W912PB22Q3005_2nd Amendment.pdf

0011467129

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See Summary of Changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Dec-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PB22Q3005

X 9B. DATED (SEE ITEM 11)

11-Nov-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Dec-2021

CODE

RCO BAVARIA

AMERIKANISCHE BESCHAFFUNGSSTELLE

GEB 542

92655 GRAFENWOEHR LAGER

GERMANY

W912PB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PB22Q3005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

CONTACT INFORMATION

General Information:

RCO POC:

Contract Specialist: Joachim Pospischil Telephone: 526- 8736 (09641-70-526-8736) Email: joachim.pospischil.ln@army.mil

Summary of Changes

The purpose of this amendment is to:

a. Answers questions as shown below;

b. Update Performance Work Statement (PWS), Paragraphs 2.4.4.3.1 and 7.1.1.14.1 as shown below;

c. Update Attachment 01, Common Level of Support CLS 411, Paragraph 5.2.2.9 as shown below;

d. All other terms and conditions of the Solicitation remain the same.

Questions and Answers:

1. Do we see Do we see this correctly, that the Prime Contractor must be certified both DIN 9001:2015 and DIN 140001:2015?

Yes, as stated at Clause 52.212-2 Evaluation – Factor 1: Technical – Subfactor 1: Contractor Certification

2. There`s still a difference between the numbering of the Technical Exhibits (TE) in the

PWS and the ELIN-Sheets. Therefore, it is not clear in which ELIN position the Technical Exhibit 6.10 (dehoust systems) is to be included. Where we should calculate these costs?

Both, TE # 6.7 and TE # 6.10 describes sprinkler systems, of course different type of system, however finally sprinkler systems. All these systems stated on TE #6.7 and TE # 6.10 shall be maintained monthly, semi-annually and annually. All resulting maintenance costs shall be calculated under the respective ELINs BY, 1stOY and 2nOY – Sub ELINS for example V004

(V004AA – V004AF).

3. We understand that the Key personnel and all Technicians, for whom we deliver certificates, must be reachable in the Area and must perform the work (in this Contract USAG Bavaria) in the Place of Performance. Is that right?

Yes, it is clearly defined within the respective Paragraphs.

It is not allowed that the Key personnel is located in Berlin. Is that right?

It is not required that the Key Personnel is permanently on site, however required to be available by telephone, fax and electronic mail communications during the specified operation hours. In addition reference is made to PWS Para 2.4.1 and 2.4.1.1 – Contract Manager or designated representative shall attend meetings “as requested by the Government”. As well as reference is made to the PWS Para 3.2, which compulsory requires the contractor to be present on site for Quality Control.

4. We assume that the required key personnel should have already performed activities as described in PWS 2.4.3. in similar contracts. Is this correct?

Evidence of qualifications shall be provided to the COR during the Pre-Performance Conference. If no Pre-Con will be held, evidence shall be submitted to the COR five (5) days after contract award. Please see attached, updated PWS, dated 14 December 2021, Paragraph 2.4.4.3.1.

5. For example in Technical Exhibit 6.10 and 7.5 a WILO GEP pump is installed. Should a pure function check or a complete maintenance according to the manufacturer's specifications be released and carried out?

On all systems listed in the TE’s, services shall be accomplished IAW the manufacturer guidelines.

6. Is it correct that during PM all seals must also be replaced per manufacturer's specifications and these costs (time and materials) should be included in the sprinkler system maintenance fee?

No, the decision to replace the seals will be made by the COR.

7. In the first sentence of 5.2.2.9, a cost estimate must be submitted to the COR within 3 days; in

5.2.2.9 d, it must be verbally immediately and in writing after one business day the speech.

Which applies and how should it be handled in practice?

The response date to provide written cost estimates generally were change to read three (3) days. Please see attached, updated Attachment 01 – CLS 411 – Paragraph 5.2.2.9.

8. 5.2.2.9 c. “Estimated start and completion date after receipt COR’s of approval to perform recommended repairs. All work shall be completed within five (5) calendar days after approval date and shall be performed in accordance to all applicable regulations.”

This is often not possible due to delivery deadlines. How should this be handled?

Notify the COR, that there are delays in the delivery of spare parts.

9. 5.2.2.9 d. “If routine or urgent required repair work is detected during the performance of PM, contractor shall provide a verbal cost estimate to the COR, however, a detailed written cost estimate shall follow the next contractor working day.”

This is not feasible in practice, since prices, delivery, etc. of the spare parts must first be requested from the supplier. Therefore, it is also not possible to submit a written offer on the next working day.

How should this be handled in practice?

Provide written cost estimates within three (3) working days (as mentioned in the PWS). If prices not available, inform COR and provide the prices from the suppliers as soon as they available.

10. 7.1.1.14.1 “…The lump sum cost of an on-call system includes all travel costs, labor, and two-hours of poor labor hours on site to localize the reason for the break down, to set the system back into operational condition, as well as to define labor and material cost to provide a cost estimate for repair.”

It is not always possible to ensure completion of the inspection within 2 hours and leave the system ready for operation.

What should be the procedure here?

Please see attached, updated PWS, Paragraph 7.1.1.14.1.

Hereto, reference is made to Attachment No 1- CLS, Para 5.2.2.6 - Any additional required labor hour exceeding this firm fixed price basis per call will be compensated with the regular labor hour price determined in the CLINs T&M – Labor Hours. All built-in material and spare parts will be reimbursed under the respective CLINs – T&M Parts.

11. There are also powder and foam extinguishing systems in the Technical Exhibit, which must be maintained by specially trained personnel. Are the corresponding certificates must be submitted in advance?

Evidence of qualifications shall be provided to the COR during the Pre-Performance Conference. If no Pre-Con will be held, evidence shall be submitted to the COR five (5) days after contract award.

Please see attached, updated PWS, dated 14 December 2021, Paragraph 2.4.4.3.1.

12. We assume that the monthly checks of the sprinkler systems must be carried out by VDS-certified personnel. Is this correct?

Yes, as outlined in the PWS Paragraph 2.4.4.3.1 and given by the pertinent Regulation outlined within Attachment 01 – CLS, Paragraph 5.2.1

13. In TE 7.5, the 2060 building is noted as "under construction", is this completed and must be calculated?

At present, no calculation required. Once the building is finally renovated and turned over to the requiring activity, contractor will be asked to provide prices for the performance of maintenance. Any additional systems will be added to the contract via Contract – Modification.

14. 5.2.2.3 “Safety Inspection after Ten (10) and Twenty/Twenty-Five (20/25) Years of Operation:

Requiring Activities will determine which systems will be ordered for inspection after the first maintenance cycle based on the contractor’s assessment of the condition of the systems at the individual communities.

Within four (4) weeks after contractor has identified which systems shall be inspected, the Contractor shall submit to the COR a proposed time schedule for the ten (10) respectively twenty-/twenty-five (20/25) year safety inspection. The Contractor shall not deviate from approved maintenance schedules.

(Deliverable A012)”

The statements are contradictory, who should decide which systems to maintain?

The requiring activity/subject matter experts will decide which systems shall be inspected. The contractor submits his results from the inspection.

(End of Summary of Changes)

Performance Work Statement (PWS) Base Operations and Maintenance Contract

Maintenance, Inspection and Repair of Fire Extinguishing/Sprinkler Systems at

USAG Bavaria – Military Communities

>Grafenwoehr (Tower Barracks) >Vilseck (Rose Barracks)

>Hohenfels (HOH) >Garmisch-Partenkirchen (GAP)

14 December 2021

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Table of Contents

1.0 INTRODUCTION…………………………………………………..…………………………4

1.1 Background…………………...…………………………………..……………………4

1.2 Objectives……………………………………………...…………..…………………..4

1.3 Climatic Conditions…………...………………………………..…………………….. 4

1.4 Facility Access…………...……….………………………………......…….…………5

1.5 Restoration of Landscape Damage……………………………………......……….. 5

2.0 REQUIREMENTS……………………………………………….……………………………. 6

2.1 Description of Services…………………………………………………………… 6

2.2 General Information……………………………………………………………..... 6-9

2.3 Emergency Services.…………….………………………………...…….……… 9

2.4 Contract Administration and Management...………………………………… 9-13

2.5 Work Management........................................................................................13-15

2.6 Demand Maintenance Orders (DMOs)………………………………………….. 15

2.7 Security ………………..…………….…… 15-17

2.8 Security Training ………..……………………… 16-17

2.9 Safety …………………………………...………… 17

2.10 Training, Physical Requirements, or other Expertise Required 18-19

3.0 PERFORMANCE REQUIREMENTS AND STANDARDS………………………………20

3.1 Quality Assurance……………………………..……………………………………. 20

3.2 Quality Control Plan……………………………………………………………...…. 20

4.0 PERFORMANCE TASK REQUIREMENTS……………………………...…… 21-22

5.0 COMMON LEVELS OF SUPPORT (CLS)……………………………………..………

6.0 DELIVERABLES ………………..…………… 23-25

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7.0 RELATED DOCUMENTS………..…………………...………….……………………….. .26

7.1 Definitions and Acronyms……………………………………….......……… … 26-37

7.2 Applicable Directives, Publications…………..……………..………...….… …37-38

7.3 Technical Exhibit (TE) Index…………….…………………………………… . 38-39

7.4 Government-Furnished Facilities (GFF) and Equipment (GFE)…………………..…40-41

7.5 Contractor-Furnished Material (CFM)/Property (CFP)/Equipment (CFE)……….… 41-42

7.6 U.S. Department of Labor Wage Determination (DOL WD)……….………………..…...42

7.7 Service Contract Reporting …………………………………..………………….… 42

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1.0 Introduction.

This is a non-personal services contract to provide Base Operation and Support Services for the U.S. Army Garrison Bavaria at Grafenwoehr-Tower Barracks (TB), Vilseck-Rose Barracks (RB), Hohenfels (HOH) and Garmisch-Partenkirchen (GAP). The Government will not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this PWS.

1.1 Background.

Based on a variety of regulations and guidelines, fire-extinguishing systems are to be tested in different cycles. Otherwise the systems will pose a safety and health risk.

This non-personal services contract is to provide maintenance, inspection and repair work on fire extinguishing systems. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government

1.2 Objectives.

The objective of this contract is to provide complete and full maintenance, inspection and repair work on fire extinguishing systems at USAG Bavaria. Maintenance includes all inspections, testing, routine service, and maintenance in accordance with prescribed manufacturer guidelines and intervals. All work not specifically mentioned, which is required to ensure that maintenance is complete and is within the intent of this contract, shall be performed without additional cost. Contractor shall perform, coordinate and complete the requirements of the contract in cooperation with any other contractors or trades performing work at USAG Bavaria promptly and diligently as required by the standards of this contract.

1.2.1 The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conforms to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract. Without additional expense to the Government, the Contractor shall obtain/ensure subcontractors obtain all licenses, and permits required to perform this work under this contract. The intent is to establish work requirements that are performance-based and results oriented. This approach is intended to allow the Contractor to determine the best and most cost effective ways to fulfill base operations and their component needs, emphasizing innovation and commercial best practices.

1.3 Climatic Conditions. N/A

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1.4 Facility Access.

The Contractor shall ensure access to all fire detection and suppression systems in case of emergencies or for other Fire Department purposes. The Contractor shall inform the Fire Department point-of-contact (POC) the DPW Utilities POC’s of the individual Military Communities, prior to outages that will impact the function of the system, scheduled maintenance, repair work, special problems or circumstances, which require the Fire Department inspection. The Fire Department will reset alarm systems to operational status.

Fire Department point-of-contact (POC) and DPW Utilities POC’s of the individual Military Communities are listed on Attachment 03.

1.4.1 Key Issue / Key Control

The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan, and the Contractor’s Security Plan.

Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any incidents of lost or duplicate keys/key cards to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer (KO), re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan

1.5 Restoration of Landscape Damage.

Trees or other landscape features, and irrigation systems damaged by the Contractor’s operations shall be restored to the original state at no additional cost to the Government.

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2.0 Requirements

2.1 Description of Services. Reference is made to Attachment 01 – Common Level of Support CLS 411, Paragraph 5.1 – 5.2.2.14 for the specific description of services to be accomplished .

2.1.1 Non-Personal Services.

The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.2 General Information.

2.2.1 Transition (Phase In/Phase Out). Phase in and Phase out transition periods will not be used for this contract.

2.2.2 Phase-out. N/A

2.2.3 Place of Performance and Hours of Operation.

2.2.3.1 Place of Performance.

The work to be performed under this contract will be performed at USAG Bavaria Military Communities Tower Barracks Grafenwoehr, Rose Barracks Vilseck, Hohenfels, and Garmisch-Partenkirchen.

USAG Bavaria Tower Barracks Grafenwoehr is located between the towns Nürnberg and Weiden app. 70km north-east of Nürnberg, Federal Republic of Germany.

USAG Bavaria Rose Barracks Vilseck is located between the towns Nürnberg and Weiden app. 50km north-east of Nürnberg, approx. 30 km south-west of Tower Barracks Grafenwoehr, Federal Republic of Germany.

USAG Bavaria Hohenfels is located near the town of Hohenfels, approx. 50 km south-east of Nürnberg, in the south-east area of the Federal Republic of Germany.

USAG Bavaria Garmisch-Partenkirchen is located near town Garmisch-Partenkirchen, approx. 90 km south of Munich in the south area of the Federal Republic of Germany. USAG Garmisch also includes the following Border Stations:

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Munich House Bldg. No 5943, Kepplerstrasse 15, 81679 München; (90 km from Garmisch)

Recreation Resort Frasdorf -Chiemsee, Ebnat 5, 83112 Frasdorf; (135 km from Garmisch)

Recreation Resort Berchtesgaden, Hinterbrand, 83471 Berchtesgaden; (210 km from Garmisch)

NATO School Oberammergau, Am Rainenbichl Bldg. No 612-633, 82487 Oberammergau;

(25 km from Garmisch)

2.2.3.2 Hours of Operation.

The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

Government Facility Office Hours: The Government facility office hours are from 07.30 hours through 16.00 hours, Monday through Friday except U.S. Holidays identified in paragraph

2.2.3.6 or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

Government Facility Operating Hours: The Government facility operating hours occur between the hours of 07.30 hours through 16.00 hours, Monday through Friday.

The Government facility is open for operations during the recognized U.S. Holidays identified in paragraph 2.2.3.6. The Government facility may close due to local or national holidays, emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the COR to the Contractor.

Contractor Support Hours: The Contractor shall provide support between the hours of 07.30 hours through 16.00 hours, Monday through Friday when the facility is open during local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons.

2.2.3.3 Installation Closures.

When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a recognized Federal or US holiday (Refer to para. 2.2.3.6), and when routine work is not scheduled for that day; or reschedule the work for the next business day following the closure.

2.2.3.4 Inclement Weather Delay.

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If the Contractor determines unsafe weather conditions for continued operations, the Contractor shall notify the KO or designated Government representative/COR two (2) hours prior to curtailing operations due to inclement weather. The Contractor shall obtain KO/COR approval to resume operations.

2.2.3.5 N/A

2.2.3.6 Federal Holidays.

U.S. Holidays:

Work shall be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

Contractor is not required to work on U.S. holidays which falls on the same day as the Host Nation Holidays.

New Year’s Day January 1st M. L. King Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

Host Nation Holidays:

Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

German national and local holidays are:

New Year’s Day January 1st Epiphany January 6th Good Friday Varies Easter Monday Varies Labor Day May 1st Ascension Day Varies Whit Monday Varies Corpus Christ Varies Assumption Day August 15th Day of German Unity October 3rd All Saints’ Day November 1st 1st Christmas December 25th 2nd Christmas December 26th

Training Holidays:

USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

2.2.3.7 Travel/Temporary Duty. N/A

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2.3 Emergency Services.

2.3.1 Emergency Medical Treatment.

The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or designated Government representative/COR the same day the accident happened. The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel.

(Deliverable A001)

2.3.2 Accident Reporting.

The Contractor shall provide a verbal report to the KO or designated Government representative/COR the same day the accident happened. A typed original report shall be delivered to the KO or designated Government representative/COR within five (5) business days of occurrence, whenever an accident involving personal injury or Government owned property occurs. (Deliverable A002)

2.4 Contract Administration and Management.

2.4.1 Post Award Conference/Performance Evaluation Meetings.

The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

2.4.1.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours. If no post-award conference is conducted, contractor shall provide all Post-Award deliverables within 10 days after contract award.

2.4.2 The following provides the roles and their respective authority during the performance of the contract:

2.4.2.1 Contracting Officer (KO).

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The KO is the only person authorized to make any changes in any of the requirements listed on this PWS; notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk and expense of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviations from the terms and conditions shall be effected without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

2.4.2.2 Contracting Officer’s Representative (COR).

The KO will appoint a COR during the performance of this requirement. Additional Government personnel may be designated to assist in contract oversight IAW (Army Regulation) AR 70- 13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR and shall be trained and appointed IAW Department of Defense Instruction (DoDI) 5000.72, Department of Defense (DoD) Standard for Contracting Officer’s Representative (COR) Certification. The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR will perform IAW the responsibilities and duties identified in the appointment letter.

2.4.2.3 COR Authority.

A letter of designation will be issued to the COR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR, especially with regard to changes in cost, price estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

2.4.2.4 COR or Designated Government Representative Functions.

The COR or designated Government representative shall monitor all technical aspects of the contract and assists in contract administration. The COR or designated Government representative is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government- Furnished Property, and provide direction or assistance for site entry requests of Contractor personnel.

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2.4.2.4.1 The Contractor shall not in any way represent the United States (U.S.)

Government, or that it has the authority to contract or procure supplies for the account of the United States of America (USA).

2.4.3 Contractor Key Personnel.

Shall be designated in writing to the KO or designated Government representative within five

(5) days after contract award. These key personnel shall be available as specified within Paragraphs 2.4.3.1 and 2.4.3.1.1. These individuals designated as key personnel shall be able to understand, speak, read, and write the English language (Level II). (Deliverable #A003)

2.4.3.1 Project Manager.

The Contractor shall nominate a CM and an Alternate Contract Manager (A/CM) who shall act for the Contractor when the CM is absent. CM and A/CM shall be responsible for conducting continual overall management and coordination for all places of performance outlined in Para

2.2.3.1. The CM and A/CM shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available/reachable during the specified operation hours. (Refer to Paragraph 2.2.3.2.)

2.4.3.1.1 Site Foreman

The Contractor shall assign a Site Foreman (SF) for each individual place of performance who is the first POC for the COR for the daily operation of the Contract. SF shall have the authority to act on or make decisions for the Contractor on all matters pertaining the day-to-day business of this contract and work performance. The site foreman shall be available by telephone, fax and electronic mail communications during the specified operation hours.

(Refer to Paragraph 2.2.3.2.)

2.4.3.2 Quality Control Manager (QCM)

The Contractor shall designate a QCM performing on-site inspection during normal duty hours. As a minimum, the QCM shall possess work experience in process control, quality data analysis, quality auditing, statistical sampling, and subcontractor quality control. The QCM shall have at least two (2) years of relative experience, and shall be responsible for the overall management and implementation of the Contractor's Quality Control Plan.

2.4.4 Contractor Requirements.

2.4.4.1 U.S. Residency. N/A

2.4.4.2 Certain administrative personnel will require a Common Access Card (CAC) N/A

2.4.4.3 Qualification Standards.

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The Contractor shall inspect, repair, and maintain systems and components associated with facilities listed in real property records as required throughout this contract utilizing properly trained, skilled, and qualified employees or subcontractor personnel.

2.4.4.3.1 Special Qualifications / Certifications:

Prime Contractor: The work asked for in this PWS is to be accomplished by a contractor certified according to DIN ISO 9001 and DIN ISO 14001. Contractor shall provide both DIN Certifications with the submission of the bid. Both Certifications shall be valid at the time of submission as well as throughout the entire contract POP. (Deliverable A004)

Prime Contractor/Subcontractor: Either the prime contractor or a Sub-Contractor to be named shall be certified IAW VdS 3813:2019 -11 (12). Valid Certification therefore shall be provided with the submission of the bid. (Deliverable A004)

Prime Contractor / Sub-Contractor Personnel: Any personnel performing under this contract, Prime- or Sub-Contractor Personnel, shall be experienced personnel IAW VdS 38:2019-11 (12).

Years of Experience: In addition, Contractor shall provide evidence that all performing personnel have a minimum experience of five (5) years in the respective field of performing maintenance, inspection and repair at fire suppression systems specified within Technical Exhibit 6 – Technical Exhibit 9.

This could be confirmed with either a written confirmation of qualification from the company head, confirming a 5-year of service in the field of fire suppression maintenance, and the accompanying German Journeyman’s Certificate (Gesellenbrief) in the specific fields of electricity or plumbing.

Evidence of qualifications shall be provided to the COR during the Pre-Performance Conference. If no Pre-Performance Conference will be held, evidence shall be submitted to the COR five (5) days after contract award.

2.4.4.4 Contractor Identification.

All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all correspondence, documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. The Contractor shall ensure that personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. Contractor owned/leased vehicles and equipment should be identified.

2.4.4.5 Standards of Conduct.

Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the

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Government installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation. The removal of such a person shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.

2.4.4.6 Contractor Hiring Restrictions.

The Contractor shall not hire or sub-contract with off-duty or former Government employees whose employment would result in a conflict with AR 600-50, Standards of Conduct.

2.4.5 Business Relations.

The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the KO corrective action plans, timely identification of issues, and effective management of subcontractors. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.5 Work Management.

Work requirements and timelines shall include coordination with the COR and DPW Utilities Branch.

2.5.1 Coordination.

As a part of the work scheduling process, the Contractor shall coordinate all work with the Building/Facility Manager in charge of the facility where the work is to be done.

2.5.2 Work Standards.

The technical specifications within this PWS define the quality of maintenance and repair accomplished under this Contract. When a standard is not directed, the Contractor shall perform required work to meet industry trade customs and practices and manufacturer's recommendations. If floors, cabinets, appliances, foundations, and other items are removed in order to gain access to the system component to be repaired, the Contractor shall return any repaired area to a condition comparable to the original construction after work is

P a g e 14 | 43 completed. Any Government- or occupant-owned property damaged by the Contractor shall be repaired or replaced immediately at contractor’s expense.

2.5.3 Disposal.

All refuse generated by this Contract shall be legally disposed of, meeting all Federal, State, county, and Installation guidelines for disposal (including disposal of hazardous materials).

Hazardous waste materials shall be disposed of IAW applicable Federal, State, and local statutes. Refuse shall be disposed of on a regular basis in order to ensure a neat and orderly appearance of the Contractor's area of responsibility and its surrounding areas. Roll-offs shall be used for large quantities of refuse. Large and bulk items shall be broken down to maximize the roll off dumpsters’ capacities. The burning of debris, waste material, and other salvageable items is prohibited on the Installation. The Contractor may be able to use Government provided recycling containers as available strictly for recyclable materials accepted by the Recycling Service Contract in effect at the time. Papers, plastics 1-7, aluminum and tin cans shall be recycled. Any misuse of the recycling containers shall be corrected by the Contractor as directed by the DPW or the applicable Quality Recycling Program (QRP) representative, the recycling contractor, or the COR.

2.5.4 As-Built Drawings.

The Contractor shall refer to the as-built drawings for each instance that work performed impacts existing real property. When discrepancies in drawings are found during work, the Contractor shall notify the KO or designated Government representative/COR.

2.5.5 Maintenance of Work Site.

The Contractor shall remove from the work area, at the end of each day and completion of the job, all waste, material, and by-products resulting from work performed. If applicable, the Contractor shall return usable material to a designated storage area for reuse. The Contractor shall ensure all job sites are secured during inclement weather to avoid damages or windblown materials.

2.5.6 Installation Recycling Program.

The Installation Recycling Program is a resources conservation effort managed and operated by the USAG Bavaria DPW-Utilities and Service Contract Management Branch.

2.5.7 Facilities, Systems, and Equipment Identified for Future Replacement.

Regardless of whether specific facilities, systems, or equipment have been identified for future replacement by the Government, the Contractor shall perform maintenance and repair of the equipment as outlined in this PWS, unless otherwise directed by the COR.

2.5.8 New Components.

New components shall match or exceed existing components in both manufacture and

P a g e 15 | 43 quality. The Contractor shall consider aesthetics (i.e., color, texture, and quality) in material selection. If existing aesthetics cannot be matched, the Contractor shall submit variations to the KO/COR for acceptability prior to installation.

2.5.9 Energy Conservation Standards.

The Contractor shall provide material and equipment (such as lamps) which meets all Environmental Standards. Electrical equipment and fixtures shall be high efficiency Energy Star rated equipment.

2.6 Demand Maintenance Orders (DMOs). N/A

2.7 Security

2.7.1 Access and General Protection/Security Policy and Procedures.

The Contractor and all associated subcontractors employees shall comply with applicable installation, facility, and local security policies and procedures. The Contractor workforce shall comply with all personal identity verification (PIV) requirements as directed by DOD, Headquarters Department of the Army (HQDA), and local policy. The KO/COR will request changes in Contractor security matters or processes if the Force Protection Condition (FPCON) at any individual facility or installation changes.

2.7.2 Rules, regulations, direction, and requirements issued by the Commander apply to the Contractor. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as required by the KO. Regulations, manuals, and technical documents applicable to this Contract are listed in Section 6.0 of this PWS. Control for classified publications requirements can be located in AR 380-5, Department of The Army Information Security Program, and secured in a filing type cabinet with a built-in locking device with tumblers and General Services Administration (GSA) approved security container.

2.7.3 Contractor Vehicle Registration. Currently there is no requirement to register Contractor owned vehicles with the Provost Marshal or DES. However, the Contractor shall maintain a list of all Contractor-owned or operated vehicles and trailers operating on the installation at all time. The list may be used in case of emergency and/or other contingency.

Evidence of vehicle ownership and vehicle liability insurance must be presented upon application of vehicle registration. Contractor Vehicle List shall be provided to the COR within ten (10) days after contract award. (Deliverable A019)

2.7.4 Contractor and all associated subcontractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by DES) IAW Army Directive 2014-05. The Contractor shall provide

P a g e 16 | 43 all information required for background checks to meet installation access requirements, to be accomplished by the installation Provost Marshall Office or DES, or Security Office.

Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2.8 Security Training.

2.8.1 Anti-Terrorism (AT) Level I Training.

IAW AR 525-13, Antiterrorism, all Contractor employees, including sub-contractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Antiterrorism (AT) Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of the requirement into the contract, whichever applies. The Contractor shall submit certificates of completion for each affected contract employee and subcontractor employee to the KO or designated Government Representative/COR within 30 calendar days after completion of training by all employees and subcontractor personnel on a recurring annual basis. AT Level I awareness training is available at the following site:

http://jko.jten.mil. (Deliverable A006)

2.8.1.1 If access to a computer is not available, the unit’s Level II Anti-Terrorism Officer (ATO) will conduct AT Level I training for the Contractor and employees within 30 business days after contract start and maintain a copy of the attendance roster for one (1) year. Any Contractor hired after contract start will be required to receive AT Level I training within 30 calendar days by USAG Bavaria Grafenwoehr Tower Barracks ATO. It will also be acceptable for the new hire to take the training on line and present the training certificate to the KO or designated Government representative/COR within 30 calendar days. If the requiring activity does not have an ATO, the first ATO in the chain of command will conduct this training.

2.8.2 iWATCH Training.

The Contractor shall brief the local iWATCH program (training standards provided by the USAG Bavaria ATO to all of Contractor’s employees and associated subcontractors. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the USAG Bavaria Military Communities, Police Department and the COR. The Contractor shall complete the training within 30 calendar days after contract award and within 30 calendar days of new employees commencing performance and send to the KO or designated Government representative/COR via both electronic and paper copy within 30 calendar days of completion. (Deliverable A007) Training slides can be found on the Army OneSource web site:

P a g e 17 | 43 website:https://home.army.mil/bavaria/application/files/1715/7857/7112/iWatch_Trifold_Englis h.pdf

2.8.3 Operational Security (OPSEC) Awareness Training.

IAW AR 530-1, Operations Security, Contractor employees shall complete Level I OPSEC Awareness training within 30 calendar days after contract award and within five (5) calendar days of new employees commencing performance. Completion certificates will be made available to Government within ten (10) business of completion or upon request from the Government. All Contractor personnel shall complete Level I OPSEC Awareness training annually. (Deliverable A008)

2.9 Safety.

The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract.

2.9.1 Safety Plan.

The Contractor shall develop and implement a safety plan for its employees.

2.9.2 Host Nation Safety/Health Laws and Regulations:

Contractor, subcontractors as well as any other performing personnel shall observe, adhere and comply with all applicable laws, regulations, technical, health and safety regulations and manufacturer’s guidelines in their latest current version valid during the term of contract.

2.9.3 Reporting of Fire and Safety Hazards.

The Contractor shall train personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire and safety hazards and unsafe conditions to their supervisor. NFPA 51B, Standard for Fire Prevention During Welding, Cutting, and Other Hot Work, provides guidance for persons, including outside Contractors and property managers, who manage, supervise, and perform hot work. It covers provisions to prevent loss of life and property from fire or explosion as a result of hot work.

The Contractor shall be responsible for obtaining all the necessary permits for hot work or welding. The Contractor shall coordinate with the installation Fire Department. The contractor shall advise the COR of any anticipated hot work (welding) so that the required advanced approval may be obtained.

2.9.3.1 A Hot Work Permit Log shall be i s s u e d b y t h e i n d i v i d u a l L o c a l F i r e D e p a r t m e n t ; i t w i l l b e maintained and presented to the KO or designated Government representative/COR u p o n r e q u e s t . The Contractor shall take corrective action to remedy reported deficiencies IAW the terms of this contract. The KO and COR shall be notified of deficiencies beyond the terms of this contract.

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2.10 Training, Physical Requirements, or other Expertise Required.

2.10.1 Certified.

The Contractor shall ensure all its employees and associated subcontractors are certified or…