Amendment_1.pdf

W912PF-17-T-0034

0010985564

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment to the Solicitation is as follow s:

- To amend the quantity of maintenance services needed under CLINs 0004,1004,2004, from tw ice to three times per year;

- To include the discount offered for the spare parts, under CLINs 0008,0009,1008,1009,2008,2009 as part of the price evaluation;

- To provide all the questions and respective answ ers discussed during the Pre Solicitation Conference held 24 March 2017;

- To amend Addendum to 52.212 - 1 (Addendum to Instructions to Offerors) and 52.212-2 (Addendum - Basis for Aw ard).

Please see the Summary of Changes on the continuation sheet for further details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 25

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 30-Mar-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PF-17-T-0034

X 9B. DATED (SEE ITEM 11)

07-Mar-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Mar-2017

CODE

414TH CSB - PARC AFRICA

VIA DELLA PACE #197

36100 VICENZA (VI)

ITALY

W912PF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

Pre-Solicitation Conference held 24 March 2017 at Bldg 3, Caserma Ederle.

1. Q : How many times per year do the absorbers in Del Din need to be serviced? Section 5.3 of the

Performance Work Statement (PWS) states three times per year, however CLINs 0004, 1004, 2004 ask for two service per year.

A : The Requiring Activity has confirmed that the absorber located on Del Din need to be serviced three times per year, as specified in Section 5.3 of the PWS. CLINS 0004, 1004, 2004 are hereby modified to reflect the requirement for three services per year.

2. Q: Will the discount percentage offered be part of the evaluation? Therefore if I (the contractor) quote

0% will that impact my total price?

A: The Government will evaluate the discount offered by contractors. For evaluation purposes, the discount percentage quoted will be applied to the Not to Exceed Amount (NTE) provided by the Government, based on historical data for the CLIN. The resulting amount will be included in the Grand Total offered and then evaluated.

Please refer to the (SAMPLE) table below for an example of price/discount evaluation

CLIN SAMPLE UNIT PRICE QUANTITY AMOUNT

CLIN 0001 € 2.00 2 € 4.00

CLIN 0002 € 2.00 3 € 6.00

SPARE % 10 € 15.00 € 13.50

TOTAL € 23.50

*NTE Spare €15.00

3. Q: The discount quoted for the spare material will be applied on which price?

A: The discount offered will have to be applied to the official manufacturing price listing for that given spare part, both plumbing and electrical.

4. Q: Do the technicians that hold the PES certificate need to be the same technicians also holding the F-

GAS license?

A: No, the technicians can be different technicians as long as the contractor is in compliance with Section

1.5.8 of the PWS (Special Qualifications).

5. Q : Would it be possible to have a list of the attendees to the Pre-Solicitation Conference, and the name of the incumbent contractor?

A : Yes. Representatives from the following companies attended the pre-solicitation conference on Friday 24 March 2017:

Corima Clima s.r.l GM3 s.r.l (Incumbent Contrator) Gemmo Termoidrica di Panciera-Groppo & C. Snc ICA Consorzio Limes s.r.l Maritan s.r.l

6. Q: Items 0008 and 0009 request to indicate the discount for the materials to replace, will the cost of the labor be included in the cost of the part or in the discount?

7. A: The cost of the actual labor to replace the spare part will have to be included in the ordinary maintenance CLINs.

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0004

The CLIN extended description has changed from:

Service to be performed twice per year on the Absorber located in Building 55 CEP, DEL DIN.As specified in Section 5.3 of the Performance Work Statement (PWS).

To:

Service to be performed three times per year on the Absorber located in Building 55 CEP, DEL DIN as specified in Section 5.3 of the Performance Work Statement (PWS)..

The pricing detail quantity has increased by 1.00 from 2.00 to 3.00.

CLIN 0008

Electrical Spare Parts shall be replaced in strict accordance with section 5.5 of the Performance Work Statement (PWS).**NOTE:Contractors do not price this line item. The Government will provide aNot-To-Exceed (NTE) amount at the time of the award.Offerors shall quote adiscount percentage (%) that will NOT be evaluated,but shall be applied on the price listing of each spare part.

To:

Electrical Spare Parts shall be replaced in strict accordance with Section 5.5 of the Performance Work Statement (PWS).**NOTE:Contractors do not price this line item. The Government will provide a Not-To-Exceed (NTE) amount at the time of the award.Offerors shall quote a discount percentage (%) that shall be applied on the price listing of each spare part..

CLIN 0009

Plumbing Spare Parts shall be replaced in strict accordance with section 5.5 of the Performance Work Statement (PWS).**NOTE:Contractors do not price this line item. The Government will provide aNot-To-Exceed (NTE) amount at the time of the award.Offerors shall quote adiscount percentage (%) that will NOT be evaluated,but shall be applied on the price listing of each spare part.

To:

Plumbing Spare Parts shall be replaced in strict accordance with section 5.5 of the Performance Work Statement (PWS).**NOTE:Contractors do not price this line item. The Government will provide a Not-To-Exceed (NTE) amount at the time of the award.Offerors shall quote a discount percentage (%) to be applied on the price listing of each spare part..

CLIN 1004

Service to be performed twice per year on the Absorber located in Building 55 CEP, DEL DIN.As specified in Section 5.3 of the Performance Work Statement (PWS).

To:

Service to be performed three times per year on the Absorber located in Building 55 CEP, DEL DIN as specified in

CLIN 1008

Electrical Spare Parts shall be replaced in strict accordance with section 5.5 of the Performance Work Statement (PWS).**NOTE:Contractors do not price this line item. The Government will provide aNot-To-Exceed (NTE) amount at the time of the award.Offerors shall quote adiscount percentage (%) that will NOT be evaluated,but shall be applied on the price listing of each spare part.

To:

Electrical Spare Parts shall be replaced in strict accordance with Section 5.5 of the Performance Work Statement (PWS).**NOTE:Contractors do not price this line item. The Government will provide a Not-To-Exceed (NTE) amount at the time of the award.Offerors shall quote a discount percentage (%) that shall be applied on the price

CLIN 1009

Plumbing Spare Parts shall be replaced in strict accordance with section 5.5 of the Performance Work Statement (PWS).**NOTE:Contractors do not price this line item. The Government will provide aNot-To-Exceed (NTE) amount at the time of the award.Offerors shall quote adiscount percentage (%) that will NOT be evaluated,but shall be applied on the price listing of each spare part.

To:

Plumbing Spare Parts shall be replaced in strict accordance with section 5.5 of the Performance Work Statement (PWS).**NOTE:Contractors do not price this line item. The Government will provide a Not-To-Exceed (NTE) amount at the time of the award.Offerors shall quote a discount percentage (%) to be applied on the price listing of each spare part..

CLIN 2004

The CLIN extended description has changed from:

Service to be performed twice per year on the Absorber located in Building 55 CEP, DEL DIN.As specified in Section 5.3 of the Performance Work Statement (PWS).

To:

Service to be performed three times per year on the Absorber located in Building 55 CEP, DEL DIN as specified in

CLIN 2008

Electrical Spare Parts shall be replaced in strict accordance with section 5.5 of the Performance Work Statement (PWS).**NOTE:Contractors do not price this line item. The Government will provide aNot-To-Exceed (NTE) amount at the time of the award.Offerors shall quote adiscount percentage (%) that will NOT be evaluated,but shall be applied on the price listing of each spare part.

To:

Electrical Spare Parts shall be replaced in strict accordance with Section 5.5 of the Performance Work Statement (PWS).**NOTE:Contractors do not price this line item. The Government will provide a Not-To-Exceed (NTE) amount at the time of the award.Offerors shall quote a discount percentage (%) that shall be applied on the price

CLIN 2009

Plumbing Spare Parts shall be replaced in strict accordance with section 5.5 of the Performance Work Statement (PWS).**NOTE:Contractors do not price this line item. The Government will provide aNot-To-Exceed (NTE) amount at the time of the award.Offerors shall quote adiscount percentage (%) that will NOT be evaluated,but shall be applied on the price listing of each spare part.

To:

Plumbing Spare Parts shall be replaced in strict accordance with section 5.5 of the Performance Work Statement (PWS).**NOTE:Contractors do not price this line item. The Government will provide a Not-To-Exceed (NTE) amount at the time of the award.Offerors shall quote a discount percentage (%) to be applied on the price listing of each spare part..

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0004 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

POP 10-APR-2017 TO

09-APR-2018

N/A W582RR USAG VICENZA

W6E7 USAG VICENZA

UNIT 31401

APO AE 09630

049-631-413-8182 FOB: Destination

W582RR

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

POP 10-APR-2017 TO

09-APR-2018

N/A W582RR USAG VICENZA

W6E7 USAG VICENZA

UNIT 31401

APO AE 09630

049-631-413-8182 FOB: Destination

W582RR

The following have been modified:

ADDENDUM TO 52.212-1

1. INSTRUCTIONS TO OFFERORS:The offeror(s) The offeror(s) shall provide a written offer (IN ENGLISH) that MUST address each of the factors listed below. The US Government intends to evaluate offers and award a contract without discussions. The only documents that can be submitted in a language other than English is the Certificate of Chamber of Commerce and mandatory documents. The package exterior should contain the solicitation number, points of contact (POCs) and phone number: W912PF-17-T- 0034, Ms. Antonella Cotroneo and Ms. Raquel Blankenhorn, 0444-617455 or 0444-617425. Offers shall consist of two (2) electronic copies on CD or DVD per offer. Microsoft word processing, presentation, and spreadsheet products are preferred. No e-mail submissions will be accepted. Offeror shall prepare offers in accordance with the instructions below. Offerors shall submit the electronic copies of the offer and deliver them to the following address and to the attention of:

414th CSB, Regional Contracting Office (RCO) ATTN: Ms. Antonella Cotroneo and/or Ms. Raquel Blankenhorn

(TEL. 0444-617455 or 0444-617425) Viale della Pace #193 Gate #2 Caserma Ederle, Building #3

36100 Vicenza (VI), ITALY

(a) Offerors shall deliver their offers to the above-mentioned address. An employee of Regional Contracting Office Italy shall receive them prior to the closing date and time. The offeror’s offer shall consist of four (4) separate volumes as noted in the table below. It is the responsibility of the offeror to ensure that the electronic version and all files contained therein are readable, complete, word searchable and accessible without password.

(b) All information shall be confined to the appropriate volume. The offer shall be prepared clearly and concisely to demonstrate the offeror has a complete understanding of the requirements. Offerors shall prepare their offer on the presumption that the Government has no previous knowledge of the offeror’s capabilities.

(c) Offers will be evaluated only on the information specifically presented in respective submittals, with the exception of the Past Performance evaluations.

VOLUME DESCRIPTION

I Technical - Certificates II Past Performance III Price IV Mandatory Documents

2. VOLUME CONTENT:

VOLUME I : FACTOR I - TECHNICAL - CERTIFICATES

(a) Offerors shall provide a copy of the certificate/license required by Italian Laws and Regulations in order to perform the required maintenance on Chillers, Absorbers and Cooling Towers. A copy of the following certificate/license shall be provided for each technician that will take part to the contract performance:

License F GAS/Certification F GAS, pursuant to regulation CE 303-2008 Persona Esperta (PES) certificate to perform F-GAS related maintenance

(b) Offerors shall provide evidence of having at least two (2) F GAS certified technicians and two (2)

PES certified technicians available to meet the required performance standards, in accordance with paragraph 1.5.8 of the Performance Work Statement (PWS).

VOLUME II : FACTOR II - PAST PERFORMANCE

(a) Offerors shall provide contract information of no more than three (3) relevant projects performed in the last three years for similar or greater size, scope, magnitude and complexity relevant to this solicitation by the offeror and any major subcontractors. The information shall be presented by completing the Past Performance Questionnaire (Attachment #1 of solicitation), one for each contract. It is the offeror’s responsibility to provide accurate points of contact, current telephone numbers and e-mail addresses for each identified contract. If there are subcontractors or partnerships, they will be evaluated in the same manner as the prime.

(b) No more than three (3) relevant projects performed by each offeror, subcontractor or partnership will be evaluated.

(c) The offeror is highly encouraged to submit past performance information with evidence of customer satisfaction such as performance evaluations, special commendations or recognition, letters of appreciation, awards of excellence, offeror’s quality certifications etc, as long as these references are relevant to the effort set out in this solicitation. Also a copy of DD Form 2626, Performance Evaluation for projects performed on behalf of the Government may be submitted, as long as these of DD Forms 2626 are relevant to the effort set out in this solicitation.

VOLUME III: FACTOR III - PRICE

(a) The offeror shall submit firm fixed pricing per each Contract Line Item Number (CLIN) except for the CLINs for the spare material. Offerors shall submit a discount percentage (%) on the Spare CLINs. The quoted discount will be applied on the price listing of each spare part that will be needed during the life of the contract.

(DISCOUNT PERCENTAGE QUOTED - WILL BE EVALUATED).The offeror shall ensure that the prices are entered for all CLINs for which space has been provided.

(b) Offeror shall enter a unit price and total price for each CLIN. Offerors shall also provide a total for each year and grand total at the bottom of the Standard Form 1449.

(c) SINGLE AWARD. The Government intends to make a single award; therefore, offers must be submitted for all the line items indicated in the solicitation. No award will be made for less than the full requirements shown in the solicitation. Any offeror offering less than all of the solicitation requirements may be excluded from consideration for award if the Contracting Officer elects to make an award without opening discussions.

(d) SUBMISSION OF QUOTES IN EURO OR DOLLARS CURRENCY. Quotes submitted in response to this solicitation will be in terms of EURO or DOLLARS. Offers received in other than EURO or DOLLARS shall be rejected.

VOLUME V – MANDATORY DOCUMENTATION

(a) A Historical Chamber of Commerce certificate proving the authority of the firm to operate in the electrical business sector of this solicitation, demonstrating the financial health of the firm, including: names of current partners/owners; method of incorporation; submission of financial reports for at least the last year from the solicitation issue date; and any changes to partners/owners within the last year. This document must not be older than 90 days from date of quote. The business purpose (oggetto sociale) should include but is not limited to:

"Plumbing, Heating and Air Conditioning contractors ". Self-certifications are NOT allowed.

(b) DURC (Documento Unico di Regolarita’ Contributiva). Offerors must provide a COPY CERTIFIED (COPIA AUTENTICATA) or original and NOT older than ninety (90) days from the date of award of the contract. Self-certifications (auto-certificazioni) are NOT allowed. The document must include the following statement: “Con il presente documento si dichiara che l’impresa RISULTA REGOLARE ai fini del DURC”

(c) Offerors must provide the following attachments duly filled-out:

- Attachment #1 " Past Performance Questionnaire"

- Attachment #2 "Antimafia certification"

- Attachment #3 "Suitability of Contractor Certification"-- ONLY Paragraph B1

2. ADDITIONAL INFORMATION

(a) A PRE SOLICITATION CONFERENCE and SITE VISIT will be conducted at the :

REGIONAL CONTRACTING OFFICE (RCO) Italy VIALE DELLA PACE #197, Bldg. #3

36100 VICENZA (VI)

Pre solicitation conference will be held on 24 March 2017 at 09:30. All interested parties are required to indicate their interest by submitting a written request not later than close of business (COB) 20 March 2017 to the following e-mail address: antonella.cotroneo2.ln@mail.mil. and carlos.s.ramos.civ@mail.mil.

Following the pre-solicitation conference, all offerors' questions concerning the solicitation must be submitted via email to the following addresses Antonella.cotroneo2.ln@mail.mil and carlos.s.ramos.civ@mail.mil not later 27 March 2017.

Answers to offerors' questions will be posted to FedBizOpps.gov in an amendment to the solicitation.

(b) SAM REQUIREMENT. To be awarded a Government contract, the offerors MUST:

Have a DUNS number (Dun & Bradstreet); Phone: 01-28-455-379;

American companies: http://fedgov.dnb.com/webform) ;

Italian companies:https://www.cribis.com/about-us/db-worldwide-network/

Have a NCAGE number (https://www.siac.difesa.it/tiki/tiki-index.php?page=NCAGE), and

Be registered in the System for Award Management (SAM) website (https://www.sam.gov/portal/public/SAM/).

Have a NCAGE number (https://www.siac.difesa.it/tiki/tiki-index.php?page=NCAGE), and

Be registered in the System for Award Management (SAM) website (https://www.sam.gov/portal/public/SAM/).

ADDITIONAL NOTES:

Please ensure that your firm is registered with SAM and that all information is current. If you are not registered or your information is not current, you need to go to https://www.sam.gov/portal/public/SAM/ and fill out a web based application. You must have a DUNS number in order to start this process. If you do not have a DUNS number, you can obtain one at http://www.dnb.com/. It takes two to three business days to receive a DUNS number and two to three business days to receive a CAGE code. Please begin the process as soon as you receive this RFQ in order to speed up the contracting process in the event that you are the winning bidder. Both requirements are free of charge.

ADDITIONAL PROVISIONS

ADDENDUM TO 52.212-2

BASIS FOR AWARD

1. This acquisition will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items, and FAR 13.5, Simplified Procedures for Certain Commercial Items, as supplemented by agency procedures. Award will be made to the technically acceptable lowest priced responsible, offeror with acceptable past performance, meeting the requirements of the solicitation. Awards will be on an “all or none” basis. Offerors are put on notice that:

The non-price factors will be evaluated on an “acceptable”/unacceptable” basis.

The non-price factors are evaluated for acceptability and NOT ranked.

Tradeoffs are NOT permitted.

The offerors must provide all required information or the offer will not be considered.

2. In order to receive an “acceptable” rating on the TECHNICAL FACTOR, the offer must meet the minimum requirements of the solicitation..

3. The US Government intends to evaluate quotes and award a contract without discussions, however, the Government reserves the right to conduct discussions. The following factors shall be used to evaluate offers

VOLUME DESCRIPTION

I Factor I: Technical - Certificates II Factor II:Past Performance III Factor III: Price

4. Process.(REVISED)

The Technical Evaluation Board (TEB) will evaluate the apparent lowest - priced offer for acceptability under the one (1) Technical Factor (I) with the concurrence of the Contracting Officer.

The Contracting Office's personnel will evaluate Factor II - Past Performance.

If the apparent lowest price offeror is deemed acceptable on all the non-price factors, no further evaluations will be accomplished. If the lowest-price offeror is deemed as unacceptable, the TEB and the Contracting

Officer will then evaluate the second lowest priced offeror fortechnical acceptability, continuing this process as necessary.

FACTOR I - TECHNICAL

(a) Technical offers will be evaluated on an acceptable or unacceptable basis, assigning ratings of

Acceptable or Unacceptable as defined below :

RATING DESCRIPTION

ACCEPTABLE Offer clearly meets the minimum requirements of the solicitation.

UNACCEPTABLE Offer does not meet the minimum requirements of the solicitation.

(b) In order to be eligible for an award, an offer shall be rated " Acceptable" on all non-price factors (Technical and Past Performance).

(c) Once the Contracting Officer and the Technical Evaluation Board (TEB) have identified the offers that are technically acceptable, the Contracting Officer will make the award decision only on the basis of the lowest fair and reasonable price.

(d) The U.S. Government intends to evaluate offers and award a contract without discussions; however, the U.S.Government reserves the right to hold discussions. It should be noted that there is no obligation on the part of the Government to make an award to any offeror in response to this solicitation.

5. Evaluation.

FACTOR I - TECHNICAL: CERTIFICATES. In order to be determined technically acceptable in this factor, the offeror must provide a copy of the certifications that grant authorization to perform maintenance on Chillers, Absorbers and Cooling Towers. Specifically, offerors shall provide the following documentation for each technician that will take part to the contract performance:

License F GAS/Certification F GAS, pursuant to regulation CE 303‐2008

Persona Esperta (PES) certificate to perform F‐GAS related maintenance

(a) Offerors shall provide evidence of having at least two (2) F GAS certified technicians and two (2) PES certfied technicians available to meet the required performance standards, in accordance with paragraph 1.5.8 of the Performance Work Statement (PWS).

FACTOR II - PAST PERFORMANCE

(a) Past performance will be evaluated to determine if the offeror and any major subcontractors have performed favorably for previous contracts of a similar size and complexity as the services required in this solicitation. The Government will evaluate an offeror’s past performance to determine if past performance evaluations and all other past performance information reviewed by the Government (see below) reflect a trend of satisfactory performance.

(b) The offeror’s past performance record must be determined to be acceptable or neutral in order to be considered for award. Offeror(s) must demonstrate successful past performance of the offeror and any major subcontractors or partnerships as evidenced by information provided concerning no more than three (3) contracts and subcontracts completed or ongoing within three (3) years from the solicitation release date as identified in Page 1, Block 6 of this solicitation. These contract must be similar in size and complexity to the services requested in this Request for Quotes. Offeror(s) must submit the information as per Attachment 1

(Past Performance Questionnaire) for each of the contracts provided.

(c) If there are subcontractors or partnerships, they will be evaluated in the same manner as the Prime.

Past performance will be rated on an acceptable/unacceptable basis using the following ratings:

RATING DESCRIPTION

Acceptable

Based on the offeror's performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Unacceptable Based on the Offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered acceptable.

(d) The Government may consider past performance information from other sources such as: the offeror's former customers, business associates, federal, state, and local government agencies; the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), or other databases; interviews with Program Managers and Contracting Officers. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information remains with the offeror.

FACTOR III - PRICE

(a) The contract will be a Firm Fixed Price (FFP) contract. The Government will evaluate price reasonableness for this requirement. The price factor will be evaluated separately from the non-price factors.

(b) A price reasonableness approach will be utilized by the Government to determine that the proposed prices offered are fair and reasonable and that a “buy-in” or unbalanced pricing between CLINs or option periods is not occurring.

(c) The base period and all option years shall be included in the price calculation. Should the

Government determine proposed prices are unrealistically low (an indication of “buy-in”), this will be considered a performance risk. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

(d) As part of price evaluation, the Government will evaluate its option to extend services (see FAR

Clause 52.217-8) by adding six (6) months of the offeror's final option period price to the offeror's total price. An assessment of the reasonableness of each proposed price will be made. The Contracting Officer will perform a price analysis of each proposal. Offerors are required to price the base and option periods.

Offerors shall not submit a price for the potential six (6) month extension of services period. The Government may choose to exercise the extension of services at the end of any performance period (base or option periods).

(e) In evaluating price reasonableness, other than cost and pricing data shall be utilized.

(f) The award will be based on lowest price determined to be reasonable, complete and balanced.

(End to Addendum)

PERFORMANCE WORK STATEMENT

Part 1

General Information

1. General: This is a non-personal service contract to provide recurring maintenance to the chillers, absorbers and cooling towers located on USAG-Italy, Vicenza. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the maintenance of chillers, absorbers and cooling towers as defined in this PWS. The contractor shall perform to the standards in this contract.

1.2 Background: The requirement consists of the following:

- Maintenance of chillers at Ederle, Del Din and Villaggio;

- Maintenance of the Absorbers at Ederle and Del Din;

- Maintenance of the Cooling Towers at Ederle and Del Din.

1.3 Scope: The Contractor shall perform regular scheduled maintenance service on the Chillers, Absorbers and Cooling Towers at the locations mentioned above. The contractor shall provide the service through Certified technicians and through a designated Point of Contact (POC) in charge of the work.

1.4 Period of Performance: The period of performance shall be of one (1) Base Year of 12 months plus two

(2) 12-month option years.

The Period of Performance is as follows:

Base Year From 10 April 2017 to 09 April 2018 Option Year I From 10 April 2018 to 09 April 2019 Option Year II From 10 April 2019 to 09 April 2020

1.5 General Information

1.5.1 Quality Control: The Contractor shall develop and maintain an effective Quality Control Plan (QPC) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which he assures himself that his work complies with the requirement of the contract. The Contractor shall submit his QCP to the Contracting Officer’s Representative (COR) for approval within seven (7) calendar days after contract award (Deliverable 1). After Government acceptance and approval of the QCP, the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QCP.

1.5.2 Quality Assurance: The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Recognized Holidays:

ITALIAN HOLIDAYS DATE

New Year's Day 1 January Epiphany Day 6 January Easter Monday Varies yearly Liberation Day 25 April Labor Day 1 May Republic Day 2 June Assumption Day 15 August Local Holiday * 8 September * All Saints’ Day 1 November Immaculate Conception Day 8 December Christmas Day 25 December Saint Stephen’s Day 26 December

1.5.4 Hours of Operation: The contractor is responsible for conducting business from 0800 hours through

1700 hours, Monday through Friday, except for Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The contractor must at all times maintain an adequate workforce to ensure the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 Place of Performance: The work to be performed under this contract will be at Caserma Ederle, Del Din, and Villaggio Della Pace of USAG Italy, in Vicenza.

1.5.6 Type of Contract: The Government will award a Firm Fixed price (FFP) contract as a result of this requirement.

1.5.7 Security Requirements: AT Level 1 training (Deliverable 2). All Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas will complete AT Level 1 awareness training within 30 calendar days after the contract start date or effective date, or incorporation of this requirement into the contract, whichever is applicable. The contractor will submit certificates of completion of each affected contractor’s employee and subcontractor’s employee to the Contracting Officer prior to issuance of installation access passes. AT Level I awareness training is available online at http://jko.jten.mil/.

1.5.7.1 Access and General Protection/Security Policy and Procedures: The contractor and all associated

U.S. HOLIDAYs DATE New Year's Day January 1 st

Martin Luther King Memorial Day 3rd Monday in January Presidents' Day 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4 th

Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans' Day November 11 th

Thanksgiving Day 4th Thursday in November Christmas Day December 25 th subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal office, Director of Emergency Services, or Security Office. The contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.5.7.2 iWATCH/iSALUTE Training. The contractor and all associated subcontractors will brief all employees on the local iWATCH/iSALUTE program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 30 calendar days after the contract award and within 30 calendar days after new employees commence contract performance, with the results reported to the COR (Deliverable 3).

1.5.7.3 PHYSICAL Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.5.7.4 Key Control N.A.

1.5.7.5 Lock Combinations N.A.

1.5.7.6 Combating Trafficking in Persons: The contractor shall maintain 100% compliance at all times with FAR clause 52.222-50, Combating Trafficking in Persons. Paragraph (e) of the clause provides the remedies available to the Government for contractor failure to comply with the requirements of the clause.

1.5.8. Special Qualifications: Only duly licensed technicians will be authorized to perform the required maintenance. The following personnel is considered key personnel by the Government: one Point of Contact (POC), a minimum of two licensed technicians holding a refrigeration license F-Gas and two technicians holding a “PES”, certificate of compliance F-GAS for the firm in accordance with CE#303/2008. Prior to the maintenance service, the COR will verify that the technician is duly licensed.

1.5.9 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conferences convened by the Contracting activity or Contract Administration Office, in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.5.10 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notify both the Contracting Officer and contractor of any deficiencies, coordinate availability of Government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.11 Key Personnel: The contractor shall designate a POC in writing and an alternate POC who will be in charge of coordinating the work and the technicians. The POC will be responsible for the performance of the contract. The names of the POC and the alternate shall be designated in writing within five (5) calendar days after the post-award conference. There will be no substitutions of any designated key personnel without the written authorization of the Contracting Officer..(Deliverable 4)

1.5.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor shall furnish an identifying badge, which shall include at a minimum, the company name and the employee’s last name. The badge will be worn on an outer garment, above the waist, and be visible at all times.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

Part 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide fire protection. The contractor is responsible for coordinating with the COR to obtain a Hot Work permit from the Fire Department before starting any work with an open flame.

• FIRE PROTECTION:

PHONE # 0444-717092

DSN 117

• SECURITY POLICE:

PHONE # . 0444-717114

DSN 114

3.2 Facilities: N.A.

3.3 Utilities: The Government will furnish sewage, water and electricity at no cost to the contractor. The contractor shall use Government furnished utilities in a prudent manner consistent with current energy conservation policies. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will not provide any equipment.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract, that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: N.A.

4.3. Materials: All material used, partially or totally, to perform works required in this contract and not furnished by the U.S. Government, shall be included in the total contract cost and will not be reimbursed by the U.S.

Government. When it is required, the contractor is responsible to furnish any magnetic switches, connection pipes and electric line at no cost to the Government.

4.4. Equipment: The contractor shall furnish all necessary equipment, tools, supplies, and any other material necessary for the efficient, safe performance of this contract. Equipment shall be the type and size suitable for commercial operations.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services. The contractor shall provide recurring maintenance to the chillers, absorbers and cooling towers at USAG-Italy, Vicenza,in strict accordance with the instructions and procedures prescribed by the corresponding manufacturing companies.

5.2 Maintenance of Chillers

5.2.1 Service: The purpose of this service is to provide recurring, scheduled maintenance on refrigeration units installed on Caserma Ederle, Caserma Del Din, and Villaggio della Pace in Vicenza, Italy.

Chillers (Caserma Ederle)

Bldg. Brand Model Roll list Year

10 McQuay WHS 196,2 XE ST 504301 2005

29 McQuay ECOPLUS 120.2 504300 2005

170 McQuay ALR 200.2 ST 404263 2005

206 Clivet WDH HE 2.340 AA3LA23B0001 2013

206 Clivet WDH HE 2.340 AA3LA23B0002 2013

345 Climaveneta FOCS-XL/S 2402 1087010 Unknown

2309 Climaveneta FOCS-B1962 1049460 Unknown

Chillers (Caserma Del Din)

Chillers (Villaggio della Pace)

Bldg N. Brand Model Roll list Year

2 TRANE CVGF1000 G10H01622 Unknown

2 TRANE CVGF1000 G10H01623 Unknown

Bldg. Brand Model Roll list Year

710 TRANE RTAC250 EKR4829 2008

710 TRANE RTAC250 EKR4827 2008

710 TRANE RTAC250 EKU0536 2011

5.2.2 Service Performance: Recurring maintenance should be carried out as follows:

-Visit in April at the beginning of the warm season -Visit in October at the end of summer season

5.2.3 All recurring maintenance shall be performed in accordance with the instructions prescribed by the equipment manufactures, by duly certified and licenced personnel.The following is a list of the minimum operations the contractor shall perform during the scheduled maintenance:

Refrigerant gas leak test (DPR 43/2012);

Verification and inspection of acidity level lubricating oil;

Inspection of gas filters;

Inspection and calibration of security equipment;

Tightening electrical connections;

Verify and inspect correct functioning of electrical relays;

Inspect and measure current absorption and other electrical parameters;

Control pressure and temperature of refrigerant circuit;

Inspection and cleaning of the surface of the air batteries;

Print the alarm log (if provided by the microprocessor);

Record results of the maintenance in the equipment history (DPR 43/2012).

5.3 Maintenance of Absorbers:

5.3.1. Service: The maintenance of one (1) Carrier-Absorber model 16LJ32, roll list 81787559 installed at BLDG206 located on CASERMA EDERLE, and one (1) Absorber brand TRANE model CHL000024 roll list SD50BTCU/26 located at Del Din CEP.

NOTE: All Absorbers need to be serviced three times per year (April, August and November).

April Maintenance:

Maintenance of the absorbers shall include (at a minimum):

- Initiating the absorbers with the addition of inhibitors and octyl alcohol as needed;

- Cleaning of the electric absorption-refrigerating pump;

- Cleaning of the electric absorption solution pump and inspection of the concentration of the solution BR/LI;

- Inspection of the following: Pneumatic/electric Cycle guard, Delta P capacitor-absorber, Delta P evaporator, Density cooling, distillation refrigerant, condensing extraction by pump;

- Verification of the proper functioning of the switches/valves movement “splitting/shuttering”

August Maintenance:

Maintenance of the absorbers shall include (at a minimum):

- Inspection of the absorption cooling pump,…