ESL_combined_synopsis_solicitation.pdf

United States Army Garrison (USAG) Italy-Vicenza

ENGLISH AS A SECOND LANGUAGE

INSTRUCTOR SERVICES CASERMA

EDERLE, VICENZA, ITALY

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart

12.6, Streamlined Procedures for Evaluation and Solicitation of Commercial Items, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. The Government is releasing this combined synopsis/solicitation electronically via FedBizOpps only. The solicitation number is W912PF-18-Q-0012 and this solicitation is issued as a Request for Quote (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition

Circular (FAC) 2005-66 Effective April 1, 2013.

The North American Industry Classification System (NAICS) code assigned to this project is 611630 – Language

Schools.

This requirement is not set aside for small business.

The solicitation includes 10 CLINS, including Options that are separately priced. There will be one (1) twelve month base period and four (4) twelve month Option periods. The base contract’s Period of Performance is estimated to begin 09 April 2018, with an end date of 08 April 2019, plus four (4) Option years with an estimated end date of 08 April 2023.

The Government anticipates the award being a Firm Fixed Price contract to provide English language skills to spouses of active duty military and DoD Civilians and their family members, and Local National Civilians on a space available basis. The Place of Performance will be on Caserma Ederle, Vicenza, Italy.

The provision at 52.212-1, Instructions to Offerors -- Commercial, and the addendum to 52.212-1 apply to this acquisition; for reference see attached solicitation.

The provision at 52.212-2, Evaluation -- Commercial Items, apply to this acquisition; for reference see attached solicitation.

The provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (Dec

2012), applies to this acquisition.

The Provision at FAR 52.204-7 Alt I, System for Award Management, applies to this acquisition: to be awarded a Government contract the offeror MUST:

i. Have a DUNS number (Dun & Bradstreet); Phone: 01-28-455-379;

-American: http://fedgov.dnb.com/webform);

-Italian: https://www.dnb.it

ii. Have a CAGE/NCAGE number

-American Contractor: CAGE code will be generated upon completion of SAM registration.

-Italian Contractor: NCAGE code can be obtained via https://www.siac.difesa.it/tiki/tikiindex.php?page=NCAGE

iii. Be registered in the System for Award Management (SAM) website (https://www.sam.gov/portal/public/SAM/)

Please ensure that your firm is registered with SAM and that all information is current. If you are not registered or your information is not current, you need to go to https://www.sam.gov/portal/public/SAM/ and fill out a web based application. You must have a DUNS number in order to start this process. If you do not have a DUNS number, you can obtain one at http://www.dnb.com/. It takes two to three business days to receive a DUNS number and two to three business days to receive a CAGE code. Please begin the process as soon as you receive this RFQ in order to speed up the contracting process in the event that you are the winning bidder. Both requirements are free of charge.

The Clause at DFARS 252.232-7006, Wide Area Workflow Payment Instructions, applies to this acquisition: all firms must be registered in Wide Area Workflow (WAWF) at https://wawf.eb.mil at time of quote submittal.

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items and the addendum to 52.212-

4, apply to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive

Orders - Commercial Items, applies to this acquisition. The below FAR clauses cited in the clause at

52.212-5 are applicable to the acquisition:

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

(section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub.

L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C.

3805 note)).

52.204-10, Reporting Executive Compensation and First-Tier Subcontract

Awards (Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note).

52.209-6, Protecting the Government's Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31

U.S.C. 6101 note).

52.222-50, Combating Trafficking in Persons, Alternate I (March 2, 2015) of 52.222-50 (22 U.S.C. chapter 78 and

E.O. 13627).

https://www.sam.gov/portal/public/SAM/ http://www.sam.gov/portal/public/SAM/ http://www.dnb.com/

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While

Driving (Aug 2011) (E.O. 13513).

52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

52.232-33, Payment by Electronic Funds Transfer—System for Award Management (July 2013) (31 U.S.C. 3332).

All clauses and provisions may be accessed electronically at http://farsite.hill.af.mil and http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html.

OFFER DUE: Transmission of offers in response to this RFQ, shall be submitted as an electronic version in

Microsoft Word, or PDF, via email not later than 1600 Central European Time on 29 March 2018 to the following email addresses: francesca.candia.ln@mail.mil and Raquel.o.blankenhorn.civ@mail.mil

NOTICE TO OFFERORS:

NOTE TO QUOTERS:

The Contractor is not a United States Government employee and will operate independently with no supervision in performing these tasks. Government employee rights, benefits, requirements, or other conditions of employment are not applicable to the Contractor. These aspects are found solely in the provisions of the individual’s Government contract. The Contractor is responsible for his/her own continuing education or training requirements and is expected have the requisite skills to perform immediately. While interaction is required to obtain task requirements, the Contractor will utilize their own skills and initiative to accomplish these task requirements. The Contractor will communicate with the designated COR in regard to the work place.

It forbidden by U.S. Contract Law to be a Government Employee or Military member and hold a Government contract.

mailto:francesca.candia.ln@mail.mil mailto:.blankenhorn.civ@mail.mil

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months English as a Second Language

FFP

Provide basic instruction of the English language in support of the Army Community Services (ACS) to active duty and retired military, DoD Civilians and their family members, LN Civilians on space available basis, in accordance with the attached Performance Work Statement (PWS).

Provide basic instruction of the English language in support of the Army Community Services (ACS) to active duty and retired military, DoD Civilians and their family members, LN Civilians on space available basis, in accordance with the attached Performance Work Statement (PWS).

FOB: Destination

PURCHASE REQUEST NUMBER: 0011137392

PSC CD: U009

NET AMT

1001 12 Months OPTION English as a Second Language

FFP

Provide basic instruction of the English language in support of the Army Community Services (ACS) to active duty and retired military, DoD Civilians and their family members, LN Civilians on space available basis, in accordance with the attached Performance Work Statement (PWS).

Provide basic instruction of the English language in support of the Army Community Services (ACS) to active duty and retired military, DoD Civilians and

2001 12 Months OPTION English as a Second Language

FFP

Provide basic instruction of the English language in support of the Army Community Services (ACS) to active duty and retired military, DoD Civilians and their family members, LN Civilians on space available basis, in accordance with the attached Performance Work Statement (PWS).

Provide basic instruction of the English language in support of the Army Community Services (ACS) to active duty and retired military, DoD Civilians and

3001 12 Months OPTION English as a Second Language

FFP

Provide basic instruction of the English language in support of the Army Community Services (ACS) to active duty and retired military, DoD Civilians and their family members, LN Civilians on space available basis, in accordance with the attached Performance Work Statement (PWS).

Provide basic instruction of the English language in support of the Army Community Services (ACS) to active duty and retired military, DoD Civilians and

4001 12 Months OPTION English as a Second Language

FFP

Provide basic instruction of the English language in support of the Army Community Services (ACS) to active duty and retired military, DoD Civilians and their family members, LN Civilians on space available basis, in accordance with the attached Performance Work Statement (PWS).

Provide basic instruction of the English language in support of the Army Community Services (ACS) to active duty and retired military, DoD Civilians and

7500 1 Job Contractor Manpower Reporting (CMR)

FFP

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the "English as a second language instructor services" via a secure data collection site.

The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 and at the end of the period of performance for each calendar year, beginning with 2017.

Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website. For Contractor Manpower Reporting CLIN (CLIN 7500) the offeror shall propose a price for each CLIN to cover all reporting costs. If the offeror proposes to provide this report at no additional cost to the Government, it should indicate $0.00 or, “No Charge” or rather than not addressing the line item. If the line item is left blank, the offeror agrees that this report will be provided at no additional cost to the Government, $0.00 shall be used for evaluation purposes, and the contract CLIN will be priced at $0.00.

PURCHASE REQUEST NUMBER: 0011137392

7501 1 Job OPTION Contractor Manpower Reporting (CMR)

FFP

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the "English as a second language instructor services" via a secure data collection site.

The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 and at the end of the period of performance for each calendar year, beginning with 2017.

Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website. For Contractor Manpower Reporting CLIN (CLIN 7500) the offeror shall propose a price for each CLIN to cover all reporting costs. If the offeror proposes to provide this report at no additional cost to the Government, it should indicate $0.00 or, “No Charge” or rather than not addressing the line item. If the line item is left blank, the offeror agrees that this report will be provided at no additional cost to the Government, 7502 1 Job OPTION Contractor Manpower Reporting (CMR)

FFP

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the "English as a second language instructor services" via a secure data collection site.

The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 and at the end of the period of performance for each calendar year, beginning with 2017.

Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website. For Contractor Manpower Reporting CLIN (CLIN 7500) the offeror shall propose a price for each CLIN to cover all reporting costs. If the offeror proposes to provide this report at no additional cost to the Government, it should indicate $0.00 or, “No Charge” or rather than not addressing the line item. If the line item is left blank, the offeror agrees that this report will be provided at no additional cost to the Government, 7503 1 Job OPTION Contractor Manpower Reporting (CMR)

FFP

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the "English as a second language instructor services" via a secure data collection site.

The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 and at the end of the period of performance for each calendar year, beginning with 2017.

Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website. For Contractor Manpower Reporting CLIN (CLIN 7500) the offeror shall propose a price for each CLIN to cover all reporting costs. If the offeror proposes to provide this report at no additional cost to the Government, it should indicate $0.00 or, “No Charge” or rather than not addressing the line item. If the line item is left blank, the offeror agrees that this report will be provided at no additional cost to the Government, 7504 1 Job OPTION Contractor Manpower Reporting (CMR)

FFP

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the "English as a second language instructor services" via a secure data collection site.

The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 and at the end of the period of performance for each calendar year, beginning with 2017.

Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website. For Contractor Manpower Reporting CLIN (CLIN 7500) the offeror shall propose a price for each CLIN to cover all reporting costs. If the offeror proposes to provide this report at no additional cost to the Government, it should indicate $0.00 or, “No Charge” or rather than not addressing the line item. If the line item is left blank, the offeror agrees that this report will be provided at no additional cost to the Government, PERFORMANCE WORK STATEMENT

For

ARMY COMMUNITY SERVICE

English as a Second Language Instructor

1. SCOPE OF WORK: The English as a Second Language Instructor (hereafter referred to as the "Contractor") will provide services in support of the Army Community Service (ACS). The contractor services shall be made available to active duty and retired military, DoD civilians and their family members, and LN civilians (on space available basis).

2. LOCATION OF SERVICES: Service shall be performed at the Davis Hall Family Readiness Center, ACS Center, Building 108 Caserma Ederle, or other on-post locations as required.

3. HOURS OF OPERATION: Normal office hours at ACS are 0800 - 1700, Monday through Friday, excluding U.S. Federal Holidays. Classes are held on Tuesdays 1400 – 1600 and Fridays 0900 – 1200.

4. ABSENCES: The contractor must coordinate their absence with the ACS COR and must have a fully trained replacement with the clearances done before start of work. The contractor may subcontract out all or part of these services, given that the COR approves the subcontractor in advance, and the contractor has previously trained the subcontractor on all the services provided under this contract. The subcontractor is required to meet all of the same qualifications as the contractor. If the contractor is unable to perform services, s/he must coordinate the absence with the ACS Contracting Officer’s Representative (COR). The contractor may subcontract out all or part of these services, given that the COR approves the subcontractor in advance, and the contractor has previously trained the subcontractor on all the services provided under this contract. The subcontractor is required to meet all of the same qualifications as the contractor.

5. QUALIFICATIONS: The contractor must possess:

(a) A four (4) year college degree (Bachelor’s) in Education, Teaching, or Foreign Languages from an accredited educational institution. College transcripts are required.

(b) Ability to communicate in English, both orally and in writing.

(c) A minimum of two years full time experience in assisting/teaching adults in Basic and Intermediate English in formal and informal settings shall be documented in the resume. This may be classroom or seminar.

6. QUALITY CONTROL: The contractor shall establish a quality control program to ensure that the requirements of the contract are accomplished as specified. The initial plan shall be presented to the COR within 30 days of contract award for approval. Subject to approval by the COR, any subsequent modifications shall be made as required or to respond to concerns of the COR. Quality controls will include the following as a minimum:

(a) A method of obtaining feedback from clients on a predetermined basis, to be submitted to the COR on a weekly basis.

(b) A means to ensure client confidentiality.

7. CONFIDENTIALITY: Army Community Service contractors perform services in a highly sensitive environment, representing the Department of Army in confidential and highly sensitive matters. The contractor will have extensive dealings with the public. All matters discussed in ACS in relation to these services must remain confidential, and not be repeated or disclosed outside of the office without the express advance written approval by the COR.

(a) Proper confidentiality shall be maintained regarding personal information of clients and volunteers, to include social security numbers, telephone numbers, and any other personal information.

(c) Breach of confidentiality shall be grounds for immediate contract termination.

8. INSTALLATION CLEARANCE REQUIREMENTS.

(a) Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with AE Regulation 190-16, Installation Access Control, will be grounds for denying access to U.S. installations and controlled areas. The Contractor is responsible to ensure that any Subcontractor used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any Subcontractor utilized by the contractor, are made aware of and comply with these requirements.

(b) The Contractor is responsible for being aware of and complying with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control (IAC) processing requirements.

(c) The Contractor is responsible for returning installation passes to the issuing Installation Access Control Office (IACO) when the contract is completed or when a contractor employee no longer requires access.

(d) AE 190-16 (and AE 190-16-G German translation) can be found on the following website: http://www.ecc-e.army.mil/ under the library link.

(e) Below is the responsible Organizational Sponsor & Installation Access Control Office for this contract:

Organizational Sponsor: INFORMATION WILL BE PROVIDED UPON AWARD Location: CASERMA EDERLE_Building No: _______________ DSN Phone No: Commercial Phone No:

Installation Access Control Office:

Location: USAG - Department of Emergency Services, Caserma Ederle Building No: 4B DSN Phone No: 634-7644 Commercial Phone No: 0444-716744

9. PHYSICAL SECURITY.

(a) The contractor shall adhere to established physical security and internal control procedures. Access to office areas shall be monitored and limited to authorized personnel.

(b) The contractor shall secure all files or records before leaving her/his office for a prolonged periods.

(c) The contractor shall be responsible for securing any building or work area of which s/he is the last user of the day. Locking of external doors and windows is necessary when leaving the facility.

(d) The contractor shall be responsible for any keys issued to her/him and shall pay for all costs incurred if lost, such as the replacement of installation locks. All keys issued shall be returned to the COR upon expiration/termination of the contract.

10. SECURITY REQUIREMENTS:

a. AT Level I training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 05 calendar days after co bcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil http://jko.jten.mil/

b. Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

c. For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

d. iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. Thecontractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

e.Army Training Certification Tracking System (ATCTS) registration for contractor employees who require access to government information systems. All contractoremployees with access to a government information systems must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

f. For contracts that require OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. OPSEC Awareness for Military Members, DoD Employees and Contractors is available at the following website: http://cdsetrain.dtic.mil/opsec/index.htm

g. For Contract Requiring Performance or Delivery in a Foreign Country, DFARS Clause 252.225-7043, Antiterrorism/Force Protection for Defense Contractors Outside the US. The clause shall be used in solicitations and contracts that require performance or delivery in a foreign country. This clause applies to both contingency and non-contingency support. The key AT requirement is for non-local national contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor’s compliance with combatant commander and subordinate task force commander policies and directives.

11. Combat Trafficking in Persons: IAW FAR 52.222-50 The United States Government and the United States.

The Department of Defense (DOD) has adopted a zero tolerance policy regarding trafficking in persons.

Contractors, subcontractors and their employees shall not: Engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract or use forced labor in the performance of the contract.

12. GENERAL CONTRACT SERVICES: The contractor shall accomplish the following in conjunction with the specific contract services detailed herein:

(a) The contractor shall provide a lesson plan for approval by the COR, for the entire period of instruction. The contractor will provide sign-in sheets including each participant's name, sponsor’s rank, unit and date of each class conducted. The sign-in sheets shall be provided to the COR within one day of completing each class.

(b) The contractor shall provide a monthly summary of the classes conducted, with the total number of participants, any pertinent professional observations, feed-back sheets and any problems encountered. The COR will review all documentation for quality assurance purposes.

http://cdsetrain.dtic.mil/opsec/index.htm

13. SPECIFIC TASKS: The contractor shall provide all the necessary services and materials, except as otherwise provided for in this contract, to conduct English as a Second Language Classes. The contractor shall provide the following specific tasks:

(a) Provide English as a Second Language instruction to active duty, retired military, DoD civilians, and their family members, and LN civilians (on space available basis) for 5 hours a week. Classes will be conducted twice a week (Tuesday and Friday) for three months (a total of 24 lessons); a final test will be administered to verify progress.

(b) Class size shall be a minimum of six (6) students and a maximum of fifteen (15) students. If attendance drops below six (6) participants for three (3) consecutive class meetings, classes will be suspended (or rescheduled/cancelled) until the minimum number of students are available. Should suspension or cancellation occur, the contractor shall be paid only for the days of instruction actually delivered.

(c) The COR shall approve those materials (e.g. newspapers and magazines) which are considered necessary for use by the contractor to conduct the instruction.

(d) Develop an End of Course Test. The instructor shall develop and administer an End of Course test to students, to quantify the results achieved in class and to be used as a prerequisite for other classes. The COR shall review and approve the end of course test prior to administering.

14. The Government may provide to the contractor for use in connection with this contract the following:

(a) Building – sufficient workspace for one contractor, plus additional space as needed and as facilities allow.

(b) Access to a Class A telephone.

(d) Heat, light, and other utilities.

(d) Access to a computer with printer for contractor utilization, as well as sharing of other office equipment (i.e.

fax machine, copy machine, etc.) and supplies as needed and available.

(e) Standard U.S. Army and Government forms and regulations as required.

(f) Office furniture, to include desk, chair, computer and filing cabinet.

(g) Printing of special forms as needed and approved for use by the Printing and Publications Office.

(h) The Government property made available under this contract shall be for use only in the performance of this

15. CONTRACTOR FURNISHED PROPERTY: The contractor shall provide her/his own transportation and all necessary equipment to fulfill this contract if not provided by the Government. Supplies not available through Government channels can be purchased at the contractor’s expense. The Government will not be responsible in any way for damages to the contractor’s supplies, materials, equipment, or to personal property due to fire, theft, accident, natural disaster, or other events.

16. CONDUCT: The contractor shall:

(a) Not, through her/his conduct or behavior, engage in activities which negatively reflect on the office for which the contractor will perform services for the community.

(b) Comply with the Organizational dress code.

(c) Conduct all business and discussion in a professional manner; maintain decorum and language conducive to the conduction of business in a Government setting.

(d) Wear a name tag (provided at contractor cost) identifying her/himself as a contractor, and if allowed access to a Government computer must ensure that in all correspondence the contractor ensures that s/he identifies her/himself as a contractor.

17. QUALITY CONTROL: The contractor will adhere to the COR approved quality control program to ensure that the requirements of this contract are accomplished as specified.

18. PERIOD OF PERFORMANCE: One base year of twelve (12) months, with four one-year option periods.

19. PAYMENT: The contractor will submit invoices via WAWF to the COR or other designated Government Representative on a monthly basis, who in turn will certify that services were provided and the invoice is appropriate for payment.

20. ACRONYMS:

ACS Army Community Service ASAP Army Substance Abuse Program AER Army Emergency Relief APF Appropriated Funds AR Army Regulation ARC American Red Cross ASACS Adolescent Substance Abuse Counseling Service AVCC Army Volunteer Corps Coordinator CDS Child Development Services CPAC Civilian Personnel Advisory Center DMWR Director of Morale, Welfare and Recreation DGC Deputy Garrison Commander DoDDS Department of Defense Dependent Schools EPC Emergency Placement Care ERP Employment Readiness Program FAP Family Advocacy Program FCC Family Child Care GFP Government Furnished Property IAW In Accordance With MTF Medical Treatment Facility NAF Non-Appropriated Funds NLT No Later Than PO Private Organization PWS Performance Work Statement

SOP Standard Operating Procedure VCC Vicenza Community Club YS Youth Services

21. GOVERNMENT POINTS OF CONTACT: INFORMATION WILL BE PROVIDED UPON AWARD

CONTRACT SPECIALIST (CS):

NAME:

PHONE #

FAX #

E-MAIL

CONTRACTING OFFICER REPRESENTATIVE (COR)

NAME:

PHONE #

FAX #

E-MAIL

22. SAFETY: The contractor shall be aware of local safety requirements and ensure that all reasonable efforts are made to protect all persons from harm and U.S. Government property from damage.

23. CONTRACTOR MANPOWER REPORTING (CMR) (CLIN 7500):

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the "English as a Second Language Instructor" via a secure data collection site.

The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30.

While inputs may be reported any time during the FY, all data shall be reported no later than October 31 and at the end of the period of performance for each calendar year, beginning with 2017. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website. For Contractor Manpower Reporting CLIN (CLIN 7500) the offeror shall propose a price for each CLIN to cover all reporting costs. If the offeror proposes to provide this report at no additional cost to the Government, it should indicate $0.00 or, “No Charge” or rather than not addressing the line item. If the line item is left blank, the offeror agrees that this report will be provided at no additional cost to the Government, $0.00 shall be used for evaluation purposes, and the contract CLIN will be priced

24. PERFORMANCE REQUIREMENTS SUMMARY

REQUIRED

SERVICE PWS PERFORMANCE

STANDARD SURVEILLANCE PERFORMANCE

COMPLIANCE

REMEDIES

PRS #1

Combat Trafficking in persons

Para 11

Contractors, subcontractors, and their employees shall not engage in any forms of trafficking in persons during the period of performance of the

Inspection 100% Refer to FAR

Clause 52.222- 50(e)

PRS #2 Language Instruction

Para 13.a The Contractor shall provide English Language instruction to active duty and retired military, DoD civilians and their family members, and LN

Verification 95% The contractor shall sub-contract the services and/or schedule a make-up session for any missed

ADDENDUM TO 52.212-1: INSTRUCTIONS TO OFFERORS

a. The offeror(s) shall provide a written offer (IN ENGLISH) that MUST address each of the factors listed below.

The US Government intends to evaluate offers and award a contract without discussions. Quotes shall be submitted electronically, the solicitation number shall be referenced in the subject line. Submissions shall be emailed to both:

francesca.candia.ln@mail.mil AND Raquel.o.blankenhorn.civ@mail.mil

b. Offerors shall submit all the documents listed here below:

1) A resume that shall address all the non-price factors listed below:

(a) A four (4) year college degree (Bachelor’s) in Education, Teaching, or Foreign Languages from an accredited educational institution. College transcripts are required.

(b) A minimum of two years full time experience (in the last five years from the solicitation release date) in assisting/teaching adults in Basic and Intermediate English in formal and informal settings shall be documented in the resume. This may be classroom or seminar. Proof of experience shall include, but it is not limited to: a description of the work, the completion date, and a client’s (organization/school) point of contact.

civilians (on space available basis) for 5 hours per week.

classes

PRS # 3 Course structure and materials

Para 13.c The COR shall approve those materials (e.g.

newspapers and magazines) which are considered necessary for use by the contractor to conduct the instruction

Verification 90% The Contractor will resubmit syllabus and course materials within (5) days of the class start date or as requested by

COR

PRS #4 Class Attendance

Para 12.b The Contractor shall check attendance on the appropriate form, and submit it to the COR at the end of each class.

Verification 100% Retain and submit at the end of the subsequent class.

PRS #5

Course test

Para 13.d The instructor shall develop and administer an End of Course test to students, to quantify the results achieved in class and to be used as a prerequisite for other classes. The COR shall review and approve the end of course test prior to administering.

Verification 100% Schedule a make-up exam with approval of COR

2) At least one (1) but not more than three (3) Past Performance Questionnaires (Attachment #1), showing evidence of successful past performance of the offeror within five (5) years from the solicitation release date, in the areas of Teaching of the English Language.

3) One (1) copy of the entire solicitation, with fill-in areas completed. The Offeror shall submit firm fixed pricing per each Contract Line Item Number (CLIN). The Offeror shall ensure that prices are entered for all CLINs for which space has been provided. Offeror shall enter a unit price and total price for each CLIN (base plus option CLINs).

c. SINGLE AWARD. The Government intends to make a single award; therefore, offers must be submitted for all the line items indicated in the solicitation. No award will be made for less than the full requirements shown in the solicitation. Any offeror offering less than all of the solicitation requirements may be precluded from consideration for award if the Contracting Officer elects to make an award without opening discussions.

d. SUBMISSION OF OFFERS IN EURO OR DOLLAR CURRENCY. Offers submitted in response to this solicitation shall be in terms of EURO or DOLLARS. Offers received in other than EURO or USD shall be rejected.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Technical: to be considered acceptable, the offeror shall provide a resume that addresses a four (4) year college degree (Bachelor’s) in Education, Teaching, or Foreign Languages from an accredited educational institution and a minimum of two years full time experience (in the last five years from the solicitation release date) in assisting/teaching adults in Basic and Intermediate English in formal and informal settings.

2. Past Performance: to be considered acceptable, Offeror(s) must demonstrate successful past performance of the offeror as evidenced by performance within five (5) years from the solicitation release date in the areas of Teaching of the English Language.

Offerors with no relevant past performance history, or for whom information on past performance is not available, will be evaluated neither favorably nor unfavorably on past performance and will receive a neutral rating.

3. Price.

a. Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

b. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.