Attachment 02 - 5.0 Common Levels of support (CLS).pdf

Attachment-02

5.0 Common Levels of support, CLS;

Paragraph 5.1 – Paragraph 5.10

Recurring Maintenance, Inspection and Repair of category USAG BAV emergency power supply systems:

Uninterruptible Power Supply (UPS) and Diesel (Fuel) Power Generators Systems

(GEN)

5.1 Maintenance Service USAG BAV:

Maintenance - is the scheduled, systematic maintenance of components of a system or a piece of equipment in order to extend the life of the equipment and to minimize breakdowns. Maintenance includes inspection, adjustment, cleaning, lubrication, parts replacement, calibration, testing, trouble-shooting and repair for performance.

Maintenance is the work, including preventive maintenance, required to preserve and maintain both real property and equipment in such condition that it may be effectively used for its designated functional purpose. Maintenance includes work to prevent damage and wear.

5.1.1 Maintenance includes work to sustain components:

- replacement of lubricants, - hydraulic oil, - filters , - distilled water , - making necessary adjustments, - painting, caulking, sealing and inspection of equipment for defective operation or wear.

5.1.2 All maintenance components shall be included in a service flat rate.

If parts/material costs overlaps the service flat rate, contractor shall submit a cost estimate IAW para 2.6.1 CE (Cost Estimates) to the assigned Government representative/ COR.

5.2 Electrical Switching Authorization

Contractor shall inform named Point of contact’s (POC’s) of each individual Military Communities, prior to outages (if authorized to switch, this is individual decided by appointed Chief Electrical Engineer of each Military Community and will be agreed and stated at Post Award Conference) that will impact functionality of systems, scheduled maintenance, repair work, special problems or circumstances. Anyhow, the scope of work requires a close co-working with DWP Electric Engineer Department and Electric Shop and any further reflected department in charge.

USA Garrison Department of Works (USAG DPW) Electrical Engineer/Shop/ Utilities POC’s of the individual Military Communities are listed on Attachment 02.

5.3 Performing annual UPS System recurring Maintenance

The contractor shall provide all services as specified as recurring maintenance work and will be reimbursed under the respective flat rate for recurring maintenance work. All small parts and material used in recurring maintenance services as stated in 5.1 per system shall be included under the respective sum for recurring maintenance services.

5.3.1. Contractor shall perform recurring maintenance service as tasked by Government according to the manufacturer’s guidelines or as contractor-developed procedures following the recognized high standards of the particular industry which is predominant in the trade but with at least minimum requirements listed following.

Contractor shall provide services for specified systems listed in TE 01 List of UPS Systems.

5.3.2 Following tasks shall be included within annual recurring Maintenance Requirements:

1. General visual inspection of the UPS system, batteries, cabling, switches and fuses

2. Perform inspection, maintenance and test procedures according to manufacturer rules

3. Check ambient temperature, UPS internal temperature and battery room temperature

4. Analysis of alarm memory, reset alarm memory and provision of past alarms

5. Internal cleaning of UPS and UPS fans with compressed air

6. Perform current measurement on UPS system, adjust when necessary

7. Check and measure electrical condensers

8. Check and clean battery terminal posts and clamps and treat with grease, top up with distilled water, check battery acid

9. Perform fault simulation on UPS system and check control systems, notify system user before

10. Perform UPS battery test with no-load and on-load

11. Test redundancy of double systems

12. Check UPS firmware; please be informed that various software is installed e.g.

SOCOMEC, Phoenix and other, contractor shall either have license for software updates or find subcontractor, or any other official solution.

13. Service of the UPS annual maintenance shall start immediate with award time of contract.

5.3.2.1 Replacement of various batteries for UPS systems

Replacement depends on ambient temperature, manufacturer requirements and battery type, at least recommenced per electrician expertise, from four/five (4/5) to eight/ten (8/10) years.

Within the scope of this contract, todays known replacement year is provided in the attached

5.3.2.1.1 TE 01 List of UPS Systems

MS Excel Spread Sheet and shall be changed as soon contract is awarded.

- Contractor shall replace batteries accordingly to provided years in said sheet. A CE and DRO shall be placed in ref. with Para 2.6. if additional batteries needed.

All Batteries shall be affixed with a sticker also in ref. with para 2.10.2 Warranty Program.

Depending on start of contract, todays calculated years in TE List may not match the actual situation and may have to be adopted. If contract award date is later than planned, it has to be calculated different then. Variations should be accepted by the contractor and shall be handle accordingly after.

During circumstances, battery lifetime could also be suspended before and contractor shall exchange if recognized.

1. General visual inspection of the UPS system, batteries, cabling, switches and fuses

2. Disconnect, replace, reconnect complete battery pack (replacement of the battery pack including all single batteries of a UPS system-entire battery pack)

3. Perform current measurement on UPS system, adjust when necessary

4. Perform UPS battery test with no-load and on-load

5. Test redundancy of double systems

6. Perform inspection, maintenance and test procedures according to manufacturer rules

7. Removal and disposal is obligation of contractor according to host nation regulations

5.4 Equipment

Contractor shall provide all specialized equipment to perform work under this contract, which includes, but is not limited to the following:

1. Hand tools, Hand power tools according to electrical high voltage surrounding field

2. Conventional and special measuring and testing equipment

3. General, special, or auxiliary equipment such as lifting platforms, cranes, scaffolding, ladders, stages,

4. Personnel protection equipment of any type as required performing all tasks described under this contract.

5. Operating, measuring, testing, maintaining, parameterizing, repair and other auxiliary equipment,

6. computer hardware and software specialized to the UPS systems provided in TE List, including licenses for each type of device to be adopted, upgraded, parameterized, reconfigured, programmed, operated, inspected, maintained, or repaired.

5.5 Performing monthly recurring Maintenance Emergency Generator (GEN)

5.5.1 Adaption number of Generators during Basic Contract Year

This awarded contract is a consolidation of various contracts to now one-combined contract to cover the category of emergency power supply to one adequate contractor. It includes two different running Generator contracts, with various year endings:

a.) Contract I reflects HTA and includes around 60 Generators. Contract I ends at 08th November 2023.

a.b.) Contract II includes TB, RB and GAP with around 61 Generators and expires at 30th April 2024.

b) Contractor is requested to fully maintain during POP of basic year, first the amount of HTA Generators starting in November 2023 and then adopt during the running year at 1st May 2024 the additional amount of TB, RB, GAP Generators.

The result is to maintain all Generators inner USAG BAV.

5.5.1.2 The Technical Exhibit List (TE) 02

List of GEN systems is attached and reflects Generator numbers known from today. Said TE 02 can change minimal in numbers of Generators and contractor is requested to be flexible at any time.

Start time of this new contract may not accurately meet the exact expiration date of Contract I. A flexibility is requested upon contractor to pick up situation then.

5.5.2 Monthly recurring maintenance service for all GEN systems as described in TE 02 List of GEN Systems.

1. Test run for a minimum of 60 minutes;

2. Check engines soot formation (German: Rußbildung);

3. Control filling of engine oil and fill if necessary; check oil condition of oil pollution and soot content (German: Rußgehalt). Adjust need of additive and fill – contractor shall work with premium products.

a. If an oil change before the annual inspection is necessary, change oil. Separate cost estimate for delivery and renewal oil can be issued for extra costs;

4. Oil engine filter: check grade of oil pollution

a. If a change before the annual inspection is necessary, change filter. Separate cost estimate for delivery and renewal oil filter can be issued for extra costs;

5. Dewatering diesel fuel filter, check grade of pollution.

a. If a change before the annual inspection is necessary, change filter. Separate cost estimate for delivery and renewal filter can be issued for extra costs;

6. Check and clean of fuel pump and fuel pump filter;

7. Check and adjust v-belt;

8. Check and adjust toothed belt;

9. Check and clean cooling system with compressed air;

10. Check and clean battery terminal posts and clamps and treat them with grease; the batteries shall be filled up with distilled water;

11. Test starter batteries capabilities with appropriate equipment and document status in maintenance protocol

12. Check spark plugs, possibly change if necessary

13. Waste oil, removed filters, batteries, grease, cleaners, etc. shall be disposed in the responsibility of the contractor.

14. Maintenance work on generator systems shall be IAW the manufacturer instructions;

15. Provide maintenance protocol to the DPW, COR and/or ACOR; refer to 3.1.1.4.3 for

Provision of Technical Reports/Protocols.

5.6 Diesel fuel fillings Diesel engines GEN

It is the obligation of the contractor to control filling of diesel engine aboveground tanks.

Tanks shall be constantly fully filled up to avoid building of condensation water.

Required diesel fuel shall be ordered with DPW management. Delivery will be organized by DPW.

5.7 Performing annual recurring Maintenance GEN

1. All steps for recurring monthly maintenance service as described in 5.5.2 plus steps as followed:

2. Delivery and change of engine oil;

3. Delivery and renewal oil filter;

4. Delivery and renewal of diesel filter

5. Check and clean combustion air cleaner and air filter;

6. Check and clean cyclone-type-pre cleaner;

7. Check and clean the oil bath air cleaner;

8. Check and adjust valve clearances;

9. Replace v-belt;

10. Replace tooth belt;

11. Clean generator, engine, and oil filling system;

12. Clean ventilation, air flaps and control unit, clean dust filter;

13. Grease generator bearing;

14. Check performance Generator with specialized load banks (German: Lastenbaenke) suited to each Generators kW. Requirement is to test the 100% real workload performance of each Generator. The test shall simulate the real situation of an emergency without backup parallel operation. Load bank tests shall be implemented and the fully power shall be tested during one (1) hour.

Load banks shall suite to each Generator. Use of load banks shall be inclusive in the yearly maintenance and brought at each site inclusive all necessary electric cables.

15. Safety check IAW VDE, VDI, and WHG; refer to 7.1.3 for Acronyms and 7.2.1 for

Specific Host Nation and EU Laws, Regulations, Ordinances, and Rules.

16. Check and clean control panel;

17. Provide maintenance protocol to the COR and/or ACOR; refer to 3.1.1.4.3 for Provision of Technical Reports/Protocols.

5.8 Maintenance service inner repair work

If Generators are in a repair process, the maintenance cannot be issued due repairs. It shall not be contractor’s obligation to invoice this maintenance automatically. Only a truly maintenance can be invoiced. A maintenance service directly after a succeeded repair shall not be invoiced. Repair shall include a test run automatically as repair standard. The maintenance flat shall be invoiced than the following next month.

5.9) Annual live power off testing GEN

An annual real power off event shall be established to test GEN functionality in case of live electrical power off situation. This specific event has to be scheduled with highest priority to all involved departments and directories and their reflected buildings. It is the Contractor’s obligation to organize the event with an announcement to all reflecting buildings, organizations and departments/directories.

Assistance of DPW management, Electro Shops and COR is provided. A yearly organizational meeting to set standard procedure shall be organized by the contractor at least fife (5) month before the event by the contractor.

5.9.1) Quarterly power off testing

Several departmental units e.g. ARMY- NETCOM/Signal (NEC) require the live power off testing more often than annual. Momentary period is quarterly, but could be changed and contractor shall be flexible in adopting times. This live power off testing shall be included during the monthly maintenance. Service is particular requested only by Tower Barracks Building 318b. As said, contractor shall be flexible in adopting various buildings at various locations.

5.9.2.) Sequence of testing

The TB Airfield Generators, shall be maintained -as known from today -during the first week of each month. TB Signal Generators during last week of the month. Accurate date will be announced during awarding contract time/post award conference. Contractor shall adopt this request into his annual maintenance plan.

5.10 Yearly Maintenance and follow on maintenance

Yearly maintenance service does not require a direct follow on monthly maintenance service. A minimum time from about four (4) weeks shall in between.

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