Performance_Work_Statement_Shredder_Plant_W912PB19Q3076.pdf

PERFORMANCE WORK STATEMENT (PWS)

Performance of Maintenance and Repair Works at the Refuse Shredder Unit and Stationary Processing Units at USAG Bavaria – Central Recycling Center – Tower Barracks Grafenwoehr

Part 1

General Information

1. General: .This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal services contract to provide facility maintenance including the maintenance and repair of a permanent installed shredder unit as well as stationary processing units at USAG Bavaria Tower Barracks (TB), Central Recycling Center (CRC). The Government shall not exercise supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Background: Based on a Permit of the Government of the Upper Palatinate, refuse from Military Training Areas has to be pre-treated prior the delivery of the refuse to any incineration plant. Therefore, a refuse shredder unit was constructed in 2005 to pre-treat the refuse from the US Installations Grafenwoehr, Vilseck, and Hohenfels prior delivery to the incineration plant for final disposal.

1.3 Scope: The Contractor shall provide non-personal services to include quarterly and annual maintenance, repair work, emergency on-call services as well as annual safety inspections at the “Artech” Shredder and Compacting Unit and the stationary processing units JBF-Heavy Duty Can Shredder and Intimus-Paper Shredder.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

1.4 Objectives: Objective is to keep the systems in good operational condition. Immediate repair of malfunctions and immediate response in case any emergency on-calls are placed.

The contract calls for:

>Performance of Preventive Maintenance, Safety Inspections and Repair of the -Artech Rotor Cutter (RS 110/180 and RS 110/130) (Von der Mehden former Artech) -Electric Metal Separator (Wagner) -Container Compacting Unit STV 1.500 (Ludden & Mennekes) -Sliding Press (Ludden & Mennekes)

-Grabber (Kroeger) -Conveyor Belts (ELMA) -Interfering Material Grabber (Palfinger) -Heavy Duty Can Shredder (JBF) -Heavy Duty Paper Shredder (Intimus VZM17.00) -Lifting Recue Cage (Bauer) -Forklift Rescue Platform (RMS)

1.5 General Information

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) days after the date of contract award. (Deliverable # A001).

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten (10) days. If the Government has provided comments, the Contractor shall then have three (3) days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than thirty (30) days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals)?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor monitor and ensure staff qualifications remain current and valid including DOCPER processes/approvals throughout contract performance?

e. How will the Contractor ensure all keys issued will remain controlled items? (N/A)

f. How will the Contractor inventory and track maintenance of all Government Provided Equipment / Materials?

g. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

h. How will the Contractor file and save all Quality Control related documents for the life of the contract plus 5 years?

1.5.1.1 An Analysis of Quality Control and Timeliness of Submittals (i.e. deliverables, maintenance plan) shall be provided to the COR within thirty (30) days upon completion of each option period or Task Order (Deliverable #A002).

1.5.1.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance within two (2) hours of identifying those issues. Verbal reports shall be followed up by written reports within two (2) days (Deliverable #A003).

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively. Contractor is not required to work on U.S. holidays which agree with Host Nation Holidays.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.3.2 Host Nation Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are from 07.30 hours through 16.00 hours, Monday through Friday except U.S. Holidays identified in paragraph 1.6.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 07.30 hours through 16.00 hours, Monday through Friday.

The Government facility is the Government facility is open for operations during the recognized U.S. Holidays identified in paragraph

1.6.3.1 above. The Government facility may close due to local or national holidays, emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the COR. to the Contractor.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 07.30 hours through 16.00 hours, Monday through Friday when the facility is open during local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons.

1.5.4.3.1 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan. The plan, as a minimum, shall identify regularly scheduled work (to include location, work to be completed, timeline, etc.).

The Contractor’s proposed Work Plan shall be submitted to the Contracting Officer via the COR for review within three (3) days after a Pre-Performance Conference was held or five (5) days after the date of contract award if no Pre-Performance Conference was held.(Deliverable #A004).

The Government will review and either accept or return their comments to the Contractor within two (2) days after receipt of the work plan. The Contractor shall then have three (3) days to submit a Final Work Plan. Any proposed change to the accepted Final Work Plan is required to be resubmitted via the COR for review and acceptance by the Contracting Officer at a minimum five (5) days prior to implementation. The timeline noted above shall apply for review and acceptance for proposed changes.

1.5.5 Training Holidays: USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday.

However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.5.6 Place of Performance: The work shall be performed at USAG Bavaria Garrison, Grafenwoehr, Tower Barracks, Government own Central Recycling Center within the Government facility/building numbers 720 - “Artech”-Shredder Unit ; 704 – Intimus Paper Shredder and 703 – JBF-Heavy Duty Can Shredder. USAG Bavaria Garrison – Grafenwoehr – Tower Barracks is located between the towns Nürnberg and Weiden app. 70km north-east of Nürnberg, Federal Republic of Germany

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: Reserved

1.6.2 Personnel Security Clearance Requirements: Reserved

1.6.3 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Germany specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

AE Reg 190-16 (and AE 190-16-G German translation) can be found on the following website:

https://intranet.eur.army.mil/imcom-e/wi/staff/des/IACS/Shared%20Documents/AER%20190-16.pdf#search=AER%20190%2F16

1.6.3.1 In addition, the Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within three (3) weeks after contract award (Deliverable #A005). The log must at a minimum contain the following information: Installation Pass #;

First and Last Name of Contractor Employee; Installation Pass Expiration Date.

The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log are made. (Deliverable #A006).

1.6.3.2 The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to either the COR or the issuing office within five (5) days. (Deliverable #A007).

1.6.3.3 Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to either the COR or issuing office within three (3) days. (Deliverable #A008).

1.6.3.4 Common Access Cards (CAC): Reserved

1.6.4 Background Checks: Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S. and Host Nation Contractors

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions.

The Contractor shall immediately report suspicious activities to security personnel, respectively the responsible COR for the initiation of further measures.

1.7 Key Control: Reserved

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the Government:

The Contractor shall provide a Program/Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Program/Contract Manager, who shall act for the Contractor when the Program/Contract Manager is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the Contracting Officer along with the submission of the contractor’s bid.

The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be available between regular operation hours 07.30 hours through 16.00 hours, Monday through Friday. Qualifications for all key personnel are listed below:

a. Contract Manager and Alternate Contract Manager: Must demonstrate a minimum of 5 years’ experience within the past 10, working as a Program Manager/Site Super Indendent.

b. Quality Control Manager: The Quality Control Manager must demonstrate a minimum of 5 years’ experience, within the past 10 Years, working as a Quality Control Manager/Site Super Intendent.

c. Systems Administrator: The Systems Administrator must demonstrate a minimum of 5 years’ experience, within the past 10 Years, working as a System Administrator/Site Super Intendent

d. Special Qualifications: The work as specified within this PWS shall be performed by skilled, experienced craftsmen with a minimum of 5 years’experience within the past 10 year’s in the field of mechanical engineering or plant construction. Performing personnel qualifications shall be certified by either the German Trade Corporation, TUEV or equal authorized/certified test organization. Performing personnel shall be closely familiar with all German Accident Prevention Regulations (UVV) and European/German machinery and operational safety regulations (Maschinenrichtlinien und Betriebssicherheitsverordung) Certificates, documents and references confirming the qualification of the company, as well as the performing contractor and sub-contractor persomnnel shall be submitted to the Contracting Officer along with the submission of the offer. (Deliverable #A009)

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12. Contractor Workspace Reserved

1.13 Contractor Travel: Reserved

1.14 Other Direct Costs (ODCs): Reserved

1.15 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16 Non-Disclosure Requirements: Reserved

1.17 Non-Disclosure Statements: Reserved

1.18 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. (Deliverable #A010) The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting http://dict.leo.org/ende?lp=ende&p=DOKJAA&search=machinery&trestr=0x8001

Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.19 Phase In /Phase Out Period: Reserved

1.20 Safety: The following provides information pertaining to Safety and Accident Prevention:

1.20.1 Host Nation Safety Laws and Regulations:

The requirements under FAR 52.236-13 and specifically of the EM 385-1-1 include, but are not limited to the following:

(a) Before initiation of work at the job site, an Accident Prevention Plan, written by the Contractor for the specific work and hazards of the contract and implementing in detail the pertinent requirements of EM 385-1-1; will be reviewed for acceptance by designated Government personnel within 15 days prior initiation of work. (Deliverable #A011).

Specific requirements for development of the Accident Prevention Plan are found in 01.A and Appendix A of EM 385-1-1.

EM 385-1-1 is available online at www.usace.army.mil.

(b) Before beginning each activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform work, activity hazard analysis (AHA) shall be prepared by the Contractor performing the work activity (See paragraph 01.a.09 of EM 385-1-1).

(c) The Contractor shall require subcontractors to submit their plan of operations showing methods they propose to use in accomplishing major phases of work.

(d) The Contractor shall discuss the plans in conferences convened by the Contracting Officer prior to starting work on each major phase of operation. Plans shall include all pertinent information such as layout of haul roads, access roads, storage areas, electrical distribution lines, methods of providing minimum exposure to overhead loads, and methods of access to work areas. The plan for accomplishing the initial work phase shall be submitted within 15 calendar days after award of the contract. Plans for subsequent major phases of work shall be submitted no later than 15 calendar days prior to initiation of work on each major phase.

(e) In all areas where construction, demolition, alteration, building, or similar related activities take place, the Contractor shall have the following minimum personal protective clothing and equipment requirements in place for any person working on or visiting the site:

(i) Short sleeve shirt.

(ii) Long trousers.

(iii) Steel-toed safety boots.

(iv) Hard hat.

1.20.1.1 In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal and State requirements governing safety and health protection on construction sites and other applicable occupational safety codes. In particular, within the requirements of the German Safety and Health Protection Regulation for Construction Sites, Baustellenverordnung (BaustellV) (current version in effect), the Contractor shall coordinate all work at the site, including development of plans and providing advance notices.

The Contractor shall indicate its plan for compliance considering conditions of the work described by the design, technical proposal, operational activities of the Government or others in the area of the work, identification of the coordinator, and implementation of all other accident prevention provisions of this contract. For the compliance with host nation laws and regulations, the Contractor shall comply with the non-exclusive list of duties described in this paragraph. If the Contractor determines that additional activities are required to fully comply, the Contractor shall ensure that compliance with the laws is complete. The duties include:

(a) Conditions of construction and operational activities to be considered include but are not limited to:

(i) For all construction activities meeting the following criteria: the work is scheduled to last longer than 30 working days and more than 20 workers are occupied simultaneously, or the volume of work is scheduled to exceed 500 person days, or the work presents particular tasks, e.g. excavations deeper than 5 meters, falls from a height of greater than 7 meters, exposures to hazardous chemical or biological substances, work at less than 5 meters from high voltage lines, underground earth works or tunnels, danger of drowning, diving, use of compressed air, work with ionizing radiation, explosives, or work involving assembly or dismantling of heavy prefabricated components (10 tons or greater).

(b) If the Contractor determines that the BaustellV, dated 10 June 1998, applies, the Contractor shall prepare a Safety and Health Protection Plan (SIGE) as required under that regulation. The SIGE shall be submitted two weeks prior to mobilization. In addition, the Contractor shall appoint a qualified Safety Coordinator who will ensure that safety measures are implemented during construction. The Safety Coordinator must meet minimum training and experience requirements required under Host Nation laws.

(c) The SIGE will be written in a comprehensive form and explained in language the workers understand and shall contain the following minimum information:

(i) Maintenance of tools and equipment.

(ii) Provisions for the storage and disposal of materials and waste, particular hazardous materials and substances.

(iii) Modifying performance periods for such work, taking into consideration the site conditions.

(iv) Organizing cooperation between different employers and Contractors without employees.

(v) Interaction between work at the site and other operational activities in the area, on which or near which the first identified work will be performed, and taking into consideration the instructions and advice of the coordinator as well as safety and health plans.

1.20.1.2 The Contractor shall complete and provide safety notifications required by host nation authorities and will provide documented proof to the Contracting Officer via the COR, no later than ten (10) days prior performance of work that such notifications were made.

(Deliverable #A012)

1.21 Environmental Compliance: The following provides information on Environmental Compliance.

1.22 Required Training: The following provides information on training requirements.

1.22.1 Anti-Terrorism (AT) Level I Training:

All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within thirty (30) days after contract award date. (Deliverable #A013) after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or thirty (30) days after employment of new personnel.

AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies. (Deliverable #A014)

1.22.2 OPSEC Training: All Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty

(30) days of employment under this contract. Verification of the training shall be provided to the COR within three (3) days after completion of the training (Deliverable #A015).

OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months. Verification of the training shall be provided to the COR within three (3) days after completion of the training (Deliverable A016).

1.22.3 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

Verification of training shall be provided to the COR prior start of work. (Deliverable #A017).

Training slides can be found on the Army OneSource web site:

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx.

1.22.4 Information Assurance (IA) Training: Reserved

1.22.5 Personally Identifiable Information (PII): Reserved

1.23 Conventional Forces Europe (CFE) Treaty Verification Inspection: Contractor-owned or controlled structures and containers located on U.S. Government installations are subject to short-notice inspections by CFE treaty inspection teams. The Government will endeavor to provide the Contractor as much notice as possible in the event of such inspections. The contractor shall provide access to such structures and containers at the request of the Government. The Contractor shall report such inspections to the KO through the COR in writing within ten (10) calendar days of completion of the inspection. Contractor-owned or controlled structures and/or containers on U.S. installations may have to be inspected to comply with the CFE treaty even if Contractor personnel are unavailable to provide access. Any costs borne by the Contractor or any impact on contract performance as a result of the inspection will be a matter of negotiation between the Contractor and the KO.

https://jkodirect.jten.mil/ http://www.cdse.edu/catalog/elearning/GS130.html http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions : Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. Department of Defense Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, contracting officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2- 2g, states, in part, the following when providing support personnel to assist the COR, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

Cost Estimate (CE) – Contractor established written document refelecting any arising costs for the performance of repair work or services

Day – means, unless otherwise specified, a regular work day.

Defective Service – means service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished property - means property furnished to the contractor the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government property - means all property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Immediate Routine Repair (IRR) – means urgent required repair work noticed during the performance of scheduled preventive maintenance or routine repair work to avoid expected further damages to the system.

Liability – means that any non-observance of regulations and requirements shall cause any damage

Preventive Maintenance (PM): PM is maintenance performed on a scheduled basis to inspect and maintain equipment and facilities to prolong equipment life cycle and prevent malfunctions/breakdowns. PM has to be performed in accordance with Association of German Mechanical and Plant Engineering (VDMA – Verband Deutscher Maschinen- und Anlagenbau e.V.), VDMA 24186, part 0 – part 7. The VDMA specifications describes the preventive maintenance on technical systems and equipment in buildings. In addition, manufacturer specifications need to be considered during the performance of PM visits.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Repair Work (RW) RW under this contract is defined as necessary repair of an equipment or an equipment component as a reaction of defects identified by the Government operation personnel or the contractor, that is not corrected immediately, will not result in permanent damage to the equipment, related equipment and perishable goods or seriously impact the ability to perform the mission.

Scheduled Repair Work (SRW) SRW under this contract is defined as necessary repair due to wear and tear of an equipment or equipment component.

SRW under this contract is limited to the replacement of the cutting devices, Scrapper Unit and Hardox Welding Plates of both Artech Shredder Units, Raw- and Fine Shredder.

Repair Parts (RP)/Oils Any repair parts, cutting devices, scrapper units used for the repair or replacement under this contract shall be made by firm “Ludden & Mennecke” former firm “ARTECH”. The installation of any parts from unknown manufacturers most probably will damage the shredding unit. Only oils required by the manufacturer shall be used.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privacy of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, the following provides a list of acronyms used throughout this PWS or commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CCE Contracting Center of Excellence CE Cost Estimate CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) CRC Central Recycling Center

COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation FRG Federal Republic of Germany GFP Government Furnished Property HLO High Level Objective HOH Hohenfels HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate IT Information Technology JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary Pre-Con Pre- Performance-Conference PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office RB Rose Barracks SR Scheduled Repair SIGE Safety and Health Protection Plan TB Tower Barracks TE Technical Exhibit USAREUR U.S. Army Europe UOM Unit of Measure

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: The Government will provide personnel at site for the operation of the Government own Property and Equipment necessary to perform the services asked for within this PWS.

3.2 Facilities: Reserved

3.3 Utilities: The Government will provide all utilities available in the stated facilities to the Contractor’s for use in performance of the tasks outlined in the PWS (e.g. electrical power, water, compressed air, sewer etc.)

The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves, light switches, etc. after using the required amount to accomplish tasks requiring the use of the utilities.

3.4 Equipment: Reserved

3.5 Special Tooling and Test Equipment: Reserved

3.6 Materials: Reserved

3.7 Training: Reserved

3.8 Common Access Cards (CAC): Reserved

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services.

4.2 Secret Facility Clearance: Reserved

4.3 Materials: Contractor shall procure and furnish all materials, spare- and repair parts required to perform work under this contract.

Only spare parts and system components recommended by the individual manufacturers are to be used. (Refer to Part 5, Para 5.2.4.2)

4.4 Vehicles and Equipment: The contractor shall furnish all necessary tools, test/diagnostics equipment, specialized test and analysis equipment, repair/replacement parts and electronic communication equipment, general, special or auxiliary equipment such as lifting platforms, cranes, scaffolding, ladders, stages and personnel protection equipment and service vehicles to perform the services specified in this PWS and under this contract

4.5 Background Checks: Reserved

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall perform routine maintenance, routine repair, scheduled repairs, emergency repairs, safety inspections and replacement of cutting devices at the Artech Shredder Unit and all system components. Contract also includes routine maintenance, routine repair, emergency repairs, safety inspections at the Heavy Duty Paper and Can-Shredder, and the review and safety inspection of the Forklift Rescue Cage and the Bauer Lifting Cage.

5.1.1 Performance of three (3) Quarterly Maintenance Services at the Artech Shredder Unit to include all System Components in accordance with the PWS, Manufacturer Guidelines, Occupational Health- and Safety Regulations.

5.1.2 Performance of one (1) Annual Maintenance Service at the Artech Shredder Unit to include all System Components in accordance with the PWS, Manufacturer Guidelines, Occupational Health- and Safety Regulations.

5.1.3 Replacement of the Cutting Device of the Artech Raw Shredder - RS 110/180

5.1.4 Replacement of the Cutting Device of the Artech Fine Shredder - RS 110/130

5.1.5 Replacement of the Scraper Unit at the Artech Raw Shredder - RS 110/180

5.1.6 Replacement of the Scraper Unit at the Artech Raw Shredder - RS 110/130

5.1.7 Replacement of the Hardox Welding Plates at the Raw Shredder RS 110/180

5.1.8 Replacement of the Hardox Welding Plates at the Raw Shredder RS 110/180

5.1.9 Performance of one (1) Annual Safety Inspection at the Artech Shredder Unit to include all System Components in accordance with the PWS, Manufacturer Guidelines, Occupational Health- and Safety Regulations.

5.1.10 Performance of one (1) Semi-Annual Maintenance Service at the JBF-Can Shredder Unit to include all System Components in accordance with the PWS, Manufacturer Guidelines, Occupational Health- and Safety Regulations.

5.1.11 Performance of one (1) Annual Maintenance Service at the JBF-Can Shredder Unit to include all System Components in accordance with the PWS, Manufacturer Guidelines, Occupational Health- and Safety Regulations.

5.1.12 Performance of one (1) Annual Safety Inspection at the JBF Can Shredder Unit to include all System Components in accordance with the PWS, Manufacturer Guidelines, Occupational Health- and Safety Regulations.

5.1.13 Performance of one (1) Semi-Annual Maintenance Service at the Intimus-VZM17.00 Paper Shredder Unit to include all System Components in accordance with the PWS, Manufacturer Guidelines, Occupational Health- and Safety Regulations.

5.1.14 Performance of one (1) Annual Maintenance Service at the Intimus-VZM17.00 Paper Shredder Unit to include all System Components in accordance with the PWS, Manufacturer Guidelines, Occupational Health- and Safety Regulations.

5.1.15 Performance of one (1) Annual Safety Inspection at the IntimusVZM17.00 Paper Shredder Unit to include all System Components in accordance with the PWS, Manufacturer Guidelines, Occupational Health- and Safety Regulations.

5.1.16 Performance of one (1) Annual Safety Inspection at the Bauer Lifting Cage in accordance with the PWS, Manufacturer Guidelines, Occupational Health- and Safety Regulations.

5.1.17 Performance of one (1) Annual Safety Inspection at the RMS Forklift Rescue Cage in accordance with the PWS, Manufacturer Guidelines, Occupational Health- and Safety Regulations.

5.1.18 Performance of Emergency On-Call-Service IAW the PWS

5.1.19 Time & Material - Labor Hours

Performance of repair work IAW the PWS. Contractor/ Subcontractor assessed hourly rate if additional repair work outside the routine maintenance work will occur (skilled tradesman only)

5.1.20 Time & Material - Spare Parts Material and Spare Part

(Government assessed amount during contract award.

5.2. Tasks

5.2.1 Work Certificates (WS): The Contractor shall establish and maintain records for all maintenance work, repair work, emergency repairs, on-calls and safety inspections. The preparation of these records shall be based on the maintenance frequencies as well as the maintenance/repair guidelines of the manufacturers and safety regulations. Completed original records, certified by the designated CRC Operation Personnel, shall be submitted to the COR within two (2) days after completion of work/services.

(Deliverable #A018)

5.2.2 Quarterly Preventive Maintenance (QPM): Within eight (8) workdays after the Pre-Performance Conference, the Contractor shall submit to the COR a proposed work and time schedule for the Quarterly to be performed Preventive Maintenance Work for all equipment covered under this contract. The schedule shall show a Preventive Maintenance (PM) schedule for an entire one year cycle. Within five (5) calendar days of submission of the proposed schedule, the COR will agree or disagree to the proposed schedule. If disapproved, the contractor shall submit correction within five (5) calendar days. The Contractor shall not deviate from approved maintenance schedule. An updated PM schedule, that highlights and shows any changes, shall be submitted to the COR at least fourteen (14) calendar days prior to the start of the next calendar quarter. The updated schedule will be subject to COR‘s approval in the same manner as the original schedule. (Deliverable #A019)

5.2.2.1 Oil Check: During QPM oil levels shall be checked, missing oil is to be replaced. An oil change shall only be accomplished if required by an oil analysis according to Para 5.2.3.1.

5.2.3 Annual Preventive Maintenance Schedule (APM/ APMS), Safety Inspection and Oil Analysis:

Within eight (8) workdays after the Pre-Performance Conference, the Contractor shall submit to the COR a proposed work and time schedule for the Annual to be performed Preventive Maintenance Work and Safety Inspections for all equipment covered under this contract. The schedule shall show a PM performance schedule for an entire one year cycle. Within five (5) calendar days of submission of the proposed schedule, the COR will agree or disagree to the proposed schedule.