W912PB-19-Q-3041_Performance_Work_Statement_(PWS)_for_Services_on_Oil_Separators.pdf

Revised on 3/5/2019 AH

PERFORMANCE WORK STATEMENT (PWS)

CLEANING, INSPECTION AND MAINTENANCE (OIL) SEPARATORS

WITHIN THE USAG ANSBACH AREA

11/7/2018

Part 1 General Information

1. General: This is a non-personal service(s) contract to provide cleaning, inspection and maintenance of existing oil separators within the United States Army Garrison (USAG) Ansbach.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide cleaning, inspection and maintenance on existing (Oil) separators within the USAG Ansbach area.

1.2 Background: Cleaning, inspection and maintenance is a requirement of Army Regulation AR 420-1 and German Final Governing Standards (GFGS).

1.3 Scope: This is a non-personal service(s) contract to provide cleaning, inspection and maintenance on forty-four (44) each (Oil) separators at Kasernes, USAG Ansbach.

1.4 Objectives: To keep the garrison mechanical systems in a good efficient operational condition and to prevent upcoming additional costs of a total replacement when unit is not properly maintained.

1.5 General Information

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within 10 calendar days after date of contract award.

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within 10 calendar days. If the Government has provided comments, the Contractor shall then have 3 calendar days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than 30 calendar days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals)?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor monitor and ensure staff qualifications remain current and valid including DOCPER processes/approvals throughout contract performance?

e. How will the Contractor ensure all keys issued will remain controlled items (Paragraph 1.8 Key Control)?

f. How will the Contractor inventory and track maintenance of all Government Provided Equipment / Materials?

g. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

h. How will the Contractor file and save all Quality Control related documents for the life of the contract plus 5 years?

1.6.1.1 RESERVED

1.6.1.2 RESERVED

1.6.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.6.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.6.3.1 U.S. Holidays: Work shall not be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.6.3.2 Host Nation Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. The Contractor is responsible to inform itself about local Host Nation Holidays of the Area/Country the work will be performed.

1.6.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.6.4.1 Government Facility Office Hours: The Government facility office hours are 0730 – 1600 hrs. Monday through Friday except U.S. Holidays identified in paragraph 1.6.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0730 through 1600 hrs. Monday through Friday. The Government facility is closed during local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0730 through 1600 hrs.

Monday through Friday. The Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons.

1.6.4.3.1 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan. The plan, as a minimum, shall identify regularly scheduled work (to include location, work to be completed and timeline. The Contractor’s proposed Work

Plan shall be submitted to the Contracting Officer via the COR for review within 10 calendar days after date of contract award (Deliverable # 1) The Government will review and either accept or return their comments to the Contractor within 10 calendar days. The Contractor shall then have 3 calendar days to submit a Final Work Plan. Any proposed change to the accepted Final Work Plan is required to be resubmitted via the COR for review and acceptance by the Contracting Officer at a minimum thirty (30) days prior to implementation. The timeline noted above shall apply for review and acceptance for proposed changes.

1.6.5 Training Holidays: RESERVED

1.6.6 Place of Performance: The work to be performed under this contract will be performed throughout military installations located within the USAG Ansbach. .

1.7 Security Requirements: The following information is provided on security related matters.

1.7.1 Security Program: Contractor personnel performing work under this contract must have a level A at time of the proposal submission, and must maintain the level of security required for the life of the contract. The security requirements are IAW with the Department Of Defense Contract Security Classification Specification (DD Form 254), which is currently accessible at the following link: http://www.dtic.mil/whs/directives/forms/eforms/dd0254.pdf

1.7.2 Personnel Security Clearance Requirements: RESERVED

1.7.3 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE REG 190-16) Installation Access Control or (AE) Regulation 604-1 for Germany specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE REG 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

AE REG 190-16 (and AE 190-16-G German translation) can be found on the following website:

https://media.defense.gov/2017/May/01/2001921550/-1/-1/0/AEF190-16A.pdf

1.7.3.1 RESERVED

1.7.3.2 The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within 3 calendar days. (Deliverable # 2).

1.7.3.3 Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within 3 calendar days (Deliverable # 3).

1.7.3.4 Common Access Cards (CAC): RESERVED

1.7.3.4.1 RESERVERD

1.7.4 Background Checks: Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S. and Host Nation Contractors (Germany).

http://www.dtic.mil/whs/directives/forms/eforms/dd0254.pdf https://media.defense.gov/2017/May/01/2001921550/-1/-1/0/AEF190-16A.pdf

1.7.4.1 U.S. Citizen: RESERVED

1.7.4.2 Local Nationals and Third Country Nationals: RESERVED

1.7.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).)

1.7.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel. Government issued access badges shall not be worn outside designated facilities where visible to the general public.

1.8 Key Control: reserved / The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Contractor’s Security Plan and the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any incidents of lost or duplicate keys to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from payment due to the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due to the Contractor.

The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Quality Control Plan.

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.9.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.10 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.11 Key Personnel: The following personnel are considered key personnel by the Government. The Contractor shall provide a Program/Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Program/Contract Manager, who shall act for the Contractor when the Program/Contract Manager is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the Contracting Officer no later than 5 calendar days after contract award or during the post-award meeting. (Deliverable # 4). Acceptance of the CV by the Contracting Officer is required before these individuals are permitted to perform any task on this contract. The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be available between 0730 through 1600 hrs. Monday through Firday. Qualifications for all key personnel are listed below:

a. Contract Manager and Alternate Contract Manager: RESERVED

b. Quality Control Manager: RESERVED

c. Systems Administrator: RESERVED d Special Qualifications: completed apprenticeship / pipefitter

1.12 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12.1 RESERVED

1.12.2 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE REG 27-715). The Contractor (to include subcontractors) shall provide each of their employees an easily readable identification badge. The badge must include the employee’s name, the contractor’s company name, the functional area of assignment, and a recent color photograph of the employee. Companies with U.S. Government contracts will require their employees to wear these badges visibly when performing work at Government workplaces unless this would be impractical because of mission or safety considerations. The Contractor shall collect all ID Badges upon completion of the contract or termination of employee. A listing of issued ID cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor personnel changes.

(Deliverable # 5)

1.13 Contractor Travel: RESERVED

1.14 Other Direct Costs (ODCs): RESERVED

1.15 Data Rights: RESERVED

1.16 Non-Disclosure Requirements; RESERVED

1.17 Non-Disclosure Statements: RESERVED

1.18 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.19 Phase In /Phase Out Period: RESERVED

1.20 Safety: Contractor shall comply with all respective Safety Regulations, Accident-, Safety- and Fire Prevention.

1.20.1 Host Nation Safety Laws and Regulations: RESERVED

1.21 Environmental Compliance: The following provides information on Environmental Compliance.

1.21.1 Environmental Compliance Plan and Program: The Contractors work under this contract shall confirm with all operational identified in the applicable agency or facility Environmental Management Systems and provide monitoring and measurement information necessary for the Government to address environmental performance relative to the goals of the Environmental Management Systems. The USAG Ansbach, DPW Environmental Division will provide information and awareness training to the contractor. (Deliverable # 6)

1.22 Required Training: The following provides information on training requirements.

1.22.1 Anti-Terrorism (AT) Level I Training: RESERVED

1.22.2 OPSEC Training: RESERVED

1.22.3 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days after the contract is awarded and within 30 calendar days after new employees commence contract performance, with the results reported to the COR within 10 calendar days after the contract is awarded and within 30 calendar days after new employees commence contract performance. Verification of the training shall be provided to the COR within 30 calendar days after completion of the training (Deliverable # 7). Training slides can be found on the Army OneSource we site: http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx.

1.22.4 Information Assurance (IA) Training RESERVED

1.22.4.1 RESERVED

1.22.4.2 RESERVED

1.22.4.3 RESERVED

1.22.5 Personally Identifiable Information (PII): RESERVED

1.23 Authorization to Perform Services in Germany RESERVED

1.23.1 RESERVED

1.23.2 RESERVED

1.23.3 RESERVED

1.24 Notice to Proceed: RESERVED

1.25 Electromagnetic Compatibility Directive: RESERVED

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx

1.26 Government Property and Services: RESERVED

1.27 Conventional Forces Europe (CFE) Treaty Verification Inspection: RESERVED

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. Department of Defense Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart

202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, contracting officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing support personnel to assist the COR, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished property - means property furnished to the contractor the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government property - means all property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS).

It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, the following provides a list of acronyms used throughout this PWS or commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System

CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf CV Curriculum vitae DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation FRG Federal Republic of Germany GFGS German final governing standards GFP Government Furnished Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office IAW In accordance with ID Identification IGCE Independent Government Cost Estimate IT Information Technology JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office REG Regulation SIGE Safety and Health Protection Plan TE Technical Exhibit USAREUR U.S. Army Europe USAG United States Army Garrison UOM Unit of Measure

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: RESERVED

3.2 Facilities: RESERVED

3.3 Utilities: The Government will provide water and electrical power for the Contractor’s use in performance of the tasks outlined in the PWS. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves, light switches, etc.

after using the required amount to accomplish tasks requiring the use of the utilities.

3.4 Equipment: RESERVED

3.5 Special Tooling and Test Equipment: RESERVED

3.6 Materials: RESERVED

3.7 Training: RESERVED

3.8 Common Access Cards (CAC): RESERVED

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services.

4.2 Secret Facility Clearance: RESERVED

4.3 Materials: The Contractor shall provide contract-specific materials. Specific requirements must be addressed to the Contractor; e.g. Personal Protective Equipment (PPE).

4.4 Vehicles and Equipment: The Contractor shall provide all necessary vehicles (no GSA vehicles provided to Contractor for use on this contract) and equipment to perform the work described in this PWS. All Contractor provided vehicles and equipment shall have the company name prominently displayed on both sides of the vehicle or equipment and present a neat, professional appearance. Contractor's vehicles and equipment used in the performance of this contract shall meet all local and Host Nation traffic, safety, and environmental requirements. Vehicles and equipment found to be unsafe shall be removed from the installation and replaced. The Contractor shall not use any Government-owned tools, materials, or parts to maintain Contractor vehicles and equipment without prior written approval of the Contracting Officer. The COR may inspect the Contractor’s vehicles and equipment at any time.

4.5 Background Checks: RESERVED

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide services for the military are of Barton Kaserne in Ansbach, as well as at the Kasernes in Katterbach, at Urlas Training Area, Illesheim and Oberdachstetten. All separators for light fluids (Oil) are to be inspected on a monthly basis (self-controlled), as well as to be maintained on an annual basis. Annual maintenance shall to be implemented, according to the guidelines of the manufacturer of the separator technology, and in accordance with DIN 1999-100.

5.2. Tasks

Monthly check of functionality of separator systems.

Yearly – one time maintenance.

One time emptying and cleaning of entire separator system. (including Waste water samples and Water volume flow test)

5.2.1 Monthly check of functionality

Check 44 each separator systems within USAG Ansbach, consisting of control shaft, sludge trap, oil separator, coalescence separator, sample drawing shaft shall be established by an expert according to DIN 1999-100 (self-control) as follows.

• 5.2.1.1 Measuring of layer thickness and/or volume of separated light fluids in separator.

• 5.2.1.2 Measuring of location of sludge trap/sludge collection room.

• 5.2.1.3 Check of functionality of self-closing shut off within separator and possibly existing alarm system.

• 5.2.1.4 Visual check of water level before and behind the coalescence inserts at water flow in order to determine if an insert is plugged up. Special constructions are to be examined in accordance with the manufacturer operations- and maintenance directions.

• 5.2.1.5 Immediately eliminate determined deficiencies, remove coarse floating particles/substances.

• 5.2.1.6 Examine records to daily operations book for completeness; establish maintenance protected protocol on separate sheet for self-control.

5.2.2 Yearly – one time maintenance

The yearly (one time) maintenance shall be done by an expert as specified in DIN 1999-100 on all 44 oil separators.

In addition to self-control following tasks are to be executed.

• 5.2.2.1 Checking the coalescence inserts (if existing), check for permeability, check the water level in front of and behind the coalescence, pay attention to significant changes, check for any damages, clean or exchange the coalescence insert as specified in the manufacturers guidelines.

• 5.2.2.2 Check the self-closure mechanisms function, contamination and possible damages.

• 5.2.2.3 Check warn- and surveillance systems and or alarm transmission. Functional check to include a testing.

System must be completely checked from sensor to control center.

• 5.2.2.4 Cleaning of drainage gutter at sample shaft (if existing)

• 5.2.2.5 Findings and executed work to be annotated in maintenance report and daily operations book.

5.2.3 One time emptying and cleaning entire separator system

One time emptying and cleaning of entire separator system shall be done in the presence of an expert (DIN1999-100); see para 1.11 d for reference.

• 5.2.3.1 All chambers of the separator are to be completely emptied, e.g. coalescence- coal – and sludge chamber, connecting lines etc. If the remaining sludge cannot be drained, it is permissible to dilute with a minimum of water so it turns into a substance like paste. Water may not be sprayed from outside or above. The separator has to be put back in operation the same day the work started/began.

• 5.2.3.2 Once the system is empty a complete thorough cleaning is to be done with a high pressure rinsing system.

Function of the self-engaging shut off system (swimmer/floater) has to be checked. For this purpose the swimmer/floater has to be removed and it’s mounting needs to be cleaned and rinsed. Subsequently the swimmer/floater has to be functional reinstalled. Visual check of physical condition of the system and all it’s components like coating, shaft construction and associated joints.

• 5.2.3.3 Existing electrode sensors, alarm transmission and level guard are to be cleaned and checked for function.

• 5.2.3.4 Separators with coalescence system require the following additional work. Return flushing capable coalescence separators are to be cleaned and maintained according to the manufacturer’s regulation/guidelines.

Defective coalescence material and mats are to be exchanged. Put system back in operation as outlined in the manufacturer’s regulation/guidelines.

Separator contents (contaminated sludge, oil fluids and so on) shall be loaded and transported to a recycling facility.

Waste transport in accordance with the German LAW. Original weight documents shall be turned in. All costs are to be included in the calculation. Take sample of waste water after the separator, analyze for total hydrocarbons according to indirect discharge regulation EN ISO 9377-2. Suitable, accordingly treated containers are to be supplied by the contractor.

Execute a water water volume flow test at the drain for rain water; after the separator system. Urlas coalescence separator with integrated sludge trap NG 15 as well as a ph. test.

5.2.4 RESERVED

5.2.5 Contractor Manpower Reporting

5.2.5.1 Enterprise-Wide Contractor Manpower Reporting Application (eCMRA): The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the {Insert Component’s Name} via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September

30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website at:

mailto:dod.ecmra-army-support-desk@mail.mil or mailto:usarmy.pentagon.hqda-asa-mra.mbx.samr-fm-cmra@mail.mil. If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the eCMRA requirement.

STD: All information provided by the Contractor shall be accurate, complete, and not exceed suspense dates noted in corresponding paragraph above.

AQL: 100% Compliant {Insert Deliverable #} http://www.ecmra.mil/ mailto:dod.ecmra-army-support-desk@mail.mil mailto:usarmy.pentagon.hqda-asa-mra.mbx.samr-fm-cmra@mail.mil

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1.1 Army Physical Security Program (AR 190-13)

6.1.2 Contractor Identification (AE REG 27-715)

6.1.3 Installation Access Control (AE REG 190-16)

6.1.4 Army Facilities Management (AR 420-1)

6.1.5 Army in Europe (AE REG 604=1)

6.1.6 USAG Ansbach Environmental Program

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

7.3 Attachment 1 – Estimated Workload Data RESERVED

7.4 Attachment 2 – Historical Workload Data RESERVED

7.5 Attachment 3 – Government Property (GP) RESERVED

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE OBJECTIVE STANDARD PERFORMANCE

THRESHOLD

ACCEPTABLE QUALITY

LEVELS (AQLs)

METHOD OF SURVEILLANCE

1) PWS Part 1 General Information Contractor shall comply with PWS provisions relating to Management and Administration

Monthly COR PRS inspection checklist.

Pass/Fail criteria.

Document Number:

>95% Percent Total Overall PRS Inspection Checklist. Compliant Rate

100% Inspection using COR PRS Inspection Checklist.

2) PWS Part 1 General Information Contractor shall comply with PWS provisions relating to Management and Administration processes

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

3) PWS Part 3 Government Property and Services Contractor shall comply with PWS provisions relating to Government Furnished Item and Services

Monthly COR PRS inspection checklist Pass/ Fail criteria. Document Number:

>95 Percent Total Overall PRS Inspection Checklist Compliant Rate

100% Inspection Using COR PRS Inspection Checklist.

4) PWS Part 3 Government Property and Services Contractor shall comply with PWS provisions relating to Government Furnished Items and Services processes

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

5) PWS Part 4 Contractor Furnished Items and Services Contractor shall comply with PWS provisions relating to Contractor Furnished Items and Services

Monthly COR PRS inspection checklist Pass/ Fail criteria. Document Number:

>95 Percent Total Overall PRS Inspection Checklist Compliant Rate

100% Inspection Using COR PRS Inspection Checklist and Surveillance Summary Report

6) PWS Part 4 Contractor Furnished Items and Services Contractor shall comply with PWS provisions relating to Contractor Furnished Items and Services processes

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

7) PWS Part 5 Specific Tasks Contractor shall comply with PWS provisions relating to Specific Tasks.

Monthly COR PRS inspection checklist Pass/Fail criteria.

Document number.

>95 Percent Total Overall PRS Inspection Checklist Compliant Rate

100% Inspection Using COR PRS Inspection Checklist.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Para 1.6.4.3.1 Contractor Work Plan

Once within 10 days after contract award

2 Electronic delivery via email using Microsoft Office Word or Power Point

TO THE

CONTRACTING

OFFICER

Para 1.7.3.2 Expiration or Termination of Employment

Once within 3 days after effective day

1 Hard copy KO / COR

Para 1.7.3.3 Termination or Cancellation of Contract

Once within 3 days After effective day

1 Hard copy COR

Para 1.11 Key Personnel

Once within 5 days after contract award

2 Electronical delivery via email using Microsoft Office Word of Power Point

COR

Para 1.12.2 Contractor Identification Badges List

30 days after contract award 1 Hard copy COR

Para 1.21.1 Environmental Compliance Plan and Program

Within 30 days after contract award

KO

Para 1.22.3 iWATCH Training

Thirty (30) days after contract award

2 Electronic delivery via email using Microsoft Office Word or Power Point

KO

Para 5.3

CMRA

NLT 31 October of each calendar year

2 Electronic delivery via email using Microsoft Office Word or Power Point

COR

ATTACHMENT 1

ESTIMATED WORKLOAD DATA

ITEM NAME ESTIMATED QUANTITY

ATTACHMENT 2

HISTORICAL WORKLOAD DATA

ITEM NAME ESTIMATED QUANTITY

ATTACHMENT 3

GOVERNMENT FURNISHED PROPERTY (GFP)

RESERVED