water_analysis_system_J A.pdf

RCO-I-14-19

Current as of 4 June 13 1

SOLE SOURCE JUSTIFICATION

(Simplified Acquisition Procedures under FAR Part 13 Not Exceeding $650K)

1. Agency/Contracting Activity: Department of the Army, 414th Contracting Support Brigade, Regional Contracting Office Italy/Africa

2. Description of Action:

Nature: New Requirement Follow-on Requirement Mod to Existing Purchase Order/Contract Number

Pricing: Firm-Fixed Price Time & Materials Cost

For Hybrid Contracts, list percentage of each type of pricing:

Firm Fixed Price:

Time & Materials:

Cost:

Funds: Operations and Maintenance, Army (OMA) Other Funds:

Fiscal Year of Funds: FY14

3. Description of Services or Supplies:

This sole source justification for a five (5) month period of Water Analysis Testing for the Government Installation in Italy. The required services will provide adequate services for the water analysis test to support the USAG Installations for a period of five (5) months.

4. Authority:

FAR 13.106-1(b)(1)

Action using simplified acquisition procedures (select one):

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g. urgency, exclusive licensing agreements, brand name, or industrial mobilization)

5. Reasons for Authority Cited:

a. The current contract W912PF-11-P-0181 for the Water Analysis Testing expired on 14 July 2014, and

Current as of 4 June 13 2 these are mandatory and necessary requirement for the entire USAG Vicenza area, in the necessity to be able to declare the water potable. These tests are essential to declare the water safe and drinkable otherwise we will need to provide an alternative water source, which may incur additional costs for the Government, in which is not possible at this time due to time constraints. The locations of these requirements are detailed in the PWS. Since this type of service is considered a Health Issue under mandatory U.S. Host and Italian Laws in order to meet necessary standards and therefore it is necessary in order to not interrupt such vital coverage to the Military Community and not to have a contract in place the US Government could be seriously injured.

b. The RCO Italy is in the process of awarding a new contract for a base year plus five (5) 1 year option periods, which is currently being resolicited but will not be ready for this Fiscal Year, and once awarded will have a period of performance beginning immediately upon the end date of this purchase order. This five (5) month contract is needed as the water analysis services must meet IAW laws this testing cycle that must begin immediately upon award of this purchase order.

c. Award of a contract to other than the current contractor would adversely impact the Government’s ability to provide adequate and vital services for portable water to the Military Community. This company currently provided the water analysis under the expired contract (W912PF-11-P-0181), in which expired on 14 July 2014. It has the necessary experience in providing the type of tests required, and they are in possession of the necessary products to maintain the water portable and safe. Can also immediately provide necessary personnel for the required services and posses the mandatory licenses for laboratory analysis needed. These tests are vital to the health safety of the Military Community and by failing to provide these services to the Military Community could result negatively impacting the installations by violating health standards and creating hazardous environments.

6. Actions to Increase Competition:

This action is made under unusual and compelling urgency and the current vendor is the only vendor available immediately to provide services due to the short lead time and nature of circumstances of issuing this purchase order and pending a new award to be made under full and open competition.

7. Market Research:

Market Research was conducted through the use of the internet, internal review of similar projects, the internet searched yielded several commercial vendors in the local telephone book that can provide this service.

8. Procurement History:

Previous Purchase Order(s) or Contract(s): Yes No

If "Yes", for each purchase order or contract provide:

Purchase order or contract number: W912PF-11-P-0181 Was action competed? Yes No If action was not competed, state the cited authority, summarize rationale:

9. Additional Information to support the justification.

Current as of 4 June 13 3

N/A

10. Technical / Requirements Certification: I certify that the supporting data under my cognizance which is included in this abbreviated J&A is accurate and complete to the best of my knowledge and belief. Separate memo by the DPW Technician was submitted via e-mail.

Submitted By:

SIGNATURE:

Title: DATE:

11. Fair and Reasonable Price Determination: As contracting officer, I hereby determine that anticipated cost to the government for this contract action will be fair and reasonable. Basis for the determination:

12. Review (if value exceeds $500K): I have reviewed this justification and find it legally sufficient.

Legal Counsel N/A

NAME:

TITLE: 414th CSB Attorney

DATE:

13. Contracting Officer’s Approval: I hereby certify that this justification is accurate and complete to the best of my knowledge and belief. Based on the foregoing, I approve this sole source justification funds are available and have been provided by the USAG Vicenza DRM (see attached e-mail) and provided that the services and supplies herein described have otherwise been authorized for acquisition.

NAME:

TITLE:

DATE: