W912PF15T00790001.pdf

W912PF-15-T-0079

414TH CSB - PARC AFRICA

ATTN: PATRIZIA MELONI

VIA DELLA PACE #197

36100 VICENZA (VI)

ITALY

0010654039-0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The intent of this amendment is to provide the follow ing information to the offerors:

1. A site visit w ill be held on 09 September 2015, at 09:00 hrs;

2. FAR provision 52.212-1 Instruction to Offerors - ADDENDUM is revised;

3. FAR provision 52.212-2 Evaluation of Commercial Items - ADDENDUM is revised;

4. A revised Performance Work statement is provided. The original Performance Work Statement provided w ith the solicitation is hereby deleted in its entirety and replaced w ith the revised one.

5. The response date/time is hereby changed from 11 September 2015, 03:00 PM to 15 September 2015, 03:00 PM.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Sep-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PF-15-T-0079

X 9B. DATED (SEE ITEM 11)

26-Aug-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Sep-2015

CODE

414TH CSB - PARC AFRICA

ATTN: PATRIZIA MELONI

VIA DELLA PACE #197

36100 VICENZA (VI)

ITALY

W912PF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 11-Sep-2015 03:00 PM to 15-Sep-2015 03:00 PM.

The following have been modified:

52.212-1 ADDENDUM

ADDENDUM TO 52.212-1

Addendum to FAR 52.212-1 – Instructions to Offerors – Commercial Items

INSTRUCTION TO OFFERORS

1. The offeror (s) shall provide a written offer (IN ENGLISH) that MUST address each of the factors listed below.

FAILURE TO DO SO MAY RESULT IN THE FACTOR BEING EVALUATED AS “UNACCEPTABLE”.

The US Government intends to evaluate proposals and award a contract without discussions. The only documents that can be submitted in a language other than English is the Certificate of Chamber Of Commerce. Proposals must be addressed to Ms. Patrizia Meloni and Ms. Sebastiana Cappello with the solicitation number. Proposals shall consist of submission of one (1) electronic copy on CD or DVD per offer. Microsoft word processing, presentation, and spreadsheet products are preferred. Failure to address any of the two (2) non-price factors will result in the proposal being evaluated “unacceptable”. Offeror shall prepare proposals in accordance with the instructions below.

Proposals shall consist of one (1) electronic copy of the Offeror’s proposal submission to the following address:

414th CSB, Regional Contracting Office (RCO), BUILDING 3, CASERMA EDERLE, VIA DELLA PACE #193 VICENZA (VI) 36100 ITALY, Gate #2. Proposals shall be delivered to the above mentioned address. Each volume shall be clearly identified. A page, for purposes of this request for quotation (RFQ), is defined as one (1) side of standard paper (8.5 in x 11 in), font size 11. All typing (including that on charts, graphs, tables, etc.) shall be 11-pitch, uncompressed Times New Roman font. Page margins shall be a minimum of one (1) inch top, bottom, and each side. The Offeror’s proposal shall consist of three (3) separate volumes as noted in the table below.

I Technical Factor I – Certifications No page limit

II Technical Factor II – Past Performance 20 pages

III Solicitation/Contract/ Standard Form 1449

No page limit

a) All information shall be confined to the appropriate Volume. The offer shall be prepared clearly and concisely to demonstrate the Offeror has a complete understanding of the requirements. The offer shall be prepared with the assumption that the Government has no previous knowledge of the Offeror’s capabilities. Offers will be evaluated only on the information specifically presented in respective submittals, with the exception of the Past Performance evaluations.

b) Offers will not be returned (except for offers which are withdrawn in a timely manner), but will be retained by the Government for official record purposes.

c) Offers shall not merely offer to perform work in accordance with the Performance Work Statement (PWS). The PWS reflects the objectives of the program; therefore, repeating the PWS without sufficient elaboration will not be accepted. Offerors that submit generic offers risk receiving unacceptable ratings.

d) Offer Format: Volumes should be physically separated. The cover of each volume should include the solicitation number, volume number, and firm name. Every page of the offer should include the solicitation number, volume number and page number (along with the offer revision number for the amended page, if necessary).

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

2) Volumes Content:

VOLUME I – TECHNICAL FACTOR I –CERTIFICATIONS

a. CERTIFICATE OF CHAMBER OF COMMERCE: The offeror shall provide with the proposal a copy, of the offer of the Chamber of Commerce Certificate of Membership (Certificato di Iscrizione alla Camera di Commercio), NOT older than six (6) months at the time set forth for the receipt.

Self-certifications are NOT allowed. The Certificate shall comply with "lettera (a) Decreto Ministeriale (DM) 37/08. The Chamber of Commerce Certificate must be provided with the Attachment #1 "Self-Certification for Antimafia Communication" duly filled out by the offeror.

b. PES Certificate in compliance with the norm CEI 11-27 and norm CEI EN 50110 1/2: The offeror shall submit the certificate(s) in compliance with the norm CEI 11-27 and norm CEI EN 50110 1/2 for at least one (1) electrical technician proposed to perform the work. The PES certified electrical technician shall be employed by the Contractor.

VOLUME II – TECHNICAL FACTOR II – PAST PERFORMANCE:

This volume shall contain past performance information regarding similar contracts. This volume shall not exceed 10 pages, excluding Past Performance Questionnaire’s. Offerors shall provide contract information of maximum of three (3) relevant projects completed or performed within three (3) years of the solicitation release date that is similar or greater in size, scope, magnitude and complexity relevant to this solicitation. The information shall be presented by completing the Past Performance Questionnaire (Attachment # 2 of solicitation), one (1) for each contract. It is the offeror’s responsibility to provide accurate points of contact, current telephone numbers and e-mail addresses for each identified contract. The offeror is highly encouraged to submit past performance information with evidence of customer satisfaction such as performance evaluation, special commendation, recognition, letters of appreciation, awards of excellence, offeror’s quality certifications etc.; as long as these references are relevant to the effort set out in this solicitation. A copy of DD Form 2626, Performance Evaluation for projects performed on behalf of the Government, can also be submitted.

VOLUME III – FACTOR II I– PRICE - SOLICITATION/CONTRACT/ STANDARD FORM 1449:

The Offeror shall submit firm fixed pricing per each Contract Line Item Number (CLIN). The Offeror shall ensure that prices are entered for all CLINs for which space has been provided. Offeror shall enter a unit price and total price for each CLIN.

SINGLE AWARD. The Government intends to make a single award; therefore, offers must be submitted for all the line items indicated in the solicitation. No award will be made for less than the full requirements shown in the solicitation. Any offeror offering less than all of the solicitation requirements may be excluded from consideration for award if the Contracting Officer elects to make an award without opening discussions.

ADDITIONAL INFORMATION

PRE-PROPOSAL CONFERENCE AND SITE VISIT: A Pre-proposal conference and site visit will be held on 09 September 2015, at 09:00 hrs. Offeror will meet at the Gate # 1, Via Aldo Moro and they will be escorted by the Government personnel.

AVALABILITY AFTER OFFER DUE DATE. Offerors are put on notice that they must be reachable by phone between 17 and 18 September in the event that offer clarifications are needed.

To be awarded a government contract the Offeror MUST:

- Have a DUNS number (Dun & Bradstreet); Phone: 01-28-455-379; http://fedgov.dnb.com/webform);

- Have a NCAGE number (http://www.dlis.dla.mil/Forms/Form AC135.asp), and

- Be registered in the System for Award Management (SAM) website (https://www.sam.gov/portal/public/SAM/)

52.212-2 ADDENDUM

ADDENDUM TO 52.212-2

BASIS FOR AWARD

(1) This acquisition will be conducted in accordance with FAR Part 12 Acquisition of Commercial Items, FAR 13.5 Test Program for Certain Commercial Items, and as supplemented by agency procedures using the Lowest Price with Responsibility Determination (Past Performance) selection process. This is a selection process where best value is expected to result from selection of the acceptable offer with the lowest price. Award will be made to the lowest priced offer that meets or exceeds all the minimum mandatory criteria in the solicitation factor and “Past Performance (Determination of Responsibility)”. Award will be on an “all or none” basis. Offerors are put on notice that:

(a) The non-price factors will be evaluated on an “acceptable”/unacceptable” basis

(b) The non-price factors are evaluated for acceptability and NOT ranked.

(c) Offers are NOT compared to each other.

(d) Tradeoffs are NOT permitted.

(e) The offerors must provide all required information or the offer will not be considered.

(2) In order to be eligible for an award, an offer shall be rated “ACCEPTABLE” on all non-price factors.

(3) Once the Contracting Officer and the Past Performance Evaluation Team have identified the offers that are technically acceptable, the Contracting Officer will make the source selection decision ONLY on the basis of lowest price.

(4) The U.S. Government intends to evaluate proposals and award a contract without discussions; however, the U.S.

Government reserves the right to hold discussions. It should be noted that there is no obligation on the part of the government to make an award to any offeror in response to this RFQ.

(5) Offerors may be asked to clarify some issues regarding the non-price factors to enhance U.S. Government understanding of them. Such clarifications shall NOT be used to cure offer deficiencies or material omissions, enter into discussions, and/or otherwise revise the offer.

(6) The evaluation is conducted in two phases. In Phase One, proposals will be reviewed to ensure that all documents requested in Volumes I through II outlined in the solicitation have been submitted. Proposals not meeting the solicitation requirements may result in disqualification of the proposal from any further evaluation. In Phase Two, the Past Performance Evaluation Team will evaluate the one (1) non-price factor. The award will be made to the lowest price proposed from the offeror whose proposal is rated “acceptable” on all the non-price factors.

FACTORS TO BE EVALUATED

The term “offeror” means:

a. An individual firm;

b. The Pool of Firms (Consorzio) / ATI and the firm proposed by the Pool of Firms

(Consorzio) / ATI to perform the work.

The evaluation factors for this solicitation are:

TECHNICAL FACTOR FACTOR I – CERTIFICATIONS

TECHNICAL FACTOR II – PAST PERFORMANCE

FACTOR III - PRICE

A detailed explanation of the criteria for the evaluation is set forth in the “Evaluation Approach” of this section.

During evaluations of each proposal, the Government will assign each factor an acceptable or unacceptable rating.

EVALUATION APPROACH

All proposals shall be subject to evaluation by the Technical and Past Performance Evaluation Team. (Except Price)

The factors are defined as follows:

a. TECHNICAL FACTOR I - CERTIFICATIONS

The offeror must provide all certifications listed in FAR provision 52.212-1 ADDENDUM, VOLUME I - TECHNICAL FACTOR I - CERTIFICATIONS, paragraph a. and b.

b) TECHNICAL FACTOR II – PAST PERFORMANCE

Past performance will be rated on an acceptable / unacceptable basis using the following ratings:

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown (See note below)

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable”.

i. In case of Pool of Firms (Consorzio)/ATI, all proposed partners will be assessed individually and the results will then be assessed in their totality to derive the offeror’s past/present performance. The offeror must demonstrate relevant projects consistently met contractual requirements. The Government will evaluate all proposed partners’ recent and relevant past performance to determine their ability to successfully perform the required effort.

For the purpose of this solicitation, performance recency is performance completed or performed within three (3) years of the solicitation release date. For the purpose of this solicitation, performance relevancy is defined as similar in complexity, magnitude, and scope of the project required by this solicitation.

ii. The offerors provided information (questionnaire) along with any information obtained by the Contracting Officer through alternate sources (independent research, CPARS,VCE–COR, etc) will be utilized to determine the offerors past performance as acceptable/unacceptable in accordance with the above table. A maximum of three (3) projects will be reviewed.

iii. The Government may consider past performance information from other sources such as: offeror's former customers, business associates, Federal, state, and local government agencies;

the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Contractor Performance Assessment Reporting System (CPARS) or other databases; interviews with Program Managers, and Contracting Officers.

d) FACTOR III – PRICE

i. The price structure will consist of quantity multiplied by unit price equaling total line item cost. The price offer will be evaluated separately from the non-price factors. An assessment of the reasonableness of each proposed price will be made. The Contracting Officer will perform a price analysis of each offer found to be acceptable. As part of price evaluation, the Government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding six (6) months of the offeror's final option period price to the offeror's total price. Offerors are required only to price the base and option periods. Offerors shall not submit a price for the potential six (6) month extension of services period. The Government may choose to exercise the Extension of Services at the end of any performance period (base or option periods), utilizing the rates of that performance period.

ii. The price analysis is the process of examining and evaluating a proposed price to determine if it is fair and reasonable, without evaluating its separate cost elements and proposed profit. The Contracting Officer may use various price analysis techniques and procedures to ensure a fair and reasonable price. Examples of such techniques include but are not limited to those shown here below.

The first two (2) techniques are the preferred techniques. However, if the Contracting Officer determines that information on competitive proposed prices or previous contract prices is not available or is insufficient to determine that the price is fair and reasonable, the Contracting Officer may use technique as appropriate to the circumstances applicable to this acquisition.

1. Comparison of proposed prices received in response to the solicitation normally satisfies the requirement for adequate price competition and establishes price reasonableness.

2. Comparison of previously proposed prices and previous Government contract prices with the currently proposed prices for the same or similar items. However both the validity of the comparison and the reasonableness of the previous price must be established.

3. Use of parametric estimating methods.

4. Published price lists.

5. Independent Government Cost Estimates.

6. Market Research.

7. Information provided by the offeror.

8. Information/reports from DCAA or other outside agencies as required.

(End of addendum)

PERFORMANCE WORK STATEMENT

REVISED PERFORMANCE WORK STATEMENT (PWS)

Cleaning of kitchen hoods and Exhaust fans

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide the cleaning of kitchen hoods, ducts, exhaust fans. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the cleaning of kitchen hoods, ducts and exhaust fans as defined in this Performance Work Statement except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background:

1.3 Objectives: The Contractor shall minimize the services interruption by planning the work in accordance with operational needs of the various kitchens, choosing methods and products considering both the result and the interference with the facility operation.

1.4 Scope: The Contractor shall maintain fully functional kitchen hoods by cleaning (with the appropriate equipment and detergent products) the kitchen hoods, ducts, exhaust fans and appurtenances so that all grease, film, dirt, smudges, food remnants, water spots and other foreign matters is removed. It is the contractor’s responsibility to disassemble, and reassemble after cleaning, parts not reachable, coordinating the performance with the Contracting Officer Representatives (COR) and occupants. The Contractor shall perform the service in strict compliance with the terms and conditions of this contract, the PWS and any attachment, the National Fire Protection Association (NFPA) standards, and the latest applicable Italian Standards and Laws.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and one (1) 12-month option year. The Period of Performance will be set forth in the delivery information of the contract.

1.6 General Information

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with applicable NFPA Standards, Italian Law, and manufacturer’s instructions. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. This plan shall also ensure that the requirements of this contract are provided as specified and that any defective services encountered are immediately corrected at no additional expense to the Government.

After acceptance of the Quality Control PClan the Contractor shall receive the COR's acceptance in writing of any proposed change to his QC system. The Contractor shall submit his Quality Control Plan to the COR for approval within 7 (seven) calendar days after contract award. Work will only be permitted after acceptance of the QCP. This quality control inspection system will cover general and specific tasks included in the contract scope of work. It should specify tasks or areas to be inspected on both a scheduled or unscheduled basis, and the manner in which inspections are to be conducted. The QCP must include a method of identifying deficiencies in the quality of services performed before the performance becomes unacceptable; must include a method of documenting and enforcing quality control operations of prime or subcontractor work; must include internal control or security procedures, if applicable; and must maintain a log of all required documentation in accordance with Italian Law.

1.6.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Contractor is not required to perform services on the following holidays.

Except when requested by the Government, work during other than normal working duty hours, on Sunday and Italian Holidays shall be performed with prior approval from the COR and prior appointment with the buildings` supervisors. The Contractor shall submit request for such approval to the COR at least 48 hours in advance. Below there is a schedule of both Italian and American Holidays.

1.6.4Hours of Operation: Work shall not interfere with normal food preparation operations. Therefore, part of the work shall be performed during other than normal duty hours and during American holidays.

Normal duty hours are from 08:00 hours through 17:00 hours, Monday through Friday. It is the Contractor’s responsibility to prepare a work schedule in coordination with the facilities occupants.

1.6.5 Place of Performance: The work to be performed under this contract will be performed in the following Government’s Installations: Caserma Ederle (Vicenza), Del Din Installation (Vicenza), Villaggio Della Pace, Vicenza Italy.

1.6.6 Type of Contract: The Government will award a Firm Fixed Price contract.

1.6.7 Security Requirements: AT Level I Training. All Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas will complete AT Level I awareness training within 30 calendar days after the contract start-date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor will submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the Contracting Officer, if a COR is not assigned, prior to issuance of Installation Access Passes. AT Level I awareness training is available online at https://atlevel1.dtic.mil/at.

Access and General Protection/Security Policy and Procedures. The Contractor and all associated subcontractor employees will comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The Contractor will also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

iWATCH/iSALUTE Training. The Contractor and all associated subcontractors will brief all employees on the local iWATCH/iSALUTE program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 30 calendar days after the contract is awarded and within 30 calendar days after new employees commence contract performance, with the results reported to the COR.

1.6.7.1 PHYSICAL Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: N/A

1.6.7.3 Lock Combinations: N/A

1.6.8 Special Qualifications: The Contractor shall be responsible for complying with any State, and municipal laws, codes, and regulations applicable to the performance of the work. All work shall be done in accordance with appropriate Italian and United States Laws, regulations, or codes, whichever is more restrictive at contract award date, particular Italian Law 37-2008, 151-2011, 81-2008 and NFPA.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Covernment furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: N/A

1.6.12 Identification of Contractor Employees: All Contractor's personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: N/A

1.6.14 Other Direct Costs: N/A

1.6.15 Data Rights: N/A

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the

Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, to include Saturday and Sunday if requested by the Government.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PHONE # 0444-717114

DSN 634-114

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide fire protection. Tthe Contractor is responsible for coordinating with the C.O.R. to obtain a Hot Work permit from the Fire Department before starting any work with an open flame.

FIRE PROTECTION:

PHONE # 0444-717092

DSN 634-117

SECURITY POLICE:

3.2 Facilities: N/A

3.3 Utilities: The Government will provide water and electric power, as necessary and where available, for the performance of this contract. Electrical connections or temporary installations shall be made in accordance with safety regulations at the Contractor’s expense. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: N/A

3.5 Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall be responsible for all damages to persons or property that occurs during the performance of this contract as a result of the Contractor’s fault or negligence. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract. The Contractor shall safeguard all tenants and visitors in the facilities while performing the work under this contract. The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Contractor’s Privately Owned Vehicles. The Contractor vehicles shall be clearly marked with the Contractor’s name or company logo. The Contractor shall maintain all Contractors’ furnished vehicles in an operational condition. All vehicles shall meet all requirements as per Italian “Codice della Strada”. The Contractor personnel shall comply with all standard signs and regulations in regard to parking on the Government installations.

4.3. Hot Work Permit. Before starting any work with “Open Flame”, the Contractor shall be responsible for coordinating with the COR to obtain a “Hot Work Permit” from the DES Fire Department.

4.4. Safety and Fire. The Contractor must comply with all US and Italian applicable safety and fire laws and regulations, such as EM-385-1-1 and Law 81/2008 rev.2012 The Contractor’s employees shall become familiar with the methods of reporting a fire.

a. Fire Protection on Caserma Ederle: telephone no. 0444/717117

b. Vigili del Fuoco – Vicenza: telephone no. 115

c. Security Police on Caserma Ederle: telephone no. 0444/717114

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services: The Contractor shall provide services for perform periodic cleaning the kitchen hoods, ducts and exhaust fans and appurtenances.

5.2. KITCHEN HOODS, DUCTS EXHAUST FANS AND APPURTENANCES:

5.2.1 CLEANING SERVICES KITCHEN HOODS, DUCTS, EXHAUST FANS AND

APPURTENANCES. The Contractor shall perform the required cleaning of kitchen hoods, exhaust fans and appurtenances listed in technical exhibit #2.

5.2.2. METHODOLOGY OF CLEANING. The Contractor shall use specialized suitable equipment and detergent products that are not harmful to the environment to clean the kitchen hoods, ducts and exhaust fans and appurtenances. All grease, film, dirt, smudges, food remnants, water spots and other foreign matters shall be removed. It is Contractor’s responsibility to disassemble, and reassemble after the cleaning, the parts not reachable, coordinating the performance with the COR and the occupants. The cleaning schedule of kitchen hoods is divided per quantity of services and size of the hoods as indicated on Technical Exhibit 2.

5.2.2.1. SYSTEMS VERIFICATION. It is the Contractor responsibility to disconnect motors to clean motor housing, rotor and electrical cabling. After cleaning, motors shall be reconnected and system verified for proper operation. Special attention and care will be exercised in order not to damage the automatic fire extinguishing systems.

5.2.2.2. WORK COORDINATION. It is the Contractor’s responsibility to establish a work schedule in order to minimize adverse impact to the customer’s operations, choosing methods and products considering both the result and the interference with the facility operation.

5.2.2.3. DAMAGES. Any real estate and properties of the US Government, damaged in the performance of the works in this contract, shall be restored to the preexisting conditions by the Contractor at no cost to the Government.

5.2.2.4. DIMENSION; APPROXIMATE SIZE OF HOODS SUCTION AREA

HOOD TYPE “A” Up to 2 sq/mt HOOD TYPE “B” From 2 to 6 sq/mt HOOD TYPE “C” From 6 to 10 sq/mt

5.3. CONTRACTOR MANAGEMENT REPORTING (CMR) The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also know as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data;

(5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE LAWS AND PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. The Contractor shall be responsible for complying with any State, and municipal laws, codes, and regulations applicable to the performance of the work. All work shall be done in accordance with appropriate Italian and United States Laws, regulations, or codes, whichever is more restrictive at contract award date in particular: The Contractor must comply with all US and Italian applicable safety and fire laws and regulations, such as EM-385-1-1 and Law 81/2008 rev.2012 The Contractor’s employees shall become familiar with the methods of reporting a fire, Italian Law 37-2008, D.P.R. 151-2011, Italian Safety Law 82/1008 and NFPA.Contractor shall comply with the following laws and regulations: D.Lgs. 81 /2008;

D.Lgs. 106 03/08/2009; D.P.R. 303 19/03/1956; Norma CEI 64-8; D.M. 151 28/05/1985.

The contract work shall be performed by PES certified electrical technician(s) in compliance with norm CEI 11-27 and norm CEI EN 50110 1/2. .

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 –List of hoods/fans and frequency of cleaning

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

REQUIRED SERVICES

PWS

PERFORMANCE

STANDARD

SURVEILLAN

CE

Quality Control

1.6.1

Maintain quality control program

100%

Conformance with safety requirements

1.6.7

Conformance with Italian safety regulation and EM-

385-1-1

Methodology of cleaning

5.2.2

The Contractor shall clean hoods and fans with the frequency outlined in the technical exhibit#2

TECHNICAL EXHIBIT 2

LOCATION

UBICAZIONE

HOOD

CAPPA

NUMBER

OF

HOODS

NUMBER

OF

SERVICES

FREQUENCY OF CLEANING

FREQUENZA DI PULIZIA

Bldg #4A - Ederle Carabinieri Mess Hall

Type - Tipo “A”

1 4 Every 3 months

Type - Tipo “B” 1 12 Monthly

Fans/ducts 1 2 Every six months

Bldg #29 – Ederle Chapel

Type - Tipo “A” Fans/ducts

One time per Year One time per Year

Bldg #10 - Ederle Troops Mess Hall Mensa Militare

Type - Tipo “B” 1 6 Every two months

Type - Tipo “B” 3 36 Every month for each hood

Type - Tipo “B” 4 4 Every three months all the hood together

Type - Tipo “C” 2 24 every month for each hood

Type - Tipo “C” 1 1 One time per Year

Fans/ducts 1 4 Every three months

Fans/ducts 2 12 Every month all the fans together

Bldg #245 - Ederle Burger King

Type - Tipo “A”

3 60 1 hood each month (the smallest one),2 hoods two times per month

Fans/ducts 2 12 Every month both fans together

Fans/ducts 1 4 Every three months

Bldg #300 - Ederle Club Veneto

Type - Tipo “B” 2 12 Every month both hood together together

Type - Tipo “C” 2 24 1 monthly service for each hood

Fans/ducts 1 4 Every three months

Bldg #302 - Ederle PX - Food Court

Type - Tipo “A”

1 4 Every three months

Type - Tipo “B” 2 12 Every month together

Type - Tipo “C” 3 36 1 monthly service for each hood

Fans/ducts 2 6 every 4 months both fans together

Fans/ducts 2 12 Every month together

Bldg #309 - Ederle

Type - Tipo “B” 3 9 every 4 months all the hoods together

School Scuola

Type - Tipo “C” 1 3 Every 4 months

Fans/ducts 1 3 Every 4 months

Bldg# 700– Villaggio

Type – Tipo “C” Fans/ducts every 3 months for each hood Every six months

Bldg#703 - Villaggio

Type – Tipo “C”

1 4 Every three months

Fans/ducts 1 1 One time per Year

Bldg# 2309

ARENA –

Ederle

Type – Tipo “B” Fans/ducts every 15 days for each hood Every six months

Bldg #398 Child Care Center Asilo

Type - Tipo “B” 1 3 Every 4 months

Fans/ducts 1 1 One time per year

Bldg#50 Fire Dept

Type – Tipo “C”

1 2 Every six months

Bldg#41 Del Din Type - Tipo “A”

1 3 Every four months

Type - Tipo “B” 1 12 Monthly

Fans/ducts 1 2 Every six months

Bldg#20 Del Din Type - Tipo “B” 14 108 every month for each hood

Type – Tipo “C”

1 6 Every two months

Fans/ducts 15 15 One time per year for each hood

Bldg#11 Del Din Type - Tipo “A”

1 3 Every four months

(End of Summary of Changes)