J&A_G-19-J-008_HONEYWELL_KITS_REDACTED.pdf

For All Actions At or Below the Simplified Acquisition Threshold Use for FAR Part 8, FAR Subpart 13.1, or FAR Part 16, Including Brand Name

Control No: G-19-J-008

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: Regional Contracting Office Bavaria, Unit 20130, Bldg. 542, APO AE 09114

2. Description of Action:

Nature: New Requirement Follow-on Requirement

Contract Vehicle: Purchase Order

Blanket Purchase Agreement (BPA) Number _______________ Order/BPA# _______ against FSS Contract #_____ _________ Order #___________ against Multiple Award IDIQ Contract Name or

Order #_______ against a single award IDC Contract

Modification # _______ to existing PO/TO/DO/Call Order #________________

Pricing/Contract Type: Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: Operations & Maintenance, Army (OMA) Other Funds: ________ FY: ___FY19___

Name of Proposed Contractor (Manufacturer):

Honeywell

Brand Name Buy: Yes No

3. Description of Services or Supplies:

This purchase is for hardware supplies of replacement kits for existing but failing/outdated building automation systems (BAS) remote controllers with FRINGE # 40474577 and FRINGE # 40474616. Because existing remote controllers are no longer supported these replacement kits have been designed by brand HONEYWELL especially for simplified replacement of the failing/outdated controllers and have following unique features:

- Connectors of the replacement kits are equal to the existing failing remote controllers

- The body of the replacement kits fit exactly into existing cabinet with no further rewiring needed

- All data points of existing failing remote controllers are handled by the replacement kit

- Replacement kits are pre-parameterized ordered for individual usage for each existing failing controller

The replacement kits will be installed by in-house personnel at following locations: USAG BAVARIA – Hohenfels, Camp Nainhof, Buildings #4, #7, #60, #61 and #62.

4. Authority:

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

Control No: G-19-J-008

5. Reasons for Authority Cited:

The Utility Energy Monitoring and Control System (UEMCS) operates, controls and monitors the utility systems for more than 500 EA buildings and facilities throughout USAG BAVARIA – Hohenfels and JMRC Hohenfels including Freihoels training area.

The complex UEMCS is government owned and was installed from FY83 through FY19 and ongoing under main utility infrastructure upgrade projects and hundreds of different building/facility construction contracts and is continuously expanded/modified. System components are exclusively made of brand HONEYWELL. Major parts of the UEMCS are 600 EA remote building controllers which are built in 700 EA control cabinets with thousands of connected sensors, valves, pumps, meters and actuators. The communication between main central station and between each remote building controller is by proprietary bus language called c-bus from brand HONEYWELL.

Only remote building controllers of special type may communicate within this system, otherwise the whole systems needs to be replaced.

There exist a large number of brands for Building Automation Systems (BAS) on the market. Firms such as HONEYWELL, SIEMENS, JOHNSON CONTROLLS, SCHNEIDER, ALERTON and many more offer such systems. However due to the complexity of the overall system none of them could and would repair/replace systems and programs of each other. In case as BAS controller made SIEMENS would be in place repair/replacement would have to be performed by firm SIEMENS, in case of BAS of brand JOHNSON CONTROLLS it would have to be replaced by JOHNSON CONTROLLS.

Based on the above, competition will be sought; however, it will be limited to firms that can provide the required HONEYWELL brand name supplies.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR

5.101 and FAR 5.203 do not apply due to the $ threshold, apply and will be followed, or do not apply due to an exception at 5.202 ______________________.

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is NOT a brand name restriction and is under $150K, no posting required Action is a brand name restriction, under $25K, no posting required Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Action is a brand name restriction over $25K but will not be posted due to exception:

7. Market Research:

Market research was conducted using following methods:

- Contacted knowledgeable individuals within the government and/or industry regarding replacing of existing remote building controllers as follows:

o

All above listed manufacturers stated that they are not able to replace the brand Honeywell hard-and software components for remote building controllers.

- Reviewed results of recent market research or other contracts recently awarded for similar or identical requirements

- Discussion with multiple Government SMEs during visit of Energy Exchange Conference in Phoenix, AZ from 09AUG2015 until 15 AUG 2015 resulting in same experience as within USAG BAVARIA

- Being an expert in building automation system (BAS) for more than 25 years price is fair and reasonable

Control No: G-19-J-008

8. Other Facts:

Competitive award of this purchase would raise the costs to the government. These replacement kits must have been brought from brand name HONEYWELL because this is the only source and these replacement kits are designed to minimize effort for replacing existing remote building controllers.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name:

Signature: _______________________________________________

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon price analysis.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.