Performance_Work_Statement_Protestant_Pianist.pdf

USAG Italy RSO

Musician Protestant, Livorno

PERFORMANCE WORK STATEMENT

INDEX

1. GENERAL

2. DEFINITIONS

3. APPLICABLE DOCUMENTS, TECHNICAL ORDERS, SPECIFICATION

4. QUALIFICATIONS

5. SENSITIVE/CONFIDENTIAL INFORMATION

6. PERFORMANCE STANDARDS

7. LOCATION OF WORSHIP SERVICES/REHEARSALS

8. GOVERNMENT PROVIDED PROPERTY/SUPPORT

9. CONTRACTOR FURNISHED PROPERTY

10. HOURS

11. SAFETY

12. RESTRICTIONS

13. SUBCONTRACTING

14. INCOME TAXES AND BENEFITS

15. CONDUCT

16. SECURITY REQUIREMENTS

1. GENERAL

1.1. The Musician is to provide appropriate instrumental musical support during the designated worship service. Worship Services are a Statutory (Title 10) Essential Element of the Religious Service (See AR 165-1). As such, it falls under the United States Army Garrison (USAG) Italy – Darby Military Community (DMC) Chaplain’s Program as defined in the Command Master Religious Program. The mission of the Chaplain’s program is to provide for worship needs, to musical accompaniment in worship services, for all assigned soldiers, civilians, and family members. The Pianist/Organist falls under the USAG Italy-DMC Chaplain’s Program as defined in the Command Master Religious Program (CMRP). The mission of the Chaplain’s program is to provide for Essential Elements of the Religious Service to include worship services for all assigned Soldiers, Airmen, civilians, and family members within the Darby Military Community. As a non-personal service contractor, the Pianist/Organist is not a member of the Chaplain’s office staff.

1.2. The purpose of the Protestant Pianist/Organist is to provide instrumental accompaniment (at minimum play the organ and the piano) as music support to assist the congregation in worship. The authority for contracting Musician is outlined in AR 165-1, paragraph 5.1. The purpose for contracting a Pianist/Organist (hereafter referred to as the “Contractor”) is to support the Chaplaincy's religious support mission by providing professional, technical assistance to bring quality worship services to the Soldiers, Airmen, civilians, and their families within the Darby Military Community.

2. DEFINITIONS

2.1. After Action Summary (AAR) - Summary that provides information on: attendance;

funds spent; contacts for all resources; outlines of organization; timelines for organization, preparation and conduct; impact; and, lessons learned for an event and/or program.

2.2. Chaplain Resources Manager (CRM) - The Chaplain designated by the USAG Italy Staff Chaplain and the Regional Contracting Office as the representative monitoring all Chaplain's contracts and providing assistance to contractors, and chaplains to enable/ensure effective ministry.

2.3. Command Master Religious Plan (CMRP) - An annual planning and authorization document used to support budget needs and program projections of Chaplains and congregations.

2.4. Commercial Accounts - Regional office of the Government authorized to pay contractors upon receipt of a verified invoice.

2.5. Congregational Chaplain Pastor (Pastor) - The Chaplain designated by the USAG Italy Chaplain to be responsible for pastoring a specific congregation. Usually acts as the Verifying Chaplain/POC for Contractors rendering services to his/her congregation.

2.6. Contracting Officer (KO) - Specifically appointed Officer of the Government (Employed at the Regional Contracting Center) with the authority to negotiate, award and amend a contract.

2.7. Contractor - Individual or group who accepts this contract to provide coordination and leadership to the Religious Education ministry of the chapel congregation.

2.8. Director of Religious Education (DRE) - Department of the Army civilian on the staff of the USAG Italy Chaplain who is the Subject Matter Expert (SME) on Religious Education, curriculum, and volunteer recruiting, training and recognition.

2.9. Emergency – an event caused or precipitated by death; serious illness or injury; or an unforeseen military requirement such as an alert or rapid deployment.

2.10. Government - Any and/or all of the duly authorized representatives and/or agencies of the Government of the United States of America.

2.11. Invoice - Written statement of completed services submitted by the Contractor through the Verifying Chaplain to Finance and Accounting for payment.

2.12. Key Control Officer – Individual officially designated as manager of access to all facilities within the purview of an agency.

2.13. Security Office (SO) – Manages matters pertaining to security of the installation.

2.14. Verifying Chaplain/Point of Contact (POC) - The local Chaplain identified responsible to verify contract performance. S/he signs the Contractor's invoices after verifying each invoice presented by the Contractor. The Verifying Chaplain/POC does not have the authority to change or amend the terms of the contract formally or informally.

2.15. Volunteer - Those individuals who serve to support the ministry and/or programs without pay or compensation.

3. APPLICABLE DOCUMENTS, TECHNICAL ORDERS, SPECIFICATION

3.1. AR 165-1 - Chaplain Activities in the United States with USAREUR Supplement 1.

3.2. DA PAM 165-18 - Chaplain Resources Ministry

3.3. Command Master Religious Plan (CMRP) - the commander’s plan for addressing the religious/spiritual needs of his Soldier’s, family members, and Civilians.

4. QUALIFICATIONS

4.1. The Contractor shall be an adult of at least 18 years of age.

4.2. The Contractor shall be able to sight read music.

4.3. The Contractor shall possess skills to effectively play both the piano and organ.

4.4. The Contractor shall be able to play hymns, classical, contemporary, patriotic, and sacred musical selections.

4.5. The Contractor shall be committed to working within the Military Chapel environment, which requires cooperation and interaction with different faith groups.

5. SENSITIVE/CONFIDENTIAL INFORMATION

5.1. In the course of providing services, the Contractor may come in contact with individuals seeking the assistance of chaplains. The very fact that individuals are seeking assistance with family and or personnel issues is sensitive information. Any information about them or their situation is also sensitive/ confidential. Complete confidentiality is required.

5.2. It is strictly prohibited to share information about individuals or families seeking counseling assistance from chaplains with persons other than the chaplain providing the assistance.

5.3. Disclosure of such sensitive information may result in immediate termination of the contract.

5.4. Privacy Act of 1974. The Privacy Act of 1974 prohibits the disclosure of personal information of any individual without written permission. Contractor may not reveal the telephone number, address, social security number, or any other personal information without explicit written permission. Contractors will insure Privacy Act Statements are on all registration forms, etc. Explicit written permission granted by any individual will be kept on file.

6. PERFORMANCE STANDARDS

6.1. Play accompaniment music for a Protestant worship service. This line item includes playing prelude and postlude music up to 15 minutes before and after the service. Play accompaniment music for congregational singing, solos duets, ensembles, and other special music as required. Services are normally between one (1) and two (2) hours in duration. Play accompaniment music for a rehearsal and other practices in preparation for Sunday mass and special worship services. Rehearsals are normally one (1) hour in duration.

6.2. Contract Manpower Report (CMR) -The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the "Protestant pianist, Darby Military Community, Italy" via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on "Department of the Army CMRA" or the icon of the DOD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. Contractors may direct questions to the help desk by clicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website.

6.3. Implied tasks.

6.3.1. The Contractor shall accomplish the following implied tasks and activities to effectively provide the specific Pianist/Organist services noted above as a part of the ministry of the supporting congregation:

6.3.2. Coordinate all musical selections with the Chaplain Pastor of the congregation or his/her designated representative to select music in keeping with the theme of the worship service.

6.3.3. Accompany choir/solo music presentations that enhance the atmosphere of worship for the particular congregation.

6.3.4. Coordinate with the worship leader and adjust tempo, and style of choir accompaniment to enhance the congregation's ability to participate in worship.

6.3.5. Submit invoices for the previous month's work to the Chaplain for verification NLT the 10th working day of the next month.

7. LOCATION OF WORSHIP SERVICES/REHEARSALS

The Contractor shall have access to the chapel facilities, and any other facilities within Camp Darby used for worship services and musical rehearsals.

8. GOVERNMENT PROVIDED PROPERTY/SUPPORT

9.1. Contractor shall be authorized use of government musical instruments, such as piano and organ, and use of appropriate sound equipment (microphones, etc.) in performance of services.

9.2. The government shall provide for Contractor’s use in the services, hymnals, song books, sheet music, and other music curriculum necessary for performance of services.

9.3. The Contractor shall be responsible for safeguarding all government supplies and property.

9. CONTRACTOR FURNISHED PROPERTY

Contractor shall provide his/her own transportation and all necessary equipment to fulfill this contract except as stated elsewhere in this contract.

10. HOURS

Generally, services are on Sunday morning, Protestant worship services are conducted on Sunday. Services may be required on other days as well (Memorial Services, Holy Days, Special Emphasis Services, etc.) The service rate shall remain the same. The contractor shall provide services during a period that begins 15 minutes prior to the scheduled worship service, rehearsal, or program; and concludes 15 minutes following the conclusion of the event. The Contractor may be required to provide services on legal American holidays.

11. SAFETY

The Contractor shall be aware of local safety requirements and ensure that all reasonable efforts are made to protect all persons from harm and the U.S. Government property from damage.

12. RESTRICTIONS

12.1. Government property made available under this contract is only for use in the performance of services described in this contract.

12.2. Individual Contractors are prohibited from engaging in abusive behavior and proselytizing a particular creed or belief as preferable or superior to another.

12.3. Substantiated violations of any one of these prohibitions shall be cause for the immediate termination of this contract.

13. SUBCONTRACTING

Contractor may provide a qualified substitute for a period of time if approved by the COR (Contracting Officer’s Representative). However, in such case, the substitute shall have no claim whatsoever against the Government for services rendered. The price to be paid the subcontractor shall be a matter entirely between the Contractor and the subcontractor.

14. INCOME TAXES AND BENEFITS

14.1. The Contractor is solely responsible for all tax liabilities, whether those of the host nation or the U.S. Government.

14.2. No provisions are implied or provided in this contract for any employee benefits such as medical care, retirement, or worker’s compensation.

15. CONDUCT

15.1. The Contractor shall comply with the following:

15.1.1. Not, through her/his conduct or behavior, engage in activities, which negatively reflect on the office for which the Contractor will perform services for the community.

15.1.2. Maintain a neat, well-groomed appearance at all times. Dress is office professional or office casual.

15.1.3. Conduct all business and discussion in a professional manner. Maintain decorum and language conducive to the conduction of business in a Government setting.

15.1.4. Wear a name tag (provided at Contractor cost) identifying her/himself as a Contractor, and if allowed access to a Government computer must ensure that in all correspondence the Contractor ensures that she/he identifies her/himself as a Contractor.

16. SECURITY REQUIREMENTS

16.1. Physical security. The Contractor shall establish and implement methods to ensure the physical security of all U.S. Government property and facilities under their control.

S/He shall insure that facilities and storage areas are secured according to the facility, and local SOPs. This includes: locking external doors and windows when leaving the facility; locking internal doors as necessary to protect Government property; limiting/monitoring access to offices and equipment especially telephones and computers. Contractors will observe standard key control procedures e.g. keys will not be transferred to another individual without authorization from the Key Control Officer.

67.2. AT Level I training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer if a COR is not assigned, within five (5) calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil.

16.3. iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and will instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 14 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

16.4. OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC training is available at the following website: http://cdse.edu/catalog/elearning/GS130.html (Duration: 45 minutes).

16.5. Access and general protection/security policy and procedures. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

16.6 Access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.