Attachment_1.pdf

AF-0008-6J Place Recycling Bin Sets Outside Del Din Barracks Exit Points

PERFORMANCE WORK STATEMENT

PART 1

GENERAL INFORMATION

1. GENERAL: This is a contract to replace the existing bins and to add 10 more with new “Recycle Islands Bins Sets”, Del Din site, Vicenza, Italy.

1.1 Description of Services/Introduction: This is a design build project to remove the existing bins and properly dispose, seal the holes on the floor where was anchored the bins with material similar in nature and color to the floor material. Place new recycling bin sets where indicated in contract sketch; each recycling bin set shall be composed by 4 bins, one for glass, one for paper, one for plastic and one for dry waste.

1.2 Background: Actually, exist only one bin for each location that collect all the waste without any recycle.

1.3 Objectives: Provide in Del Din site a sort system of waste collection along the pedestrian paths.

1.4 Scope: Design and Construction. The contractor shall develop a 100% design and obtain the approval by the competent authority. The works on site can start after obtaining the project approval by the competent authority.

1.5 Period of Performance: The period of performance shall be 120 c.d.days. This period include the time for material delivery, time for project execution, time for Government project review (7c.d.), time for work execution.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

Quality Control Plan (QCP) shall be attached to bid offer. After acceptance of the quality control plan, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his Quality Control (QC) system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Work Schedule:

Name of Holiday Date

New Year’s Day January 1st Martin Luther King Jr.’s Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4th

Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans’ Day November 11th

Thanksgiving Day 4th Thursday in November Christmas Day December 25th

Name of the Italian Holidays Date New Year’s Day 1 January Epiphany Day 6 January Easter Monday Varies yearly Liberation Day 25 April Labor Day 1 May Republic Day 2 June Assumption Day 15 August Local Holiday 8 September All Saints’ Day 1 November Immaculate Conception Day 8 December Christmas Day 25 December Saint Stephen’s Day 26 December

1.6.4 Hours of Operation: The hours of operation for routine work shall be 0800 thru 1700 hours Monday thru Friday. Work shall not be performed on Italian and American holidays occurring during the normal workweek. Work shall not be performed on local holidays occurring during the normal workweek. When an American holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively. Work during other than normal hours shall not be performed without prior written approval of the Contracting Officer Representative. The Contractor shall submit request for such approval to the Contracting Officer Representative at least 24 hours in advance.

1.6.5 Place of Performance: The work to be performed under this contract will be performed in building # 369 located on Camp Ederle, Vicenza, Italy.

1.6.6 Type of Contract: The government will award a firm Fixed Price Contract.

1.6.7 Access and General Protection/Security Policy and Procedures: The Contractor shall obtain entry passes for each employee from the COR. The Contractor shall inform his personnel that they may be subjected to search when entering or leaving the installation at the discretion of the Installation Commander. Upon completion of the contract work or upon employee termination the Contractor shall return all passes to the Contracting Officer or the COR. Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office.

Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Contractor Identification: Prior to commencement of contract performance, the Contractor shall furnish the COR in writing and in triplicate, a list of the personnel identified for work under the contract. The list shall contain:

A. Name and address of each employee.

B. Identification Document or driving license number of each employee.

C. Copy of personnel register.

D. “Centro per l’impiego” Identification Document

E. The contractor shall furnish a list of private and commercial vehicles, which will be used in conjunction with contract work. The list shall be submitted together with the list of personnel and shall contain:

(1) Make of vehicle;

(2) Model and year of manufacture; and

(3) License Plate Number.

1.6.7.3 iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 15 calendar days of contract award and within 10 calendar days of new employees commencing performance with the results reported to the COR NLT 10 calendar days after contract award.

1.6.7.4 AT Level I Training All Contractor employees, including Subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas will complete AT Level I awareness training within 30 calendar days after the Contract start-date. The Contractor will submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR or to the Contracting Officer, prior to issuance of Installation Access Passes. AT Level I awareness training is available online at https://atlevel1.dtic.mil/at.

1.6.7.5 According to AR 530-1, new contractor employees must complete Level I OPSEC training within 30 calendar days after they report for duty. All contractor employees must complete annual OPSEC awareness training.

1.6.8 Special Qualifications: PSC: ____ NAICS: ____

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 For any excavations deeper than 6" (15 cm.), the Contractor must request to the COR for a digging permit. This form will be furnished to the Contractor at the pre-construction conference.

1.6.11 Asbestos or other contaminants: If asbestos is found, the contractor (with a mod) shall treat and dispose it. When the presence of asbestos is suspected but it could not be visible during the site visit, the awarding firm shall have (with this basic contract) an analysis performed at his expense by an authorized laboratory, and in the case of a positive result, shall promptly inform the COR. With a further modification shall be provided a disposal of it by a specialized firm.

1.6.12 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.13 Key Personnel: The follow personnel are considered key personnel by the government: The contractor shall provide a contract manager or supervisor who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

The contract manager or alternate shall be available between Tuesday thru Sunday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.14 Construction Site Conditions: The work area shall be made available for the Contractor with the following conditions:

1.6.14.1 The work site area, as necessary for the execution of each single construction phase, will be available to the Contractor. The site shall be temporarily fenced on the area indicated by the Contracting Officer; signs in the two languages: “Work Area - No Entry / Vietato l' ingresso - Lavori in corso”. The fencing shall be removed at work completion. Obstruction lights shall be used from sunset to dawn anywhere, where necessary. Undetected lines, not shown on the project drawings, could cross the area.

The Contractor shall proceed with care in all operations involving excavations and soil removal. If any line, object or material will be found under the ground the Contracting Officer shall be promptly informed for his successive action. Any relocation or repair of such obstacles damaged during excavation shall be at the Contractor's expense. Detailed utility drawings are available at the Engineering Office.

1.6.14.2 During the performance of work, special care is to be taken not to interfere with ongoing activities on nearby facilities. Materials shall be loaded/ unloaded inside the work site. Contractor’s personnel, vehicles or stored materials shall not hinder access to other buildings. Vehicles for the transport of materials can be temporarily parked near the building site to load/unload materials if they do not obstruct traffic.

1.6.14.3 Protect materials and equipment that need to remain in the areas of work with plastic sheets or some other approved method. Any materials, or equipment damaged by the Contractor during the work shall be repaired or substituted at the Contractor’s expense. Contractor shall remove and reinstall non-fixed equipment as indicated and approved by the Contracting Officer.

1.6.14.4 Before starting any work, submit to the Contracting Officer a schedule indicating in detail each phase of work, safety precautions and protection of property.

The Contracting Officer shall approve schedule of work.

1.6.14.5 Utilities and Services: The Contractor shall be provided, for the sole scope of work, with electricity and water services available in the area. All temporary connections shall be cleared to the Contractor, as shall be the restoration of said utilities to original conditions at the completion of the project. The connection shall comply with pertinent U.S. and Italian safety of work and CEI norms. All machinery and equipment shall be properly grounded.

1.6.14.6 Salvageable Materials: If there are any specified items within these technical specifications to be salvaged, it shall be the responsibility of the Contractor to remove the salvageable items with the maximum care to avoid any damages and to transport and deposit the same to the storage area within the Caserma Ederle areas. The Contracting Officer shall identify salvageable items during the demolition phase. All discarded materials shall be recycled or disposed of to the dump authorized by the Regional and National regulation according to the typology of the related material. The transport shall be extended, if required, even outside Caserma Ederle City Council Territory. It shall be the responsibility of the Contractor to provide containers for material disposal (i.e. glass, steel, windows, doors, etc.) and/or transportation of salvageable items to either DRMO or to the appropriate facility as specified above. The Contractor shall also provide all documents (and coordination work) necessary to obtain the authorization from the Local Environmental Authority for the eventual disposal of materials, for which the normal disposal procedures are not sufficient.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GENERAL SUBMITTAL REQUIREMENTS

3. General Submittal Requirements: Government approval is required for design, critical materials, deviations, O&M manuals or equipment whose compatibility with the entire system must be checked, and other items as designated by the Contracting Officer.

Within the terms of the Contract Clause entitled “Specifications and Drawings for Construction,” they are considered “shop drawings.” The Contracting Officer’s approval of submittals shall not be construed as a complete check, but will indicate that the general methods of construction, materials, detailing and other information are satisfactory.

Approval will not relieve the Contractor of the responsibility for any error, which may exist, as the contractor is responsible for dimensions, the design of adequate connections and details, and the satisfactory construction of all work.

3.0.1 Submit, prior to beginning of construction work, a completed design signed by one of the following as appropriate: Italian Registered Engineer, Architect, Geometra, Perito, and Geologo as required by Italian Law.

3.0.2 Construction drawings must be prepared and signed by professional engineers, within their respective expertise, registered in Italy, who will accept responsibility in accordance with Italian laws.

3.0.3 All documents shall be submitted in electronic format AutoCAD compatible for drawing, MS office compatible for documents and in TIFF/PDF format for raster and pictures.

3.0.4 Utilities lines shown in DPW utilities maps are meant for reference only and may not be completely accurate for the purposes of excavation. It shall be contractor’s responsibility to verify the location of all utilities and reroute the utilities lines as necessary at no additional expense to the Government.

3.0.5 The contractor, prior to start any work on site shall submit final construction drawings and technical reports (HARD COPY AND ELECTRONIC COPY 100% COMPLETED). Partial submittals shall not be accepted. The material can be submitted after the acceptance of the construction drawings, but shall be submitted together, partial material submittals shall not be accepted.

3.0.6 FINAL ACCEPTANCE TESTS AND CERTIFICATIONS: All installed civil, mechanical, electrical and communication equipment shall have the required Italian Marks of Quality (Marchio di Qualità') and three copies of relevant certificates will be furnished to the Contracting Officer for each item of equipment installed. At the end of works, the contractor shall provide the Government with three copies of the following documents:

3.0.7 Final AS BUILTS drawings and documents.

3.0.8 Final as Built Photo report. The report will put in evidence, through colored photos (minimum dimension 10x12 cm) all technical details shown in the SPECIFIC TASK DESIGN. It shall be printed and signed by a qualified professional technician and by the builder.

3.0.9 The contractor shall prepare as built drawings as described in contract clause:

“RECORD DRAWINGS”. In addition, contractor shall update government As-Built drawings, showing all the utilities, building and structures involved in his contract. The Government will furnish the contractor available basic document to be updated.

3.1.1 Sets of construction drawings on 119.0 x 84.1 cm. sheets (ISO A0 form). Drawings, at a minimum, must contain the following:

3.1.1.1 Cover sheet and index of drawings including vicinity map as shown at the attachments, and a general location plan at 1:500.

3.1.1.2 Location of the recycling bin islands.

3.1.2 Location plan shall be drawn at 1:200 minimum; other plans and elevations shall be drawn at 1:100 and/or 1:50 and details shall be shown at 1:l0 and/or 1:20. Dimensions and material identifications shall be clearly indicated. Drawings shall include all necessary notes and legends. All wording shall be in both English and Italian.

3.1.3 Sets of detailed technical report (in English and Italian) to include the following:

3.1.3.1 Detailed description of all works to be accomplished;

3.1.3.2 Method of accomplishment;

3.1.3.3 Materials and finishes; and

3.1.3.4 Reference to norms and laws in force.

PART 4

SPECIFIC TASK CONSTRUCTION

4. GENERAL. All work shall be done in accordance with CEI norms and applicable NEC and NEMA standards;

4.1 SPECIFIC TASK BASE CONTRACT CONSTRUCTION:

4.2 REMOVAL AND DISPOSAL ACTUAL WASTE BINS:

4.2.1 The contractor shall remove the existing bins and properly dispose. The existing bins are anchored to the pavement with bolt screwed on the pavement. The contractor shall remove the bolts and shall seal the holes using a stable material similar to the existing in nature and color.

4.3 RECYCLE ISLAND BIN SET:

4.3.1.1 The recycle island bin sets shall be similar to the type installed in Ederle as shown in the contract sketch.

4.3.1.2 Each island shall have the following minimum characteristics:

Four bins one for glass, one for paper and one for dry waste in stainless steel AISI 304, thickness 12/10/mm.

Four covers in stainless steel AISI 304.

Four supporting columns in stainless steel Two smaller containers for cigarette butts and for waste batteries.

One circular concrete basement.

Four rings for plastic bags with hinge quick-connector One key lock/unlock bins Hooking supports.

4.3.1.3 Each island shall have the following dimension:

Bin capacity 80lt. each.

Max height from the floor 120cm.

Max. width/depth 85cm.

Basement width 50cm.

Weight 130 Kg.

4.4 IMPORTANT NOTE TO THE OFFERORS: The contractor shall submit to the COR sample of Recycling island to obtain Government approval prior to order the material.

PART 5

APPLICABLE PUBLICATIONS

5. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

5.1 All work performed by the Contractor shall be performed in accordance with all applicable U.S. and Host Nation laws and regulations, whichever is more restrictive at contract award date. This includes any required certification by engineers licensed in Italy and in particular:

Italian DECRETO DEL PRESIDENTE DELLA REPUBBLICA 19 aprile 2005, n.170 “Regolamento concernente disciplina delle attività del Genio Militare”.

Italian “Decreto Legislativo 9 Aprile 2008 update Novembre 2012 n. 81 “TESTO UNICO SULLA SALUTE E SICUREZZA SUL LAVORO” and Legge Regionale 61/85 art.79bis modificata dalla Legge Regionale 4/2008 art.12.

Italian Law D.Lgs. N.152 dated 3 Apr. 2006 “Norme in materia ambientale”.

AR/DA PAM 385-63 and updates

Safety and Health requirements will be performed in accordance with US Army Corps of Engineers EM 385-1-1 or Italian Law whichever is the most stringent.

END