Attachment 2 - Rev2_Revised Purchase Description for the Supply of Liquid Gas_20241204.pdf

Attachment 2

REVISED PURCHASE DESCRIPTION

Rev 2 – 4 December 2024

Purchase of Liquid Gas (Propane/GPL)

1. GENERAL: Some buildings at Camp Darby require propane gas delivery on a regular basis for cooking purposes. A BPA is required in order to provide propane gas to subject locations on a regular basis.

1.1. Description of locations: The Contractor shall deliver propane gas to the following buildings at Camp Darby:

- B.101 – Carabinieri (propane gas for cooking purpose); existing tank liters capacity 1750 (1,75 m3) Estimated yearly consumption 5000 liters

- B.201 – Elementary school (propane gas for cooking purpose); existing tank liters capacity 1000 (0,99 m3) Estimated yearly consumption 1000 liters

1.2. LPG Tanks Compliances and Certifications: LPG tanks remain under contractor’s property and responsibility, therefore he’ll be responsible for the tanks ordinary and extraordinary maintenance too. Existing LPG tanks and systems are covered by single VVFF authorizations, in accordance with DPR 151/2011, respectively:

- 101: expiration date on 7 August 2025

- 201: expiration date on 23 April 2027 In case of required tanks replacements, the contractor is responsible to prepare a new SCIA for the Pisa Fire Department with all the required documents needed to certify new tanks installation in accordance with DPR 151/2011, DM 37/2008 and D.Lgs 81/2008, providing also a declaration attesting the close-out of current authorizations.

If existing LPG tanks will remain in place, those system shall be anyway re-certified in accordance with DPR 151/2011 within the expiration dates above-mentioned and the contractor will be responsible to prepare all the certificates and documents required to update those existing authorizations thru the Pisa Fire Department.

The above declarations shall be prepared by a Professional Technician Registered IAW art.16 D.LGS 8/3/2006 n.139 and each associated cost related to their preparation and transmittal is under contractor’s responsibility. The package will be submitted to the DPW POC for transmittal to the Pisa Fire Department thru the Italian Base Commander Offices (IBC) at Camp Darby.

The Contractor or his Sub-Contractor shall be certified in compliance with D.M. n. 37/2008 letter “e” to provide the required certifications for the tanks, IAW the above ministerial decree.

1.3. Scope: The Contractor shall be responsible for the propane gas delivery. At the end of each delivery service, the contractor is responsible to provide a final report, in addition to the fiscal documents, to report potential deficiencies noticed on the LPG tank.

The BPA shall be valid for 5 years. During this period, funding will be provided every six months through a Purchase Request to cover approximately 3,000 liters. BPA calls will be issued by the Regional Contracting Office Italy (RCO-I) against each individual Purchase Request.

Partial deliveries will be authorized against each BPA call and will be coordinated by the Requesting Activity POC’s with the Vendor, approximately every two months. The Contractor shall deliver within 24 hours to support food preparation operations at Camp Darby. The Contractor shall coordinate the delivery date/time with the POC’s. The Contracting Officer will provide the Contractor with a list of the individuals (POC’s) authorized to coordinate the delivery of the gas with the Contractor. The list will be updated as required in case of personnel changes or in the event an authorization id revoked. The BPA vendor shall honor requests only from these authorized individuals and only within the monetary amount for which they are authorized on the BPA call.

The price per Liter (Lt) will be based as per fix price offer of Liquified Petroleum Gas (LPG). Prices may be re-negotiated in case of a consistent change in the cost of the liquid gas during the future years. Re-negotiating of price per Liter (Lt) will be based on the same ratio existing between the price accepted at the bidding and the cost established as the Liquified Petroleum Gas (GPL) monthly index price posted by the Pisa Chamber of Commerce at http://www.pi.camcom.it/39/Prodotti-petroliferi-prezzi-medi-provinciali.html. or https://www.lg.camcom.it/servizi/informazione-economica-prezzi/prezzi-prodotti-petroliferi

The Contractor shall be responsible for all propane transportation and delivery, billing and other components considered normal business. In the event another vendor, other than the current Contractor, is selected, the awardee (Contractor) shall install his own tanks and the previous Contractor shall remove the existing tanks, as described at the above paragraph 1.2.

To comply with the legislative decree n.128, Article 8, paragraph 1, dated 22 February 2006 (as posted in the Gazzetta Ufficiale) that forbids other companies other than the owner company to fill the existing LPG tanks.

The Contractor shall provide an invoice for any/all propane partial deliveries. The US Government will not purchase propane tanks.

To avoid disruption in the supply of the liquid gas, in case at the end of the current BPA performance period a replacement of the existing LPG tanks will be required due to a change in the LPG provider, the tanks substitution shall be agreed with the Requesting Activity POC. A joined and contextual replacement shall be coordinated between the current provider, for the removal of existing tanks, and new provider, for the installation of the new LPG tanks. This replacement may take place on two different dates that will be communicated by the activity POC, with a five (5) days advance notice.

1.4 Period of Performance: The period of performance for the BPA shall be 07 Jan 2025

– 06 January 2030. The BPA will be for (5) five years.

1.5 Recognized Holidays: Deliveries shall not be performed on U.S. or Host Nation holidays occurring during the normal workweek

U.S. Holidays:

http://www.pi.camcom.it/39/Prodotti-petroliferi-prezzi-medi-provinciali.html http://www.pi.camcom.it/39/Prodotti-petroliferi-prezzi-medi-provinciali.html https://www.lg.camcom.it/servizi/informazione-economica-prezzi/prezzi-prodotti-petroliferi https://www.lg.camcom.it/servizi/informazione-economica-prezzi/prezzi-prodotti-petroliferi

Name of U.S. Holiday Date

New Year’s Day January 1

Martin Luther King, Jr. Day 3rd Monday of January

Washington’s Birthday / President’s Day

3rd Monday of February

Memorial Day Last Monday of May

Independence Day July 4

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans’ Day November 11

Thanksgiving 4th Thursday of November

Christmas Day December 25

Host Nation Holidays:

English Name of Host Nation Holiday

Italian Name Holiday Date

New Year’s Day Capodanno January 1

Epiphany Day Epifania January 6

Easter Monday Pasquetta Monday after Easter

Liberation Day Festa della Liberazione April 25

Labor Day Festa del Lavoro May 1

Local Public Holiday* Saint Giulia May 22

Republic Day Festa della Repubblica June 2

Local Public Holiday* Saint Ranieri June 17

Ferragosto / Assumption Day Ferragosto and Assunta August 15

All Saints’ Day Tutti i santi (or Ognissanti)

November 1

Immaculate Conception Day Immacolata Concezione

December 8

Christmas Day Natale December 25

Saint Stephen’s Day Santo Stefano December 26

1.6 Hours of Operation: The Contractor is responsible for delivery between the hours of 8.30-12.00 and 13.00-16.00, Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this scope of work when the Government facility is not closed for the above reasons.

1.7 Place of Performance: The delivery schedule for this BPA will be performed at Camp Darby, Bldg.101-201 as per attached LPG tank Map.

1.8 LPG tank Map: LPG tank Map will be attached as Attachment 1 PDF file.