_W912PB22Q5003 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See summary of changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Nov-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PB22Q5003

X 9B. DATED (SEE ITEM 11)

03-Nov-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Nov-2021

CODE

RCO BAVARIA

AMERIKANISCHE BESCHAFFUNGSSTELLE

GEB 542

92655 GRAFENWOEHR LAGER

GERMANY

W912PB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PB22Q5003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

The purpose of this modification is to:

1. To answer Questions 1-29 presented by Vendors and provide answers from the Requiring Activity. All questions and answers are presented verbatim (read below).

2. Update the PWS with changes derived from Vendor questions.

3. Remove “Sub-Factor 3: Licensing” as an evaluation factor under 52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014) and associated addendum.

4. Provide “HQ MND-SE Anti Discrimination & Anti Harassment Policy Letter” and “HQ MND-SE Commander Philosophy” as an attachment to the solicitation as requested by Vendors.

5. All other conditions of the contract remain unchanged.

Q1. Is there a rough estimate for volume of work? Or, the estimated number of personnel this service will be supporting?

A1. The estimated number of personnel this service will be supporting is 15 SM to include dependents (10).

Q2. Please clarify if alternate (1.10) who shall act for the primary when the primary is absent (rest leave, sick leave, COVID contact or sick, other days of legal holidays established in Romania in the Labor Code) must be at the place of daily performance ?

A2. Reference PWS 1.5.4.3, The Contractor shall ensure uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

Reference PWS 1.5.3.2, Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. (KO answer)

Q3. How many individuals do I need to provide?

A3. Reference PWS 1.5.4.3, The Contractor shall ensure uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. (KO Answer)

Q4. The resume/diplomas of the alternate be presented at the moment of evaluation or to the COR at the moment of replacement?

A4. to the COR at the moment of replacement (KO answer)

Q5. Please specify what quotation you expect for Item 0002 (and similar 1002, 2002), the unit of measurement is job, wait for a quote on each trip Bucharest-Mihail Kogalniceanu with the driver being the proposed person or wait for a quote for 52 weeks in a calendar year x 1-2 trips / week?

A5. The unit of measure for this CLIN is a “Job” to enable the contractor to invoice as often as necessary to receive payment throughout the duration of the contract. Quote for No more than one (1) employee to travel to MK Romania for one (1) day (not overnight) up to twice a week for the duration of the contract. Travel to other government facilities or other contractor facilities may be required. (KO answer)

Q6. Please detail if there will be trips to "other contractor facilities" (for example Cincu, Campia Turzii) to which the round trip distance is greater than 500 km and where overtime/extended work hours requirements (especially during summer) is expected?

A6. There will be no trips to "other contractor facilities" that are greater than 500 km.

Q7. Can we obtain a copy of the "Command policy guidance" stated in 5.1? in order to understand the Commander's guidance.

A7. See “HQ MND-SE Commander Philosophy” as an included attachment issued with this amendment.

Q8. Meeting all initially established standards of conduct -Can we get a copy of the "standards of conduct" for close coordination with Government Officials.

A8. See “HQ MND-SE Anti Discrimination & Anti Harassment Policy Letter” as an included attachment issued with this amendment.

Q9. C. PART 5 SPECIFIC TASKS: 5.2 states "The following are provided as examples of tasks required to perform and are all-inclusive of the requirements.” Can we obtain the actual tasks associated with tasks? Is there a Tasks list already created or do we create our own version of Tasks?

A9. There is no task list already created. All specific tasks are mentioned from 5.2 – 5.2.12

Q10. D. PART 5 SPECIFIC TASKS: 5.2.1 Monitor local National Media, questions: Is there a Summary format that exists for the "contractor shall provide a "Summary" within seven (7) days.

A10. This will be done on a word document. Title, News Outlet, and summary of why it is pertinent.

Q11. E. PART 5 SPECIFIC TASKS: 5.2.2 ICW HQ MND-SE; Is contractor provided a direct contact list per direct personal list of entities below; this means name, Phone #, e mail, and is contractor scheduled to meet the entities below establishing an official relationship introductions etc.

- Ministry of Foreign Affairs

- Ministry of Administration and Interior

- Ministry of Education

- Ministry of Health

- Ministry of Finance

- Ministry of Transportation

- Police Department of Road Traffic

- Administration of State Protocol Patrimony

- Automotive Romanian Registry

- National Registry Office for Classified Information

- All Romanian Banks

- All Romanian Communications Companies

- Regina Maria and Sanador Medical Facilities

- DHL Romania

- OTP Bucharest Airport Customs Office

- Romanian Interior Custom Office A11. Contractor will coordinate all official communications and coordination through HQ MND-SE corresponding entity, i.e. MWR Section, G1 Section, etc. Contractor will receive any necessary contact information through HQ MND-SE appropriate entity.

Q12. F. PART 5 SPECIFIC TASKS: 5.2.3 The contractor shall provide translation. Is contractor provided a "Pre List " of arriving personal A12. Yes. When we know of arriving personnel, we will provide the contractor with all information needed.

Q13. Is there already established "In processing" list for personnel in the process of departing Bucharest?

A13. Yes.

Q14. Is there already established "out processing" list for personnel in the process of departing Bucharest?

A14. Yes.

Q15. The contractor is requesting a "Command Policy guidance document" in order to support the Commander's Guidance.

A15. N/A

Q16. For "In Bound" Personal to Bucharest, Romania Is there lodging already set up or is the Contractor responsible for this arrangement? if YES then so we follow the Per Diem parameters for Soldiers and Civilian, and also if YES where is the best location of Temp -lodge these in coming personnel.

A16. The Contractor is responsible to make arrangements. We have hotels already identified and POC’s for each location.

Q17. Your statement lists MK as one location; what are the "or other contractor facilities may be required" ? This is critical to plan type of transportation per # of personal, arranging travel departure times etc.

A17. The Contractor will not have to go to any other locations for this task. If the Contractor goes on this task, he or she will meet at MND-SE HQ NLT 0600 and will return by 1400.

Q18. The Solicitation on pg. 3 states “Short Description of Requirements: Liaison Services-Bucharest 1 December 2021 - 30 November 2022”, but the CLINS on pg. 4-6 states there will be a base year plus 2 option years. Can you please confirm the Period of Performance (POP) for this effort?

A18. This a base plus 2 option years contract with a base period of performance of 1 December 2021 - 30 November 2022. All option years have been added to page 3 of the solicitation under “Short Description” for clarification. (KO answer)

Q19. “1.6.2 Personnel Security Clearance Requirements: Contractor personnel performing work under this contract must have a valid NATO Security Clearance at the UNCLASSIFIED level in the Joint Personnel Adjudication System (JPAS) at time of the proposal submission and must maintain the level of security required for the life of the contract. The security requirements are IAW the Department of Defense Contract Security Classification Specification DD Form 254.”

Are the Security Requirements outdated? The PWS identifies JPAS which is no longer operational. The security system used in now DEFENSE INFORMATION SECURITY SYSTEM (DISS). Currently, we can determine that DISS has NATO SECRET, NATO CONFIDENTIAL and COSMIC TOP SECRET (NATO) accesses available. We do not currently see NATO UNCLASSIFIED as an option. What is the recommended course of action to validate that proposed personnel hold the appropriate NATO clearance level and will the Government update JPAS with DISS as appropriate?

A19. No issue to change JPAS with DISS. NATO SECRET clearance required for full access to building.

Q20. With regards to this NATO security reference, https://www.nato.int/cps/en/natohq/declassified_138449.htm, where the only security classifications are NATO RESTRICTED, NATO CONFIDENTIAL, NATO SECRET, AND COSMIC TOP SECRET, will the Government please advise if NATO UNCLASSIFIED or NATO RESTRICTED is required for these positions?

A20: NATO SECRET clearance required for full access to building.

Q21. Will the HN Liaison Officer be allowed to receive a US CAC Card due to him or her being a Romanian National?

A21. Yes, HN Liaison Officer will receive a US CAC Card with a ‘Contractor’ designator listed on it.

Q22. Is there an incumbent?

A22. Yes. (KO answer)

Q23. If yes, who is the incumbent?

A23. B3GLOBALCON ROMANIA SRL (KO answer)

A24. What was the previous total contract value?

A24. $90,000-includes base with four option years (KO answer)

Q25. To ensure ‘apples to apples’ comparison of travel costs, which should be governed by the JTR, will the Government consider providing a travel “plug” which represents the notional level of travel for solicitation purposes, i.e., “No more than one (1) employee to travel to MK Romania for one (1) day (not overnight) up to twice a week for the duration of the contract.” This value ought to be the sum of:

● Round trip mileage for LNO POV from Duty Station to MK (266 miles) x $0.56 = $148.96 Travel per diem for meals & incidentals for MK ($82 thru 15APR/$88 from 16APR) * 75%

● + Applicable contractor G&A

A25. Planning factor of one round-trip from Bucharest to MK Romania (not overnight) per month.

Q26. Please define TMP?

A26. TMP – ‘Transportation Motorpool’, a vehicle provided by the US government for official use only.

Q27. Please confirm the government will provide a rental car for all approved travel (instead of Contractor furnished rental car and/or LNO POV)?

A27. No. Reference Solicitation Amendment (KO Answer) Q28. Per FAR clause 52.228-3, DBA is required. We recommend consistent with GAO Decision B-412495.2 that the Government evaluate DBA cost for realism, reasonableness, and completeness, and exclude the DBA cost from the total evaluated price. We request the Government consider and confirm this approach, and to create an additional cost reimbursable CLIN for DBA.

A28. The Defense Base Act, codified at 42 U.S.C. 1651(e), permits the Secretary of Labor, in the exercise of his discretion, upon the recommendation of the head of any department or other agency of the United States, to waive the application of the Defense Base Act with respect to any contract, subcontract or subordinate contract, work location under such contracts, or classification of employees. A waiver has been issued for the country of Romania. (KO answer)

Q29. I would kindly ask you to clarify if an office or desk will be put at our disposal by the end user at the location in the Multi-National Division Southeast (MND-SE), BUCHAREST SOSEAUA ANTIAERIANA NO 6 - 8.

SECTOR 5 ZIP CODE 511011 ROMANIA.

A29. Yes

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

SOLICITATION / AWARD INFORMATION AND INSTRUCTION

General Information

Regional Contracting Office POC

Contract Specialist: MAJ Lesa B. Sylve

COMM: +40 34-108-5735

DSN: 314-656-5735

E-mail: lesa.b.sylve2.mil@mail.mil

Customer POC: (to be added at time of award)

Short Description of Requirement: Liaison Services-Bucharest 1 December 2021 – 30 November 2022 1 December 2022 – 30 November 2023 1 December 2023 – 30 November 2024

Contracted personnel shall have a complete COVID vaccination, submit vaccine cards to the COR, and complete form DD 3150 in accordance with the Dept of Defense FHP guidance. (See Attachment 1: FHP Guidance, page 12)

PERIOD OF PERFORMANCE:

The PoP shown herein is tentative. The Government expects to make an award before that date, however, should an award be made after that date, there will be an administrative change on the contractual document and the award must be signed/accepted by the contractor.

SAM AND WAWF INFO

1. SAM BACKGROUND

The System for Award Management (SAM) is a computer system accessed by the Internet managed by the U.S. Government.

Entities must have an active registration in SAM to do business with the U.S. Government. An “entity” is the company, business, or organization registering in SAM.

2. WIDE AREA WORKFLOW (WAWF) BACKGROUND

WAWF (as part of PIEE – Procurement Integrated Enterprise Environment) is a convenient online solution that allows vendors to electronically submit invoices and receiving reports; allows the Government to perform inspection and acceptance of goods and services, and interfaces with payment systems to receive transactions electronically.

Registration Instructions (English Version, Translated into German and Polish) must be requested from the Contract Specialist shown above.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Technical

2. Price

Award will be made on the basis of the lowest evaluated price of proposals meeting the acceptability standards for non-price factors.

FACTOR 1: TECHNICAL

The Technical rating will be based on an “Acceptable” / “Unacceptable” basis. The following definitions will be used in evaluating the offeror’s proposal against the technical requirement.

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

Sub-Factor 1: Education or Experience

Provide a degree or certificate of Undergraduate and Graduate Education: Major study should be in the appropriate foreign language (Romanian) from an English-speaking college or university, or English from a college or university in Romania.

OR

Provide proof through resume of one year of specialized experience in translating, interpreting, or other work requiring the use of English and Romanian or a combination of work (that required English and Romanian) and training at the Defense Language Institute, Foreign Service Institute, or comparable training.

(One year of specialized experience includes experience in translating and interpreting specific information and material from English to Romanian and vice versa. Experience in editing translations and interpretations using correct wording and structure, clarity of expression and correct punctuation in the proper format. Experience in conduct research and analysis of information from different sources in order to obtain a variety of information necessary to perform translator/interpreter duties for areas of responsibility such as Romania.)

Sub-Factor 2: Fluency

The Contractor shall provide a memorandum certifying that the Liason performs at a Level V standard or above in speaking, reading, and writing in the English language as indicated by the NATO IS Levels on the Language Level Equivalencies Chart (see PWS: Technical Exhibit A).

FACTOR 2: PRICE

a. The total evaluated price shall be the sum of all CLIN prices listed in the schedule for the base year, all option years, and an additional six months of service possible under FAR 52.217-8. To account for the option period(s) possible under Clause 52.217-8 (maximum six months). Option to Extend Services, the Government will take the price for all CLINS of the final option period, prorate it to a six-month value, and add it to the sum of all CLINS (base plus all option periods). This amount will be the total evaluated price.

b. Currency: Offers submitted in response to this solicitation shall be in terms of local currency or U.S. Dollars.

The Government shall use the daily exchange rate of the solicitation closing date to convert local currency offers into U.S. Dollar for evaluation. Evaluation of foreign currency offers will be in accordance with FAR clause 52.225-17. All supporting documentation shall reflect the same currency established in the price proposal.

c. Each offeror’s proposed price will be evaluated to determine whether it is fair and reasonable as per FAR 13.106-3.

(b) Options: The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. To account for the option period(s) possible under Clause 52.217-8 (maximum six months). Option to Extend Services, the Government will take the price for all CLINS of the final option period, prorate it to a six-month value, and add it to the sum of all CLINS (base plus all option periods). This amount will be the total evaluated price. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(End of Summary of Changes)