W912PF19Q0058_AMEND_0001.pdf

0011363237

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to:

Post Questions and Answ ers;

Add 52.225-17 Evaluation of Foreign Currency Offers;

Add verbiage to Addendum to FAR 52.212-1: VOLUME I – a. Applicable only to Italian companies.

Add verbiage to Addendum to FAR 52.212-1: VOLUME II – PRICE, SUBMISSION OF QUOTES IN DOLLARS OR EUROS currency.

All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 25

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Sep-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PF19Q0058

X 9B. DATED (SEE ITEM 11)

27-Aug-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Sep-2019

CODE

414TH CSB RCO ITALY

414TH CSB - RCO ITALY

VIA DELLA PACE #197

VICENZA 36100

W912PF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PF19Q0058

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

QUESTIONS AND ANSWERS

1. What is the name of the incumbent vendor?

a. Yes there is an incumbent vendor, VANDERBORGHT, MIEKE W912PF-16-P-0070 Total amount for basis contract plus Two (2) Option Years is $98,006.88 in Caserma Ederle, Vicenza, Italy

2. Is a backfill required for the position and if so, after what amount of time?

a. 5.3.2. Contractor works under a contract, coordination and responsibility lies on the contractor for replacement during absent times.

3. If the employee is required to work later in the evenings or on a weekend, will Over time (OT) be authorized for payment or will compensatory time off be given?

a. 5.3.1. Contractor shall ensure that work hours are posted and approved by FAPM; additionally the

Contractor shall ensure coverage of absences and discuss with FAPM plan of action to meet agency need. Contract will be awarded on the basis of Firm-Fixed-Price (FFP)/Lowest Price Technically Acceptable (LPTA). No overtime authorized under this contract. See paragraph 1.1 of the PWS.

4. Is there a set amount of hours per year that must be provided by the contractor? If so, what is the amount?

a. 1.6.4 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 0800 to 1700, Monday through Friday except holidays, EPC or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Some after duty hours or weekend services may be required depending on the needs of the Command and/or community. For other than firm fixed price contracts, the Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

b. Workload data: estimated number of hours: This contract is estimated for 30 hours per week through a schedule worked out with the FAP Manager.

5. Will the College Transcripts need to be official unsealed transcripts from the academic institution?

a. They do not need to be official unsealed transcripts from the academic institution, they do need to have the official stamp from the academic institution.

6. Are the transcripts a factor in proposal evaluation?

a. FACTOR I: TECHNICAL EXPERIENCE

i. To be determined acceptable in this factor the quoter shall provide all of the following:

1. A resume that shall address all the non-price factors in accordance with paragraph 1.6.8 Special Qualifications of the PWS.

7. Clarify if the Chamber of Commerce Certificate, and DURCA are required for U.S. companies?

a. Required by the Italian government only for Italian companies performing construction.

8. Volume 1 Factor II Price item c Submission of Quotes in Euros. Can you clarify if we are to provide an AS OF DATE when converting from USD?

a. Will add FAR 52.225-17

i. If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using [Contracting Officer to insert source of rate(.8582)] in effect as follows:

b. 25.1103 -- Other provisions and clauses

i. (c) Foreign currency offers. Insert the provision at 52.225-17, Evaluation of Foreign

Currency Offers, in solicitations that permit the use of other than a specified currency.

Insert in the provision the source of the rate to be used in the evaluation of offers

9. Item 5.5 FAP EPC Coordinator. The contractor will coordinate the program from Vicenza and Camp Darby. Can you clarify if a FAP is required at both Vicenza and Camp Darby?

a. The FAP and FAPM support both locations from Caserma Ederle, Vicenza.

10. Will the contractor be required to travel to Camp Darby to conduct any work under this contract? If so, will the government reimburse for travel?

a. Support for both locations, will be provided from Caserma Ederle, Vicenza, no travel.

11. Is it possible for the contract to be paid out in dollars? Particularly if the company that wins the contract is a U.S. based company?

a. Will change Addendum to FAR 52.212-1: VOLUME II – PRICE.

i. SUBMISSION OF QUOTES IN DOLLARS OR EUROS currency. Quotes submitted in response to this solicitation will be in terms DOLLARS OR EUROS. Quotes received in other than DOLLARS OR EUROS will be rejected.

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

52.225-17 EVALUATION OF FOREIGN CURRENCY OFFERS (FEB 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using (.8582) in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures--

(1) On the date specified for receipt of offers, if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

(End of provision)

The following have been modified:

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS. The quoter shall provide a written quote (in English) that shall address each of the factors listed on the table below. The quoter shall submit electronic copies of their quotation package via email with the subject line Family Advocacy Program (FAP) Parent-Child Educator/Emergency Placement Care (EPC) Coordinator/Special Programs W912PF19Q058 at the Caserma Ederle, Vicenza Italy” to the following points of contacts:

MSG Julio C. Calzada at julio.c.calzada.mil@,mail.mil and Manuela Voicu at manuela.d.voicu.civ@mail.mil.

Quotation packages must be received no later than the solicitation closing date and time listed on the solicitation. The quoter is responsible for verifying that their quotation package was received before the solicitation closing date and time. Only email submissions will be accepted.

Page Limitations and Format. The Quoter’s quotation package shall consist of four (4) volumes. Each respective volume shall comply with the following format and page limitations in accordance with the table below.

Volume Description/Title Page limit

I Mandatory Documentation and Factor I Technical Experience No Page limit

II Factor II – Price* (Solicitation/Contract/Standard Form 1449) No page limit

*Document Format: Times New Roman, Size 10 Font, single spaced.

Use of hyperlinks is prohibited.

VOLUME I – MANDATORY DOCUMENTATION and TECHNICAL EXPERIENCE

The following documentation shall be submitted with the quoters’ quote and shall be in accordance with Italian requirements and laws:

a. The quoter must provide a copy of a Historical Chamber of Commerce Certificate of

Membership (Certificato Storico di Iscrizione alla Camera di Commercio) or equivalent (for foreign companies) NOT older than 90 days at the time set forth for the receipt of quotes. Self-certifications are NOT allowed and will be rejected. The business purpose (oggetto sociale) should include but is not limited to Family Advocacy Program but not limited to. Applicable only to Italian companies.

b. DURC: The quoter shall provide with the Quotation a copy NOT older than ninety

(90) days from the date for initial receipt of quotation of the DURC (Documento Unico di Regolarità Contributiva). Self- certifications (autocertificazioni) are NOT allowed. The document MUST include the following statement: “Con il presente documento si dichiara che l’impresa RISULTA REGOLARE ai fini del DURC” (“This document declares that the company is regular for the DURC purposes”).

Applicable only to Italian companies.

FACTOR I: TECHNICAL EXPERIENCE

Quoter shall submit a resume that shall address all the non-price factors in accordance with paragraph 1.6.8 Special Qualifications of the PWS.

VOLUME I: FACTOR II – PRICE

a. Providing Pricing. The quoter shall provide pricing by filling in the prices in the 1449.

1. The quoter shall fill out the total amounts on Contract Line

Item (CLIN 0001, 1001, 2001, 3001, 4001, 7500, 7501, 7502, 7503 and 7504) of SF 1449. The quoter shall ensure that prices are entered for all CLINs for which space has been provided.

2. The quoter shall enter a unit price and total price for each CLIN.

b. SINGLE AWARD. The Government intends to make a single award; therefore, Quotes must be submitted for all the line items indicated in the solicitation. No award will be made for less than the full requirements shown in the solicitation.

Any Quoter offering less than all of the solicitation requirements may be excluded from consideration for award if the Contracting Officer elects to make an award without opening discussions.

c. SUBMISSION OF QUOTES IN DOLLARS OR EUROS currency. Quotes submitted in response to this solicitation will be in terms DOLLARS OR EUROS. Quotes received in other than DOLLARS OR EUROS will be rejected.

d. QUOTES shall be valid 90 calendar days from the date of submission.

C. ADDITIONAL INFORMATION.

1. QUOTE DUE: Transmission of quotes in response to this RFQ, shall be submitted as an electronic version in Microsoft Word, or PDF, via email not later than 10 September 2019 at 10.00 A.M. Central European Time on to the following email addresses:

julio.c.calzada.mil@mail.mil and manuela.d.voicu.civ@mail.mil

2. QUESTIONS: All questions concerning the solicitation shall be submitted via email to the following addresses julio.c.calzada.mil@mail.mil and manuela.d.voicu.civ@mail.mil no later than 10:00 am Central European Time (CET) on 04 September 2019 Answers to quoters' questions will be posted to FedBizOpps.gov in an amendment to the solicitation as needed.

4. SAM REGISTRATION: to be awarded a Government contract the quoter MUST:

a. Have a DUNS number (Dun & Bradstreet); Phone: 01‐28‐455‐379;

-American: http://fedgov.dnb.com/webform);

-Italian: https://www.dnb.it

b. Have a CAGE/NCAGE number;

-American Contractor: CAGE code will be generated upon completion of SAM registration.

- Italian Contractor: NCAGE code can be obtained via https://www.siac.difesa.it/tiki/tikiindex.php?page=NCAGE

c. Be registered in the System for Award Management (SAM) website (https://www.sam.gov/portal/public/SAM/)

Please ensure that your firm is registered with SAM and that all information is current. If you are not registered or your information is not current, you need to go to https://www.sam.gov/portal/public/SAM/ and fill out a web based application. You must have a DUNS number in order to start this process. If you do not have a DUNS number, you can obtain one at http://www.dnb.com/. It takes two to three business days to receive a DUNS number and two to three business days to receive a CAGE code. Please begin the process as soon as you receive this RFQ in order to speed up the contracting process in the event that you are the winning bidder.

Not being registered in SAM does not preclude the quoter from submitting a quote. However, the SAM registration shall be valid to be awarded the contract.

PERFORMACE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

ARMY COMMUNITY SERVICE

FAMILY ADVOCACY PROGRAM PARENT-CHILD EDUCATOR / EMERGENCY PLACEMENT CARE

COORDINATOR / SPECIAL PROGRAMS

GENERAL INFORMATION

1. GENERAL: The Army Community Service (ACS) Family Advocacy Program (FAP) Parent-Child Educator/Emergency Placement Care (EPC) Coordinator/Special Programs Contractor (herein referred to as Contractor) is a non-personnel services contract to provide the development, coordination, and administrative requirements of parent-child education, EPC coordination, and special programming within the ACS FAP. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the ACS FAP Parent-Child Educator/EPC Coordinator/Special Programs Contract, as defined in this Performance Work Statement except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract. Overtime is not authorized under this contract.

1.2 Background: The mission of the FAP is child and spouse abuse prevention and education.

1.3 Objectives: The Contractor is responsible for the development, coordination, marketing, and administrative requirements of parent/child educational classes, the EPC program, and FAP related special programs.

1.4 Scope: Services include:

(1) Parent/Child and FAP Educational classes. Contractor shall provide evidence based (EB) programing to include but are not limited to parent/child stress and anger management, parent/child communication, parent/child teamwork, and parent/child enrichment. It also includes Child Abuse Identification and Reporting classes which are provided at least semi-annually to the caregivers with Child, Youth, and School Services (CYSS), as request for coaches, as requested by community partners, annual to all troops, and as requested to the Department of Defense Dependent Schools (DoDDS) personnel. Contractor shall assist with the New Parent Support Program educational classes, playgroup, community outreach, awareness campaigns and administrative tasks. The Contractor shall be responsible for modifying and/or assisting with the development of new curriculum as needed to ensure that the classes are meeting the needs of the community and in accordance with certification standards/OIP. Child educational programs may be requested during periods of deployment and reintegration, via the CR3 process or like program. All essential prevention programs will be developed and implemented in accordance with Army Regulation (AR) 608-18, FAP Certification/OIP standards, the Army FAP and emerging guidance’s from HQ or

Regional FAP Command. Contractor shall be responsible to ensure that FAPM guidance is followed to ensure vital maintenance and record keeping.

(2) The EPC program is directed by the AR 608-18, the Army FAP. The Contractor shall be responsible for all administrative aspects of the EPC including EPC Provider recruitment, training development, training, background check coordination, home visitation, emergency placement, interviewing, marketing, and file maintenance. In addition, when EPC placement is warranted, the Contractor shall assist the FAPM or designee with interagency coordination and paperwork.

(3) FAP related special programs. Such programs include but are not limited to: Child Abuse Prevention Month activities, anti-bullying programs, Domestic Violence Awareness Month activities, child/youth safety programs, and FAP overview classes. This also includes reaching-out to parents to promote FAP services in strategic locations such as the Baby’s Café, DoDDS, CYSS, and other locations. This criteria may include working on the occasional holiday or weekend.

(4) Family Advocacy Program accreditation documentation maintenance. This includes assisting the FAP Manager and FAP staff with creating, maintaining, and organizing the documentation per ACS FAP accreditation guidance.

(5) Contractor shall be knowledgeable of domestic/family violence dynamics. Contractor shall be current with up to date research in this field to be included in training and/or community education. Contractor will also be very familiar with AR 608-18 and will be required to demonstrate a breadth and depth of knowledge of it.

1.5 Period of Performance: The period of performance shall be for one (1) Base Period of 12 months and four (4)

12-month Option Periods. The Period of Performance reads as follows:

Base Year: 12 September 2019 to 11 September 2020 Option Year I: 12 September 2020 to 11 September 2021 Option Year II: 12 September 2021 to 11 September 2022 Option Year III: 12 September 2022 to 11 September 2023 Option Year IV: 12 September 2023 to 11 September 2024

1.6 General Information

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS within 30 days after contract award by Contracting Officer Representative (COR). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. After acceptance of the quality control plan by the FAPM, the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system. Contractor is authorized to subcontract for absences not to exceed three-weeks other than for illness or emergencies. SubContractors must be approved by the FAP Manager and/or ACS Director except in the event of illness or emergencies. Paperwork must be submitted ten-days before the planned absence to FAPM to ensure coverage.

1.6.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Contractor may be required to perform services on holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.4 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 0800 to 1700, Monday through Friday except holidays, EPC or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Some after duty hours or weekend services may be required depending on the needs of the Command and/or community. For other than firm fixed price contracts, the Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: ACS, Building 108 on Caserma Ederle, Vicenza, Italy; Villagio housing area, Vicenza, Italy; and Del Din, Vicenza, Italy.

1.6.6 Type of Contract: The government will award a Firm Fixed Priced Contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract shall be able to have a Child Care National Agency Check and Inquiries initiated as well as a local Installations Records Check initiated at time of the proposal submission, and must maintain the level of security required for the life of the contract. The Contractor will not have access to any documents or information with a higher security classification than “For Official Use Only”. The Contractor shall establish a safeguard to ensure the confidentiality of all personal information obtained during the provision of services under this contract. Contractor will not release personal information. The FAP Manager and/or the ACS Director will determine release of information. The Contractor is a mandated reporter for all family violence, i.e. child abuse and neglect, and domestic violence. Alleged reports of abuse shall be reported to the Military Police immediately. Breach of confidentiality will be grounds for contract termination.

1.6.7.1 AT Level I Training. (The following provision/contract text is for contractor employees with an area of performance within an Army-controlled installation, facility, or area.) All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas will complete AT Level I awareness training within 30 calendar days after the contract start-date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor will submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, prior to issuance of Installation Access Passes. AT Level I awareness training is available online at https://jko.jten.mil/courses/atl1/launch.html.

1.6.7.1.1 Access and General Protection/Security Policy and Procedures. (This standard-language text is for contractor employees with an area of performance within an Army-controlled installation, facility, or area.) The contractor and all associated subcontractor employees will comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The contractor will also provide all information required for background checks to meet installation access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.7.1.2 iWATCH/iSALUTE Training. (This standard-language text is for contractor employees with an area of performance within an Army-controlled installation, facility, or area.) The contractor and all associated subcontractors will brief all employees on the local iWATCH/iSALUTE program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 30 calendar days after the contract is awarded and within 30 calendar days after new employees commence contract performance, with the results reported to the COR.

1.6.7.1.3 All contractor employees with access to a Government information system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete DOD information assurance awareness training before access to the information system and then annually thereafter.

1.6.7.1.4 According to AR 530-1, new contractor employees must complete Level I OPSEC training within 30 calendar days after they report for duty. All contractor employees must complete annual OPSEC awareness training.

1.6.7.1.5 All contractor employees and associated subcontractor employees must complete DOD information assurance awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DOD and Army training requirements in DODD 8570.01, DOD 8570.01-M, and AR 25-2 within 6 months after being employed

1.6.7.2 PHYSICAL Security: The Contractor shall be responsible for safeguarding all government equipment, information, and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.3 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. The keys issued to the Contractor by the Government shall not be duplicated.

The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.3.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.3.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.4 Lock Combinations: Not applicable

1.6.8 Special Qualifications: The Contractor shall have:

Bachelor’s degree in Psychology, Counseling, Social Work, Education, or related field from an accredited college or University;

Be fluent in the English language;

Agree to an annual background check;

Have interviewing and assessment skills;

Have experience in conducting home studies;

Have ability to develop and implement child abuse and/or domestic violence prevention programs;

Have teaching and training skills; have experience in FAP related programs; have knowledge of FAP as it relates to programs and services in the prevention of child and spouse abuse; experience living and/or working in the military environment; ability to provide crisis intervention;

Have ability to clearly communicate orally and in writing;

Have the ability to use up-to-date computer software and automation systems;

Minimum of two years experience in family services and one year in family violence.

NOTE: College transcripts are required.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the contract.

1.6.11 Key Personnel: N/A

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor will be required to wear a name badge at all times.

1.6.13 Contractor Travel: Depending on available relevant trainings and funds, Contractor shall be required to travel within Europe or CONUS during the performance of this contract. If travel is needed, Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR. The frequency of travel requirements for training will not exceed 14-days per fiscal year.

1.6.14 Other Direct Costs: N/A

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subContractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: Not applicable

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Emergency Placement Care (EPC)

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subContractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

ACS Army Community Service AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf CR3 Commander’s Readiness Resilience and Reintegration CTS Client Tracking System CYSS Child, Youth, and School Service DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense DoDDS Department of Defense Dependent Schools EBP Evidence Based Practice EPC Emergency Placement Care FAC Family Advocacy Committee FAP Family Advocacy Program FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RPOC Reporting Point of Contact TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide job related guidance.

3.2 Facilities: The Government will provide the necessary workspace for the Contractor staff to provide the support outlined in the PWS to include desk space, telephones, computers, printer, copier, and other items necessary to maintain an office environment (i.e. heat, light, and other utilities).

3.3 Utilities: The Government will provide all utilities in the facility. The utilities will be available for the Contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will provide access to desk space, telephones, computers, printer, copier, scanners fax machines, printers, lighting, and sound.

3.5 Materials: The Government will provide Standard Operating Procedures and Policies, educational materials, and FAP videos as training aids. These materials remain the property of the FAP office.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall not be required to furnish any property or resource materials to accomplish this contract, but shall be responsible for receiving, caring for, and accounting for Government furnished property and resources. The operation of any necessary equipment, to include training materials to accomplish this contract will be at no additional cost to the Government over and above the contract price.

4.2 Secret Facility Clearance: Not applicable

4.3. Materials: Not applicable

4.4. Equipment: Not applicable

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The Contractor shall be responsible for ensuring that no engagement of any type of trafficking in persons are conducted, IAW PGI 221.17 and FAR 52. 222-50.

5.2. Parent/Child Educational Classes. The contractor shall provide educational activities that include briefings or presentations that focuses on the enhancing parenting expertise that minimize the risk of child abuse. These topics can include a wide range to include, but not limited to development, mental health, safety, policy, resources, best practices, or strategies. The target age of children will be over three years of age.

5.2.1. The Contractor shall develop, market, and facilitate at least one parent/child educational program or outreach initiative through the month. Marketing requests will be supplied three to six months in advance.

5.2.2 The Contractor shall develop, market, and facilitate at least one relationship building program/outreach quarterly to strengthen marriages, relationships or couples.

5.2.3 The Contractor shall responsible for scheduling and providing all administrative requirements associated with tasks to include, but not limited to: FAPM approved curriculum, lesson plans, DA 5900 sign in sheet/MFR for attendance, tracking in CTS, supply requests, tracking/developing of surveys, and maintenance with accrediting program directive from HQ.

5.2.4. The Contractor shall assist and collaborate with the New Parent Support Program (NPSP) on educational classes, materials and activities, this shall include but not limited to modeling appropriate behavior in playgroup, baby café mini classes, and community wide outreach, community collaborations and meetings, and the maintenance of accreditations standards.

5.2.5. The Contractor shall provide to the FAPM a weekly update (Weekly Roll UP) of tasks completed in a form that will be provided to Contractor. This will highlight activities completed, support required and upcoming activities within the next 30 days.

5.2.6 The Contractor shall report any family that they believe may qualify for FAP respite care, in an effort to decrease risk for child abuse. The Contractor will provide recommendation for hours to be awarded and will process the request once FAPM approval is provided. All vouchers provided to family will be tracked and managed by the Contractor.

5.3. Contracting Manpower. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subContractor manpower) required for performance of this contract. The contractor shall report ALL contractor labor hours (including Subcontractor labor hours) required for performance of services provided under this contract for the "Cummunications Skills Training Services, Vicenza, Italy” via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 and at the end of the period of performance for each calendar year, beginning with 2019. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website. For contractor Manpower Reporting CLINS( 7500,7501,7502,7503, and 7504).The offeror shall propose a price for each CLIN to cover all reporting costs. If the offeror proposes to provide this report at no additional cost to the Government, it should indicate $0.00 or, “No Charge” or rather than not addressing the line item. If the line item is left blank, the offeror agrees that this report will be provided at no additional cost to the Government,$0.00 shall be used for evaluation purposes, and the contract CLIN will be priced at $0.00.

5.3.1. Contractor shall ensure that work hours are posted and approved by FAPM; additionally the Contractor shall ensure coverage of absences and discuss with FAPM plan of action to meet agency need.

5.3.2. Contractor works under a contract, coordination and responsibility lies on the contractor for replacement during absent times.

5.4. Child Abuse Identification Practices: Ensuring that the European Policy on the Reporting Point of Contact (RPOC), Military Law Enforcement, is the contact number trained to professionals, mandated reporters and educated to the community as the only authorized point to turn in allegations of child abuse. This includes education on dynamics of child abuse, symptomology, treatment approaches, reporting practices and resources available in the community. This training will be provided on an ongoing basis and will be required to be tracked.

5.4.1. The Contractor shall provide FAP Child Abuse approved training to New Commanders, Troops, Mandated Reporters and community Members and their families; to include youth.

5.4.2. Contractor shall ensure that each presentation is approved by FAPM/designee and is in compliance with accreditation stands to include but not limited to: tracking of handouts used, lesson plans, research utilized, surveys, DA 5900’s and stored on FAP ‘shared drive.

5.4.3. The Contractor shall develop market and facilitate Command and Troop training on demand, coordinate joint training with Domestic Violence Contractor, support all professional request and offer each of the following with a minimal requirement on a quarterly basis.

5.4.4. The Contractor shall provide all administration requirements associated with program to include surveys and 5900’s. Additionally, the Contractor will be responsible for maintain a data bases to ensure that all DODEA, CYSS and mandated reporters receive their training.

5.4.5. The Contractor shall develop, market and arrange for April’s Child Abuse Prevention Month activities to include: Community Wide Campaign, staff support required, AFN Advertisement, training to all levels of community, Kick off Ceremonies, and community collaboration.

5.5. FAP EPC Coordinator: Is the person who is responsible for the training, marketing and administrative functions of the EPC program, located in Vicenza and Camp Darby. The FAPM is the responsible party for liability and decision-making; however, the EPC coordinator is the person who interacts with possible providers to provide program information.

5.5.1. The Contractor shall be responsible for ensuring mandates of quarterly recruitment, develop/update and implement annual ten (10) hours training requirements, maintain tracking of both annual local checks and Tier 1 background checks through FAPM and Volunteer Manager, and maintain all local hard copy files and CTS digital files.

5.5.2. The Contractor shall arrange and co-facilitate joint interview of prospective EPC providers, conduct home studies, and provide all feedback to FAPM/functional manager designee.

5.5.3. The contract shall maintain and update, as needed the Garrison MWR EPC webpage in collaboration with FAPM and MWR staff. They will also ensure the use of MWR marketing for flyer development and advertising on Garrison Facebook page.

5.5.4. The Contractor shall support any requested trends of program health with surveys, quality assurances, outreach events, and provider feedback.

5.5.5. The Contractor shall work with FAP staff to develop and support annual recruiting efforts at DODEA and CYS stand down events for the EPC program.

5.5.6. The Contractor shall support the Darby Military Community with all EPC requests via use of electronic media such as: email, VTC, Darby marketing requests, Darby community events, use of FAP Contractor at Darby for Community Awareness and FAPM quarterly visit.

5.5.7. The Contractor shall attend all calls and VTC associated with the EPC program to ensure compliance with updated policies and procedures. They will also be responsible for ensuring that all information and updates are provided to the FAPM within twenty- four (24) business hours.

5.6. Development of FAP Special Programs: The FAP program is an ever changing an developing program that offers support based on risk and needs of the…