Attachment III - RFIs - Answers.pdf

Attachment III

RFIs

Question:

I'm a bit unsure as to the quantity needed as well as the location. Can you provide me with that information please?

Answer:

Please refer to the latest ELIN Sheet v4. The quantities are monthly and the ELINs themselves state the general locations. Specific locations and quantities will be given on each Task Order awarded.

Question:

Per 52.237-1 Is there a designated date and time for a site visit?

Answer:

There is no scheduled site visit for this solicitation.

Question:

Is this a new requirement or is there a current contract in place? If yes can the government provide the name of the current provider?

Answer:

This is a follow-on requirement. The incumbent is Kratz GmbH

Question:

Per 3.ELIN Sheet Portable Latrines v3. Can the government confirm the quantities are correct for A001 of 77,000 Days?

Answer:

77,000 days is an estimate per month of what is required. Please refer to v4 of ELIN Sheet.

Per 3.ELIN Sheet Portable Latrines v3. Can the government confirm the daily quantities for A001 are based on 77,000 Days divided by 365?

Answer:

Please refer to v4 of ELIN Sheet. The 77,000 days is the per month quantity

Question:

I would like to confirm if it is acceptable to bid with a subcontractor accredited and in possession of TÜV certificates or certificates from similar German authorities?

Answer:

Refer to Subfactor 3: Experience. The offer must include supporting documentation demonstrating that either the offeror, or subcontractor, have relevant experience.

Question:

I would like to seek clarification on the requirement. The quantity of 77000 | Day | on line A001 seems like a technical error. As it is not clear on the "ELIN Sheet Portable Latrines" sheet, could you please provide more information on the number of latrines and hand wash stations required and the expected frequency of servicing within the POP?

Answer:

Please refer to v4 of ELIN Sheet. The quantities are per month

Question:

Period of performance indicated in the PWS for both the base and option years is 365 days(one year) each, but the quantity of days indicated in ELIN-Item A001 is 77,000 days. Please clarify the actual renting frequency of portable toilets required.

Answer:

The frequency is monthly, up to 77,000 days that latrines are needed in a given month which comes out between 2500-2600 latrines on any given day throughout the year. (77,000/30 days = ~2566)

It's mentioned that Latrines shall be serviced and cleaned at a minimum of four times in a week but differently sated under ELIN Sheet -Item A001, which states that One cleaning service per week shall be offered. Please clarify the correct frequency required for servicing and cleaning of latrines.

Answer:

v4 of ELIN sheet corrects this to four times as stated in the solicitation.

Question:

Please clarify on the actual number of days required for rental of Portable Latrines to be located at the Freihoels training Area near Amberg, it’s indicated as 400 days of service but according to our knowledge, a full year carries 365 days

Answer:

The quantity is monthly; 400 days per month quantity (400/30 days = ~13)

Question:

Please clarify on the actual number of days required for rental of Portable Latrines to be located at the extended training area within a radius of 100 km around the border of Hohenfels training area, including training area Grafenwoehr and Vilseck in all directions, its indicated as 1000 days of service but according to our knowledge, a full year carries 365 days.

Answer:

The quantity is monthly; 1000 days per month quantity (1000/30 = ~33)

Question:

Please clarify on the actual number of days required for additional cleaning services per hand wash station, it’s indicated as 7000 days of service but according to our knowledge, a full year carries 365 days

Answer:

The quantity is monthly; 7000 days per month quantity (7000/30 = ~233)

Question:

Please clarify on the dates and time of site vist if applicable

Answer:

There is no site visit for this solicitation.

How often are supply replenishments made for each portable toilet based on the total number of people occupying different training areas? Please clarify

Answer:

3x toilet paper, hand sanitizer and a minimum amount of tank fluid at each cleaning (4x per week) unless additional cleaning days are requested. (Reference PWS 5.1.4)

Question:

How often is replenishing of supplies for each hand wash station made based on the total number of people occupying different training areas? Please clarify

Answer:

per task order, handwash stations will be cleaned. Cleaning consists of refill soap dispenser, refill paper towel dispenser, wipe down of unit, empty tank and refill at least 180L of freshwater (Reference PWS 5.4)

Question:

Please confirm if the contractor will service and fully stock hand-washing stations only in the hours between 0730 and 1600 PM and no more

Answer:

yes, the intent is that the "routine" cleaning fall within normal business hours.

Question:

Please clarify on the total number of days required for rental of portable Latrines for option year 1 and 2 in training areas specified.

Answer:

365 days a year for base, option year 1 and option year 2 and the estimated requirements listed are quantities per month

Please clarify on the total number of Portable toilets and hand wash stations required for each area specified in the PWS.

Answer:

Estimated up to 2500-2600 latrines and 200-300 hand wash stations total at all given location covered under the PWS

Question:

PWS 1.4 states that delivery shall not be made on public holidays.

PWS 1.5.3.1 states that the Contractor shall also provide the services on public holidays.

What is correct?

Answer:

Delivery/Pick-up will not be required on public holidays, cleaning services run 365 if it falls on the scheduled day or the customer chooses daily cleaning.

Question:

PWS 1.4 states that the Contractor shall provide the services within 48 hours.

Under 5.3.1 a) it is stated that the services must be delivered within 24 hours.

Under 5.4 it says that a Hand wash station must be replaced/replaced/delivered within 12 hours. What is correct?

Answer:

Latrines/handwash stations must be delivered within 24 hrs of receipt of task order. Calls for replacement/repairs must be completed within 48 hours.

Same will apply to hand wash stations.

Question:

5.5 - 5.5.3 (Grafenwoehr Range 201 &301) These positions are not in the ELIN Schedule, is there a separate ELIN Schedule?

Answer:

Not part of the ELIN (e.g. there will be no customer order) it is a task/requirement to empty/fill/clean monthly. It is a containerized latrine system that stays there. We've had issues in the past with contaminated water due to it being stagnant.

5.5.2 states a daily disposal of black water, is this correct?

Answer:

changed to monthly/ on-demand

Question:

5.1.4 it says "maintain / clean cabins 4 times a week (Mon, Wed, Fri, Sat)", which cabins are explicitly meant here?

Answer:

it means all latrines

Question:

Will a "handwashing station relocation" position be added to the ELIN?

Answer:

This was fixed on v3 & now v4 of ELIN Sheet

Question:

I would like to confirm if it is acceptable to bid with a subcontractor accredited and in possession of TÜV certificates or certificates from similar German authorities?

Answer:

yes, but certification requirements and post entry requirements are the responsibility of the prime.