Performance_Work_Statement_updated_on_January_2019.pdf

PERFORMANCE WORK STATEMENT

(PWS)

FOR

RENTAL OF EA 2 SEMI TRAILERS

FOR AFSBn-AFRICA

UPDATED ON JANUARY 2019

TABLE OF CONTENTS

SECTION PARAGRAPH TITLE

I DESCRIPTION OF SERVICES

1.1. Scope of Work

1.2. Location of Services

1.3. Hours of Operation RESERVED

1.4. Absences RESERVED

1.5. Confidentiality RESERVED

1.6 General contract services

1.7. Specific Tasks

1.8. Conduct RESERVED

1.9. Safety

1.10 Contractor Manpower Reporting (CMR)

II SERVICE DELIVERY SUMMARY

III GOVERNMENT-FURNISHED PROPERTY & SERVICES

3.1 General Information (RESERVED)

3.2 Government-Furnished Property (RESERVED)

3.3 Contractor-Furnished Property (RESERVED)

3.4 Government-Furnished Services (RESERVED)

3.5 Government Provided Training (RESERVED)

IV GENERAL INFORMATION

4.1. Contractor Qualifications (RESERVED)

4.2. Contractor Personnel

4.3. Quality Control

4.4. Quality Assurance

4.5. Physical Security (RESERVED)

4.6. Hours of Operation (RESERVED)

4.7. Conservation of Utilities (RESERVED)

4.8. Records

V TECHNICAL EXHIBITS

5.1 Workload Estimates (RESERVED)

5.2 Publications & Forms

5.3 Required Reports

SECTION I

DESCRIPTION OF SERVICES

1.1. SCOPE OF WORK: The Contractor shall provide two semitrailers, with wooden working top (pianalati) to transport 20/40 FT full containers, without operator for a basic period of 12 months, with the option to extend the contract for a maximum of 6 (six) months.

a. Equipment rented must comply with the following technical specifications.

b. Semitrailers shall comply with the Italian Road Code, each semitrailers shall be provided of Insurance, and copies of “REVISIONE” (if necessary).

c. Equipment shall be provided in the following quantities and characteristics.

CLIN

Nomenclature Qty Max Lenght Max Width Axles

Semitrailers 2 13.890 mm 2550 mm 3

NOTE: TIRES REPLACEMENT, FOR NORMAL WEAR, WILL BE AT CONTRACTOR

EXPENSE.

1.2. LOCATION OF SERVICES: This contract shall be performed in Government warehouses, and other structures managed by the AFSBn-AFRICA, Leghorn Army Depot ITALY.

1.3. HOURS OF OPERATION: RESERVED

1.4. ABSENCES: RESERVED

1.5. CONFIDENTIALITY: RESERVED

1.5.1. RESERVED

1.5.2. RESERVED

1.5.3. RESERVED

1.6. GENERAL CONTRACT SERVICES: The contractor will deliver equipment to the AFSBn-AFRICA located in the Leghorn Army Depot, Italy, at the beginning of the rental period (first working day available) and pick them up from this same location at the end of the rental period. Reference Contract Data Requirements List (CDRL) 0001 under Exhibit 5.3.

a. The contractor shall supply the Libretto di circolazione of each semitrailer.

Reference CDRL 0002 under Exhibit 5.3.

b. The contractor is required to ensure that inoperable equipment is back operable within three working days from the time the Contracting Officer’s Representative (COR) notifies the contractor in writing. Beyond the three working days the contractor will replace the inoperative equipment with another one having the same technical characteristics. The Contractor shall keep the equipment in a condition of efficiency IAW manufacturer’s instructions. The contractor will take care of ordinary and extraordinary maintenance/ repair. Reference CDRL 0003 under Exhibit 5.3.

1.6.1. RESERVED

1.6.2. RESERVED

1.6.3. RESERVED

1.6.4. RESERVED

1.6.5. RESERVED

1.6.6. RESERVED

1.6.7. RESERVED

1.6.8. RESERVED

1.6.9. RESERVED

1.6.10. RESERVED

1.6.11. RESERVED

1.6.12. RESERVED

1.7 SPECIFIC TASKS:

a. damages caused by Government personnel will be charged to the Government, minor structural repair, tires replacement, tires repair will be at Contractor expense.

Maintenance request is the annually 'revisione presso una officina autorizzata dalla Motorizzazione Civile' of the trailers.

b. trailers will have its own plate released from Motorizzazione Civile, in case will be required, by this HQ, to go outside for any mission, on the trailers will be installed, from the Government, a removable tractor plate.

c. Upon award of the contract the Contractor shall provide a list of personnel (the contractor shall provide his/her personnel with an identification tag containing name of the firm and a picture of the individual) and vehicles including necessary documentation (copia del libretto) in order to obtain access to the installation.

d. Responsibility: At the time of delivery each piece of equipment will be inspected by Government personnel in conjunction with a contractor representative to acknowledge conditions of the item, which will be posted on the “Vehicle Rental Delivery and the Contractor and Return Process” form. . Reference CDRL 0005 under Exhibit 5.3.

1.7.1. RESERVED

1.7.2. RESERVED

1.7.3. RESERVED

1.7.4. RESERVED

1.7.5. RESERVED

1.8. CONDUCT: Contractor shall:

1.8.1. RESERVED

1.8.2. RESERVED

1.8.3. RESERVED

1.8.4. Wear a name tag provided at Contractor cost identifying her/himself as a Contractor, and ensure that in all correspondence the Contractor identifies her/himself as a Contractor.

1.9. SAFETY: The Contractor shall be aware of local safety requirements and ensure that all reasonable efforts are made to protect all persons from harm and U.S. Government property from damage. Contractor shall provide periodic checks as prescribed by Italian Laws. The Government shall inform the contractor in matter of risks even through the “Installation Emergency Management and Evacuation Procedures”. The contract provides for a few interventions of short duration, not requiring the preparation of the DUVRI document. In order to ensure adequate safety coordination, work will be accomplished adopting the following precautions:

During all operation under contract, including the transport and delivery of the semitrailers, and then on any verifications, withdrawal and replacement of them, the contractor shall be accompanied by the COR or his representative, who will ensure employees shall maintain a safety distance from the area where service is being performed.

1.10. CONTRACTOR MANPOWER REPORTING (CMR) (CLIN 7500, 7501, 7502).The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the subject contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/ and then click on “Department of the Army CMRA” or the icon of the DOD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website. Reference CDRL 0006 under Exhibit 5.3. For further directions on submission.

. Reference CDRL 0006 under Exhibit 5.3.

http://www.ecmra.mil/

SECTION II

SERVICE DELIVERY SUMMARY

REQUIRED

SERVICE

PERFORMANCE

STANDARD

PERFORMANCE

COMPLIANCE

REMEDIES

Delivery of Semitrailers 100%

IAW 1.6 First working day available from the beginning of the performance period

Verification 100%

Payment will be decreased IAW the following formula to be used for consumption of remedies is as follows:

Monthly cost of equipment …..X Numbers of days MHE not available PLUS % of the total monthly cost of the MHE itself number of calendar available days

Delivery of libretti di circolazione 100%

IAW 1.6a To be delivered along with

Semitrailers

If libretti di circolazione are not delivered along with semitrailers rental cost will be decreased by 2%

Replacement of inoperable Semitrailers 100%

IAW 1.6b To be performed by three working days from notification by

COR

If broken Semitrailers is not repaired another valid semitrailer will be provided in lieu of the broken one, the monthly cost will be decreased by the cost of the number of days Semitrailer is not available plus 5%

CMR IAW 1.10 Contractor shall complete CMR IAW contract requirements

Verification 10

Failure to perform CMR report, the Government will deduct 100% of the CLIN amount for this service

Contractor’s Quality Control Plan

IAW 4.4.1 To be submitted no later than 10 calendar days after contract start

Verification 100

Failure to submit the Quality Control Plan, the monthly rental cost will be decreased by 2% until it is in compliance

SECTION III

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. GENERAL INFORMATION. RESERVED

3.2 GOVERNMENT-FURNISHED PROPERTY.

3.2.1. Facilities. RESERVED

3.2.2. Equipment. RESERVED

3.2.3 Facility Keys. RESERVED

3.2.4. Equipment Inventory. RESERVED

3.3. CONTRACTOR FURNISHED PROPERTY (CFP). The Contractor shall provide her/his own transportation and all necessary equipment to fulfill this contract if not provided as GFP. The Government will not be responsible in any way for damage to the Contractor’s supplies, materials, equipment, or to personal property as a result of fire, theft, accident, natural disaster, or other events.

3.4. GOVERNMENT-FURNISHED SERVICES. RESERVED

3.4.1. Government-Furnished Utilities. Including electricity, gas, and water, sewage, and refuse collection. RESERVED

3.4.2. Telephone Services (restricted class). For Official Use Only. RESERVED

3.4.3. Postal and Installation Distribution. RESERVED

3.4.4. Security Police and Fire Protection. RESERVED

3.4.5. Limited Emergency Medical Services -- during normal operating hours, on a reimbursable basis.

RESERVED

3.5. GOVERNMENT PROVIDED TRAINING: RESERVED

SECTION IV

GENERAL INFORMATION

4.1. CONTRACTOR QUALIFICATIONS. RESERVED

4.1.1. RESERVED

4.1.1.1. RESERVED

4.1.1.2. RESERVED

4.1.1.3. RESERVED

4.1.1.4. RESERVED

4.1.1.5. RESERVED

4.1.1.6. RESERVED

4.1.1.5. RESERVED

4.1.2. RESERVED

4.1.3. Security Requirements. RESERVED

4.2. CONTRACTOR PERSONNEL.

4.2.1. The contractor shall not employ any person for work under this contract if such person is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population. The contractor shall not transfer or rehire any American National employee whose employment is terminated for cause under this contract to any other job or position under any contract held by the contractor within the jurisdiction of the Department of Defense. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. In the event it becomes necessary to replace any contract personnel for any of the above reasons, the contractor shall not be reimbursed for costs associated with such removal including the costs for replacement of any personnel so removed. The contractor shall inform the COR in writing within 5 working days of any incidents of misconduct by their employees that violate laws of the USA or the Host Nation.

4.2.2. The contractor shall be responsible for obtaining any necessary licenses and permits to comply with any applicable U.S. and host nation laws, codes, and regulations. The contractor shall ensure that employees have current and valid professional certifications before starting work as required in this PWS. The contractor’s employees shall be recognizable by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name.

4.2.3. Reference Federal Acquisition Regulation 37.114(c). RESERVED

4.3. QUALITY CONTROL.

4.3.1. The contractor shall provide a Quality Control Plan. This plan shall describe in detail the contractor’s Quality Control Program and shall be submitted no later than 10 calendar days after contract start. The plan shall become a compliance document after review and acceptance by the

Contracting Officer. Reference CDRL 0007 under Exhibit 5.3. Of this PWS for further direction on submission.

4.3.2. The quality control plan will include the following as a minimum:

4.3.2.1. The Contract Data Requirements List indicated in Section V “Technical Exhibits”.

4.3.2.2. RESERVED

4.3.2.3. RESERVED

4.4. QUALITY ASSURANCE.

4.4.1. The Government will evaluate the contractor’s performance under this contract according to contract clause “52.212-4 -- Contract Terms and Conditions -- Commercial Items”, the “Quality Assurance Surveillance Plan” and the “Contractor’s Quality Control Plan”.

4.4.2. Inspections/Evaluations/Reviews by Other than COR. The contractor shall permit Department of Defense inspection visits, COR team visits, host base visits, other required functional reviews, evaluations or inspections as required by the Government, to include Army Headquarters Europe, Defense Information Systems Agency, General Accounting Office or other Government agencies. The inspection teams may make unannounced visits and shall be provided unescorted access to facilities and equipment. The contractor will be given the purpose of the visit and copies of any reports created.

The contractor shall take necessary actions and coordinate with the Government to resolve any discrepancies found as part of these inspections.

4.5. PHYSICAL SECURITY.

Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

4.6. HOURS OF OPERATIONS. RESERVED

4.6.1. Normal Hours. RESERVED

4.6.2. Extended Service Hours. RESERVED

4.6.3. Recognized Holidays. Reference contract clause CCE 204-4000, “U.S. AND HOST NATION

HOLIDAYS”.

4.7. CONSERVATION OF UTILITIES.

4.7.1. RESERVED

4.7.2. RESERVED

4.8. RECORDS.

4.8.1. RESERVED

4.8.2. RESERVED

4.8.3. Maintaining Records. RESERVED

4.8.4. RESERVED

4.8.5. RESERVED

SECTION V

TECHNICAL EXHIBITS

5.1. WORKLOAD ESTIMATES

Variation in Workload. RESERVED

5.2. PUBLICATIONS AND FORMS

5.2.1. GENERAL. RESERVED

5.2.2. PUBLICATIONS. RESERVED

5.2.3. FORMS

See attached form “VEHICLE RENTAL DELIVERY AND RETURN RECORD”.

Vehicle Rental Delivery and the Contractor and Return Process

The contractor shall deliver the MHE to

Delivery to the Government - The Government representative will individually inspect each vehicle provided under this contract for any defects or damages. The condition of the vehicle will be noted on “Vehicle Rental Delivery and the Contractor and "Return Process” Form. The contract number and the vehicle license number must be shown on the “Vehicle Rental Delivery and the Contractor and Return Process” Form. The agreed upon condition of the vehicle will be sign off on the form by both of the representatives.

Return to the Contractor - The Government representative and the Contractor representative will individually inspect each vehicle upon return to the Contractor. The condition of the vehicle will be compared to its initial condition as indicated on the original “Vehicle Rental Delivery and the Contractor and Return Process” Form used to initially inspect the vehicle. Excluding normal wear from the usage of the vehicle as intended under the contract, if there is no new damage it will be noted on the original “Vehicle Rental Delivery and the Contractor and Return Process” Form and signed by both representatives.

If there is any new damage to the vehicle it will be noted on the original “Vehicle Rental Delivery and the Contractor and Return Process” Form and the contractor will indicate if it intends to file a claim under the contract for the damage.

If the Contractor accepts a return vehicle without inspection or signs the original “Vehicle Rental Delivery and the Contractor and Return Process” Form without indicating any damage to the vehicle the Contractor automatically agrees that the vehicle was returned in the same condition that it was delivered in and will release the Government from any liability for the vehicle.

This same process will be used when a vehicle is turned in for repairs and maintenance.

VEHICLE RENTAL DELIVERY AND RETURN RECORD

Contract Number :

Date:

Vehicle License #:

Vehicle Make and Model:

Condition of Vehicle Upon Delivery to the Government -

Government Inspection Representative: Contractor Inspection Representative:

(Name, Title, Phone Number) (Name, Title, Phone Number)

Condition of Vehicle Upon Return to the Contractor -

Government Inspection Representative: Contractor Inspection Representative:

(Name, Title, Phone Number) (Name, Title, Phone Number)

5.3. REQUIRED REPORTS

CONTRACT DATA REQUIREMENTS LIST Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB, control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO.

B. EXHIBIT

C. CATEGORY:

TDP TM OTHER

D. SYSTEM/ITEM

E. CONTRACT/PR NO.

F. CONTRACTOR

1. DATA ITEM

NO.

2. TITLE OF DATA ITEM

DELIVERY OF MEWP

3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.)

5. CONTRACT REFERENCE

1.6

6. REQUIRING OFFICE

HAP

7. DD 250 REQ

NO

9. DIST

STATEMENT

10. FREQUENCY

ONCE

12. DATE OF FIRST

SUBMISSION

14. DISTRIBUTION

8. APP CODE

N/A

11. AS OF DATE

13. DATE OF SUBSEQUENT

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

16. REMARKS

To be provided upon equipment delivery

15. TOTAL 0 1 0

DELIVERY OF OPERATING MANUALS

1.6.a

SUBMISSION

At initial delivery or at time of replacement of inoperative Vertical lifter

Draft Final

Reg Repro

To be provided upon equipment delivery

REPLACE INOPERABLE MEWP

1.6. b

SUBMISSION

At time of replacement of inoperative MEWP

Draft Final

Reg Repro

REPAIRS SHALL BE PERFORMED IN THREE (3) WORKING DAYS

LOAD TEST CERTIFICATION

1.7.c

Base Year and each option year if exercise

12. DATE OF FIRST

SUBMISSION

At initial delivery or at time of replacement of inoperative

MEWP

SUBMISSION

Yearly if option is exercised or at time of replacement of inoperative

MEWP

Draft

Final

Reg Repro

To be provided upon completion of load test

CMR (Contract Manpower Reporting) Notification

1.10

ONCE PER FY

By 31 Oct 17

See Block 10

b. COPIES

Draft Final

CONTRACT DATA REQUIREMENTS LIST Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB, control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO.

B. EXHIBIT

C. CATEGORY:

TDP TM OTHER

D. SYSTEM/ITEM

E. CONTRACT/PR NO.

F. CONTRACTOR

Contractor’s Quality Control Plan

4.4.1

Draft Final

Draft Final

15. TOTAL 0 0 0

At time of replacement of inoperative MHE

Draft Final

Reg Repro

REPAIRS SHALL BE PERFORMED IN THREE (3) WORKING DAYS

Upon delivery of MHE

Draft Final

a. ADDRESSEE

b. COPIES

Draft Final

Draft Final

DD FORM 1423, AUG 96