTROL PROCESSES.

SUBFACTOR No. 1b, (deleted) SUBFACTOR No. 1c, PLUMBING AND HVAC CONTROLS EXPERIENCE – SUBFACTOR No. 1d , (deleted)

TAB #2 PAST PERFORMANCE ON SIMILAR PROJECTS, SPECIFICALLY ON

HOSPITAL AND/OR CLINIC ENVIRONMENTS:

TAB #3

(deleted)

TAB #4

CORPORATE/MANAGEMENT STRUCTURE

SUBFACTOR NO. 4a: Capability to Manage and Control Project SUBFACTOR NO. 4b: Key Personnel SUBFACTOR NO. 4c: Present Workload SUBFACTOR NO. 4d: Offeror’s succession plan

1.8 REQUIRED DATA FOR TECHNICAL PROPOSAL SUBMISSION: See attached formats at end of this section and Section 00120, List of Evaluation Factors, for more details.

PROJECT EXPERIENCE FORM

SECTION 00110 - 4

(TAB 1)

Control No.: [give some sort of identifying #, such as last 4 digits of the solicitation]

OFFEROR’S NAME: ____________________________________________________________

Provide a completed form for each project for which experience is being claimed.

Experience provided for (check more than one box if applicable):

[ ] Offeror: ____________________________________________________________________

[ ] Key Construction Subcontractor:_________________________________________________

Was project a firm-fixed-price contract (Y/N)? ____ If No, what type was it?

Project Name: __________________________________________________________________

Project Location:________________________________________________________________

Owner/Client: __________________________________________________________________

For this project for which experience is being claimed, firm(s) worked as the [ ] prime contractor; or [ ] Subcontractor. If experience is provided for more than one firm, check more than one box as appropriate for each firm listed.

Brief description of project (Include, as applicable, how project is similar in scope and magnitude to the work required in this RFP)

SECTION 00110 - 5

B500 Retrofit Sewer, VAGLA Healthcare System, West Los Angeles, CA

Construction Contract Amount or Design Fee (for Designer): ________________________

Original Contract Completion Date: ________________________

Final Contract Completion Date: ________________________

Actual Completion Date: ________________________

Percent of Completion (if project is currently under construction) _________________________

Explanation of any Late Finish:

Was the project terminated early or were cure/show cause letters received? ___Yes ___No

Explain early termination (default/convenience) or cure/show cause letters

Safety record: ____Injuries with Lost Workdays*, ____Injuries without Lost Workdays* (*Use the number reported on OSHA Form No. 200 or equivalent)

List and explain any customer concerns or dissatisfaction. Explain how you responded.

SMALL BUSINESS SUBCONTRACTING (Complete for Offeror (Prime Contractor) only):

Large Business Offerors Only: What were the various small business percentage goals in the original contract, if applicable (see FAR 52.219-9)? SDB: _______ WOB: _______ Small Business: _______ Veteran-owned: _______ HUBZone: _______

What was the actual percent achieved at contract completion? SDB: _______ WOB: _______ Small Business: _______ Veteran-owned: _______ HUBZone: _______

Explanation—If goals were not met:

SECTION 00110 - 6

B500 Retrofit Sewer, VAGLA Healthcare System, West Los Angeles, CA

Large and Small Business Offerors: Percent of contract and types of work subcontracted to small businesses (see FAR 52.219-8, Utilization of Small Business Concerns).

Name, address, FAX and telephone number of the owner:

Name and telephone number of a representative of your firm who is knowledgeable of this project and can readily be contacted:

Name, address, FAX and telephone number of a representative of the owner who is knowledgeable of this project and can be readily contacted:

Name, address, FAX and telephone number of the Contracting Officer if project was for Federal Government:

SECTION 00110 - 7

OWNER/CLIENT PAST PERFORMANCE SURVEY

(TAB 2)

The U.S. Army Corps of Engineers, Los Angeles District, is interested in your assessment of the named company's “past performance". Past performance refers to the company's record of conforming to contract requirements and to standards of good workmanship; the company's record of forecasting and controlling costs; the company's adherence to contract schedules including the administrative aspects of performance; the company's history of reasonable and cooperative behavior and commitment to customer satisfaction; and the company’s general business-like concern for the interest of the customer.

These questions relate to the work performed by

(Name of Contractor) at (Name and Location of Project)

1. Is the information provided by the contractor in the attached Project Experience Form accurate and correct to the best of your knowledge?

Yes No Why Not?

2. How would you rate the following performance of this Contractor on the subject project?

a. Conformance to contract requirements.

Excellent Good Satisfactory Fair Unsatisfactory

b. Adherence to contract schedules.

c. Overall satisfaction with project quality.

d. Reasonable and cooperative behavior and commitment to customer satisfaction.

e. Conformance to contract safety requirements.

f. Contractor’s price, in terms of initial price and control of changes or claims.

g. Execution of effective quality control procedures.

SECTION 00110 - 8

OWNER/CLIENT PAST PERFORMANCE SURVEY (CONTINUED)

CONTRACTOR’S NAME: ___________________________________________________

3. Were there any significant problems encountered by the Contractor? Yes No ____ If yes, state the problem(s), what corrective actions were taken by the Contractor, and indicate whether you consider these corrective actions to be effective?

4. Additional Comments:_________________________________________________________________

Name ______________________________________________________

Title _______________________________________________________

Telephone ___________________________________________________

Fax _________________________________________________________

E-Mail Address _______________________________________________

Date ________________________________________________________

Return to: U.S. Army Corps of Engineers, Los Angeles District Contracting Division, Attn: Patricia Bonilla P.O. Box 532711 Los Angeles, CA 90053-2325

Ph: (213) 452-3255 FAX: (213) 342-4184 EMAIL: Patricia.B.Bonilla@usace.army.mil

THANK YOU FOR YOUR TIME IN PREPARING THIS SURVEY!

Amendment 0003

SECTION 00110 - 9

mailto:Patricia.B.Bonilla@usace.army.mil

PERSONNEL RESUME FORM

(TAB 4)

Check applicable block:

KEY PERSONNEL:

[ ] Construction Project Manager [ ] Construction Site Superintendent [ ] Contractor Quality Control Manager [ ] Safety Manager

Name of Individual: _____________________________________________________________________

Employed by: __________________________________________________________________________

Number of years with firm: _______________________________________________________________

Number of years as practicing professional in your current field __________________________________

Education (degree(s)/year/ specialization): ___________________________________________________

Achievements, Special Recognition, and Honors: ______________________________________________

Experience: (most recent to earliest)

Project: _________________________________Company _____________________________________

Dates: From ________________________ to Present

Type of Construction:

Duties & Responsibilities:

SECTION 00110 - 10

SECTION 00110 - 11

Project: ________________________________Company _____________________________________

Dates: From _______________ to ___________________

Project: ________________________________Company ______________________________________

Project: ________________________________Company_______________________________________

SECTION 00120

PROPOSAL EVALUATION AND CONTRACT AWARD

1. ELIGIBILITY FOR CONTRACT AWARD

2. SOURCE SELECTION USING LOWEST PRICE TECHNICALLY ACCEPTABLE

3. LIST OF EVALUATION FACTORS (VOLUME II) AND SPECIFIC TECHNICAL

EVALUATION CRITERIA

4. EVALUATION OF PRICE PROPOSAL

5. INTENT TO AWARD WITHOUT DISCUSSIONS

6. PROPOSAL SUBMITTAL

7. PROPOSAL EXPENSE AND PREAWARD COSTS

Section 00120 - 1

SECTION 00120

PROPOSAL EVALUATION AND CONTRACT AWARD

1. ELIGIBILITY FOR CONTRACT AWARD

In accordance with the FAR, no contract shall be entered into unless the contracting officer ensures that all requirements of law, executive orders, regulations, and all other applicable procedures, including clearances and approvals, have been met. This includes the FAR requirement that no award shall be made unless the contracting officer makes an affirmative determination of responsibility. To be determined responsible, a prospective contractor must meet the general standards in Part FAR 9 and any special standards set forth in the solicitation.

2. SOURCE SELECTION USING LOWEST PRICE TECHNICALLY ACCEPTABLE

(a) The Government will make award to the offeror submitting the lowest priced technically acceptable proposal. The Government will first review unpriced technical proposals to determine which proposals are acceptable to the Government. Offers that are determined to be technically “Acceptable” will be evaluated on the basis of price. Offers that are determined to be “Non- Acceptable” will not receive further consideration.

(b) Responses that the Offeror understands, or will comply with the specifications, statements paraphrasing the specifications, and general or overly broad responses such as “standard procedures will be employed” or “well known techniques will be used”, will be rated “non-acceptable”.

(c) The objective of the Government is to award a contract to the offeror who submits a proposal that when evaluated is determined to meet or exceed the acceptability levels established in the solicitation for non-price evaluation factors or sub-factor. Each non-price evaluation technical factor will receive a rating of Acceptable/Non-Acceptable. The award will be made to the technically acceptable proposal with the lowest evaluated proposed price.

3. LIST OF EVALUATION FACTORS (VOLUME II) AND SPECIFIC TECHNICAL

EVALUATION CRITERIA.

The Technical Proposal will be evaluated based on the following technical evaluation factors and standards:

FACTOR 1, EXPERIENCE ON SIMILAR PROJECTS, SPECIFICALLY ON HOSPITAL

AND/OR CLINIC ENVIRONMENT.

FACTOR 2, PAST PERFORMANCE ON SIMILAR PROJECTS, SPECIFICALLY ON

HOSPITAL AND/OR CLINIC ENVIRONMENTS:

FACTOR 3, TECHNICAL APPROACH, METHODS AND PROCEDURES

FACTOR 4, CORPORATE/MANAGEMENT STRUCTURE

In order to be considered technically acceptable, proposals must meet ALL of the following requirements listed in the factors below:

FACTOR 1: EXPERIENCE ON SIMILAR PROJECTS, SPECIFICALLY ON HOSPITAL

AND/OR CLINIC ENVIRONMENT.

Section 00120 - 2

Offeror shall identify all projects of a similar scope, magnitude and complexity it has successfully completed within the past five years. Provide a description of the project, total dollar value of the contract at the time of award and at the time of completion, and the name, address and telephone number of the owner. In the case of a federal, state or local government project, provide the name, address and telephone number of the contracting officer. Offeror may include projects completed by predecessor companies.

This factor will evaluate the offeror for its experience in successful completion of projects of similar scope, magnitude and complexity within the past within 5 years. This factor will be evaluated on the basis of demonstrated knowledge and experience performing construction activities within a functioning, operational Department of Veterans Affairs Hospital and/or Clinic, or other Hospital and/or Clinic environment. This factor will address two subfactors:

SUBFACTOR No. 1a, INFECTIOUS CONTROL PROCESSES. This subfactor will be evaluated on the basis of demonstrated knowledge and experience performing construction projects requiring strict adherence to stringent Infection Control Requirements.

SUBFACTOR No. 1b, (deleted)

SUBFACTOR No. 1c, PLUMBING AND HVAC CONTROLS EXPERIENCE – This subfactor will be evaluated on the basis of demonstrated knowledge and successful performance of construction projects.

SUBFACTOR No. 1d (deleted)

Standard for Acceptability: This standard is met when the Offeror can identify three or more completed projects meeting the criteria noted above, similar in scope, magnitude and complexity.

Such projects must have been completed in the past five years. Projects referenced may be the same projects referenced below in Factor 4, if noted so. If using projects not referenced in Factor 4 below, the Offeror must provide project information, identified in Subfactor No. 4a.

FACTOR 2: PAST PERFORMANCE ON SIMILAR CONTRACTS, SPECIFICALLY ON

HOSPITAL AND/OR CLINIC ENVIRONMENTS:

For each project identified in Tab 1, describe the scope of the work, contract price at the time of award, project cost growth during contract performance, and contract price at the time of completion. Describe the contract performance period set forth in the contract, time growth during contract performance, if any, and the number of days from the start of the project to acceptance by the owner/government agency. Identify and describe any warranty issues raised by the owner, and how the problems were resolved, if no warranty issues were raised, offerors should so state. Offerors may provide information on problems encountered on the projects and the Offeror’s corrective action. Identify and include results, if anyof litigation regarding the project.

The Government may consider any and all sources of information about the projects, including, but not limited to, contacting the owner or contracting officer of the project, and the CCASS rating system. Firms who have a less than satisfactory performance evaluation should explain from the perspective what happened, and lessons learned from the experience.

This factor will evaluate how well an Offeror has performed on projects of a similar scope, magnitude and complexity, and is an indicator of the likelihood of completion of the project in terms of time, cost and quality of work. Past performance must be demonstrated within a

Section 00120 - 3

B500 Retrofit Sewer, VAGLA Healthcare System, West Los Angeles, CA functioning, operational Department of Veterans Affairs Hospital and/or Clinic, or other Hospital and/or Clinic environment.

In addition, the Government will consider Client’s Overall Satisfaction with Project. The Offeror must provide it’s client information, as described in Subfactor No. 4A. The Offeror’s Client will be contacted. The contracts’ responses to the following questions will be considered:

(1) Where Key Personnel responsive to Client’s needs?

(2) Did Key Personnel have the authority to meet the project objectives?

(3) Were Key Personnel responsive to Client’s requested changes?

(4) Was the Client satisfied with technical knowledge of Key Personnel?

(5) Would the Client use this company again?

(6) Was the staffing level consistent with the project size and complexity?

(7) Was communication of schedule and/or project issues adequate and consistent?

(8) Was the team’s response time to Client’s questions acceptable?

(9) Did the Offeror’s or Subcontractor’s performance conform to the terms of the contract?

Standard of Acceptability: This standard is met when the Offeror has an overall satisfactory performance evaluation or higher, on similar contracts/projects within functioning, operational Hospital and/or Clinic, completed within the past five years has been demonstrated. In the event that the Offeror does not provide a record of relevant past performance, the Offeror will not be evaluated favorably on this factor. Consideration of Client Overall Satisfaction will be made.

The Government may will consider information submitted by the Offeror and the past performance surveys submitted by the owner/client along with any other relevant and reliable information that the Government may obtain from other sources (including information from Government personnel and databases).

FACTOR 3: (DELETED)

FACTOR 4: CORPORATE/MANAGEMENT STRUCTURE

Proposals will be evaluated as to the Offeror’s ability to satisfy all contract requirements within its Corporate/Management Structure. The Government will review the corporate decision-maker’s support for the contract execution team. In addition, the corporate structure should enhance communication flow within the corporation as well as with the customer. Sub-factors include the following:

SUBFACTOR NO. 4a: Capability to Manage and Control Project: The Offeror must demonstrate its capability to manage and control the project. Among other things, Offeror must show the corporate organization and reporting chain for key personnel.

Specifically, the Offeror must demonstrate Project Management Experience by providing information for three (3) projects completed, within functioning, operational Hospital and/or Clinic, within the past five years, similar in scope, magnitude and complexity to this project. For projects referenced, the following information must be provided:

Project title, location, and brief project description including building use and contracting method (design-build, design-bid-build, etc.).

Project owner, name and contract number of owner’s Contracting Officer.

Project design architect, engineers and/or consultants, as applicable, and their name

Section 00120 - 4 and contract number POC.

Project statistics including start and completion dates, Original vs. Actual, for construction, and cost effectiveness between award amount and final contract amount. As applicable, provide pertinent information regarding change order history.

SUBFACTOR NO. 4b: Key Personnel: The Offeror shall provide resumes for persons directly responsible for carrying out the day-to-day operations of this contract, including project management, site superintendent, construction quality control manager, and safety manager; resumes should specifically describe education, professional qualifications, and years of relevant experience. Professional qualifications and years of relevant experience will both be assessed. Specifically, the Offeror must demonstrate relevant experience of key project personnel within functioning, operational Hospitals and/or Clinics, by providing the following information:

Name of individual and company, position/title.

Number of years with the company.

Description of work experience with the projects of similar scope and complexity, specifying project experience at VA or other hospital/clinic facilities, if any.

Position the individual will hold in regard to this contract/project team, description of duties, and what percentage of the individual’s time would be committed to this project.

Describe job related educational experience, including degrees, certificates, etc., and granting institutions.

SUBFACTOR NO. 4c: Present Workload: The Offeror’s present workload and the availability of a team to execute the contract.

SUBFACTOR NO. 4d: Offeror’s succession plan: The Offeror must explain a succession plan for replacement of key personnel, including project management, site superintendence, consgtruction quality control manager and safety managmement. The Offeror’s ability to perform in the event it needs to replace key personnel, including positions for project management, site superintendence, construction quality control and safety will be evaluated.

Standard for Acceptability: The standard is met when the Offeror has demonstrated the capability to successfully staff, manage, and control the project.

4. EVALUATION OF PRICE PROPOSAL

The proposed price will be analyzed for reasonableness. It may also be analyzed to determine whether it is realistic for the work to be performed; reflects a clear understanding of the requirements; and is consistent with the Offeror’s Technical Proposal. All offers with separately priced line items or sub line items will be analyzed for unbalanced pricing.

5. INTENT TO AWARD WITHOUT DISCUSSIONS.

The Government intends to evaluate proposals and issue a Contract without discussions, but reserves the right to conduct discussions and receive revised proposals if later determined to be necessary.

Section 00120 - 5

Section 00120 - 6

6. PROPOSAL SUBMITTAL.

The Offeror’s conformance with the specified format and submission requirements will be considered during the technical evaluation. Material omission(s) may cause the technical proposal to be rejected as unacceptable.

The Offeror’s adherence to prescribed page and formatting limitations prescribed will be strictly adhered to and enforced. Information submitted which exceeds the specified limit will NOT be evaluated. For example, the Government will not evaluate excess information. If four pages are submitted in response to an item with a three page limitation, the information of the fourth page will not be evaluated.

The technical proposals will be reviewed for compliance with the technical specifications. Non-compliance with the technical specifications will be considered a deficiency and a Fail adjectival rating will be assigned.

7. PROPOSAL EXPENSE AND PREAWARD COSTS.

The Request for Proposal does not commit the Government to pay any costs incurred in the preparation and submission of the initial and/or any subsequent proposals or for any other costs incurred prior to execution of the Contract.

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