W912PB-18-Q-3049_RFQ_Vehicle_Rentals_AMENDMENT.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See attached summary of changes

1. CONTRACT ID CODE PAGE OF PAGES

J 1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Apr-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PB18Q3049

X 9B. DATED (SEE ITEM 11)

06-Apr-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Apr-2018

CODE

RCO BAVARIA

AMERIKANISCHE BESCHAFFUNGSSTELLE

GEB 542

92655 GRAFENWOEHR LAGER

GERMANY

W912PB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PB18Q3049

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SOLICITATION INFORMATION AND INSTRUCTION

General Information:

Government Points of Contact:

RCO POCS:

Contract Specialist: CPT Kimberly Marra E-mail: Kimberly.l.marra.mil@mail.mil

Customer POC: To be provided upon award

Short Description of Requirement: 4 x Non-Tactical Vehicles ISO FCE N/C Pickup/Drop Off in Zagan, Poland

SUMMARY OF CHANGES: The purpose of this amendment is to add almost 6 more months to the period of performance:

1) The required response date/time has changed from 13-Apr-2018 12:00 PM to 16-Apr-2018 12:00 PM.

2) Offerors are required to submit or resumbit their prices below.

Station Wagon(s) and/or Compact SUV A001 Five seat (Ford Mondeo or similar) 4 ea 326

Offeror insert below which vehicle you will offer

Total Estimated Cost

Offeror insert*

Poland NTV Rental - W912PB-18-Q-3049

POP 26APR18 - 04MAR19

TOTAL*Requirement

QTY

Est.

Unit of Issue

Daily Cost*

Duration (Days)

3) The only change to the specifications is Period and performance:

Specification Requirement

Non-Tactical Vehicle Contract for Poland

Part 1

General Information

1. Introduction: This is a fixed price supply contract to provide four (4) Station Wagon vehicles within Poland.

May be operated in Germany, the Baltics. The contractor shall provide all equipment and transportation necessary to provide the non-tactical vehicles within Poland. The contractor shall perform to the standard in this contract and responsible to the Government.

1.1. Background: US Soldiers in Poland and adjacent training areas require transportation assets to support training initiatives with the host nation beginning 26 April 2018 – 04 March2018.

1.2. Responsibilities: The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this Contract and under the direction of the Contracting Officer (KO).

1.3. Objectives: The objective of this contract is to provide a sustainable and economical Non-Tactical Vehicle (NTV) fleet as required to U.S. Soldiers training in Poland while building host nation rapport and stimulating the local economy. The contract assures allies of the U.S. commitment and resolve in the region.

1.4. Functional Areas: The contract shall include delivery, insurance, vehicle recovery, maintenance, and assistance for all NTVs supplied under this requirement. Details on the complete scope of the NTV requirements are outlined in Parts 4 and 5.

1.5. Period of Performance: The period of performance shall be up to 326 days but no less than 6 months. POP start is 26 April 2018 – 04 March2018.

1.6. Management and Administration:

1.6.1 Phase In /Phase Out Period: N/A

1.6.2. Contractor Management: The contractor shall provide a contract manager who shall be responsible for the Specification Requirements. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall provide a reliable contact number and be able to respond to Government inquiry within 24 hours of inquiry. The contract manager must be capable of speaking and reading English.

1.6.3. Contractor Responsiveness: The Contract Manager or designated alternate shall be available for telephone communication, with the unit POC, as required by the unit POC, 24 hours a day, 7 days a week. A personal answering service is permitted at other than normal Contract workdays and work hours for receipt of unit POC emergency response work requirements, provided that the Contract Manager or designee responds to all calls within a time not to exceed two hours after notification of the call by the answering machine and/or service. The Contract

Manager and any individuals designated to act in that capacity shall have full authority to contractually bind the Contractor for prompt action on matters pertaining to execution of the Specification Requirements...

1.6.5. Hours of Operation The contractor is responsible for conducting business as necessary in order to meet the requirement outlined in these Requirement Specification. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within these Specification Requirements. The contractor must provide a contact number with 24-hour availability for emergency maintenance issues.

1.6.6. Recognized Holidays: The contractor is not required to work on the following national holidays; the contractor must coordinate with the specified Unit Points of Contract per country location to ensure that the customer’s maintenance needs are fulfilled prior to or immediately following the holiday and that 24/7 contact and recovery services [Section 1.6.5] are maintained.

Holiday Date New Year’s Day 1 January Epiphany 6 January Easter Sunday 1 April Easter Monday 2 April Labor Day 1 May Constitution Day 3 May

Whit Sunday 20 May

Corpus Christi 31 May

Assumption Day 14 August

All Saints Day 01 November

Independence Day 11 November Christmas Day 25 December

2nd Day of Christmas 26 December

1.6.8. Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with the Requirement Specifications. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures that his work complies with the requirements of the contract.

1.6.9. Quality Assurance: The Unit Point of Contact specified below will monitor the Contractor’s performance under this contract to ensure that the Contractor has performed in accordance with the performance standards. See Paragraph 1.6.21, Unit Point of Contact functions..

1.6.10. Place of Performance: The work to be performed under this contract shall be performed at the place of business of the contractor or appropriate service provider for procurement, insurance, and maintenance as necessary.

All delivery dates and times for initial NTV fleet and replacements shall be coordinated with the Contracting Officer or unit POCs. The NTVs may be operated in Germany, Poland, the Baltic countries and other Schengen countries.

1.6.11. Type of Contract: The government will award a Firm Fixed Price Type Contract.

1.6.12. Antiterrorism/Force Protection: The Contractor and all associated employees will comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The Contractor will also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.13. Physical Security: The government will provide physical security of the vehicles to ensure that only authorized and licensed drivers operate vehicles.

1.6.14. Key Control: The Government will develop key control procedures to ensure that only authorized and licensed drivers have access to vehicle keys for operation.

1.6.15. Special Qualifications: N/A

1.6.16. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will appraise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.17. Contracting Officer Representative (COR): The specified Unit Points of Contact (POC) per country location will monitor all technical aspects of the contract and assists in contract administration in lieu of a COR. The specified Unit POCs are authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance. See Paragraph 1.6.21 below.

1.6.18. Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall provide a reliable contact number and be able to respond to Government inquiry within 24 hours of inquiry. The contract manager must be capable of speaking and reading English.

1.6.19. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.20. Contractor Travel: The Contractor may be required to travel to the training area in order to deliver NTVs, conduct maintenance, and meet with the contracting officer as necessary. Contractor travel shall be at the contractor’s expense.

1.6.21 Unit Point of Contact (POC): The specified Unit POC will monitor all technical aspects of the contract and assists in contract administration. The Unit POC is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; monitor Contractor’s performance and notifies both the Contracting Officer and Contractor of any deficiencies; and provide site entry of Contractor personnel. The Unit POC IS NOT authorized to make changes to the contract especially with regard to changes in cost or price, estimates, or changes in delivery dates.

To Be Determine at Time of Award

1.6.22. Other Direct Costs: Vehicle shipping expenses, vehicle recovery and roadside assistance shall be at the Contractor’s expense.

1.6.23. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.24. Safety: Vehicles shall meet all European Union vehicle safety requirements.

1.6.24.1. Safety Plan and Program: N/A

1.6.25. Environmental Compliance: Vehicles shall meet all European Union environmental compliance requirements.

1.6.25.1. Environmental Compliance Plan and Program: N/A

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1. Definitions:

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security - Actions that prevent the loss or damage of Government property.

Quality Assurance - The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor - One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Unit POC- requiring activity representative. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services: The U.S. Government will provide drivers for all leased vehicles.

3.1. Services: Maintenance shall be provided by the Contractor.

3.2 Fuel: The U.S. Government (USG) shall be responsible for providing fuel for all vehicles after delivery. There are no minimum fuel requirements upon vehicle turn-in pursuant to this contract.

3.3 Drivers: The USG Shall be responsible for providing licensed drivers for all vehicles after delivery.

3.4 Tolls: The individual driver shall be responsible for all tolls incurred form use of the vehicles.

3.5 Cleaning: The Government will ensure the vehicles are free of trash upon turn-in. The Government is not responsible for cleanliness of the vehicles beyond trash removal.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1. General: The Contractor shall provide specified vehicles and all services required to keep the vehicles in a safe, operational condition. Vehicles shall be delivered within the timeframe agreed to in this contract and must meet the minimum acceptance criteria provided herein.

4.2. Secret Facility Clearance: N/A

4.3. Materials: N/A

4.4. Equipment: N/A

4.5. Vehicles: The contractor shall provide initial delivery of all vehicles and subsequent delivery of replacement vehicles to locations stated below. Vehicles shall be available to be exchanged within one (1) working day for a like vehicle. The U.S. Government requires unlimited kilometers of usage per month for each vehicle. The contractor shall ensure all vehicles are available for pickup on 26 April 2018 no later than 10:00 AM and be turned-in 04 March2018 no later than 4:00 PM.

4.5.1. Poland. The contractor shall provide the following vehicles that shall be available for pick up in Zagan, Poland:

Vehicle Type Number of Vehicles Station Wagon and/or Compact SUV (Ford Mondeo, Skoda Octavia, Toyota CH-R or equivalent)

4.5.2 Delivery and Turn-in Location: The location for both deliveries and turn-in will be coordinated through the Unit POC. The Contractor shall ensure that all vehicles are available for delivery on 26 April 2018.

4.6. Vehicle Specifications. The contractor shall ensure the above vehicles, at a minimum, meet the following specifications:

Vehicle Type Minimal Required Specifications Station Wagons and/or Compact

SUV

Carry no less than five (5) people, Transmission: manual

4.7. Vehicle Details. When the vehicles are issued, they shall be no more than three (3) years old from the date of manufacture at the beginning of the period of performance. The color requested (in order of preference) is gray, blue, white, or black. Vehicles shall not have any reflective or distinctive markings.

4.7.1. Air Conditioning/Heater. Vehicles shall have fully functioning air conditioning and heaters.

4.7.2. Fuel. Vehicle shall be petrol or diesel fueled. The contractor shall deliver all vehicles with a full tank of fuel.

4.7.3 Kilometers: The U.S. Government requires unlimited kilometers of usage per month for each vehicle throughout the lifespan of the contract.

4.8. Vehicle Condition. Vehicles provided shall be in good working condition and without any visible damage that could potentially degrade the safety of the vehicles. Both the interior and exterior shall be free of excessive soil, rust, damage, and without excessive wear and tear. All required safety restraints and devices shall be functional.

Vehicles shall be clean and serviceable at the time of delivery. (See Paragraph 5.1.2)

4.9. Safety Standards. The contractor shall comply with all applicable local safety standards. Vehicles shall meet all European Union vehicle safety requirements. Vehicles shall also meet all European Union environmental compliance requirements. Additionally, each vehicle shall have the following serviceable items:

Rear View Mirror (two front doors and windshield) Windshield Wipers Front and Rear Windshield Defogger Functioning Door Locks for Every Door Parking Brake One Serviceable Spare Tire Tire Jack Functioning Interior and Exterior Lights Registration and Valid License Plate Snow Chains Jumper Cables Emergency Kit (Warning Triangles, First Aid Kit) Navigation System – GPS Operational Seat Belts

4.10. Maintenance: The contractor shall perform both scheduled and unscheduled maintenance as needed to ensure the leased vehicles stay 100% operational. Contractor vehicle maintenance shall take place at a facility verified by the Unit Points of Contact. When the contractor deems that maintenance is required, due to timing, mileage, or vehicle deficiencies, the Contractor shall provide all parts, labor, and expertise necessary to complete the required maintenance tasks. Parts shall include those items that must be replaced due to fair wear and tear, such as but not limited to: windshield wipers, tires, headlights, filters, fluids, and lubricants. The contract shall be responsible for all scheduled and unscheduled maintenance. The US Government will not be responsible for any maintenance or expenses associated with the maintenance for any vehicles.

4.11. Insurance: The contractor shall provide full insurance coverage for all vehicles (incl. Euro 800.00 self retainment on SUV's/Wagons). In the event of loss or damage to a leased vehicle, the government will pay a deductible up to Euro 800.00 for SUV's/Wagon. The contractor is responsible for all third party claims of injury or property damage resulting from operation of the vehicles by the U.S. Government. The Contractor shall maintain public liability and property damage insurance during the period of performance at a level sufficient to cover all claims for injury and/or damage referenced above.

4.12. Records: The Contractor shall maintain records of transactions with the US Government and, upon request, make such records available to the Contracting Officer within a 24-hour period.

4.13. Permits. Without additional cost to the U.S. Government, the contractor shall obtain all permits, licenses, and appointments required for this contract; all documents shall be in compliance with applicable local and country laws.

Vehicles shall be registered to enter and operate within the Schengen countries that includes Germany, the Baltics (Estonia, Latvia, and Lithuania) and Poland and possibly other Schengen countries. The U.S. Government is responsible to pay for vignettes.

4.14. Legal Compliance. The contractor shall be responsible for compliance with all pertinent local laws concerning the rental or lease of motor vehicles.

4.15. Storage Compliance. The contractor shall facilitate the space and the ability to park and storage vehicles when vehicles are not needed. The U.S Government is aware and understand that a full payment of the contract vehicles are required regardless of the location of the vehicles. The contractor shall be able to provide this requirement within 24hrs notice.

PART 5

SPECIFIC TASKS

5.1. Basic Services: The contractor shall maintain an available fleet of all non-tactical vehicles for the use of U.S.

Soldiers and DA Civilians in accordance with the requirements below. The Contractor shall provide all labor, materials, equipment, services, documentations, and insurance to support the vehicles requirements in Poland, Germany, Baltic countries (Estonia,, Lithuania and Latvia). The primary purpose of these vehicles is to provide transportation of personnel and equipment over long distances, to include crossing borders. Vehicles may need to be operated within in other Schengen countries besides the Baltics, Germany and Poland. Vehicles will be utilized on paved and unpaved road surfaces which will have varying road conditions.

5.1.1. Delivery. The contractor shall provide delivery of all vehicles (and subsequent delivery of replacement vehicles) on the dates specified in the [section 4.5].

a) Vehicles will be available for pick up no later than 10:00 AM on the specified delivery dates and turn-ins shall be scheduled no early than 4:00pm on the specified date(s).

b) The location for both pickup and turn-in will vary based on country location but are clearly listed in the Delivery Schedule. The specified country Unit Point of Contact (POC) and contractor shall coordinate for subsequent delivery and turn-in of vehicles.

c) All vehicles delivered to the U.S. Government shall be clean (general exterior wash, and free of trash or other objects inside vehicle) and there are no minimum fuel requirements upon vehicle turn-in pursuant to this contract.

d) Within 24 hours after delivery, the Contractor shall provide digital copies of registration and full list of delivered vehicles to include the make, model, year, vehicle color and license plate number.

5.1.2. Delivery Inspection. Upon vehicle delivery to the U.S. Government, the contractor shall conduct a joint inspection with the user to determine if the vehicle meets the requirements of Part 4.

a) The contractor shall document all contractor and user identified discrepancies on the contractor’s applicable form(s).

b) The contractor and the user shall sign and date the joint inspection form.

c) The Contractor shall provide a legible copy of the joint inspection form to the user.

d) The government may document identified discrepancies on a separate form and take pictures of the vehicle condition. (See Technical Exhibit – 4)

5.1.3. Monthly Joint Inspection. The contractor shall support the country specific Unit POC’s request to conduct a monthly joint inspection with the contractor on all leased vehicles.

a) The joint inspection shall be performed in accordance with paragraph 5.1.2.

b) The contractor shall process damages in accordance paragraph 5.1.5.

5.1.4. Turn-in Inspection. Upon vehicle turn-in, the contractor shall conduct a joint inspection with the user to identify any new discrepancies.

a) The contractor shall document all contractor and user identified discrepancies on the contractor’s applicable form(s) and a copy of this form to the user.

b) The contractor and the user shall sign and date the joint inspection form.

c) The Contractor shall provide a legible copy of the joint inspection form to the user.

d) All vehicles turned in by U.S. Government shall be clean (general exterior wash, and free of trash or other objects inside vehicle) and there are no minimum fuel requirements upon vehicle turn-in pursuant to this contract.

e) The government may document identified discrepancies on a separate form and take pictures of the vehicle condition. (See Technical Exhibit – 4)

5.1.5 Damages. Within three (3) work days after damages are discovered, the contractor shall notify the Unit POC to validate the damages.

a) The contractor shall provide the Unit POC a legible copy of the joint turn-in inspection form, photographs, repair estimate, and any other object evidence to substantiate the claim.

b) The Unit POC will verify the validity of the claim by signing and dating the joint inspection form.

c) If the Unit POC cannot verify the claim, the contractor shall contact the Contracting Officer for resolution.

5.1.6. Speeding or Parking Ticket(s): Within three (3) work days after the Contractor’s receipt of speeding or parking ticket(s), the contractor shall notify the Traffic Violation POC to validate the ticket(s). (See Technical Exhibit – 2)

5.1.6.1 The Contractor shall provide the Traffic Violation POC a legible copy of the speeding or parking ticket(s), photographs, cost of the ticket, and any other objective evidence to validate the ticket(s).

5.1.6.2. The customer unit / requiring activity (or individual responsible for the ticket assuming the unit can determine this) is responsible for payment of the violation(s); no contract funding will be provided for these tickets, and the contracting officer and contract specialist have no responsibility/liability.

5.1.7. Tolls & Traffic Violations. The U.S. Government will not be responsible for tolls or traffic violations incurred from the use of the vehicles, the individual operator will resolve tolls and violations. The U.S. Government will not be responsible for all tolls incurred from the use of the vehicles, the individual operator will resolve traffic tickets and violations.

5.1.8. Drivers. The Contractor shall not place a restriction on the type or number of drivers.

5.2. Recurring Services: N/A

5.3. On-Demand Services:

5.3.1. Recovery. Within 24 hours of notification by the User, the contractor shall recover disabled vehicles and provide a serviceable vehicle in exchange. This service shall be available seven (7) days a week, 24 hours a day.

All replacement vehicles shall be of the same specifications as the vehicle being replaced and in accordance with the specifications listed in Part 4.

5.3.2. Replacements. Replacement vehicles shall be provided for all vehicles that are out of service or exceed 80,000 kilometers. Vehicle replacements for a disabled vehicle shall take no longer than 24 hours from notification. All replacement vehicles shall be of the same specifications as the vehicle being replaced and in accordance with the specifications listed in Part 4.

5.4. Functional Areas: N/A

5.5. Task Heading: N/A

5.6. Enterprise-Wide Contractor Manpower Reporting Application (eCMRA): N/A

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): N/A

6.1 Contractor Adherence: N/A

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – N/A

7.2. Attachment 2/Technical Exhibit 2 – N/A

7.3. Attachment 3/Technical Exhibit 3 – N/A

7.4. Attachment 4/Technical Exhibit 4 – NTV Leased Vehicle Inspection Checklist

Part 8

DELIVERABLE SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

The Contractor must provide a contact number with 24-hour availability for emergency maintenance issues.

See paragraph 1.6.5.

Within 72 hours after contract award

Electronic Document (E-mail; PDF file)

Unit POC

The Contractor shall submit, in writing, the name, title, telephone number and e-mail address of the Contract Manager and Alternate.

See paragraphs 1.6.2. and 1.6.18

Within 72 hours after contract award

The Contractor shall maintain records of transactions with the U.S.

Government and, upon request, make such records available.

See paragraph 4.12.

Within 24 hours (as needed)

Contracting Officer

The Contractor shall provide a full list of all vehicles delivered and the list shall include the make, model, year, vehicle color and license plate number.

See paragraph 5.1.1 (d)

Within 24 hours after vehicle delivery

Contracting Officer

The Contractor shall provide a legible copy of the joint inspection form.

See paragraph 5.1.5 (a).

At vehicle delivery

Hard Copy (Legible)

The Contractor shall provide a legible copy of the joint inspection form.

See paragraph 5.1.4 (c).

At vehicle turn-in

Hard Copy (Legible)

The Contractor shall provide a legible copy of the joint turn-in inspection form, photographs, repair estimates, and any other objective evidence to substantiate a claim.

See paragraph 5.1.5 (a).

Within three (3) work days after damages are discovered

Hard Copy (Legible)

TECHNICAL EXHIBIT 4

NTV LEASED VEHICLE INSPECTION

CHECKLIST

Vehicle Type

VIN

Model

Make

Year

Mileage

Diesel YES / NO Delivery Turn In

Vehicle Requirement Yes No Yes No

Operational Seat Belts

Rear View Mirror (two front doors and windshield)

Windshield Wipers

Front and Rear Windshield Defogger

Functioning Door Locks For Every Door

Parking Brake

One Spare Tire

Tire Jack

Functioning Interior And Exterior Lights

Registration and valid license plate

Snow chains

Jumper Cables

Emergency kit (warning triangles, first aid kit)

Navigation System - GPS

Mud Flaps

Off Road/All Season Tires (Pickup Trucks/SUVs)

Tow Hitch (Pickup Trucks/SUVs)

Removable Seats (Passenger Vans)

Full Tank

Cleaned

COMMENTS

MEMORANDUM FOR RECORD – TRAFFIC VIOLATION POINT OF CONTACT INFORMATION

To be Determine at Time of Award

(End of Summary of Changes)