TechSpecsRevised16May2017.pdf

DEPARTMENT OF THE ARMY

DMC-USAG Italy

APO AE 09613

PROJECT # ES-00240-3P

TECHNICAL SPECIFICATIONS

REPAIR RAILROAD CROSSINGS

LIVORNO SUPPLY & MAINTENANCE AREA, DMC-USAG Italy

Revised on 16 May 2017

CHAPTER I

(GENERAL PROVISIONS)

1-01 QUALITY OF WORK. Contractor work shall be performed in a workmanlike manner by skilled labour in strict compliance with the drawing and specifications. In all cases, the subscriber of the construction contract will be responsible for the professional ability of his personnel. Any unauthorized deviations from the provisions of the contract specifications and drawings, if furnished, will result in the demolition and reconstruction of the work as required by the aforesaid provisions. Any unforeseen difficulty encountered by the Contractor in the execution of a given work will be notified in writing to the COR along with the proposal of adequate solutions.

1-02 WORK PHASING.

a. Work schedule. Whenever the nature of the contract and the work location are such that the work is to be performed in an area assigned to activities and services that cannot be interrupted, work shall be scheduled with concurrence of Contracting Officer Representative (COR) in such a manner as to cause the least possible inconvenience to the normal operations of mentioned activities and services.

b. Quality control daily report. At the end of each work day the Contractor shall prepare a signed report showing that the quality of work performed is acceptable and the products are properly applied. Above report shall be received weekly by Quality Assurance Evaluator and submitted to COR.

c. Work progress report. Daily, the Contractor shall prepare a signed work progress report indicating the work performed of each category and its percentage. This report shall be submitted with the quality control report.

d. Work site protection. Contractor will be responsible for maintaining on the work site signs, obstructions, night lights and any other item necessary to preclude access to unauthorized personnel to the job site and avoid injury to persons.

e. Utilities Cut-Offs. As a rule, cut-off of power and other utilities (water, sewage, heating system, etc.) is not allowed. All temporary connections, necessary to insure continuous power distribution shall be provided. If cut-offs are necessary, they shall not exceed the period of time strictly needed to make the temporary connections.

Cuts-off shall be scheduled with the COR no less than 15 days ahead of time.

f. Alarm, telephone and television systems. De-energizing of alarm, telephone and television systems, is strictly prohibited. Should these items, which may not appear on the drawing, interfere with the contract work, they shall be temporarily diverted and fed by means of temporary connections to be adequately protected.

Temporary connections shall be installed at no cost to the US Government.

g. Temporary protections. Equipment that cannot be removed shall be adequately protected by temporary burlap to be furnished and installed at no cost to the US Government. In addition, temporary protection shall be furnished and installed in some particular areas so as to allow performance of activities that cannot be interrupted or transferred.

h. Different conditions. See clause 52.236-2. In the event of a differing site condition, the Contractor shall notify the COR within 7 calendar days. The Contractor shall also send the COR a proposed solution.

1-03 SUPPLY OF WATER AND ELECTRIC POWER. The US Government will make available to the

Contractor from existing outlets all reasonably required amounts of water and electric power, at no cost to the

Contractor. Locations and types of necessary temporary connections will be subjected to the preliminary approval of the COR. The time, hour and maximum length of water or electric power outage periods required to make or remove temporary connections, as well as any other utility service interruption necessary during the work course, shall be scheduled at least 7 calendar days in advance with the COR.

1-04 STORAGE OF EQUIPMENT AND CLEANING. Materials available, shelters, tools and equipment shall be arranged in the building yard, approved by the COR, in an orderly and rational manner under Contractor care and responsibility. Rubble, debris, plants, surplus and salvage material that in the opinion of the COR are no longer needed on the work site, shall be promptly removed and dumped in the designated area. Following the necessary technical inspections, final contract payment will be authorized after confirming the work area is thoroughly clean and clear.

1-05 SAFETY LAWS. All work described in these specifications shall be accomplished in strict compliance with the existing safety laws without additional cost for Government.

1-06 TRANSLATION AND TITLE ABBREVIATION. The term "Direzione dei Lavori" used in the Italian version of these specifications is equivalent to the American term "Contracting Officer's Representative", which in the

English version is indicated by the letter COR. The term “Assistente Tecnico” used in the Italian version is equivalent to the American term “Quality Assurance Evaluator”, which in the English version is indicated by the letter QAE.

1-07 ANTI-TERRORISM TRAINING. The Contractor shall comply with the following security requirements:

a. AT Level I Training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR within 10 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: httQ://jko.jten.mil.

b. OPSEC Training. According to AR 530-1, new contractor employees must complete Level I OPSEC training within 30 calendar days after they report for duty. All contractor employees must complete annual

OPSEC awareness training.

c. Access and general protection/security policy and procedures. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency

Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by

DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

d. iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO).This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the

COR NLT 40 calendar days after contract award

1-08 ENVIRONMENTAL PROTECTION SYSTEM. The contractor will provide the following information semi-annually to be used by the Government to address environmental performance relative to the goals of the USAG

Vicenza Environmental Management System. Please note that the amounts reported are those used/generated by the contractor regardless of source (private purchase or government furnished). Reports for January – June will be submitted by 15 July and reports for July-December will be submitted by 15 January each year.

Media Report Element #1 Report Element #2

Non-Hazardous Solid Waste Total Waste Generated (Kg) Amount of Waste Diverted from Landfill (Kg)

Construction Debris/Demolition

Materials

Total Waste Generated (Kg) Amount of Waste Diverted from Landfill (Kg)

Compostable/Organic Material Total Waste Generated (Kg) Amount of Waste Diverted from Landfill (Kg)

Hazardous Materials Total Used (Kg)

Hazardous Waste Total Generated (Kg) Total Recycled (Kg)

Energy Consumption - Electricity Total Energy Consumed

(MBtu)

Energy Consumption - Fuel Total Fuel Consumed (L)

Renewable/Alternative Energy Total Consumed (MW) Facility Construction/Renovation Number of Buildings LEED

Certified Silver or Higher SqFt of buildings LEED

Certified

CHAPTER II

(QUALITY CONTROL BY CONTRACTOR)

2-01 GENERAL. The Contractor shall establish and maintain an effective quality control system to implement the requirements of contract clause entitled "Inspection of Construction (July 1986)". The quality control system shall comprise plans, schedules, and organization necessary to provide materials, equipment, workmanship, manufacture, construction, and operations which comply with contract requirements and shall identify personnel and forms to be used. The system shall cover construction operations, both indoors and outdoors, and shall be in accordance with the proposed construction sequence.

2-02 COORDINATION MEETING. As soon as practicable after receipt of Notice to Proceed and before start of construction, the Contractor shall meet with the Contracting Officer's Representative (COR) and discuss the Contractor's quality control (CQC) system. During the meeting a mutual understanding of the system details shall be developed including the forms for recording the CQC operations, control activities, testing, administration of the system for both indoors and outdoors construction, and the interrelationship of Contractor's inspection and control with the Government's inspection. Minutes of the meeting will be prepared by the COR and forwarded to the Contracting Officer who will make them a part of the contract file. There may also be other subsequent meetings will be called to reconfirm understandings.

Minutes of these meetings will also be forwarded to the Contracting Officer.

2-03 QUALITY CONTROL PLAN.

a. Prior to starting the construction, the Contractor shall furnish his CQC plan through the COR to the

Contracting Officer for acceptance. Construction will be permitted to begin only after acceptance of the CQC plan or approval of that portion of the plan applicable to the particular feature of the work to be started. The QC plan proposed by the Contractor shall identify personnel, procedures, instructions, records and forms, and, as a minimum, shall include:

(1) A description of the quality management organization.

(2) The names, qualifications, duties, responsibilities, and authorities of each person assigned a quality control (QC) function.

(3) A copy of the letter to the QC manager, signed by an authorized official of the firm, which describes the responsibilities and delegates the authorities of the QC manager.

(4) Procedures to perform QC over other activities including subcontractors, manufacturers, and suppliers.

(5) Control testing procedures for each specific test.

(6) Reporting procedures for QC including proposed reporting formats.

b. After approval of the QC plan the Contractor shall notify the Contracting Officer in writing of any proposed change to his QC plan. Proposed changes are subject to acceptance by Contracting Officer.

c. The acceptance of the QC plan is conditional and will be predicated on a satisfactory performance during the construction. If it is determined that the QC plan, personnel, instructions, controls, tests or records are not providing a construction conforming to contract requirements, the Government will reserve the right to require the Contractor to make changes in his QC plan and operations, as deemed necessary to obtain the specified quality. Any changes required to the plan will be made at no cost to the Government.

2-04 QUALITY CONTROL ORGANIZATION.

a. The Contractor shall identify an individual within his organization at the site of the work who shall be responsible for overall management of CQC and have the authority to act in all CQC matters for the Contractor.

b. A staff shall be maintained under the direction of the system manager to perform all QC activities. The actual strength of the staff during any specific work period may vary to cover work phase needs, shifts and rates of placement. The personnel of his staff shall be fully qualified by experience and technical training to perform their assigned tasks, and shall be directly hired by and work for the prime Contractor.

2-05 SUBMITTALS.

a. The Contractor shall develop procedures for purchasing materials and equipment, subcontracting, and processing shop drawings, samples, certificates, and other submittals. This procedure shall include the establishment of responsibilities to assure, at each level, adequate review and approval, timely delivery including verification procedures, and proper storage.

Submittals of the shop drawings and/or manufacturer's data shall be, as specified, in accordance with contract clauses entitled "Materials and Workmanship" and "Shop Drawings."

b. Actions shall be taken to ensure that only materials and equipment which comply with contract requirements are purchased and delivered to the job site or used in off site fabrication, unless specific deviations are approved, as specified hereinafter. The COR may request a copy of the document of transportation of the provided material.

c. The Contractor shall review the contract requirements and verify that submittals are confirming to contract compliance. Within 10 days after receipt of notice to proceed, the Contractor shall submit a submittal control document listing and scheduling all submittal items required in the contract. This document shall be in duplicate and shall be addressed through the COR to the Contracting Officer. The control document shall include such items as construction schedules, monthly progress reports, shop drawings, manufacturer's literature, certificates of compliance, material samples, and guarantees. The document shall schedule for each item the dates of submittals. The scheduling of submittals shall be coordinated with the approved progress schedule; the information contained therein shall be reviewed and updated at each schedule update. Adequate time shall be allowed to the US Government for approval of submittals. The Contractor shall review the listing at each progress schedule update and copies of updated documents shall be submitted through the COR to the Contracting Officer in the specified quantity. Payments to the Contractor will not be made for material or equipment which does not comply with the Contract requirements.

d. The CQC organization shall be responsible for certifying that all submittals are in compliance with the contract requirements. Submittals to the Contracting Officer without evidence of the certification will be returned for resubmission.

e. The Contractor shall submit copies of all submittals through the COR to the Contracting Officer.

f. Delays in the approval process shall not be the basis for consideration of a time extension when such delay is the result of the Contractor's failure to make proper and timely submittal, or make corrections in accordance with the specifications or the Contracting Officer's comments, or is a result of a resubmittal which is required because of an unsatisfactory original submittal. Approval action by the Contracting Officer will not relieve the Contractor of his responsibility for compliance with the contract but will indicate only that the general method of construction and detailing is satisfactory.

g. All proposed deviations from contract requirements shall be submitted in writing for approval by the

Contracting Officer.

2-06 CONTROL. Quality control is the means by which the Contractor assures himself that his construction complies with the requirements of the contract plans and specifications. The QC system shall include at least the following three phases of control and management for all definitive features of work:

(1) Preparatory. This control phase shall be performed before beginning work on each definable feature of work. It shall include a review of contract requirements to assure that materials, sample, and equipment conform to contract requirements and that control testing procedures are finalized. The control shall also include examination of the work area to verify that structures over which new work is to be placed conform to contract requirements; Contractor shall also verify that the required materials be on hand and properly stored. The COR shall be notified at least 24 hours in advance of each preparatory activity.

(2) Initial. This phase of control must be accomplished as soon as a representative portion of the particular feature of work has been accomplished and shall include examination of the quality of workmanship and a review of control testing for compliance with contract requirements, identification of defective or damaged materials, omission, and dimensional requirements. The COR shall be notified at least 24 hours in advance of the initial inspection and such inspection shall be made a matter of record in the CQC documentation.

(3) Follow-Up. The follow-up phase shall be performed continuously to verify that control procedures are providing an end product which complies with contract requirements. Adjustments to control procedures may be required based upon the results of this phase.

(4) Completion. At the completion of all work or any increment, the CQC representative shall conduct a joint review with the COR. During this review the work shall be examined, quality control shall be examined, and a list shall be developed of work not properly completed or not conforming to plans and specifications. This list shall be included in the quality control documentation with an estimated date for correction of each deficiency. The Contractor shall make sure that deficiencies be corrected prior to the contract completion date. Payment will be withheld for defective or deficient features until they are satisfactorily corrected except as otherwise provided in the contract.

2-07 TESTS.

a. The Contractor shall perform tests specified or required to verify that control measures are adequate to provide a product which conforms to contract requirements. The Contractor shall procure the services of an industry recognized testing laboratory or he may establish an approved testing laboratory at the project site. A list of tests which

Contractor believes necessary shall be furnished to the COR. The list shall give the test name, specification paragraph containing the test requirements, and the personnel and laboratory responsible for each type of test. The Contractor shall perform the following activities and provide the following data:

(1) Verify that the testing procedures comply with contract requirements.

(2) Verify that facilities and testing equipment are available and comply with testing standards.

(3) Check test instrument calibration data against certified data.

(4) Verify that recording forms including all pertaining documentation have been prepared.

b. Testing.

(1) The Contracting Officer reserves the right to check laboratory equipment in the proposed laboratory for compliance with the standards set forth in the contract specifications and to check the laboratory technician's testing procedures and techniques.

(2) The Contracting Officer reserves the right to utilize the Contractor's control testing laboratory and equipment to make assurance tests and to check Contractor's testing procedures, techniques, and test results at no additional cost to the Government.

(3) Cost incidental to the transportation of samples or materials will be borne by the Contractor.

2-08 DEFECTIVE WORK. The Contractor shall not build upon or conceal a defective work.

2-09 DOCUMENTATION.

a. The Contractor shall maintain current records, on an appropriate form, of quality control operations, activities and tests performed including the work of suppliers and subcontractors. These records shall include factual evidence that the required activities or tests have been performed, including but not limited to the following:

(1) Type and number of control activities and tests involved.

(2) Results of control activities or tests.

(3) Nature of defects, causes for rejection, etc.

(4) Proposed remedial action.

(5) Corrective actions taken.

b. These records shall cover both conforming and defective or deficient features and shall include a statement saying that supplies and materials incorporated in the work comply with the contract. Legible copies of these records shall be furnished to the COR weekly. The records shall cover work performed during the time period for which the records are furnished and shall be verified by persons designated by the Contractor.

CHAPTER III

(DESCRIPTION OF WORK)

3-01 SCOPE OF WORK. Furnish all plant, labor, equipment, material and transportation necessary for the correct execution of the work described in these specifications and in the unit price analysis data sheet which are an integral and binding part of the contract. The above operations shall be performed in the Depot Area of Camp Darby

Installation.

3-02 WORK DESCRIPTION. Work under this contract consists of the execution of 2 EA rubber level crossings, as described in detail in the following chapter, at the crossings between Knight Avenue and the roads

Specker Street and Mills Street.

3-03 PARTICULAR PRESCRIPTIONS.

a. Work time. This contract does not include the performance of any work operations during holidays or night hour and the work time shall be from Mondays thru Fridays, between 8:00 and 17:00 hrs. Contract works shall not be performed during the Italian Holidays; the list of the Holidays can be examined in the Operations & Maintenance Division office.

b. Work plan. The work plan established with the COR shall be followed; if necessary, the Contractor can require, by written, any change to the work plan explaining the reasons of such request. The US

Government reserves the right to modify the work plan in any moment due to unexpected particular needs; the Contractor shall be informed, by written, at least 12 hours before the work plan changing.

The Contractor is informed that the execution of the two (2) crossings cannot be done at the same time but one per time.

c. Work site. Material necessary to perform the contract work could be placed inside an area, shown by

COR, which shall be fenced at Contractor’s care and expense; the Government cannot be held responsible for any possible shortage. The work area shall be cleaned, cleared from any objects and left perfectly ordered at the end of each working day.

d. Transportation to dumping area. Debris material shall be transported to a disposal site selected at Contractor’s care and expense. A delivering certification shall be shown for each transportation. No additional cost can be required by Contractor for the distance from work site to the dumping area.

e. Documents, authorizations, laboratory tests and work completion tests. Contractor shall obtain the necessary permits, authorizations and licenses by proper offices, at own care and expenses, without additional cost for US Government, for possible piling and storing of materials to be used, work site installation, dumping of debris material, installation of project sign and laboratory tests.

f. Work acceptance. Technical aspect of work will be accepted by the COR.

g. Technical supervision by manufacturer. Contractor qualified personnel shall accurately follow the instructions given by the manufacturer for materials to be used. If necessary, the technical oversight by the manufacturer can be requested by the COR at no additional cost to the Government.

h. Bidders qualification. Contract work shall be performed by specialized firms which engage only own personnel. Bidders must have the SOA certificate, OS29 category, classification III (or higher) or SOA

OG3, classification IV “in corso di validita’ certificante la qualificazione per prestazione, progettazione e costruzione”

i. Bid submission. At bid submission Firms shall include a working sketch on work execution in accordance to the technical specifications and in compliance with RFI (Rete Ferroviaria Italiana) instructions and dispositions. Bidders shall consider, in their bid that the railroad superstructure, after the execution of the asphalt removal, shall not be in need to be replaced.

j. Certifications. Upon work performance, a specific report about the performed work, the accomplished checks and the eliminated deficiencies shall be prepared by the Contractor. At the end of contract work, the Contractor shall release a proper certification, signed by a qualified and registered technician, which state the correct execution of the work in accordance with the current regulations and laws, including

RFI requirements, and the safe use of the concerned part of track. The report and the certification shall be both italian and english language. Final payment shall not be done if the cited documentation is not furnished; for this purpose the 10% on the contract amount will be retained.

k. Injuries prevention. During the night and any work interruption, also temporary, the Contractor shall, at own care and expenses, use all measures, deemed necessary, to prevent injuries in work area.

No additional payment shall be claimed to the Government.

l. Location of cables and pipes. Before excavation, the location of any underground utility line shall be determined by a Contractor’s owned metal detector, so to avoid damages to the above mentioned lines. If necessary, Contractor shall perform, at his own care and expense, all repair and restoration works due to caused damages.

m. Guarantee. A guarantee, as per existing Law compliance, is requested for the Contract work.

n. Material to be used. Any type of material containing asbestos shall not be used for the execution of work under this contract; particularly the stone materials, under no circumstance, shall contain asbestos.

To perform the rubber level crossings shall be used STRAIL SYSTEM type material, manufactured by

Kraiburg Firm, or approved equal. The modular system must use single solid rubber panels (600mm.

and 1200 mm. inner panel and 1200 mm. outer panel) connected by the lock tight system. The wear-resistant surface must be made from vulcanised rubber mixture which must guarantee for excellent anti-skid properties. The panels profile shall permit the quick drainage of rain water; the value for wet slip resistance must be not less than asphalt one to allow the proper road grip and traffic safety in wet conditions.

CHAPTER IV

(WORK EXECUTION)

4-01 RUBBER LEVEL CROSSINGS AT WHSES # 3, 10.

a. Existing superstructure features. Rails 50 UNI, connections CK1, wooden ties.

b. Features of rubber level crossings to be perfomed.

(Crossings to be performed 2 EA; Width of each crossing : 6,0 mt (on double track).

Concerned tracks: 2 EA

Six-foot ways, wedge-shaped

c. Composition of each rubber crossing

Internal standard modules STRAIL, mm 1475x600

External standard modules STRAIL, mm 720x1200

Wedge-shaped modules for 2 EA six foot ways

Metal linkage for modules fixing

Internal and external safety angle bars

Protection for hanging hooks

“T” concrete kerbs for external modules containing

d. Preparatory work to be performed before installation.

Asphalt cutting in the crossing area and asphalt removal up to the ties upper level.

Dumping of above material

Works on railroad superstructure consisting of: removal of checkrails and plates replacement;

elimination of joints between tracks in the area concerning the crossings and what necessary.

e. Works necessary to install the rubber crossing.

Excavations in the external area of the tracks and concrete casting with arc-welded net to install the external plates containing kerbs.

Excavation in the six-foot way area and concrete casting to create the support foundation to lay the rubber of the six-foot way.