5. Amendment_W912PB21Q3066.pdf

0011613271-0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See Summary of Changes

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Oct-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PB21Q3066

X 9B. DATED (SEE ITEM 11)

03-Aug-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Oct-2021

CODE

RCO BAVARIA

AMERIKANISCHE BESCHAFFUNGSSTELLE

GEB 542

92655 GRAFENWOEHR LAGER

GERMANY

W912PB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PB21Q3066

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

CONTACT INFORMATION

General Information:

RCO POC:

Contract Specialist: Yvonne Schmalzreich Telephone: 526-8709 (+49 9641-70-526-8709) Email: yvonne.v.schmalzreich.ln@mail.mil

Summary of Changes

The purpose of this amendment is to:

a. Change wording in Attachment 01, Common Level of Support CLS 411, Paragraphs 5.2.3 and 5.2.8.1 as shown below

b. All other terms and conditions of the Solicitation remain the same.

Attachment 01, Common Level of Support CLS 411, Paragraphs 5.1 – 5.5

5.1 Basic Services:

The services described below are foreseen for the U.S. Army Garrison Bavaria, which includes Tower Barracks (TB) Grafenwoehr, Rose Barracks (RB) Vilseck, Hohenfels and Garmisch-Partenkirchen in Germany.

Fire Extinguishers are steadily rotated in and out of service during their life-cycle, so task to the contactor is, to exchange ten (10) years and elder fire extinguishers and the maintenance procedure in an established rotation process of one (1) year after US specifications and every two (2) years after German specifications.

5.1.1 Exchange service procurement act - The contractor shall provide services to replace all types of fire extinguishers including: dry chemical, CO2, water, and foam that are 10 years or older. The contractor shall dispose of the removed extinguishers.

5.1.2 The contractor shall provide two types of maintenance; preventative maintenance and technical safety inspection and maintenance. Both maintenance services will be performed on the fire extinguishers specified in TE01.

5.1.2.1. Preventive Maintenance shall be conducted per annual US specifications NFPA 10 National Fire Protection Association (NFPA); Standard for Portable Fire Extinguishers (Edition 2008); appliance safety law paragraph 3 ff and US Army regulation AR-420-1.

5.1.2.2 Technical Safety Inspection and Maintenance shall be conducted per German specification every two years per German BetrSichV (Industrial Safety Act), - DIN 14406-part 4, - European DIN EN 3.

5.1.3 All performance shall be performed by qualified personnel and in accordance with:

5.1.3.1 German DIN 14406-part 4 and DIN EN 3: Fachfirma für Handfeuerlöscher nach DIN EN 3, tragbare Feuerlöscher, und DIN 14406 Teil 4 – Hand Feuerlöscher, Instandhaltung.

5.1.3.2 US NFPA 10 Standard for Portable Fire Extinguishers (Edition 2008); appliance safety law paragraph 3 ff; and testing and filling instruction of the appliance manufacturer.

US regulations are available at http://www.nfpa.org, US Army regulations AR-420-1

5.1.4 Place of performance

Per limited space and sensitive surroundings near each Military Community’s fire department, USAG Bavaria Directorate of Public Works (DPW) established office containers with a storage area (2.5m x 3m office, 2.5m x 6m storage) for the assigned contractor.

5.2. TASKS

5.2.1 In each Military Community there are various types of fire extinguishers, mostly 6 kg dry powder fire extinguishers, but also older CO2 vessels, water and foam vessels, and all of them may vary in weight (4 – max. 50 kg).

Exchange service procurement act: The contractor shall exchange extinguishers reaching 10 years and older of various types of fire extinguishers on a rotational basis.

Procurement range differs of manufacturer years in every contract year.

5.2.1.1 Per fire department’s technical exhibit inventory list, [TE01 issued JAN2021] approximate numbers

- of 3.200 (ea.) fire extinguishers shall be procured in Basic Year contract period 2021. Operation shall be finished within period of Basic Year. The TE01 numbers reflects the basis for contractor’s calculation, and delivers further procurements on the following option years. Rough estimate and first through amount is determined in technical exhibit (inventory) list in [TE01]. As contractor receives the inventory list with contract award, further calculation shall be made with close cooperation and approval of Chief of Fire Department USAG Bavaria.

5.2.2 Procurement task of this service contract shall be to exchange all older than 10 years fire extinguishers, into new and to the current standard of following:

- Fire Extinguisher, 6 kg, Dry Chemical in accordance with (IAW) DIN EN-3, for solids (fire class A, B, and C), with permanent pressure and pressure gauge (PG 6 L), wall mounting bracket incl. English and minimum German language.

-Feuerlöscher, 6 Kg, Pulver, nach DIN EN-3, für glutbildende Stoffe (Brandklasse A, B, und C), ausgeführt als Dauerdrucklöscher mit Druckanzeige (PG 6 L) inkl. Wandhalterung, in englischer und Minimum deutscher Sprache.

5.2.2.1 The new extinguisher shall be marked with a badge sticker (Pruefplakette) of issuing date, next proof of which maintenance (Para 5.1.2.1 and 5.1.2.2.) and in English and German language, issuing company.

5.2.3 While the contractor receives the outdated model, the responsible US appointee, fire tenant or also called building owner is responsible to assure that buildings covered by a approximatively value of enough fire extinguishers to cover minimum safety aspects in dependence among the German standard of safety regulations per Arbeitsstättenverordnung – ASR A 2.2. Abschnitt 5 (workplaces ordinance by federal law host nation).

5.2.4 The disposal of the outdated accepted model in exchange shall be the sole responsibility of the contractor and is included in the procurement of a new one. The contractor assures the proper disposal by applicable regulations standard inner host nation with contract awarding for all type of fire extinguishers.

5.2.5 Preventive Maintenance per US specifications NFPA 10, US Army regulation AR- 420-1 (1.2.1) is a consistently yearly visual verification. Per this regulation, there is a mandatory inspection every year on the status of each fire extinguisher vessel around real property. Visual check of the general condition of the fire extinguishers such as cleanliness, condition of fittings and safeguard, corrosion and damage as well as labeling maintenance record. Appliances and fittings with damage, which could have a negative effect on the compression strength, must be replaced as stated in Para 5.2.8.

5.2.5.1 The following tasks to test functionality shall be at a minimum completed during maintenance and inspection as stated above:

- general condition: vessel, release mechanism, gauges, protective coating

- pressure hose, pistol, and nozzle

- pressure vessel and pressurized component parts

- plastic-moldings for damage, cracks, cuts, distortion, and discoloration

- release- and break mechanism, valve, and tamper seal

- rated capacity: weight, mass, or volume of extinguishing agent

- threaded connections for mechanical damage and mobility

- safety mechanisms and pressure relief valve for damage and corrosion

- seals, gaskets, O-rings - replace if applicable

- riser, hoses, and passageways for extinguishing agent: check for damage, corrosion, and uninterrupted discharge

- stored pressure fire extinguishers: check propellant pressure (15 bar)

5.2.5.2 Contractor maintenance record self-sticking label after US specifications NFPA 10, US Army regulation AR-420-1 which shall record and clearly display the full maintenance history of each individual fire extinguisher. Minimum requirements:

- company name and address details, logo

- date inspected and next inspection due date

- information for next inspection IAW US specifications NFPA 10, US Army regulation AR-420-1

- expert ID code

Service becomes mainly effective in the following option years of the contract award, as prior, the exchange from old to new takes place, but still are installed fire extinguishers procured in year 2020. In the first option year shall be a maintenance of all fire extinguishers after US spec for approximate 8.100 fire extinguishers and less safety inspection after DIN 14406.04.

5.2.6. Technical Safety Inspection and Maintenance in accordance with

-DIN 14406-04 for approximate 5.800 fire extinguishers in Basic service year (para 5.1.2.2) Manufacturer technical manuals on various manufacturer types only with permissible parts and accessories. The contractor shall perform at minimum following tasks:

- Open vessel (prior release of pressure for stored pressure extinguishers)

- Remove extinguishing agent

- Inspect the interior of vessel for corrosion and wear

- Inspect riser pipe (in German: Steigrohr)

- Cartridge operated extinguishers: Inspect cartridge and rated capacity (weight)

- Inspect extinguishing agent for possible reusability, filter the agent and refill

- dispose unusable extinguishing agent in accordance with applicable regulations and refill the fire extinguisher with appropriate agent in accordance with manufacturer and applicable environmental regulations

- Replace gaskets and O-rings

- Refill fire extinguisher with manufacturer required extinguishing agent

- Dispose overaged or waste extinguishing agent in accordance with environmental regulations

- Stored pressure fire extinguishers: clean the exterior and gauges from excessive agent and recharge pressure, test for leaks

5.2.6.1 PM Labels per DIN 14406-04. The Contractor shall provide self-adhesive PM test labels and place them on each fire extinguisher. These labels shall show at least the following information in English language: -name of performing firm, -signature of the special expert, -test date and the date of next inspection.

5.2.7 Spare Parts

Maintenance related spare and repair parts are included in the contract. The Contractor shall include valves, testing equipment, hoses, nozzles, cylinders, handles, fasteners, adaptors, gauges, seals, tags, O-rings, pull pins, swivel discharge assemblies, wall hangers, manufacturer required extinguishing agents and labels extinguisher chassis, Replacement extinguishing agent such as dry chemical powder with ABC rating: 34A, 233 B and C in accordance with host nation environmental requirements.

5.2.8 Per Contractor’s inspection, in the event the fire extinguishers need to be replaced due to damage or obsolete model, the contractor shall notify the COR via phone or per email and provide a list at the end of each day’s work assignment for recommendation of replacement to ensure cost effectiveness. The contractor shall not replace a fire extinguisher out of the PM cycle without prior COR approval.

5.2.8.1. Exception on availability for 5.2.8. will be made for the following situation: If not enough new fire extinguishers through an unforeseen higher demand are available, an exceptional only case will be offered. Contractor delivers with confirmation of the US building owner only, the requirement to the building owner the next following working day.

The COR/ACOR shall be informed about the exceptional delivery via email or phone, on that day the exceptional delivery action is arranged. Contractor carries responsibility of safety regulations per Arbeitsstättenverordnung – ASR A 2.2. Abschnitt 5 (workplaces ordinance by federal law host nation) at any time.

5.2.8.2 Work Certificate & delivery note (Deliverable A016) for action in 5.2.8 damaged fire extinguishers (DFE):

Contractor for a first confirmation via email or phone shall report the number and type of non-serviceable fire extinguishers as identified in 5.2.8. as soon occurring. A written delivery note called: damaged fire extinguishers (DFE) has to follow per end of same workday via email. The delivery note shall contain the following information: a) Garrisons Place, b) building number c) amount of exchanged fire extinguisher, d) date, e) contractor’s signature and f) signature of the US Army recipient.

Additionally, a summary (a-d, e and f in letters typing) of those special not planned procedure shall be established at the end of each month, which has to be implemented in report para 5.3., and sent via an excel spreadsheet per email to the COR. (Deliverable A015). Invoices without evidence of performance will not be processed.

5.2.9 Preventive Maintenance Schedule (PM)

Per Fire department’s yearly building inspection the PM shall be scheduled with directive communication and approval of Chief Fire Department. Fire Department will state where to start with, as the living inventory list is operated from this department.

For the Preventive Maintenance (PM) the contractor shall establish a report form in a common format, e.g MS Excel. The electronic spreadsheet with a proposed PM schedule shall include services covered under this contract in contract’s CLIN period of performance (e.g. CLIN001, CLIN002, ..1001, ..2001) structure. The schedule shall cover within one contract period, each Garrisons place, date, time, amount, and planned type of service numbers. Hereof the contractor receives the further said technical exhibit list in MS excel format with all locations, building numbers, type and year of manufacture of each fire extinguisher [TE01].

The PM schedule shall be submitted 10 working days after contract award (Deliverable A006), the Chief Fire Department will approve or disapprove the proposed schedule in close cooperation with DPW and COR/ACOR. If disapproved, the contractor shall submit corrections within 5 working days. The contractor shall not deviate from the approved maintenance schedule without prior approval of the Chief Fire Department/DPW/COR.

The contractor shall provide at the to him designated area, a point of service for exchange and maintenance in accordance with the PM schedule twice a week at TB Grafenwoehr, once a week in RB Vilseck and Hohenfels, and periodically, the time is left from other stations, at Garmisch-Partenkirchen.

The contractor shall ensure that the attendance at the service locations does not exceed 8 hrs and meets a minimum of 4 hrs.

The responsible US appointee, fire tenant or also called building owner will be scheduled through responsible Fire Department and shows up at the scheduled appointment.

If the contractor will perform the service maintenance procedure directly at the him assigned section or to handle differ, is within the decision of the contractor. But in the PM schedule the contractor shall implement, that the responsible US Army building fire tenant or appointee will come on the scheduled day and time, and his portion of either new fire extinguisher or ready to go maintenance fire extinguisher, have to be ready for pick up.

Absolutely no waiting time for pick up shall be established. The sequence shall proceed mannerly.

Travel, transport, storage and logistics are considered to be included in the offered fixed price and will not be reimbursed separately. Work such as additional leakage tests, seal replacements, appliance filling, etc. including the supply of the necessary materials such as propellants, extinguishing agents, seals, burst glass panes and lubricants shall be included in the range of work and shall be performed during service/maintenance.

5.2.10 Update of Technical Exhibit [TE01]

The contractor shall review and update TE01 after performance of procurement and maintenance that all data on the TE’s are up to date and correct.

The first update of the TE01 shall be established during the first contract year cycle for all services on a semiannual basis. The updated TE01 shall be provided to the COR NLT six

(6) month’s after start of the first year service cycle, again when one year is complete.

Further reviews and updates of the TE’s shall be accomplished on a semiannual basis and provided to the COR NLT ten (10) days after completion. (Deliverable A018) It is foreseen to establish a three-year service contract, therefore the rotation from old to new be a living process. With contract start in year 2021, the following year’s vessels are constantly moving to the threshold of 10 years. The prepared TE01 list was established with the best effort. The outcome must cover the original need by the fire department.

5.3. Work Certificate & delivery note report (WCandDN): A Work Certificate & delivery note report for each Military Community analog to each CLIN number shall be generated.

Delivered monthly summarizing with:

a) Military Community’s Place, b) building number c) amount of exchanged fire extinguisher, d) amount of PM maintenance fire extinguisher after d1) US specs, after d2) German specs, e) performance date, f) contractor’s signature (or seal) and g) signature of the US Army recipient. Analog to this monthly delivery listing an invoice procedure will be established. A delivery of service without a US Army recipient signature is not covered and cannot be proceed for payment. To be delivered NLT ten (10) workdays after end of each month last working day prior as email attachment. (Deliverable A015)

5.4. Invoice Procedure

5.4.1 The contractor shall submit original invoice, consecutively numbered against each Task Order and CLIN, ELIN and in conjunction of work certificates & deliver notes on a monthly basis NLT ten (10) workdays after end of each month.

5.4.2 All respective work certificates & delivery notes reports in relation to each individual invoice shall be forwarded to the COR then as a hard copy in original with the invoice.

Invoice procedure in WAWF electronically system additional.

5.4.3 Invoice summary information: An excel spread sheet is required in conjunction with the invoice stating information IAW Para 5. Monthly Financial Status Report (MFSR)

5.4.3.3 The Ceiling of each single CLIN cannot be exceeded at any time without prior written authorization of the KO.

5.5. Monthly Financial Status Report (MFSR):

Contractor shall submit a financial status summary to the COR on a monthly basis at the same time the invoice is submitted to WAWF, but NLT fifteen (15) workdays after end of month. (Deliverable A017) The financial status report, associated with the applicable task/delivery order line items, shall be transmitted to the COR electronically and shall include the following:

- Task Order Number

- Billing period, POP

- # of different services

- Total amount per CLIN

- Amount invoiced against each CLIN

- Cumulative amount invoiced to date against each CLIN

- Remaining balance amount of each CLIN and task order

The contractor shall notify the COR immediately, once 75% of the total amount of the applicable task order or CLIN has been reached. Note: All open work certificates & delivery notes in the pipeline (= not yet billed) must be included for this notification.

Contractor shall not exceed total amount of any CLIN Line Item No, nor total Task Order amount at any time. If exceeded there is no guarantee for payment by the Government.

Nothing to follow

(End of Summary of Changes)