W912PF-18-Q-0021.pdf

United States Army Garrison (USAG) Italy-Vicenza

Combined Synopsis/Solicitation for Recurring Maintenance of GAC filters at Caserma Ederle and

Villaggio della Pace, Vicenza, Italy

W912PF-18-Q-0021

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart

12.6 and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government is releasing this combined synopsis/solicitation electronically via FedBizOpps only. The solicitation number is W912PF-18-Q-0021 and this solicitation is issued as a Request For Quote (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition

Circular 2005-87. The Government anticipates the award being a Firm Fixed Price (FFP) contract. The North

American Industry Classification System (NAICS) code assigned to this project is 221310 – Water Supply and

Irrigation Systems. This is not a set-aside.

The solicitation includes 5 CLINS. The base contract’s Period of Performance is estimated to begin 01 July 2018, with an end date of 30 September 2018.

The Government anticipates the award being a Firm Fixed Price contract to provide maintenance and replacement of existing activated carbon (GAC) filters at one water plant at Caserma Ederle, and one water plant at Villaggio della

Pace in Vicenza, Italy.

The provision at 52.212-1, Instructions to Offerors -- Commercial, and the addendum to 52.212-1 apply to this acquisition; for reference see attached solicitation.

The provision at 52.212-2, Evaluation -- Commercial Items, apply to this acquisition; for reference see attached solicitation.

The provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (Dec

2012), applies to this acquisition.

The Provision at FAR 52.204-7 Alt I, System for Award Management, applies to this acquisition: to be awarded a Government contract the offeror MUST:

a) Have a DUNS number (Dun & Bradstreet); Phone: 01-28-455-379;

http://farsite.hill.af.mil/reghtml/Regs/FAR2AFMCFARS/FARDFARS/FAR/12.htm?zoom_highlight=combined%2Bsynopsis&P296_49373 http://farsite.hill.af.mil/reghtml/Regs/FAR2AFMCFARS/FARDFARS/FAR/12.htm?zoom_highlight=combined%2Bsynopsis&P296_49373

-American: http://fedgov.dnb.com/webform);

-Italian: https://www.dnb.it

b) Have a CAGE/NCAGE number

-American Contractor: CAGE code will be generated upon completion of SAM registration.

-Italian Contractor: NCAGE code can be obtained via https://www.siac.difesa.it/tiki/tikiindex.php?page=NCAGE

c) Be registered in the System for Award Management (SAM) website (https://www.sam.gov/portal/public/SAM/)

Please ensure that your firm is registered with SAM and that all information is current. If you are not registered or your information is not current, you need to go to https://www.sam.gov/portal/public/SAM/ and fill out a web based application. You must have a DUNS number in order to start this process. If you do not have a DUNS number, you can obtain one at http://www.dnb.com/. It takes two to three business days to receive a DUNS number and fifteen

(15) to twenty (20) business days to receive a CAGE code. Please begin the process as soon as you receive this RFQ, in order to speed up the contracting process in the event that you are the winning offeror. Both requirements are free of charge.

The Clause at DFARS 252.232-7006, Wide Area Workflow Payment Instructions, applies to this acquisition: all firms must be registered in Wide Area Workflow (WAWF) at https://wawf.eb.mil at time of quote submittal.

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items and the addendum to 52.212-

4, apply to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive

Orders - Commercial Items, applies to this acquisition. The below FAR clauses cited in the clause at

52.212-5 are applicable to the acquisition:

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

(section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub.

L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C.

3805 note)).

52.204-10, Reporting Executive Compensation and First-Tier Subcontract

Awards (Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note).

52.209-6, Protecting the Government's Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31

U.S.C. 6101 note).

52.222-50, Combating Trafficking in Persons, Alternate I (March 2, 2015) of 52.222-50 (22 U.S.C. chapter 78 and

E.O. 13627).

http://fedgov.dnb.com/webform)%3B http://www.dnb.it/ http://www.siac.difesa.it/tiki/tikiindex.php?page=NCAGE https://www.sam.gov/portal/public/SAM/ http://www.sam.gov/portal/public/SAM/ http://www.dnb.com/

52.223-18, Encouraging Contractor Policies to Ban Text Messaging

While Driving (Aug 2011) (E.O. 13513).

52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

52.232-18, Availability of Funds

52.232-33, Payment by Electronic Funds Transfer—System for Award Management (July 2013) (31 U.S.C. 3332).

All clauses and provisions may be accessed electronically at http://farsite.hill.af.mil and http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html.

OFFER DUE: Transmission of offers in response to this RFQ, shall be submitted as an electronic version in Microsoft Word, or PDF, via email not later than 11:00 A.M. Central European Time

(CET) on 08 June 2018 to the following email addresses:

francesca.candia.ln@mail.mil and Raquel.o.blankenhorn.civ@mail.mil

QUESTIONS: All questions concerning the solicitation shall be submitted via email to the following addresses

Francesca.candia.ln@mail.mil and Raquel.o.blankenhorn.civ@mail.mil no later than 11:00am

Central European Time (CET) on Tuesday 29 May 2018. Answers to offerors' questions will be posted to FedBizOpps.gov in an amendment to the solicitation as needed.

http://farsite.hill.af.mil/ http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html mailto:francesca.candia.ln@mail.mil mailto:.blankenhorn.civ@mail.mil mailto:Francesca.candia.ln@mail.mil mailto:.blankenhorn.civ@mail.mil

Section SF 1449 - CONTINUATION SHEET

AMOUNT

Ederle GAC replacement

FFP

Replace the Granular Activated Carbon (GAC) filters at the Water Plant, Caserma Ederle, Vicenza, Italy, in strict accordance with the enclosed Performance Work Statement (PWS).

FOB: Destination

NET AMT

Villaggio GAC replacement

Replace the Granular Activated Carbon (GAC) filters at the Water Plant, Villaggio della Pace, Vicenza, Italy, in strict accordance with the enclosed Performance Work Statement (PWS).

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE

0001 1 Job

0002 1 Job

Sampling and analysis

Sampling and analysis, in strict accordance with the Performance Work Statement

(PWS).

Disposal & transport of Debris

Disposal & transportation of debris, in strict accordance with the enclosed Performance Work Statement (PWS).

PURCHASE REQUEST NUMBER: 0010997268-0001

0003 1 Job

0004 1 Job

Contract Manpower Reporting

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the “RECURRING MAINTENANCE OF GAC FILTERS AT CASERMA EDERLE AND VILLAGGIO DELLA PACE VICENZA, ITALY” via a secure Data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil/Default.aspx and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 and at the end of the period of performance for each calendar year, beginning with 2018.

Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website. For Contractor Manpower Reporting CLIN (CLIN 7500), the offeror shall propose a price for each CLIN to cover all reporting costs. If the offeror proposes to provide this report at no additional cost to the Government, it should indicate $0.00 or, “No Charge” or rather than not addressing the line item. If the line item is left blank, the offeror agrees that this report will be provided at no additional cost to the Government, $0.00 shall be used for evaluation purposes, and the contract CLIN will be priced at $0.00

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government

0005 1 Job

PERFORMANCE WORK STATEMENT (PWS)

RECURRING MAINTENANCE OF GAC FILTERS AT CASERMA EDERLE AND VILLAGGIO DELLA PACE

VICENZA, ITALY

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide the replacement of the existing activated carbon (GAC) filters at water plants located at Caserma Ederle and Villaggio della Pace, Vicenza, Italy. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the replacement of the existing GAC filters as defined in this Performance Work Statement, except for those items specified as Government Furnished Property (GFP) and services. The contractor shall perform to the standards in this contract.

1.2 Background: This contract is necessary according to current Italian Laws. This service cannot be performed by in-house personnel. GAC filters in the water plant systems must be replaced once a year in order to maintain the full operation of the filters, and avoid bacteria and pollutants in the potable water. Resulting materials shall be disposed of in strict accordance with current industry standards.

1.3 Objectives: Recurring maintenance of GAC filters at water plants located at Caserma Ederle (Bldg. 455) and Villaggio Della Pace (Bldg. 309) in Vicenza Italy, as described in paragraph 5.2.

1.4 Scope: The contractor shall perform the required replacement of the existing GAC filters for the USAG Vicenza, Italy.

1.5 Period of Performance: The period of performance shall be from 01 July 2018 to 30 September 2018.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective Quality Control Plan (QCP) to ensure services be performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which he assures himself that his work complies with the requirement of the contract. The contractor shall submit his QCP to the COR for approval within 7 (seven) calendar days after contract award (Deliverable 1). After acceptance of the QCP, the contractor shall receive the Contracting Officer’s (KO) acceptance in writing of any proposed change to the QCP.

1.6.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: See Contract clause CEE 204-9000- American and Host Nation Holidays.

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800 to 0500 hours, Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed in the following Government’s Installations: Caserma Ederle Water Plant and Villaggio della Pace Water Plant, Vicenza, Italy.

1.6.6 Type of Contract: The Government intends to award a Firm Fixed Price contract.

1.6.7 Security Requirements: AT Level I training (Deliverables 2). All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas will complete AT Level 1 awareness training within 30 calendar days after the contract start-date or effective date, or incorporation of this requirement into the contract, whichever is applicable. The contractor will submit certificates of completion of each affected contractor’s employee and subcontractor’s employee to the contracting officer prior to issuance of installation access passes. AT Level I awareness training is available online at http://jko.jten.mil/.

1.6.7.1 Access and General Protection/Security Policy and Procedures: The contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The contractor shall also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.7.2 iWATCH/iSALUTE Training. The contractor and all associated subcontractors will brief all employees on the local iWATCH/iSALUTE program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 30 calendar days after the contract is awarded and within 30 calendar days after new employees commence contract performance, with the results reported to the COR. (Deliverable 3)

1.6.7.3 PHYSICAL Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.7.4 Key Control: N/A

1.6.7.5 Lock Combinations: N/A

1.6.7.6 Combating Trafficking in Persons: Contractor shall maintain 100% compliance at all times with FAR clause 52.222-50, Combating Trafficking in Persons. Paragraph (e) of the clause provides the remedies available to the Government for contractor failure to comply with the requirements of the clause.

1.6.8 Special Qualifications: All work shall be done in accordance with the current Italian and United States Laws, regulations, or codes, whichever is more restrictive at contract award date. The contractor must be enrolled in the Chamber of Commerce with the following business purpose: “Third parties liabilities for transportation activity-Third Parties liabilities for Waste Collection of hazardous and non-hazardous wastes”, and “ Albo Nazionale Gestori Ambientali for transportation of waste on behalf of third parties with category 4 and 5”. A laboratory with ACCREDIA certification for each test method shall be performing the water analysis required, in accordance with paragraph 5.2.3 of the PWS.

1.6.9 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the Contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, the Contracting Officer’s Representative (COR) and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the COR/KO will apprise the contractor of how the Government views the contractor's performance, and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor contractor's performance and notifies both the KO and contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: N/A

1.6.12 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties, is required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. (Deliverable 4)

1.6.13 Contractor Travel: N/A

1.6.14 Other Direct Costs: N/A

1.6.15 Data Rights: N/A

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart

9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO, to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may effect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: N/A

1.6.18 SUBCONTRACTING: The contractor shall perform on the installations, and with its own organization, services (labor hours) equivalent to at least 80 percent of the total amount of the services to be performed under the contract.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. POINT OF CONTACT (POC). An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide fire protection. The contractor is responsible for coordinating with the POC to obtain a Hot Work permit from the Fire Department before starting any work with an open flame.

FIRE PROTECTION:

PHONE # 0444-717092

DSN 634-117

SECURITY POLICE:

PHONE # 0444-717114

DSN 634-114

3.2 Facilities: N/A

3.3 Utilities: The Government will provide water and electric power, as necessary and where available for the services outlined in this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: N/A

3.5 Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: N/A

4.3. Materials: All material used, partially or totally, to perform work under this contract shall be included in the total contract cost and are, in no case, to be reimbursed by the U.S. Government. The contractor shall obtain all available supplies and materials through his own procurement system. Material so acquired shall become U.S. Government property. Electrical connections or temporary installations shall be made in accordance with safety regulations at the contractor’s expense.

4.4. Equipment: The contractor shall furnish all necessary equipment, tools, supplies, and any other material necessary for the efficient, safe performance of this contract. Equipment shall be the type and size suitable for commercial operations.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide all personnel, labor, vehicles, tools, materials, equipment, supervision and other items necessary to manage and perform the work.

5.2. Work description: The work consists of, but is not limited to, the following items:

5.2.1. Remove the exhausted activated carbon (approximately 18.35 cubic meters at Caserma Ederle, and approximately

10.00 cubic meters at Villaggio della Pace) from the existing filters, two (2) at Caserma Ederle and two (2) at Villaggio della Pace); transportation and disposal of existing activated carbon as “activated carbon contaminated by chlorinated hydrocarbon” (in compliance with the Italian Law D.Lgs. 152/06 and European Law 91-689-CEE and subsequent modifications and/or integration); mechanical cleaning of filters and pipes; disinfection of internal surfaces of filters and pipes connected; re-fill the filters with new activated carbon, and re-starting of the systems. The work shall be scheduled in order to reduce, to the minimum, the interruption of the filtering system operation.

5.2.2 Activated carbon replacement must be performed in accordance with applicable laws. If water supply is needed from Government sources, the contractor shall provide and use an anti-pollution device such as controllable reduced pressure BA type backflow preventer. Waste water resulting from replacement activities must be handled properly. Discharge into the sewer system is allowed, if in compliance with Italian law. Sludge discharges into soil and/or storm water systems are prohibited.

5.2.3. Analyses: The contractor shall perform sampling and analyses of the Iodio Index and the Bleu di-Metilene Index at the time of delivery, to validate the quality of the activated carbon supplied. Additionally, after the re-fill of the filters, the water at the filter inlets and outlets must be tested for VOC and bacteriological parameters as per the following list: Coliformi totali (Total coliform), E-coli, Streptococchi fecali [Enterococchi] (Fecal steptococci [Enterococci]), Conteggio colonie su Agar a 36 oC (Agar colony count at 36 oC), Conteggio colonie su Agar a 22 oC (Agar colony count at 22 oC), Stafilococco aureo (Staphylococci aureus), Pseudomonas Aeruginosa, Clostridi solfitoriduttori (Sulfide-reducing bacteria), Clostridium perfringensis, incluso spore (Clostridium perfringensis, spore included). If results of above mentioned analyses demonstrate a poor quality of the supplied activated carbon, the contractor will take all necessary actions to correct the deficiency, including but not limited to, replace the supplied activated carbon with new carbon and repeat the analyses at the contractor’s expense. All analyses required to fulfill this PWS requirements must be performed by a laboratory with ACCREDIA certification for each test method (with the only exception of the Iodio Index and the Bleu di-Metilene Index).

5.2.4. Activated carbon supplied must be virgin carbon. Regenerated carbon shall not be accepted. The contractor shall provide datas sheet of the supplied carbon one week before delivery, to the COR, for approval. The DDT (Documento Di Trasporto) shall be provided at the time of delivery. Upon disposal of exhausted carbon, the fourth copy of the disposal manifest (Formulario di identificazione del rifiuto) must be provided to the COR as well.

5.3. CONTRACTOR MANAGEMENT REPORTING (CMR) The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the “RECURRING MAINTENANCE OF GAC FILTERS AT CASERMA EDERLE AND VILLAGGIO DELLA PACE VICENZA, ITALY” via a secure Data collection site. The contractor is required to completely fill in all required data fields using the following web address:

https://www.ecmra.mil/Default.aspx and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 and at the end of the period of performance for each calendar year, beginning with 2018.

Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website. For Contractor Manpower Reporting CLIN (CLIN 7500), the offeror shall propose a price for each CLIN to cover all reporting costs. If the offeror proposes to provide this report at no additional cost to the Government, it should indicate $0.00 or, “No Charge” or rather than not addressing the line item. If the line item is left blank, the offeror agrees that this report will be provided at no additional cost to the Government, $0.00 shall be used for evaluation purposes, and the contract CLIN will be priced at $0.00.

PART 6

APPLICABLE PUBLICATIONS

6.1. The contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. The contractor shall be responsible for complying with any Host Country and municipal laws, codes, and regulations applicable to the performance of the work. All work shall be done in accordance with the current Italian and United States Laws, regulations, or codes, whichever is more restrictive at contract award date. The contractor must be enrolled in the Chamber of Commerce with the following business purpose: “Third parties liabilities for transportation activity-Third Parties liabilities for Waste Collection of hazardous and non-hazardous wastes”, and “ Albo Nazionale Gestori Ambientali for transportation of waste on behalf of third parties with category 4 and 5”.

PART 7

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Required services Standard Performance Threshold

Method of surveillance

PRS#1. The contractor shall not engage in any type of trafficking in persons IAW, FAR 52.222-50, PGI 222.17, paragraph 1.6.7.7.

The contractor shall notify its employees of the United States Government’s policy prohibiting trafficking in persons and the actions that will be taken against employees or agents for violations of this policy.

Zero deviation Periodic inspection

PRS#2. Quality control, paragraph 1.6.1

The contractor shall develop and maintain an effective quality control program to ensure services are performed accordance with this section.

95% Periodic inspection

PRS#3. Security Requirements, paragraph 1.6.7

AT Level 1 Training.

According to AR 530-1, new Contractor employees must complete Level 1.

95% Periodic inspection

PRS#4 Remove carbons paragraph 5.2

Remove the exhausted activated carbon from the existing filters (two at Caserma Ederle and two at Villaggio)

97% 100% Inspection

PRS#5 Dispose of carbons, paragraph 5.2

Transportation and disposal of existing activated carbon as “activated carbon contaminated by chlorinated hydrocarbon” (in compliance with the Italian Law D.L.gs.

152/06 and European Law 91-

689-CEE.

95% 100% Inspection

PRS#6 Cleaning of filters and pipes, paragraph 5.2

Mechanical cleaning of filters and pipes

95% 100% Inspection

PRS#7 Disinfection, paragraph 5.2 Disinfection of internal surfaces of filters and pipes connected

95% 100% Inspection

PRS#8 Furnish new carbons, paragraph 5.2

Re-fill the filters with new activated carbon

95% 100% Inspection

PRS#9 Starting of the system paragraph 5.2

Starting of the system of the existing filters at Caserma Ederle and at Villaggio della Pace.

95% 100% Inspection

PRS#10. Bacteriological Test paragraph 5.2

The Contractor shall perform sampling and analysis of the Iodio index and the Bleu di Metilene Index at the time of delivery to validate the quality of the activated carbon supplied.

Additionally, after the re-fill of the filters, water at filters inlet and outlet must be tested for VOC and bacteriological parameters.

95% 100% Inspection

PART 8

DELIVERABLES

In fulfillment of this contract, the contractor shall be required to provide deliverables. All deliverables shall be submitted to the COR. The following tables detail the deliverables and delivery schedule. Except as indicated below, or with explicit written permission from the Government, Deliverables shall not contain proprietary or copyrighted information or have any restriction on reproduction or distribution.

Unless otherwise specified, the Government will have a maximum of ten (10) working days from the day the draft deliverable is received to review the document, provide comments back to the contractor, approve or disapprove the deliverable(s). The contractor will also have a maximum of ten (10) working days from the day comments are received to incorporate all changes and submit the final deliverable to the Government.

CDRL 0001 - Contractor identification information

In accordance with paragraph 1.6.12

No later than seven (7) calendar days after the contract award date.

In case of any changes in the personnel staff, not later than seven (7) calendar days from entry on duty.

CDRL 0002 - iWATCH/iSALUTE and OPSEC Training certificates

In accordance with paragraph 1.6.7.2 within 30 calendar days after completion of the training

CDRL 0003 - AT Level I Training certificates

In accordance with paragraph 1.6.7 within 30 calendar days after completion of the training

CDRL 0004 - Contractor’s Key Personnel contact information

In accordance with paragraph 1.6.11

N/A

CDRL 0005 - Quality Control Plan (QCP) In accordance with paragraph 1.6.1 within seven (7) calendar days after contract award.

(End of PWS)

ADDENDUM TO 52.212-1

1. INSTRUCTION TO OFFERORS.

The offeror shall provide a written offer (IN ENGLISH) that MUST address each of the factors listed below.

The US Government intends to evaluate offers and award a contract without discussions. Quotes shall be submitted electronically, the solicitation number shall be referenced in the subject line. Submissions shall be emailed to both:

francesca.candia.ln@mail.mil AND Raquel.o.blankenhorn.civ@mail.mil

It is the responsibility of the offeror to ensure that the electronic version and all files contained therein are readable, complete, word searchable and accessible without password.

Volume Description/Title Page limit

I Factor I - Technical - Mandatory Documentation No Page limit

II Factor II – Past Performance No page limit

III Factor III - Price

All information shall be confined to the appropriate Volume. The offer shall be prepared to clearly and concisely demonstrate that the Offeror has a complete understanding of the requirements. Offeror shall prepare its offer on the presumption that the Government has no previous knowledge of the Offeror’s capabilities.

mailto:francesca.candia.ln@mail.mil mailto:Raquel.o.blankenhorn.civ@mail.mil

2. VOLUME CONTENT. Each Volume shall contain the information outlined below:

A. VOLUME I - TECHNICAL - MANDATORY DOCUMENTATION

The following documentation shall be submitted with the Offerors’ submission and shall be in accordance with Italian requirements and laws:

1. Offerors must provide a copy of a Chamber of Commerce Certificate of Membership (Certificato Storico di Iscrizione alla Camera di Commercio), NOT older than 90 days at the time set forth for the receipt of offers. Self-certifications are NOT allowed and will be rejected. The business purpose (oggetto sociale) should include but is not limited to: “Third parties liabilities for transportation activity-Third Parties liabilities for Waste Collection of hazardous and non-hazardous wastes”.

2. Offerors must provide Attachment #2 "Self-Certification for Antimafia" duly filled out.

3. ALBO NAZIONALE GESTORI AMBIENTALI: The offeror shall provide copy of the enrollment in the Albo Nazionale Gestori Ambientali for transportation of waste on behalf of third parties with category 4 and 5.

4. The offeror shall demonstrate that a laboratory with ACCREDIA certification for each test method will be performing the analyses required in accordance with paragraph 5.2.3 of the PWS.

B. VOLUME II – PAST PERFORMANCE

The offeror shall submit At least one (1) but not more than three (3) Past Performance Questionnaires (Attachment #1), showing evidence of successful past performance of the offeror within three (3) years from the solicitation release date, in services in the area of “Third parties liabilities for transportation activity - Third Parties liabilities for Waste Collection of hazardous and non-hazardous wastes”.

C. VOLUME III - PRICE

The offeror shall submit firm fixed pricing per each Contract Line Item Number (CLIN). The Offeror shall ensure that prices are entered for all CLINs for which space has been provided. Offeror shall enter a unit price and total price for each CLIN.

SINGLE AWARD. The Government intends to make a single award; therefore, offers must be submitted for all the line items indicated in the solicitation. No award will be made for less than the full requirements shown in the solicitation. Any offeror offering less than all of the solicitation requirements may be excluded from consideration for award if the Contracting Officer elects to make an award without opening discussions.

SUBMISSION OF OFFERS IN EURO OR DOLLARS CURRENCY. Offers submitted in response to this solicitation will be in terms of EURO or DOLLARS. Offers received in other than EURO or Dollars shall be rejected.

i. ADDITIONAL INFORMATION

A Pre-solicitation Conference/Site visit will not be held. However, if you have any questions in reference to this solicitation, please address them by 01 June 2018 at 2:00 P.M. (CET), to the following email addresses:

francesca.candia.ln@mail.mil raquel.o.blankenhorn.civ@mail.mil

Questions received after this date will not be answered unless the Contracting Officer determines a change is necessary.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor I - Technical - Mandatory Documentation Factor II – Past Performance Factor III - Price

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision) mailto:francesca.candia.ln@mail.mil mailto:raquel.o.blankenhorn.civ@mail.mil

BASIS FOR AWARD

1. This acquisition will be conducted in accordance with FAR Part 12, Acquisition of Commercial Items. The award will be finalized with the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

- Technical - Mandatory Documentation

- Past Performance

- Price

2. The Government reserves the right to evaluate offeror's Past Performance using the Government-wide

Past Performance Information Retrieval System (PPIRS) at www.ppirs.gov.

3. The U.S. Government intends to evaluate quotes and award a contract without discussions; however, the

U.S. Government reserves the right to hold discussions. It should be noted that there is no obligation on the part of the Government to make an award to any offeror in response to this Request for Quote (RFQ).

4. Offerors may be asked to clarify some issues regarding the non-price factors to enhance U.S.

Government understanding of them. Such clarifications shall NOT be used to cure quote deficiencies or material omissions, enter into discussions, and/or otherwise revise the quote.

5. The award will be made to the lowest price proposed from the Offeror whose quote is rated “acceptable” on all the non-price factors.

6. The Technical Evaluation Board (TEB) will evaluate all offers for acceptability under Factor I, Technical - Mandatory documentation, with the concurrence of the Contracting Officer.

7. Before awarding, the Government will make a responsibility determination by analyzing whether the apparent successful offeror complies with the requirements of FAR subpart 9.1, including:

• Adequate financial resources or the ability to obtain them;

• Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

• Satisfactory record of integrity and business ethics;

• Necessary organization, experience, and skills or the ability to obtain them;

• Necessary equipment and facilities or the ability to obtain them; and

• Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

A. FACTORS TO BE EVALUATED

1. The term “Offeror” means:

a. An individual firm;

2. The evaluation factors for this solicitation is:

Factor I – Technical - Mandatory Documentation

Factor II – Past Performance

Factor III - Price

A detailed explanation of the basis for the evaluation is set forth in this section.

http://www.ppirs.gov/

B. EVALUATION APPROACH

To be determined acceptable, the offeror must be determined acceptable in Factor I.

The technical factor will be rated on an acceptable/unacceptable basis using the following ratings:

Acceptable Quote clearly meets the minimum requirements of the solicitation

Unacceptable Quote does not clearly meet the minimum requirements of the solicitation.

C. FACTOR I – TECHNICAL - MANDATORY DOCUMENTATION

Evaluation: To be determined acceptable in this factor the offeror must provide all of the following:

1. Offerors must provide a copy of a Chamber of Commerce Certificate of Membership (Certificato Storico di Iscrizione alla Camera di Commercio), NOT older than 90 days at the time set forth for the receipt of offers. Self-certifications are NOT allowed and will be rejected. The business purpose (oggetto sociale) should include but is not limited to: “Third parties liabilities for transportation activity-Third Parties liabilities for Waste Collection of hazardous and non-hazardous wastes”.

2. Offerors must provide Attachment #2 "Self-Certification for Antimafia" duly filled out.

3. ALBO NAZIONALE GESTORI AMBIENTALI: The offeror shall provide copy of the enrollment in the Albo Nazionale Gestori Ambientali for transportation of waste on behalf of third parties with category 4 and 5.

4. The offeror shall demonstrate that a laboratory with ACCREDIA certification for each test method will be performing the analyses required in accordance with paragraph 5.2.3 of the PWS.

• The evaluation factor will be rated on an acceptable/unacceptable basis.

D. FACTOR II– PAST PERFORMANCE

To be considered acceptable, Offeror(s) must demonstrate successful past performance of the offeror as evidenced by performance within three (3) years from the solicitation release date in the areas of “Third parties liabilities for transportation activity-Third Parties liabilities for Waste Collection of hazardous and non-hazardous wastes”.

Offerors with no relevant past performance history, or for whom information on past performance is not available, will be evaluated neither favorably nor unfavorably on past performance and will receive a neutral rating.

E. FACTOR III - PRICE

a. The price evaluation will consist of a price analysis of the CLIN prices for the performance period. The price factor will be evaluated separately from the non-price factor.

b. The RFQ requires firm-fixed-prices contract line items. A price reasonableness approach will be utilized by the Government to determine that the proposed prices offered are fair and reasonable and that a “buy-in” or unbalanced pricing between CLINs is not occurring. In evaluating price reasonableness, other than cost and pricing data, shall be utilized. Indications of potential underbidding or unbalanced pricing should be reflected in the cost/pricing report.

c. The Government will examine price quotes for artificially low unit prices. Offers found to be unreasonably high, unrealistically low (an indication of “buy –in”), or unbalanced, may be considered unacceptable and may be rejected on that basis.

d. Price analysis is the process of examining and evaluating a proposed price to determine if it is fair and reasonable, without evaluating its separate cost elements and proposed profit. The Contracting Officer may use various price analysis techniques and procedures to ensure a fair and reasonable price.