Sources_Sought_Instructions-DFAC.pdf

Version – July 2015

SOURCES SOUGHT TECHNICAL DESCRIPTION FOR SERVICES TEMPLATE

INTRODUCTION

The Regional Contracting Office – Bavaria (RCO-Bavaria) is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support the requirement for DFAC Full Food Service at Illesheim, Germany). The intention is to procure these services on a competitive basis

RCO Bavaria will host a site visit, at the Flight Line Inn Dining Facility located at Storck Barracks, Illesheim, Germany, date and time TBD (see Additional Information Section below).

PLACE OF PERFORMANCE

Location

% On-Site Government

% Off-Site Contractor

Flight Line Inn Dining Facility located at Storck Barracks, Illesheim, Germany

100% 0%

DISCLAIMER

“THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS

IS NOT A “REQUEST FOR PROPOSAL (RFP)” TO BE SUBMITTED. IT DOES

NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A

COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE

NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO

AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS

ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS

ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO

THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY. RESPPONSES

WILL NOT BE RETURNED TO THE RESPONDER. NOT RESPONDING TO

THIS NOTICE DOES NOT PRECLUDE PARTICIPATION IN ANY FUTURE

REQUEST FOR QUOTE (RFQ) OR INVITATION FOR BID (IFB) OR RFP, IF

ANY ISSUED. IF A SOLICITATION IS RELEASED, IT WILL BE SYNOPSIZED

ON THE GOVERNMENT-WIDE POINT OF ENTRY (GPE). IT IS THE

RESPONSIBILITY OF POTENTIAL OFFERORS TO MONITOR THE GPE FOR

ADDITIONAL INFORMMATION PERTAINING TO THIS REQUIREMENT.”

PROGRAM BACKGROUND

Illesheim, Germany is home to the future USAREUR reception, integration, and training location for the Aviation Regionally Aligned Forces. Food service operations are required to support Soldiers that will reside at the location; see Technical Exhibit 4 - Estimated Workload. In accordance with these assignments, the dining facility operator provides the following: Provide quality services in support of the installation food service program that supports the warfighter with flexible, efficient and cost effective service. The service outlined in this requirement encompasses dining facility management functions, food preparation, facility sanitation and janitorial duties. Performance criteria for overall dining facility duties fall under contractor responsibilities.

REQUIRED CAPABILITIES

The Contractor shall provide Full Food Service Operation services in support of the areas specified in Program Background (above). Further detail is provided in the draft Performance Based Work Statement (PBWS) attached to this announcement (Attachment 1).

If your organization has the potential capacity to perform these contract services, please provide the following information:

1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization; and

2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

The Government will evaluate market information to ascertain potential market capacity to: 1) provide services consistent, in scope and scale, with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes: compliance with tight program schedules; cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation; and 4) provide services under a performance based service acquisition contract.

SPECIAL REQUIREMENTS:

Past Performance at similar performance level within previous 5 years.

ELIGIBILITY

The applicable NAICS code for this requirement is 722310. The Product Service Code is M-Operation of Government-owned Facilities.

ADDITIONAL INFORMATION AND SUBMISSION DETAILS (SITE VISIT)

RCO Bavaria intends to hold a site visit at the Flight Line Inn Dining Facility located at Storck Barracks, Illesheim, Germany at a time TBD. The site visit will start at TBD. This scheduled site visit will enable potential Offerors to further understand the history behind the requirement as well as tour certain areas of specific interest to the USAREUR G4 for the intended requirement. Attendance at the site visit is not a requirement and in no way will it have any effect on any company from submitting a response to this Sources Sought notice and/or a proposal in response to any forthcoming solicitation.

To register for this site visit, send an email to Melissa Golicz, at melissa.j.golicz.civ@mail.mil by noon EST on 05 Sept 2019. The email must provide the business name, address, attendee name(s), a point of contact phone number and email address. The subject line of the email should read “DFAC Illesheim Site Visit”.

Specifics, including directions, agenda, question forms, and ground rules will be provided by email upon approved registration. All attendees must provide proof of U.S. Citizenship. This site visit WILL NOT be rescheduled if cancelled due to weather or any other Acts of God.

ADDITIONAL INFORMATION AND SUBMISSION DETAILS (CAPABILITIES

STATEMENT)

A draft Performance Based Statement of Work (PBSOW) and draft Personnel Qualifications Description are attached for review. (Attachment 1)

Interested parties are requested to submit a capabilities statement of no more than ten

(10) pages in length in Times New Roman font of not less than 10 pitch. The deadline for response to this request is no later than 9 am, EST, 29 Aug 2019. All responses under this Sources Sought Notice must be e-mailed to melissa.j.golicz.civ@mail.mil.

This documentation must address at a minimum the following items:

1.) What type of work has your company performed in the past in support of the same or similar requirement?

2.) Can or has your company managed a task of this nature? If so, please provide details.

3.) Can or has your company managed a team of subcontractors before? If so, provide details.

4.) What specific technical skills does your company possess which ensure capability to perform the tasks?

The estimated period of performance consists of Base year plus 2 options with performance commencing in November 2019. Specifics regarding the number of option periods will be provided in the solicitation.

The contract type is anticipated to be a Requirements type contract. The Level of Effort for 3 years is estimated at 1,267,347 meals served.

The proposed contract is anticipated to include tasking that would be accomplished by labor categories that are subject to the Service Contract Act or a collective bargaining agreement.

Your response to this Sources Sought, including any capabilities statement, shall be electronically submitted to the Contract Specialist, Melissa Golicz, in either Microsoft Word or Portable Document Format (PDF), via email melissa.j.golicz.civ@mail.mil.

All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.

No phone calls will be accepted.

All questions must be submitted to the contract specialist identified above. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Sources Sought.