B08-SOLAMD01_W912PF21Q0011_20210409_Amendment 01.pdf

0011609315

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to answ er questions from interested parties.

See continuation sheet for details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-Apr-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PF21Q0011

X 9B. DATED (SEE ITEM 11)

29-Mar-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Apr-2021

CODE

414TH CSB RCO ITALY

414TH CSB - RCO ITALY

VIA DELLA PACE #197

VICENZA 36100

W912PF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PF21Q0011

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

Q1. Instructions to Offerors, 52-212.1 B.10 states “Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information). Can you confirm if past performance is or is not part of the evaluation factors?

A1. In accordance with Addendum 52.212-1, past performance is not listed as an evaluation factor.

Q2. Addendum to 5-212.1 A: Requires Volume I, Mandatory Documents, and Vol II, Factor I – Price. Should our proposal response be included in Vol II?

A2. Yes, provide pricing in Volume II. In accordance with B.2. VOLUME II FACTOR I –Price a. Providing

Pricing. The quoter shall provide pricing by filling in the prices on 1449.

Q3. Addendum 5-212-1 A.4 mentions Volume III, Experience, but this is not included in the table listing response comments—please confirm if we should or should not include a Volume III.

A3., In accordance with Addendum 52.212-1, experience is not listed as an evaluation factor. Addendum to Clause

52.212-1 A. Instructions; the following note is removed:

“The Technical Evaluation Board (TEB) will not evaluate pages exceeding the “Page Limits” stated in the Table above ( e.g. Volume III, Description/Title, Factor 3 –Experience, Page Limit – 20 Pages: the 21st + pages will not be evaluated by the TEB).

Q4. PWS, 1.11, Key Personnel states: The contractor shall provide a Site Lead who shall be responsible for the performance of the work. The Site Lead shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Site lead shall be available for a maximum of 35 hours per week between 08:00 to 17:00, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Is this person in addition to the person hired to provide Front Desk Services? Is it mandatory that the Site Lead be available onsite or may they support from a geographic distance?

A4. Yes. The Vendor’s Site lead shall be available onsite. The Vendor’s employee on site shall be considered the

Site-Lead.

Q5. Please, confirm if GFP includes as follows: desk, and desk chair, cabinet, printer.

A5. The Government will provide office space, furniture, information technology equipment, and supplies sufficient for the ACS Front Desk service.

Q6. In order to submit a reasonable price. Could you please, provide me more details which will help me to quantify the materials (office supplies, except those provided as GFP) that I will use to fulfill the service required under this contract? i.e. (A4 Paper Reams, File Folders)

A6. Please see A5.

(End of questions and answers)

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JUN 2020)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number; W912PF21Q0011.

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the

Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the

Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent

Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA

Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point

(DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award

Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the

Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm http://www.sam.gov/ an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM to 52.212-1

A. INSTRUCTIONS. The quoter shall provide a written Quote (in English) that must address each of the factors listed on the table below. The only documents that can be submitted in a language other than English is the

Certificate of Chamber Of Commerce and mandatory documents. The quoter shall submit electronic copies of their quotation package via email with the subject line “W912PF-21-Q-0011 – ACS Front Desk service for USAG-

Italy, Army Community Service, Vicenza Italy” to the following points of contacts: Thomas Hammerle / thomas.w.hammerle.civ@mail.mil and Manuela Voicu/ manuela.d.voicu.civ@mail.mil .

Quotation packages must be received no later than the solicitation closing date and time listed on the solicitation.

The quoter is responsible for verifying that their quotation package was received before the solicitation closing date and time. Only email submissions will be accepted.

Page Limitations and Format. The quoter’s quotation package shall consist of two (2) volumes. Each respective volume shall comply with the following format and page limitations in accordance with the table below.

Volume Description/Title Page limit

I Mandatory Documentation No Page limit

II Factor I - Price* (Solicitation/Contract/Standard Form 1449) No Page

Limit

*Document Format: Times New Roman, Size 10 Font, single spaced.

Use of hyperlinks is prohibited.

1. All information shall be confined to the appropriate Volume. The Quote shall be prepared clearly and concisely to demonstrate that the offeror has a complete understanding of the requirements. Quoter shall prepare their quotes on the presumption that the Government has no previous knowledge of the quoter’s capabilities. Quotes will be evaluated only on the information specifically presented in respective submittals.

http://www.sam.gov/

2. The term “Quoter” means an individual firm or a Consorzio. No A.T.I., Joint Ventures or Scarl businesses may participate in this solicitation.

3. Quotes shall not merely repeat to perform work in accordance with the Performance Work Statement (PWS). The

PWS reflects the objectives of the program; therefore, repeating the PWS without sufficient elaboration will not be accepted. Quoters that submit generic Quotes risk receiving unacceptable ratings.

4. The cover of each volume shall include the solicitation number, volume number, and firm name, address, POC, CAGE Code (NCAGE Code) and DUNS number.

B. VOLUME CONTENT. Each Volume shall contain the information outlined below:

1. VOLUME I – MANDATORY DOCUMENTATION:

The following documentation shall be submitted with the offerors’ quote and shall be in accordance with Italian requirements and laws:

a. The quoter must provide a copy of a Historical Chamber of Commerce Certificate of Membership

(Certificato Storico di Iscrizione alla Camera di Commercio) or equivalent (for foreign companies) not older than

90 days at the time set forth for the receipt of Quotes or Partita IVA .Self-certifications are NOT allowed and will be rejected.The business purpose (oggetto sociale) should include but is not limited to: Office administrative services and Interpreter or similar services.

b. DURC: The quoter shall provide with the Quotation a copy NOT older than ninety (90) days from the date for initial receipt of quotation of the DURC (Documento Unico di Regolarità Contributiva). Self- certifications

(autocertificazioni) are NOT allowed. The document MUST include the following statement: “Con il presente documento si dichiara che l’impresa RISULTA REGOLARE ai fini del DURC” (“This document declares that the company is regular for the DURC purposes”).Only if applicable.

2. VOLUME II - FACTOR I – PRICE

a. Providing Pricing. The quoter shall provide pricing by filling in the prices on 1449.

(1). The quoter shall also fill out the total amounts for each Contract Line Item Number (CLIN) of SF 1449. The offeror shall ensure that prices are entered for all CLINs for which space has been provided.

(2). Quoter shall enter a unit price and a total price for each CLIN.

2. SINGLE AWARD. The Government intends to make a single award; therefore, Quotes must be submitted for all the line items indicated in the solicitation. No award will be made for less than the full requirements shown in the solicitation. Any quoter offering less than all of the solicitation requirements may be excluded from consideration for award if the Contracting Officer elects to make an award without opening discussions.

3. SUBMISSION OF QUOTES IN EUROS currency. Quotes submitted in response to this solicitation will be in terms of DOLLARS or EUROS. Quotes received in other than DOLLARS or EUROS shall be rejected. If contract is awarded to an American company, award will be in USD.

4. QUOTES shall be valid 90 calendar days from the date of submission.

C. ADDITIONAL INFORMATION.

1. QUOTE DUE: Transmission quotes in response to this RFQ, shall be submitted as an electronic version in

Microsoft Word, or PDF, via email not later than 19 April 2021, 10.00 A.M. Central European Time (CET) on to the following email addresses: thomas.w.hammerle.civ@mail.mil and manuela.d.voicu.civ@mail.mil

2. QUESTIONS: All questions concerning the solicitation shall be submitted via email to the following addresses thomas.w.hammerle.civ@mail.mil and manuela.d.voicu.civ@mail.mil no later than 02:00 pm Central European

Time (CET) on 6 April 2021. Answers to Quoters' questions will be posted to https://beta.sam.gov/ in an amendment to the solicitation as needed.

3.SAM REGISTRATION: to be awarded a Government contract the offeror MUST:

a. Have a DUNS number (Dun & Bradstreet); Phone: 01-28-455-379;

-American: http://fedgov.dnb.com/webform);

-Italian: https://www.dnb.it

b. Have a CAGE/NCAGE number;

-American Contractor: CAGE code will be generated upon completion of SAM registration.

- Italian Contractor: NCAGE code can be obtained via https://www.siac.difesa.it/tiki/tikiindex.php?page=NCAGE

(End of Summary of Changes) mailto:thomas.w.hammerle.civ@mail.mil mailto:manuela.d.voicu.civ@mail.mil mailto:thomas.w.hammerle.civ@mail.mil mailto:manuela.d.voicu.civ@mail.mil http://fedgov.dnb.com/webform)%3B http://www.dnb.it/ http://www.siac.difesa.it/tiki/tikiindex.php?page=NCAGE