PWS_W912PB18Q3181.pdf

PERFORMANCE WORK STATEMENT (PWS)

Catholic Musician – Katterbach and Storck Barracks

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON ANSBACH

UNIT 28614

APO AE 09177-8614

Part 1

General Information

1.1 Introduction: This is a non-personal services contract to provide the Katterbach and Storck Barracks Catholic Music Services Support. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Background: Contractor shall play the Piano/Electronic Keyboard at all scheduled regular and special worship services (including memorials) and rehearsals.

1.2.1 Responsibilities: The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this Contract and under the direction of the Contracting Officer (KO). See also Paragraph 1.1 Introduction.

1.2.2 Work Responsibility: The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable United States (U.S.), German, and local laws, regulations, standards, provisions, and directives to include applicable publications in Section C-6. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents. Some services under this Contract may be performed at designated facilities, or portions of installations, by in-house Government personnel or by other contractors.

1.2.3. Administrative Responsibility: The Contractor shall perform all related administrative actions required to provide services or perform work.

1.3 Objectives: Services rendered under this contract will provide for Catholic service music support and on a regular basis for the Katterbach and Storck Barracks Catholic Communities in Ansbach and Illesheim, Germany, respectively.

Services provided shall be conducted in accordance with AR 165-1 “Army Chaplain Corps Activities.”

1.4 Functional Areas: Music Service Support

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months plus three (3) option years.

1.6 Contractor Management: The Contractor shall perform continual management of the functional areas contained in this PWS and shall provide a point of contact (POC) physically present on-site during normal duty hours. The POC shall conduct overall management coordination and shall be the POC with the Government for performance of all work under the PWS. At the Post Award conference, the Contractor shall submit to RCO Bavaria, in writing, the name, title, office and mobile telephone numbers, as well as the email address of the POC (Deliverable 103R003). A Contractor employee shall be designated to act for the POC when work is being performed outside of duty hours, or during the POC’s absence. Both the POC and the Contractor employee filling in for the POC, shall have full authority to act for the contractor on all Contract matters relating to daily operation of this Contract.

1.6.1 Meetings, Conferences, and Briefings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The POC or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.6.2 Hours of Operation: The contractor is responsible for conducting business during the regular weekly services and special services according to a set service schedule, typically between the hours of 0830 – 1330 Sundays except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.3 Recognized Holidays: The Contractor shall be required to work on United States Federal and Local National holidays that occur in the region/ state where contract performances take place and if the holidays encompass a Sunday or a Holy Day of Obligation. German/Local National holidays as applicable in the state of duty. The Contractor is responsible for contacting the respective Requiring Activity POC for specific holiday restrictions that may apply to the performance of this requirement.

The American National Holidays include:

1st January New Year’s Day 3rd Monday in January Martin Luther King’s Birthday 3rd Monday in February Washington’s Birthday Last Monday in May Memorial Day 4th July Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11th November Veterans Day 4th Thursday in November Thanksgiving Day 25th December Christmas Day

1.6.4 Training Holidays: USAREUR has historically granted military personnel Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the Katterbach and Storck Barracks Chapels located in Ansbach and Illesheim, Germany, respectively.

1.6.6 Type of Contract: The government anticipates award of a Firm Fixed Price Non-Personal Services Contract.

1.7 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control, will be grounds for denying access to U.S. installations and controlled areas. The Contractor is responsible to ensure that any subcontractor used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16, the regulation takes precedent.

The Contractor is responsible for being aware of and complying with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control (IAC) processing requirements.

The Contractor is responsible for returning installation passes to the issuing Installation Access Control Office (IACO) when the contract is completed or when a Contractor employee no longer requires access.

AE Regulation 190-16 (and AE 190-16-G German translation) can be found on the following website:

http://www.eur.army.mil/aepubs/ and is part of the IACS clause of the contract.

Below is the responsible Organizational Sponsor & Installation Access Control Office for this contract:

Organizational Sponsor: CH (MAJ) Jesse McCullough Location: Katterbach Chapel, Bldg. 5819 DSN Phone No: 467-2097 Commercial Phone No: 09802-83-2097

Installation Access Control Office:

Location: Bldg. 5818 Rm 128 DSN Phone No: 467-3315 Commercial Phone No: 09802-83-3315

Upon the termination of employment or termination/cancellation of this contract, the Contractor is responsible to collect the installation access passes. The Contractor shall collect the installation access passes the same day employment of an individual has expired/terminated, and shall return them to the issuing office within three (3) workdays.

1.7.1 Common Access Cards (CAC): Reserved

1.7.2 Background Checks:

1.7.2.1 U.S. Citizen: Contractors that work with or teach youth under the age of 18 years are subject to local and stateside background checks. The activity manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check.

The Contractor agrees to replace the employee should results of the stateside background check, if required, be unfavorable as determined by the activity manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the activity manager. The Contractor also agrees to replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the activity manager. The activity manager shall forward a copy to the Contracting Officer of each favorable background check within 30 calendar days of receipt by the activity manager, identifying such with the appropriate contract number. Activity managers shall forward a copy of unfavorable background check within 45 calendar days of receipt by the activity manager, identifying such with the appropriate contract number. When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.7.2.2 Local Nationals and Third Country Nationals: (GERMANY) Local national and third country national Contractors that work with or teach youths under the age of 18 years are subject to background checks as determined by the activity manager. As a minimum prior to beginning performance, local national and third country national Contractors shall furnish the activity manager a Polizeiliches Fuehrungszeugnis issued within the previous four months no later than 30 calendar days. Forwarding correspondence from the Contractor shall identify the associated contract number. The activity manager will determine the favorability of the Polizeiliches Fuehrungszeugnis. The activity manager shall forward a copy to the Contracting Officer of each favorable Polizeiliches Fuehrungszeugnis within 45 calendar days of receipt by the activity manager, identifying such with the appropriate contract number.

Activity managers shall forward a copy of unfavorable Polizeiliches Fuehrungszeugnis within of receipt by the activity manager, identifying such with the appropriate contract number. Local nationals and third country nationals agree to the same employee termination provisions as stated for U.S. Citizens (above).

1.7.3 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured IAW AR 190-13, “The Army Physical Security Program.”

1.7.4 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall immediately report any incidents of lost or duplicate keys/key cards to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.9 Contracting Officer Representative (COR): Not Applicable

1.10 Key Personnel: The follow personnel are considered key personnel by the government:

Contracting Officer and Chaplain.

1.11 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.12 Contractor Travel: All travel expenses directly related to the fulfillment of this contract will be carried by the Contractor.

1.13 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.14 Safety: Reserved

1.14.1 Safety Plan and Program: Contractor shall review the posted emergency exit plan for chapel facilities.

1.15 Environmental Compliance: Reserved

1.16 Environmental Compliance Plan and Program: Reserved

1.17 Required Training:

1.17.1 Anti-Terrorism (AT) Level I Training: The Contractor shall complete AT Level I Training within thirty

(30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or thirty (30) calendar days after employment of new personnel, all contractor employees, including subcontractor employees, who are employed under the contract shall complete AT Level I awareness training within thirty (30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based contractor employees and associated sub-contractor employees. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel must complete refresher training every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies

1.17.2 OPSEC Training: Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty (30) calendar days of employment under this contract. OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions And Acronyms:

2.1 Definitions:

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

Physical Security - Actions that prevent the loss or damage of Government property.

Quality Assurance - The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control - All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

Subcontractor - One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AMS Archdiocese for Military Services AR Army Regulation

CCE Contracting Center of Excellence CFR Code of Federal Regulations CMRP Command Master Religious Program CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf CTOF Chapel Tithes and Offerings Fund DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCS Offering Control Sheet OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RSO Religious Support Office TE Technical Exhibit UMT Unit Ministry Team

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services

3.1 Services: The Government will provide tuning services as needed for government owned musical instruments.

3.2 Facilities: The Government will provide non-dedicated use of the following facilities on a space available basis for use by the contractor to meet the requirements of this contract: chapel sanctuary, and adjoining rooms.

3.3 Utilities: N/A

3.4 Equipment: The Piano and/or Electronic Keyboard shall remain in the possession of the Government.

3.5 Materials: The Government will provide the following supplies: Hymnals, downloaded music selections, and other requirements directly related to the provision of support to a chapel based worship service.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall provide his/her own transportation and all necessary equipment to fulfill this contract except as stated elsewhere in this contract.

4.2 Secret Facility Clearance: Reserved

4.3 Materials: Reserved

4.4 Equipment: Reserved

4.5 Common Access Card (CAC): Reserved

PART 5

SPECIFIC TASKS

5.1 Basic Services: The contractor shall provide Catholic Music Services IAW the AR 165-1.

5.1.1 The Contractor shall be at the chapel fifteen (15) minutes prior to the beginning of the service/program.

5.1.2 The Contractor shall begin playing music five (5) minutes prior to the start of the service/program as people arrive.

5.1.3 The Contractor shall coordinate all musical selections with the Chaplain / Priest of the congregation or his designated representative in keeping with the theme of the worship service no later than the Wednesday of the week prior to the worship service.

5.1.4 The Contractor shall remain alert and prepared to respond to the instructions of the worship leader as to what music to play in a worship service.

5.1.5 The Contractor shall be well-groomed, neat, and give a professional appearance at all times when performing the tasks of this contract.

5.2 Enterprise-Wide Contractor Manpower Reporting Application (eCMRA): The Contractor shall report ALL Contractor labor hours required for performance of services provided under this contract for the chapel via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with FY19. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the eCMRA requirement.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): AR 165-1 “Army Chaplain Corp Activities”

6.1 Contractor Adherence: The contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures

6.1.1 AR 165-1 Army Chaplain Corps Activities

6.1.2 USAG Ansbach CTOF Standing Operating Procedures (SOPs)

6.1.3 USAG Ansbach FY 2018 COMMAND MASTER RELIGIOUS PROGRAM (CMRP)

6.1.4 Local Chapel SOPs

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachment 1 – Performance Requirements Summary

7.2 Technical Exhibit A – Deliverables Schedule

7.3 Attachment 2 – Estimated Workload Data

ATTACHEMENT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE OBJECTIVE STANDARD PERFORMANCE

THRESHOLD

METHOD OF

SURVEILLANCE

1) PWS Part 5 Specific Tasks Contractor shall comply with PWS provisions relating to Specific Tasks operations.

Monthly PRS inspection checklist Pass / Fail criteria.

Document Number

>95 Percent Compliant Rate

100% Inspection of PRS Checklist.

2) PWS Part 5 Specific Tasks Contractor shall comply with PWS provisions relating to Specific Tasks processes.

Surveillance Process Audits 0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

TECHNICAL EXHIBIT A

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Qualifications on the resume, PWS, para.

1.11

With the proposal 1 Via email Government POC Contract Specialist eCMRA No later than October 31 of each calendar year

1 Electronic http://www.ecmra.mil.

ATTACHEMENT 2

ESTIMATED WORKLOAD DATA

ITEM

NAME

REQUIRED QUANTITY

1 Music for Regular Services (55 each for both Katterback and Storck locations)

110 each 220 hrs.

2 Music for Special Services 10 each 10 hrs.

3 Rehearsals 70 each 140 hrs.