RFQ_Attachment_Chapel_Pews.docx

CLIN Structure:

Company Name: ______________________________ Point of contact (POC): _________________________ Address: ________________________________________________________________ Phone Number: _____________________ Email: _______________________________ CAGE Code: _____________ Quote Number: _________________ Date: _______________

Request Prices for the following line items:

Per attached Performance Work Statement (PWS) and Attachment 1 - Requirement Description

TOTAL =

Performance Work Statement (PWS) for Caserma Ederle Chapel Pews at USAG – Italy Chapel Vicenza Military Community 25 April 2019

Installation and Removal of Chapel Pews

1. GENERAL

a. Purpose: This requirement is for the removal of pre-existing pews and the procurement and installation of new pews in Building 29, the Chapel Sanctuary. The Contractors will use their discretion to legally dispose of current pews per the local Italian laws. The furnishings and ancillary items shall be provided as specified in the included Attachment 1, “Requirement Description”.

b. The Contractor shall provide all necessary furnishings, materials, equipment, labor, supervision, and management to: coordinate delivery, remove current items, load and unload new items, place/install items in designated rooms, assemble items as required, secure and store, as designated and properly dispose of all associated packaging/crating materials. The Contractor shall complete installation of furnishings under this Performance Work Statement as specified under paragraph 3.

c. The Technical Representatives for this project is:

Primary TR: CH (MAJ) Mark Shelton mark.a.shelton6.mil@mail.mil, 0444-61-7573 Alternate TR: SFC Toya Alexander-Cruz toya.n.alexandercruz.mil@mail.mil, 0444-61- 7573

d. The Contractor is responsible for field verification, electrical verification, delivery and installation. After contract award and/or prior to finalizing the order, the Contractor shall inspect existing building conditions, document conditions, document product dimensions that require changes due to field conditions and submit written documentation to the Contracting Officer and the Technical Representative for review and final coordination. This verification meeting, often referred to as the Kick-off meeting, shall be scheduled by the Contractor with the TR and shall occur within 1-2 weeks after award. During this meeting, the Contractor shall coordinate all final finish, fabric, and color selections with Technical Representative(s).

e. The Contractor shall notify TR of any issues related to the installation schedule as defined in the contract. The Contractor shall verify and inspect all items upon installation. Any deficiencies (damage/overage/shortage) shall be brought to the attention of the TR. The Contractor shall repair or coordinate for replacement of damaged, defective, or missing items. The Contractor shall be responsible for notifying the TR and contracting officer of any discrepancy regarding the placement of furnishings.

f. The old existing pews will be removed and disposed of at the Contractors’ discretion per the local Italian laws. The chapel pews will be installed and anchored onto the floor. The current anchors securing the pews can be reused, removed, or cut at floor level. The holes in the flooring upon the removal of the existing pews must be esthetically filled so they are not visible. The required end result is that there are no visible holes or damages on the floor. The Contractor will deliver new pews and remove old pews at the simultaneously.

2. DELIVERY OF CHAPEL PEWS AND ANCILLARY ITEMS

a. The Contractor shall notify the TR within 15 business days prior to product shipment to coordinate delivery and installation. The Contractor shall ensure they fully understand all site security regulations stated and initiate any required procedures to minimize the impact on installation personnel.

b. This effort is FOB Destination. The Contractor is responsible for all documentation associated with all shipments. Contractor must ensure the drivers of the delivery vehicles have copies of the purchase order (either form SF 1449 or DD Form 1155, as applicable), for the items being delivered in order to gain entry to the facility.

c. Shipping or Carrier can have ALL ITEMS ASSOCIATED WITH ORDER TO BE DELIVERED ENTIRELY IN SHIPMENT PROCESS to: United States Army Garrison (USAG) Italy – Camp Ederle Chapel (Building 29) Olsen Avenue, Vicenza, Italy, 09630. Consolidated points will not be used for this requirement.

3. ASSEMBLY AND INSTALLATION

a. Contractor shall start removing, assembling and installing furniture in rooms upon delivery between the hours of 0800 and 1930 and must be completed within 6 days (Monday to Saturday) so as not to interrupt Sunday’s religious services.

b. If the Contractor is unable to complete the assembly and placement of all unloaded items before end of the day as specified above and coordinated with the TR, the Contractor will secure those remaining items to inside the Chapel or a safe container.

c. The Contractor shall protect all items from damage. The Contractor shall take precautions against damage to the building, grounds, and other furnishings. The Contractor shall repair or replace any items in the buildings, or grounds damaged due to negligence and/or direct action by the Contractor, using materials of the same quality, size, texture, and color to match adjacent existing work.

4. DEBRIS REMOVAL

a. Contractor shall place items in building(s)/rooms noted in the contract in accordance with the instructions stated in the contract and/or coordinated during the Kick-off meeting. If there are any questions in regards to the location, the furniture shall be placed as directed by the TR.

b. The Contractor shall remove all protective coverings from all items, clean and polish all items that have been installed. The Contractor is responsible for the removal and disposal of all trash connected with uncrating and assembling furniture and other items installed under this contract. Personal trash (food wrappers, beverage bottles, etc.) shall be removed from the site on a daily basis by the Contractor.

5. WARRANTY

a. The pews and accompanied ancillary items must come with a standard commercial warranty. The Contractor shall ensure all owners’ manuals, warranty information to include a list of manufacturers with a point of contact for every item, assembly instructions, maintenance and care instructions, and any other information is provided to the TR upon installation start date.

b. The Contractor shall provide an 8” x 11” sample board with actual fabrics/finishes with manufacturer specifications organized by item number to the TR within 3 weeks of the completion of the verification or Kick-off meeting.

c. If applicable, the Contractor shall provide the TR with any special assembly tools, security hardware wrenches, and spare parts provided with the furnishings.

6. SECURITY REQUIREMENTS

a. Access and general protection/security policy and procedures – Required. All Contractor and subcontractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy or installation. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes

b. For Contractors that do not require Common Access Card (CAC), but require access to a DoD facility or installation – Required. Contractor and all associated subcontractors employees are required to follow the procedures for admittance of uncleared personnel. Contractor and all associated subcontractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Attachment 1 – Requirement Description Chapel Pews

· Front Row Pews: Two (2) each – 18-feet pew frontals with folding kneelers and a rack on the back for books and communion cup holders. Envelope and penholders are optional.

· Middle Row Pews: Thirty-two (32) each – 18-feet pews with seating area and folding kneelers. The back of the pews includes a rack for books and communion cup holders. Envelope and penholders are optional.

· Last Row Pews: Two (2) each – 18-feet Pews with seating area. It will NOT include the folding kneelers or a rack on the back.

Material:

· First grade, veneered, solid red oak with red oak veneer and a light natural finish that closely matches existing pews (particle board or chipcore/plywood materials is unacceptable).

· Pews are expected to last at least 10 years of use. Pews are considered “High Traffic” thus items should have at least 30000 Double Rubs Resistance per year. Pew material will be resistant to fading and flame- resistant.

Pew Body:

· 18-feet fully completed, single unit, chapel pews.

· 2-inch padded backing and 2-inch padded kneelers.

· The pews must have communion cup holders and a rack for the books. Envelope and pencil holder sections are optional. Communion Cup Holders: hole diameter is 7/8” with plastic rim insert included and the total width is 6-3/8 inches x 2-1/4.

· The sidepieces must be a decorative, solid oak and veneered rosette.

· 4-inch padded contoured cushion seat

· Accompanied by 2-inch lumbar cushion on the pew’s back and wood finished

· Pew End: Floor-type end with decorative rosette – Solid Oak and laminated

· Supports: All supports should be evenly spaced on each pew.

· Distance between supports shall not to exceed 5-feet and 6 inches.

· All supports’ veneer face will have solid oak edge banding.

· Envelope & Pen racks are optional.

· Finish: Conversion varnish finish with maintenance-free polishing or other custodial care such as waxing required.

· Anchors: Double concealed at each end is standard. All concrete anchors will be lead free.

Wood/Fabric Color – Upholstering material will be a type of shire red rose and red oak wood finish.