Amendment_0001.pdf

414TH CSB RCO ITALY SUBOFFICE LIVORNO

VIA AURELIA, EDIFICIO 5131

ZONA DEPOSITO

56128 TIRRENIA (PISA)

0011355356

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See page 2 for details.

1. CONTRACT ID CODE PAGE OF PAGES

Y 1 32

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Jul-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PF19Q0049

X 9B. DATED (SEE ITEM 11)

20-Jun-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Jul-2019

CODE

414TH CSB RCO ITALY SUBOFFICE LIVORNO

VIA AURELIA, EDIFICIO 5131

ZONA DEPOSITO

56128 TIRRENIA (PISA)

W912PF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

FACILITY CODECODE

EMAIL:TEL:

W912PF19Q0049

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0001

The purpose of this amendment is as follows:

- To delete FAR clause 52.217-8 titled “Option to extend services (Nov 1999)” in its entirety.

- To change the description of contract line items 0004, 1004 and 2004.

- To add contract line items 0005, 1005 and 2005.

- To revise ADDENDUM TO FAR 52.212-1. See changes in yellow.

- To revise ADDENDUM TO FAR 52.212-2. See changes in yellow.

- To replace the Performance Work Statement “Maintenance and Repair Service for

HVAC Systems, Ducts and Fans within USAG Italy, DMC dated May 10, 2019” with “Maintenance and Repair Service for HVAC Systems, Ducts and Fans within USAG Italy, DMC Revised date 19 July 2019”.

- To revise the “ENCLOSURES & ATTACHMENTS”. See changes in yellow.

- To replace “Attachment #3 HVAC Equipment List Up to May 2019” with “Attachment

#3 HVAC Equipment List Up to July 2019”

- To replace “Attachment #4 FAN COILS&SPLIITS List Up to May 2019” with

“Attachment #4 FAN COILS&SPLITS List Up to July 2019”.

- To extend the hour and date specified for receipt of Quotes from 22 July 2019, PM, to 25

July 2019, 12:00 PM.

- To reply to the following Request for Information:

Question:

With reference to “FACTOR II – PAST EXPERIENCE” and “FACTOR III – PAST PERFORMANCE” of the RFQ, please clarify if the following works can also be accepted for the purpose of demonstrating the quoter’s past experience and past performance:

Contracts begun within the last five years from the date of the RFQ but still ongoing (not yet completed) and/or

Contracts completed within the last five years from the date of the RFQ but begun before the last five years from the date of the RFQ.

Answer:

The first sentence will not be accepted by the Government.

The second sentence will be accepted by the Government. See revised ADDENDUM TO FAR 52.212-1 and ADDENDUM TO FAR 52.212-2.

Question:

Reference subject request for quotation. Is it possible to have Attachment 3 Enclosure HVAC Equipment List Up to May 2019 and Attachment 4 Enclosure 4 FAN COILS & SPLITS List Up to May 2019 in Excel format instead of PDF format?

Answer:

The answer is negative. A copy of documents in Excel format will be provided to the awardee only.

Question:

Reference subject request for quotation. This is to request the following clarifications:

1. Is the possess of certifications in accordance with Law 82/94 a mandatory requirement to submit a quote? As far as we know this is not required for the performance of the service. This assertion seems to be supported by some clarifications published by the Minister about the application of the law 82/94 (es.

Risoluzione del Ministero dello Sviluppo Economico del 3 dicembre 2007, Prot.

10983).

2. Can the possess of the “certificate” category “A” and “B” be included among the works requiring particular specializations, as indicated at the second paragraph of point 1.5.3 of the Performance Work Statement?

3. Can the possess of the “certificate” of category “A” and “B” provided when submitted the quote by proofing that the personnel has been enrolled to the qualifying course?

4. In the “Attachment #4 Enclosure FAN COILS & SPLITS List up to May 2019”.

There are two columns of the splits and two columns of the fan coils located inside the installation. The columns of the fan coils show two different totals: 793 and 740.

The columns of the splits show the totals of 338 and 325. Which are the correct numbers?

5. In the “Attachment #4 Enclosure FAN COILS & SPLITS List up to May 2019” the measures of the filters are indicated but not their thickness. In order to submit a correct quote for their replacement during the semi-annual maintenance, could you provide us with the thickness of the filters?

Answer:

1. See paragraph 4.1 of the Revised Performance Work Statement

2. Yes. See paragraph 4.1 of the Revised Performance Work Statement

3. No. See paragraph 4.1 of the Revised Performance Work Statement

4. See Attachment #4 Enclosure FAN COILS & SPLITS List Up to July 2019.

5. The filters are flat type (filtro piano).

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 22-Jul-2019 12:00 PM to 25-Jul-

2019 12:00 PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0004

The CLIN extended description has changed from:

in strict accordance with paragraph 1.5.3. of the performance Work StatementThe quoters are not required to price this Line Item. The Governemnt estimated amount for this Line Item is Euro 58,450.00.FOR EVALUATION

PURPOSES, THE AMOUNT PRE-FILLED UNDER THIS ITEM WILL BE ADDED TO THE TOTAL PRICE

PROPOSED FOR ALL QUORTERS.

To:

in strict accordance with paragraph 1.5.3. of the performance Work StatementThe quoters are not required to price this Line Item. The Governemnt estimated amount for this Line Item is Euro 57,200.00.FOR EVALUATION

PURPOSES, THE AMOUNT PRE-FILLED UNDER THIS ITEM WILL BE ADDED TO THE TOTAL PRICE

CLIN 1004

in strict accordance with paragraph 1.5.3. of the performance Work StatementThe quoters are not required to price this Line Item. The Governemnt estimated amount for this Line Item is Euro 58,450.00.FOR EVALUATION in strict accordance with paragraph 1.5.3. of the performance Work StatementThe quoters are not required to price this Line Item. The Governemnt estimated amount for this Line Item is Euro 57,200.00.FOR EVALUATION

PURPOSES, THE AMOUNT PRE-FILLED UNDER THIS ITEM WILL BE ADDED TO THE TOTAL PRICE

CLIN 2004

in strict accordance with paragraph 1.5.3. of the performance Work StatementThe quoters are not required to price this Line Item. The Governemnt estimated amount for this Line Item is Euro 58,450.00.FOR EVALUATION in strict accordance with paragraph 1.5.3. of the performance Work StatementThe quoters are not required to price this Line Item. The Governemnt estimated amount for this Line Item is Euro 57,200.00.FOR EVALUATION

PURPOSES, THE AMOUNT PRE-FILLED UNDER THIS ITEM WILL BE ADDED TO THE TOTAL PRICE

PROPOSED FOR ALL QUORTERS.

CLIN 0005 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0005 50 Hours Hours for rental of cherry

T&M picker or excavator in strict accordance with paragraph 1.5.3. of the performance Work Statement

FOB: Destination

PSC CD: Z1NB

TOT ESTIMATED PRICE

CEILING PRICE

CLIN 1005 is added as follows:

1005 50 Labor

Hours

OPTION Hours for rental of cherry T&M picker or excavator in strict accordance with paragraph 1.5.3. of the performance Work Statement

NET AMT

CLIN 2005 is added as follows:

2005 50 Hours OPTION Hours for rental of cherry

T&M picker or excavator in strict accordance with paragraph 1.5.3. of the performance Work Statement

NET AMT

DELIVERIES AND PERFORMANCE

The following Delivery Schedule for CLIN 0005 has been added:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 04-AUG-2019 TO

03-AUG-2020

N/A W582RR USAG ITALY

N/A

USAG ITALY, DARBY MILITARY

COMMUNITY VIA AUR

TIRRENIA (PISA)

N/A

W582RR

The following Delivery Schedule for CLIN 1005 has been added:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 04-AUG-2020 TO

03-AUG-2021

N/A W582RR USAG ITALY

N/A

USAG ITALY, DARBY MILITARY

COMMUNITY VIA AUR

TIRRENIA (PISA)

N/A

The following Delivery Schedule for CLIN 2005 has been added:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 04-AUG-2021 TO

03-AUG-2022

N/A W582RR USAG ITALY

N/A

USAG ITALY, DARBY MILITARY

COMMUNITY VIA AUR

TIRRENIA (PISA)

N/A

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0005:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

The following Acceptance/Inspection Schedule was added for CLIN 1005:

The following Acceptance/Inspection Schedule was added for CLIN 2005:

The following have been modified:

ADDENDUM TO FAR 52.212-1

I. DOCUMENTATION TO BE SUBMITTED

All quotes must be submitted to the Contracting Officer no later than 12:00 p.m. “noon” (local time, Rome, Italy) on July 25, 2019. All quotes shall include the company point of contact, phone number, and email address. The Point of Contact for this requirement is:

Sonia Zanobini 414th Contracting Support Brigade RCO Livorno Sub-Office Email: Sonia.zanobini2.ln@mail.mil

The Alternate Point of Contact for this requirement is:

Danielle McNeely 414th Contracting Support Brigade RCO Livorno Sub-Office Email: holley.d.mcneely.civ@mail.mil

Only E-Mail quotes will be accepted. Quotes shall include one scanned copy of the dated offer signed by an official fully authorized to bind the quoter. The documents shall be submitted in Adobe Acrobat (PDF) format.

E-Mail Submission Instructions: Quoters shall submit their quotation via E-Mail using the subject line "W912PF19Q0049, Maintenance and Repair Service for HVAC Systems, Ducts and Fans within USAG Italy DMC" If more than one email is required to submit all quotation attachments, quoters shall indicate in the E-Mail number at the end of the subject (i.e. for the first of three E-Mails, "W912PF19Q049, Maintenance and Repair Service for HVAC Systems, Ducts and Fans within USAG Italy DMC, E-Mail 1 of 3"). If the quotation submission requires multiple E-Mails to submit, ALL E-Mails shall be submitted prior to the time listed above. E-Mails received after shall be considered late and the quote will be rejected. (NOTE:

Recommended maximum file(s) size per email is no larger than 5MB. If quotation documents exceed 5MB, submit in multiple emails)

Quoters shall include the names and number of attachments in the body of each E-Mail. E-mail submissions shall be sent to both of the above email addresses. Be advised that the Government does not provide automatic notification of receipt; contact the POC via telephone to receive confirmation.

To be awarded a government contract you MUST have DUNS (Dun & Bradstreet; Phone: 02-28- 455-379) and NCAGE (www.dlis.dla.mil/Forms/Form_AC135.asp) numbers and be registered in SAM (https://www.sam.gov).

II. DOCUMENTATION REQUIRED FOR THE EVALUATION:

1. Failure to address all the mandatory requirements may cause the quote to be disqualified from further consideration.

2. The quoter is responsible for submitting a well-written quote, with adequately detailed Information, which clearly demonstrates compliance with the request for quote (RFQ) requirement.

FACTOR I - CERTIFICATIONS

-The quoter shall demonstrate to be registered in "Camera di Commercio, Industria, Agricoltura e Artigianato" which shows the qualifications of the quoter to perform works as defined by Italian D.M. n.37/2008, art.1 letters "a, c, d, e”. A copy of "Certificato Iscrizione Camera di Commercio, Industria, Agricoltura e Artigianato" showing the cited above qualifications shall be submitted.

- The quoter shall demonstrate to be registered in "Camera di Commercio, Industria, Agricoltura e Artigianato" in accordance with Italian DPR n. 43/2012. A copy of "Certification Iscrizione Camera di Commercio, Industria, Agricoltura e Artigianato" showing the cited above qualification shall be submitted.

- The quoter shall demonstrate that it possess ISO 9001/2008 certification or SOA Category OG11 and OS28 Classification II. A copy of ISO certification or SOA certification shall be submitted.

- The quoter shall demonstrate that it possess registration certificate in accordance with Italian Law n. 82/1994 art. 1. - DELETED

FACTOR II – PAST EXPERIENCE

The quoter shall demonstrate recent and relevant experience in scope, complexity and price. The quoter shall submit information concerning two (2) relevant works concerning the maintenance and repair of HVAC systems, as described in the Performance Work Statement, provided by the quoter on the Attachment titled “Experience Questionnaire” (in English). The value of each work shall be not less than Euro 10,000.00 ($11,652.30). Relevant means works of similar scope, size and complexity i.e. works concerning the maintenance and repair of HVAC systems.

The past contract must be begun and completed within five (5) years from the date of this Request for Quotation as identified on Page 1, Block 6 or contract completed within the last five

(5) years from the date of this Request for Quotation but begun before the last five (5) years from the date of this Request for Quotation.

FACTOR III – PAST PERFORMANCE

The quoter shall submit the information provided on the Attachment titled “Past Performance Questionnaire” (in English). The quoter shall provide information for at least two (2) relevant woks begun and completed within the last five years from the date of this Request for Quotation (date shown at Page 1, Block 6) or contracts completed within the last five (5) years from the date of this Request for Quotation but begun before the last five (5) years from the date of this Request for Quotation.

. The value of each work shall be not less than Euro 10,000.00 ($11,652.30). Relevant means works of similar scope, size and complexity i.e. works concerning maintenance and repair of HVAC systems. .

FACTOR IV – PRICE

A contract will be awarded to the Lowest Priced Technically Acceptable Offeror (LPTA). The total price indicated at CLINs 0001, 0002, 0003, 0004, 0005 and 7500 and all option line items will be evaluated for fair and reasonableness and for unbalanced pricing. Unrealistic, unbalanced or unreasonable pricing may cause a proposal to be determined unacceptable. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

II. DOCUMENTATION REQUIRED FOR THE DETERMIANTION OF

RESPONSIBILITY:

A.DOCUMENTO UNICO DI REGOLARITÀ CONTRIBUTIVA (DURC)

The quoter shall provide with the quote a copy certified and NOT older than ninety (90) days at the time set forth for the receipt of the quote of the DURC. (Documento Unico di Regolarità Contributiva). Self-certifications are NOT allowed. However, if the quoter has submitted a certified DURC to the issuing office (RCO Sub Office Livorno) within 90 days from the due date of this quote, then the quoter may submit a copy of the previously certified DURC. The document MUST include the following statement otherwise the quote will be rejected.

“Con il presente documento si dichiara che l’impresa RISULTA REGOLARE ai fini del

DURC”.

B.CERTIFICATE OF CHAMBER OF COMMERCE (ORDINARIO): The quoter shall provide a copy of the Chamber of Commerce Certificate of Membership (Certificato di Iscrizione alla Camera di Commercio), NOT older than two (2) months at the time set forth for the receipt of quotes. Self-certifications are NOT allowed. However, if the quoter has submitted a certified Chamber of Commerce Certificate of Membership to the issuing office (RCO Sub Office Livorno) within 90 days from the due date of this quote, then the quoter may submit a cop of the previously certified Chamber of Commerce Certificate of Membership.

C.SELF-CERTIFICATION FOR ANTIMAFIA COMMUNICATION; The Quoter shall complete Attachment titled “Self-certification for Antimafia communication” consisting of one

(1) Page.

D. STATEMENT IN ACCORDANCE WITH DLGS NO. 81- The quoter shall submit a copy of “Dichiarazione di non essere oggetto to provvedimenti di sospension o interdittivi di cui all’art.

14 del D.Lgs no. 81 - 2008

ADDENDUM TO FAR 52.212-2

1) This acquisition will be conducted in accordance with FAR Part 12 Acquisition of Commercial Items, FAR 13.5 Test Program for Certain Commercial Items. Quoters are put on notice that

(a) The non-price factors will be evaluated on an acceptable /unacceptable basis

(b) The non-price factors are evaluated for acceptability and NOT ranked.

2) In order to be eligible for an award, a quoter shall be rated “ACCEPTABLE" on all non-price Factors.

3) The U.S. Government intends to evaluate quotes and award a contract without discussions; however, the U.S. Government reserves the right to hold discussions.

It should be noted that there is no obligation on the part of the government to make an award to any Quoter in response to this Request for Quotation.

4) Quoters may be asked to clarify some issues regarding the non-price factors to enhance U.S. Government understanding of them. Such clarifications shall NOT be used to cure quote deficiencies or material omissions, enter into discussions, and/or otherwise revise the quote.

5) The award will be made to the lowest price proposed from the Quoter whose quote is rated "acceptable" on all the non-price factors.

FACTOR TO BE EVALUATED

The evaluation factors for this Request for Quotation are:

FACTOR I - Certifications

FACTOR II - Past Experience FACTOR III – Past Performance FACTOR IV - Price

A detailed explanation of the criteria for the evaluation is set forth in the “Evaluation Approach" of this section. During evaluation of each proposal, the Government will assign each factor an acceptable or unacceptable rating.

EVALUATION APPROACH

The non-price factors are defined as follows:

FACTOR I - Certifications

The quoter shall demonstrate the following:

- to be registered in Camera di Commercio, Industria, Agricoltura e Artigianato which shows the qualifications of the quoter to perform orks as defined by Italian DM n. 37/2008, art. 1 letter "a, c, d, e ";

- to be registered in Camera di Commercio, Industria, Agricoltura e Artigianato in accordance with Italian D.PR n. 43/2012;

- to possess ISO 9001-2008 certification or SOA Category OG11 and SOA OS28 Classification II, and

- to possess registration certificate in accordance with Italian Law n. 82/1994 art. 1.- DELETED

The non-price factor will be rated on an acceptable/unacceptable basis using the following ratings:

Rating Description

Acceptable Quote clearly meets the minimum requirements of the Request for Quotation

Unacceptable Quote does not clearly meet the minimum requirements of the Request for Quotation

Proposal which meets the minimum requirement of the RFQ is considered the following:

The quoter demonstrate to possess all the listed above certifications.

Proposal which does not meet the minimum requirements of the RFQ is considered the following: The quoter fails to demonstrate to possess all the listed above certifications.

FACTOR II - Past Experience

The quoter shall demonstrate recent and relevant experience in scope, complexity and price. The Government will evaluate the information concerning two (2) relevant projects provided by the quoter on the Attachment titled “Experience Questionnaire” (in English)"

The non-price factor will be rated on an acceptable/unacceptable basis using the following ratings:

Acceptable Quote clearly meets the minimum requirements of the Request for Quotation

Unacceptable Quote does not clearly meet the minimum requirements of the Request for Quotation

Proposal which meets the minimum requirement of the RFQ is considered the following:

The quoter demonstrate relevant experience for at least two (2) works concerning maintenance and repair of HVAC systems. The value of each work shall be not less than Euro 10,000.00 ($11,652.30). The past contract must have begun and completed within five (5) years from the date of this Request for Quotation as identified on Page 1 Block 6 or contracts completed within the last five (5) years from the dte of this Request for Quotaton but begun before the last five (5) years form the date of this Request for Quotation.

Proposal which does not meet the minimum requirements of the RFQ is considered the following: The quoter fails to demonstrate relevant experience for at least two (2) works concerning maintenance and repair of HVAC systems. The value of each work is not less than Euro 10,000.00 ($11,652.30). The past contracts were not begun and completed within five (5) years from the date of this Request for Quotation as identified on Page 1, Block 6 or contracts mot completed within the last five (5) years from the dte of this Request for Quotaton but begun before the last five (5) years form the date of this Request for Quotation.

FACTOR III - Past Performance

Past performance will be rated on an acceptable / unacceptable basis using the following ratings:

Acceptable Based on the Quoter’s performance record, the Government has a reasonable expectation that the quote will successfully perform the required effort, or the Quoter’s performance record is unknown (See note below)

Unacceptable Based on the Quoter’s performance record, the Government has no reasonable expectation that the Quoter will successfully perform the required effort.

i. In case of Pool of Firms (Consorzio)/ATI, all proposed partners will be assessed individually and the results will then be assessed in their totality to derive the Quoter’s past/present performance. The Quoter must demonstrate relevant projects consistently met contractual requirements. The Government will evaluate all proposed partners’ recent and relevant past performance to determine their ability to successfully perform the required effort. For the purpose of this Request for Quotation, performance recency is performance completed or ongoing within five (5) years of the Request for Quotation release date as identified on Page 1, Block 6 of the Request for Quotation or contracts completed within the last five (5) years from the dte of this Request for Quotaton but begun before the last five (5) years form the date of this Request for Quotation.

. For the purpose of this Request for Quotation, performance relevancy is defined as similar in complexity, magnitude, and scope of the solicited requirement i.e. maintenance and repair of HVAC systems.

ii. The Quoters provided information (questionnaire) along with any information obtained by the Contracting Officer through alternate sources (independent research, Contract Performance Assessment Reporting System (CPARS), Contracting Officer Representative Tracking Tool (CORT), Contracting Officer knowledge, etc.) will be utilized to determine the Quoters past performance as acceptable/unacceptable in accordance with the above table.

iii. The Government may consider past performance information from other sources such as: Quoter’s former customers, business associates, Federal, state, and local government agencies; the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), CPARS or other databases; interviews with Program Managers, and Contracting Officers.

FACTOR IV – PRICE

The price structure will consist of quantity multiplied by unit price equaling total line item cost.

The price will be evaluated separately from the non-price factors. An assessment of the reasonableness of each proposed price will be made.

For Time & Material contract line items the labor ate proposed for the T&M labor CLINs will be evaluated for fair and reasonableness. The amount indicated in the T&M CLINs for materials pre-determined by the Government will be added to the quote from each quoter.

For the evaluation of prices under FAR 52.217-8, Option to Extend Services, the total price for the final contract year (either the base year or last option year period as applicable) shall be used in the following formula:

Price of (1) Year Service x Six (6) Months = Total price for FAR 52.217-8 Option

12 Months - DELETED

(End of addendum)

ENCLOSURES & ATTACHMENTS

ENCLOSURE #1

INSTALLATION CLEARANCE REQUIREMENTS

Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with AE Regulation 190-16, Installation Access Control, will be grounds for denying access to U.S.

installations and controlled areas. The Contractor is responsible to ensure that any Subcontractor used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any Subcontractor utilized by the contractor, are made aware of and comply with these requirements.

The Contractor is responsible for being aware of and complying with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control (IAC) processing requirements.

The Contractor is responsible for returning installation passes to the issuing Installation Access Control Office (IACO) when the contract is completed or when a contractor employee no longer requires access.

Should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

U.S. Holidays:

Name of U.S. Holiday Date

New Year’s Day January 1

Martin Luther King, Jr. Day 3rd Monday of January

Washington’s Birthday / President’s Day

3rd Monday of February

Memorial Day Last Monday of May

Independence Day July 4

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans’ Day November 11

Thanksgiving 4th Thursday of November

Christmas Day December 25

Host Nation Holidays:

English Name of Host Nation Holiday

Italian Name Holiday Date

New Year’s Day Capodanno January 1

Epiphany Day Epifania January 6

Easter Monday Pasquetta Monday after Easter

Liberation Day Festa della Liberazione April 25

Labor Day Festa del Lavoro May 1

Local Public Holiday* Saint Giulia May 22

Republic Day Festa della Repubblica June 2

Local Public Holiday* Saint Ranieri June 17

Ferragosto / Assumption Day Ferragosto and Assunta August 15

All Saints’ Day Tutti i santi (or Ognissanti)

November 1

Immaculate Conception Day Immacolata Concezione December 8

Christmas Day Natale December 25

Saint Stephen’s Day Santo Stefano December 26

ATTACHMENTS

The following documents are made part of this Request for Quotation:

Attachment #1 – Enclosure #1 Check List Visual Inspection (Allegato 3 – Linee Guida Ministero)

Attachment #2 – Enclosure #2 Technical Inpseciton Report (Allegato 6 – Linee Guida Ministero) Attachment #3 – Enclosure #3 HVAC Equipment List Up to July 2019 Attachment #4 – Enclosure #4 FAN COILS&SPLITS List Up to July 2019 Attachment #5 – DUVRI Attachment #6 - Updated Standard Operating Procedure Review (English) dated 07 January Attachment #7 - Updated Standard Operating Procedure Review (Italian) dated 07 January 2016 Attachment #8 - Hazard General List (English & Italian) dated July 2008 Attachment #9 – Past Experience Questionnaire Attachment #10 – Past Performance Questionnaire Attachment #11 – Self Certification for Antimafia Communication

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

(PWS)

Maintenance and Repair Service for

HVAC Systems, Ducts and Fans within USAG Italy DMC

Camp Darby, Livorno Elaborated by LPW-O, Utilities

Revised date July 19, 2019

Enclosure to this PWS

1. Enclosure#1_Check List Visual Inspection (Allegato 3 - Linee Guida Ministero)

2. Enclosure#2_Technical Inspection Report (Allegato 6 - Linee Guida Ministero)

3. Enclosure#3_HVAC Equipment List Up to July 2019

4. Enclosure#4_FAN COILS List Up to July 2019

TABLE OF CONTENTS

SECTION PARAGRAPH TITLE

I DESCRIPTION OF SERVICES

1.1. Scope of Work

1.2. Location of Services

1.3. Hours of Operation

1.4. General Contract Services

1.5. Specific Tasks

1.6. Conduct

1.7. Payments

1.8. Safety

1.9. Contractor Manpower Reporting (CMR)

II SERVICE DELIVERY SUMMARY

III GOVERNMENT-FURNISHED PROPERTY & SERVICES

3.1. Contractor-Furnished Property

3.2. Government-Furnished Services

IV GENERAL INFORMATION

4.1. Contractor Qualifications

4.2. Contractor Personnel

4.3. Quality Control

4.4. Quality Assurance

4.5. Physical Security

4.6. Hours of Operation

4.7. Conservation of Utilities

4.8. Records

V TECHNICAL EXHIBITS

5.1 Workload Estimates

5.2 Required Reports

SECTION I

DESCRIPTION OF SERVICES

1.1. SCOPE OF WORK: Contractor shall manage and provide all equipment, tools and labor necessary to performance the services called for by these specifications.

1.2. LOCATION OF SERVICES: Service will be performed at Livorno Darby Military Community areas: Camp

Darby, Depot, Ammunition Storage Area (ASA), Poggio Lecceta and Livorno Training Area (LTA).

1.3. HOURS OF OPERATION: The normal working hours shall be from 8:00-17:00, Monday through Friday, excluding Italian and U.S. Federal Holidays. For operation reasons, it may happen that the COR requires to perform the service on Saturdays or Sundays, and in other than above mentioned hours. The contractor will be notified by the COR of any change in the schedule.

1.4. GENERAL CONTRACT SERVICES: The Contractor shall accomplish the following in conjunction with the specific contract services detailed herein:

(a) Contractor shall report immediately any serious incident (e.g. accidents, abuse of Government property) to the

COR.

(b) The use of tools equipment and all works specified by these specifications shall be performed in strict compliance with the INAIL (Superior Accident Prevention and Job Security Institute) standards, CEI (Italian Electronic Committee) and UNI standards and all applicable Italian laws.

(c) This contract shall be performed in Government buildings and structures. All buildings will be occupied during the performance of work, therefore the Contractor might accomplish the work within the hours previously coordinated and programmed with COR.

Technical laws and norms having a strict reference to these specifications are following described:

- D.Lgs n.81-2008 e smi: “Testo Unico in Materia di Sicurezza”;

- D.M. n.37-2008: “Regolamento concernente l’attuazione dell’art.11-quaterdicies, comma 13, lettera a), della

Legge n.248 del 02/12/2005, recante riordino delle disposizioni in materia di attività di installazione degli impianti all’interno degli edifici”;

- D.P.R. n.59-2009: “Regolamento di attuazione dell’art.4, comma 1, lettera a) e b), del decreto legislative 19 Agosto 2005, n.192, concernente attuazione della direttiva 2002/91/CE sul rendimento energetico in edilizia”;

- D.P.R. n.43-2012: “Regolamento attuazione regolamento CE n.842/2006 su taluni gas fluorurati ad effetto serra”.

- D.P.R. n.74-2013: “Regolamento recante definizione dei criteri generali in materia di esercizio, conduzione, controllo, manutenzione e ispezione degli impianti termici per la climatizzazione invernale ed estiva degli edifici e per la preparazione dell'acqua calda per usi igienici sanitari, a norma dell'articolo 4, comma 1, lettere a) e c), del decreto legislativo 19 Agosto 2005, n. 192”;

- Ministero della Salute-Accordo Stato-Regioni, Provvedimento n.2636 del 5/10/2006: “Schema di Linee Guida per la definizione di protocolli tecnici di manutenzione predittiva sugli impianti di climatizzazione”;

- Ministero della Salute-Accordo Stato-Regioni, Provvedimento 5/10/2006 - G.U. 03/11/2006: “Procedura operativa per la valutazione e gestione dei rischi correlati all’igiene degli impianti di trattamento aria”;

- Linea Guida INAIL: “Impianti di Climatizzazione: Salute e Sicurezza nelle Attivita’ di Ispezione e Bonifica”;

- UNI EN 15780:2011: “Ventilazione degli Edifici - Condotti - Pulizia dei Sistemi di Ventilazione”

- ANSI-ASHRAE Standard 188-2018: “Legionellosis: Risk Management for Building Water Systems”;

- Decreto 11 Ottobre 2017: “Criteri Ambientali Minimi per l’Affidamento di Servizi di Progettazione e Lavori per la Nuova Costruzione, Ristrutturazione e Manutenzione di Edifici Pubblici”;

- Legge n.82/1994: “Disciplina delle Attivita’ di Pulizia, di Disinfezione, di Disinfestazione, di Derattizzazione e di Sanificazione”;

- D.M. n.274/1997: “Regolamento di Attuazione degli Articoli 1 e 4 della Legge 25 Gennaio 1994, n.82, per la

Disciplina delle Attività di Pulizia, Disinfezione, Disinfestazione, di Derattizazzione e di Sanificazione”; - Any other applicable safety and technical law and norm; - Equipment Owner’s Manuals and Operating Standards.

1.4.1 ANTITERRORISM/OPERATIONS SECURITY

AT Level I Training. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas will complete AT Level I awareness training within 30 calendar days after the contract start-date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor will submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, prior to issuance of Installation Access Passes. AT Level I awareness training is available online at https://jko.jten.mil/courses/atl1/launch.html#

a. Access and General Protection/Security Policy and Procedures. The contractor and all associated subcontractor employees will comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The contractor will also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

b. iWATCH/iSALUTE Training. The contractor and all associated subcontractors will brief all employees on the local iWATCH/iSALUTE program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 30 calendar days after the contract is awarded and within 30 calendar days after new employees commence contract performance, with the results reported to the COR.

c. OPSEC Training. According to AR 530-1, new contractor employees must complete Level I OPSEC training within 30 calendar days after they report for duty. All contractor employees must complete annual OPSEC awareness training.

1.5. SPECIFIC TASKS

The contractor shall provide all necessary labor, tools and equipment to perform services under this contract specification, following below requirements indicating procedures for scheduled and preventive maintenance and repair.

Enclosure #3 and Enclosure #4 to this PWS, respectively HVAC Equipment List and FAN COILS List, provide details about the systems involved in the maintenances requested below.

During the maintenances, the contractor shall verify and report each potential change with the items included in the list, in order to provide information useful to update the above mentioned contract equipment lists.

The equipment lists provided will be used to determine potential changes in the workload that could be increased or decreased in their total numbers in a range of ± 5% without requires modification for the related items costs.

1.5.1 SCHEDULED MAINTENANCE OF CHILLERS – HEAT PUMPS – AHUS – DUCTS – AIR EXTRACTORS

Once per year, the contractor shall perform, under fixed price, an annual maintenance in accordance with the list detailed in the Enclosure #3 of this PWS (HVAC Equipment List Up to May 2019), in accordance with applicable laws, norms, O&M manuals and standards. Filters of each equipment shall be replaced and new filters will be provided by the government thru DPW Supply: obsolete filters shall be collected, labeled with their identification and returned to DPW for proper disposal. In particular, the annual maintenance shall be accomplished following these two below steps:

Visual Inspection and Technical Inspection: in accordance with PWS enclosures, the contractor shall perform this activity in accordance with “Allegato 3 and Allegato 6 - Procedura Operativa per la valutazione e gestione dei rischi correlate all’igiene degli impianti di trattamento aria”. This activity shall be performed by “Tecnico/i Categoria A”, in accordance with “Ministero della Salute-Accordo Stato-Regioni, Provvedimento 5/10/2006”;

1. Maintenance Operations: following the specifications contained inside the “Allegato 3 and Allegato 6 - Procedura Operativa per la valutazione e gestione dei rischi correlate all’igiene degli impianti di trattamento aria” and performing a general maintenance and cleaning of chillers, air conditioning systems (HVACs), air-handling units (AHUs), ducts, fans, inlet/outlet air grills (and their filters) and air extractors for all the buildings at Livorno DMC.

During this annual maintenance, all the above equipment shall be tested, inspected, cleaned and disinfected, belts shall be registered and filters shall be replaced. Obsolete filters shall be properly disposed in accordance with PWS 1.5.5 paragraph. The above activity shall be performed by “Tecnico/i Categoria B”, in accordance with “Ministero della Salute-Accordo Stato-Regioni, Provvedimento 5/10/2006”.

The cleaning and treatment of the air ducts that may be required, it will be evaluated and performed under PWS 1.5.3 conditions.

Maintenance operations reports, Allegato 3 and Allegato 6, shall be provided to the COR once the operations will be completed.

Reference CDRL 0001 under exhibit 5.3 of this PWS for further direction on submission.

1.5.2 SCHEDULED MAINTENANCE OF A/C SPLITS AND FAN COILS

Twice per year, the contractor shall perform, under fixed price, a service to inspect, clean and disinfect all the A/C splits, fan coils and air diffusion units in accordance with the list detailed in the Enclosure #3 and Enclosure #4 of this PWS (HVAC Equipment List and FAN COILS List Up to July 2019). Filters of each equipment shall be replaced and obsolete filters shall be properly disposed in accordance with PWS 1.5.5 paragraph.

Approximately, first service shall be performed during the month of October, second service during the month of April (the period of performance for each maintenance service shall not exceed the 30 calendar days).

During the execution, all the buildings will be occupied by the personnel, therefore the Contractor shall accomplish the work under a schedule plan that shall be submitted and approved by the Contracting Officer Representative (COR) prior to start with any activity.

Cleanings and disinfection of fan coils, splits and window type A/C, shall be performed, as minimum, with a vacuum cleaner and with appropriate products approved by Italian sanitary and safety standards. The fan coils drainage systems shall be cleaned and tested.

For each building-system maintained, the contractor shall perform a detailed report describing the works accomplished and the list of deficiencies found, with suggested corrective actions required to comply with functional and safety conditions.

Reference CDRL 0002 under exhibit 5.3 of this PWS for further direction on submission.

1.5.3 MAINTENANCE AND REPAIR WORKS

The Government will ask the contractor to perform works of maintenance, repair, urgent repair, upgrade, renewal, replacement, substitution, code compliance or renovating for chillers, heat pumps, ventilation/air conditioning systems (HVAC) and related components, air handling units (AHU), DDC system, ducts, fans, air extractors, fan coils and any other equipment related with these systems in order to accomplish with the scope of the work. For any request, the Contractor shall prepare a proposal, with hours and materials costs, that shall be submitted to the Contracting Officer (KO) and the Contracting Officer Representative (COR) for review and KO final approval. Only after have received the KO final approval, the contractor might start to work: any activity on work site must be coordinated and scheduled with the COR.

The contractor shall perform 100% of the work under this service with its own workforce. Only the technical assistance provided by authorized service centers technicians is allowed in order to perform services on proprietary systems, services requiring direct manufacturer support or specialized labor in order to execute the activities requiring specific qualifications detailed at PWS 4.1 (b) and (c); copy of the supplier’s invoice shall be provided to the KO and the COR.

Labor will be charged at contract rate, while the materials used shall be priced in accordance with contract clauses.

Minimum acceptable discount percentage that the Contractor shall apply to the standard price lists shall be 25%. The Contractor shall be reimbursed for the actual cost (less any available discount) of the approved material. Each quote must contain the market price for material listed in standard price lists, indicating the applied discount. In case of material not included inside standard price lists, each quote/invoice must be detailed and accompanied with copy of the quote (or the invoice) submitted by the material manufacturer or supplier.

During the annual service may happen to perform activities that need of a cherry picker or an excavator: its related rental cost shall be charged at the hourly rate described on contract award.

Calls for Unscheduled and Urgent Repairs can be placed at any time required including duty hours, non-duty hours, American and Italian holidays. Calls for Unscheduled and Urgent Repairs can be placed for a malfunction or problem that poses an imminent danger to life and/or property or which impedes or prevents accomplishment of operations. During normal duty hours the COR will determine if a repair is an urgency. After normal duty hours, the contractor shall accept calls directly from the KO, COR or a designated individual. The contractor shall respond to the urgency call within twelve (12) hours. Response to these calls means the contractor will have qualified person at the repair site prepared to make necessary repairs to eliminate the imminent danger to life and/or property or to reestablish user operations. The quote for the above repair shall be provided to the KO and the COR within 48 hrs.

since their completing for final review, negotiation and approval. The intent of the Government is to bring the equipment to an acceptable level of maintainability and, at the same time, keep the equipment operating in a safe, efficient manner with minimum disruptions.

At the end of any working day, the contractor is responsible to provide a daily report to the COR which describes the time-in and the time-out and the activities performed.

Reference CDRL 0003 under exhibit 5.3 of this PWS for further direction on submission.

When applicable, in accordance with D.M. #37-2008, the contractor must provide the final certification, Dichiarazione di Conformità, completed of all related enclosures, stamped and signed by a registered professional/technician in accordance with Italian D.M. #37-2008 art.7.

Reference CDRL 0004 under exhibit 5.3 of this PWS for further direction on submission.

1.5.4 SAFETY REQUIREMENTS

As per D.Lgs n.81/2008 requirements, the contractor shall provide to the COR the following documents prior to start with any maintenance activity and within 10 days from contract award:

- copy of DVR (in accordance with D.Lgs n.81-2008) before starting with any work under this contract; - C.C.I.A.A. Certificate;

- Declaration which attest the use of equipment and tools “CE” marked, included their list;

- List of DPIs provided to the workers;

- Operator’s qualifications: “PES”, “Addetto ai Lavori in Quota”, “Iscrizione Registro FGas (ai sensi del

DPR n.43/2012)”, “Tecnico Categoria A” and “Tecnico Categoria B”;

- Worker’s fitness for duty certification (for any operator employed);

- DURC;

- Copy of owner’s certification about “Dichiarazione di non essere oggetto di provvedimenti di sospensione o interdittivi di cui all’art.14 del D.Lgs n.81-2008”.

Reference CDRL 0005 under exhibit 5.3 of this PWS for further direction on submission.

1.5.5 ENVIRONMENTAL MANAGEMENT SYSTEM

The contractor is considered as the waste generator of all salvage, re-usable, recyclable, disposable and hazardous materials delivered from the works included in this contract. All the above wastes, also special wastes, hazardous and not hazardous, they shall be delivered, by contractor expense, to the authorized disposal landfill.

The contractor shall verify and prepare the documentation related to the material to be disposed as per current Italian and US regulations, in particular with reference to the D.Lgs n.152/2006.

All materials identified as “reusable”, it shall be turned in to DRMO with their assistance/coordination (materials to be delivered to DRMO through DD Form 1348-1a).

The USAG Italy implements an EMS in accordance with EO13693, ISO 14001:2004(E), DoD, and IMCOM requirements. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy of an organization. The USAG Italy EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities and authorities while supporting the USAG Italy mission. Contractors and their personnel are required to be aware of, and comply with, the USAG Italy Environmental policy and legal and other requirements when performing work at an installation.

The contractor will provide the following information semi-annually to be used by the Government to address environmental performance relative to the goals of the USAG Italy Environmental Management System. Please note that the amounts reported are those used/generated by the contractor regardless of source (private purchase or government furnished). Reports for January – June will be submitted by 15 July and reports for July-December will be submitted by 15 January each year.

Media Report Element #1 Report Element #2

Non-Hazardous Solid Waste Total Waste Generated (Kg)

Amount of Waste Diverted from Landfill (Kg)

Construction Debris/Demolition Materials

Total Waste Generated (Kg)

Amount of Waste Diverted from Landfill (Kg)

Compostable/Organic Material Total Waste Generated (Kg)

Amount of Waste Diverted from Landfill (Kg)

Hazardous Materials Total Used (Kg)

Hazardous Waste Total Generated (Kg) Total Recycled (Kg)

Energy Consumption - Electricity

Total Energy Consumed (MBtu)

Energy Consumption - Fuel Total Fuel Consumed (L)

Renewable/Alternative Energy Total Consumed (MW)

Facility…