Performance_Work_Statement_.pdf

PERFORMANCE WORK STATEMENT (PWS)

Rental of Portable Chemical Latrines

At

United States Army Garrison (USAG) Bavaria

(Grafenwoehr, Vilseck and Hohenfels excluding Garmisch)

Part 1

General Information

1. Introduction: This is a non-personnel services contract to provide rental, cleaning, transportation and handling services for Portable Chemical Latrines. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Background: Provide Portable Chemical Latrines.

1.2. Responsibilities: The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this Contract and under the direction of the Contracting Officer (KO).

1.2.1. Work Responsibility: The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable United States (U.S.), German, and local laws, regulations, standards, provisions, and directives to include applicable publications in Part

6. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the

Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.2.2. Administrative Responsibility: The Contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning, quality control, financial control, meetings, and correspondence. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S., German and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed.

The Contractor shall compile historical data, prepare required reports, and submit information as specified by the

Deliverable List presented in this PWS.

1.3. Objectives: Rental of Portable Chemical Latrines.

1.4. Functional Areas: USAG Bavaria Hohenfels located near the town of Hohenfels, approximately 60 kilometers

Southeast of Nürnberg, including Amberg Training Area located approximately 10 km southeast of Amberg. USAG

Bavaria Grafenwöhr and Vilseck located near the town of Grafenwöhr, approximately 65 kilometers Northeast of

Nürnberg. All functional areas are located in the Southeast area of the Federal Republic of Germany

1.5. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4)

12-month option years.

1.6. Management and Administration:

1.6.1. Phase In /Phase Out Period: N/A

1.6.2. Contractor Management: The Contractor shall perform continual management of the functional areas contained in this PWS and shall provide a Project Manager reachable at a central location during normal duty hours.

The Project Manager shall conduct overall management coordination and shall be the central point of contact (POC) with the Government for performance of all work under the PWS. At the Post-award conference or within 10 days if no post-award conference is conducted, the Contractor shall submit to the KO/COR, in writing, the name, title, office, home and mobile telephone number of the Project Manager and Alternate Project Manager. The Alternate

Project Manager shall be designated to act for the Project Manager during the Project Manager’s absence. Both the

Project Manager and Alternate Project Manager shall have full authority to act for the contractor on all contract matters relating to daily operation of this Contract.

1.6.3. Contractor Responsiveness: The Project Manager and Alternate Project Manager shall be available for telephone communication or site attendance, as required by the COR during normal workdays and workhours. A personal answering service is permitted at other than normal Contract workdays and work hours for receipt of COR emergency response work requirements, provided that the Project Manager or designee responds to all calls immediately the next workday.

1.6.4. Meetings, Conferences, and Briefings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. Meeting attendees shall at times include contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours at no additional cost to the government.

1.6.5. Hours of Operation: The contractor is responsible for conducting business, between the hours of 0730 through 1600 Monday thru Friday except German holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. For services performed at training rotation sites, workdays shall be from 0600 through 2000 Monday through Sunday except German holidays as required by single task orders.

1.6.6. Recognized Holidays:

The American national holidays are:

o 1st January New Year’s Day o 3rd Monday in January Martin Luther King’s Birthday o 3rd Monday in February Washington’s Birthday o Last Monday in May Memorial Day o 4th July Independence Day o 1st Monday in September Labor Day o 2nd Monday in October Columbus Day o 11th November Veterans Day o 4th Thursday in November Thanksgiving Day o 25th December Christmas Day

If an American holiday falls on a Saturday, the Friday prior to it is a holiday. If an American holiday falls on a

Sunday, the following Monday is a holiday.

The German national and local holidays are:

o 1st January New Year’s Day (Neujahr) o 6th January Three King’s Day (Heilige Drei Könige) o Varies yearly Good Friday (Karfeitag) o Varies yearly Easter Monday (Ostermontag) o 1st May Labor Day (Tag der Arbeit) o Varies yearly Ascension Day (Christi Himmelfahrt) o Varies yearly Whit Monday (Pfingstmontag) o Varies yearly Corpus Christi (Fronleichnam) o 15th August Assumption Day (Mariä Himmelfahrt) o 3rd October Day of German Unity (Tag der Deutschen Einheit) o 1st November All Saints’ Day (Allerheiligen) o 25th December 1st Christmas Day (1. Weihnachtsfeiertag) o 26th December 2nd Christmas Day (2. Weihnachtsfeiertag)

The contractor is not required to work on German Holidays. If cleaning or transportation services coincide with a

German Holiday, these services shall be accomplished after the German Holiday.

1.6.7. Training Holidays: USAREUR has historically granted military personnel Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.8. Quality Control (QC) Program. Contractor shall develop and maintain an effective QC Program to ensure products provided or services performed are in accordance with the contract and this PWS. The Contractor's QC

Program is the means by which they assure themselves that their work complies with the requirement of the contract. The contractor shall submit the final QC Plan to the COR within 20 days after contract award for

Government approval.

1.6.8.1. The Contractor’s QC Plan shall meet the minimum requirements listed below.

1.6.8.1.1. Contract number, date, and contractor signature.

1.6.8.1.2. Certificates, documents and references proving the qualification of the contractor’s company, personnel and subcontractor’s personnel.

1.6.8.1.2. Identification and clearly defined authority of key personnel in the contractor's organization.

1.6.8.1.3. The names and qualifications of individuals tasked to perform inspections and the extent of their authority.

1.6.8.1.4. Inspection System. An inspection system covering all general and specific tasks included in the contract’s scope of work of both prime and subcontractor work to identify deficiencies in the quality of services.

The inspection system shall specify:

1.6.8.1.4.1. Tasks and associated characteristics to be inspected.

1.6.8.1.4.2. Methods (random sampling, 100 percent inspection, etc.) by which tasks are to be inspected.

1.6.8.1.4.3. When the tasks will be scheduled for inspection.

1.6.8.1.4.4. Procedures for documenting inspections.

1.6.8.1.5. Deficiency Correction. Documented procedures to correct self-identified or government identified discrepancies. The procedures shall be able to identify the root cause of the discrepancy, prevent recurrence of the discrepancy, and the target date for implementing the corrective action.

1.6.8.1.6. Key Control. N/A since no access to buildings is required.

1.6.8.1.7. Winterization. Winterization procedures for outdoor and exposed Government furnished equipment, if applicable.

1.6.8.2. Documentation. The contractor shall maintain a log (paper or electronic) which includes, but is not limited to, a record of all inspections performed, dates inspections performed, results of each inspection, and corrective actions taken.

1.6.8.3. Quality Control Files. The contractor shall maintain a file of all inspections or tests conducted by the contractor, to include any corrective actions. The file shall be subject to inspection by the Government.

1.6.8.4. QC Plan Modification. The Government may notify the Contractor of required modifications to the QC

Plan during the period of performance. This may occur whenever the Contractor's procedures do not accomplish quality control objective(s).

1.6.8.4.1 The Contractor then shall coordinate suggested modifications and obtain acceptance of the plan by the Government.

1.6.8.4.2. Any modifications to the QC Plan, Government directed or contractor initiated, during the period of performance shall be provided to the Government for review no later than 5 calendar days prior to effective date of the change.

1.6.9. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP) and the Performance Requirements Summary

(PRS). The QASP is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the PRS performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.10. Place of Performance: The work to be performed under this contract will be performed at the locations identified in paragraph 1.4.

1.6.11. Type of Contract: The government will award a requirements type contract.

1.6.12. Security Program: The following Anti-Terrorism requirements apply

1.6.12.1 AT Level I Training.

All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas will complete AT Level I awareness training within 30 calendar days after the contract start-date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor will submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 05 calendar days after training is completed by all employees and subcontractor personnel. AT Level I awareness training is available online at https://atlevel1.dtic.mil/at.

1.6.12.2. Access and General Protection/Security Policy and Procedures.

The contractor and all associated subcontractor employees will comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by

Government representative). The contractor will also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.12.2.1. For contractors that do not require CAC, but require access to a DoD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist

Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.12.3. iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.6.12.4. For Contract Requiring Performance or Delivery in a Foreign Country, DFARS Clause 252.225-

7043, Antiterrorism/Force Protection for Defense Contractors Outside the US.

The clause shall be used in solicitations and contracts that require performance or delivery in a foreign country. This clause applies to both contingency and non-contingency support. The key AT requirement is for non-local national contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor’s compliance with combatant commander and subordinate task force commander policies and directives.

1.6.12.5. At the Post-award conference or within 10 days if no post-award conference is conducted, the contractor shall submit a Personnel and Vehicle List to the COR with the following data. The contractor shall keep the list current and provide and updated lists to the Government within 5 days after changes are made.

1.6.12.5.1. Personnel List. Last Name, First Name Date of Birth, Identification Card Number, and Country of Citizenship.

1.6.12.5.2. Vehicle List. Make and Model, Construction Year and License Plate Number.

1.6.12.6. Photography. Any photography required during the performance of work shall ONLY depict the exact details relating to the maintenance work and/or repair work and will not reveal sensitive operational procedures or security systems. The contractor shall request photography authorization from the COR.

1.6.13. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.14. Key Control: N/A

1.6.15. Special Qualifications: The contractor shall be an accredited waste management company for collection, transportation, storage, handling, recycling and disposal of waste according to the Closed-Cycle Material

Management Law (former named German Waste Disposal Law). TÜV certificates or certificates from similar

German authorities are required.

1.6.15.1. Personnel shall have a minimum 3 years’ experience with the handling of waste material and goods.

Personnel with less than 3 years relevant experience performing on-site services under this contract shall be accompanied by personnel with a minimum of 3 years’ experience with the handling of waste material and goods.

1.6.15.2. The contractor shall provide valid certificates (issued by TÜV or similar German authorities) about transportation license for transporting waste on public roads.

1.6.15.3. The contractor shall provide valid license as certified firm for handling (transportation) and for disposal

(certified disposal facility) called “Entsorgungsfachbetrieb EFB” to include all certification background documents.

1.6.16. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other

Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.17. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.18. Key Personnel: The follow personnel are considered key personnel by the government: Project Manager and Alternate Project Manager.

1.6.18.1. The contractor shall submit with their proposal, the name and qualifications of the Project Manager and an alternate Project Manager.

1.6.18.2. The Project Manager shall have a good working knowledge of both written and spoken English. The contractor shall be able to read and understand regulations, operating instructions, memoranda, and related material concerning the field of work, to prepare correspondence and standardized reports, and to communicate effectively with English-speaking staff members and the public, including both English speaking and non-

English speaking persons.

1.6.19. Identification of Contractor Employees: All contract personnel attending meetings, answering

Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will not be required to obtain and wear badges in the performance of this service.

1.6.20. Contractor Travel: Contractor Travel will not be reimbursed.

1.6.21. Other Direct Costs: N/A

1.6.22. Data Rights: N/A.

1.6.23 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information

(e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the

Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.24. Safety: The contractor shall be responsible to comply with all accident prevention measures as well as protective measures necessary to ensure the safe handling of latrine tank contents by their personnel. The contractor shall provide their employees all required personal protective equipment and clothing. The contractor shall be responsible to provide and document job specific safety training.

1.6.24.1. Accident Report: For all personal injury accidents contractor shall establish and forward one completed copy of accident reports (local contractors submit copy of locally required accident report; American contractors submit copy of DA Pam 385-40, Mar 15, United States Army Accident Investigation Report) to the

COR NLT 3 workdays after occurrence.

1.6.24.1. Safety Plan and Program: N/A

1.6.25. Environmental Compliance: The contractor shall ensure that services covered under this contract are performed in accordance with (IAW) U.S., German, Department of the Army, and Garrison Environmental Plans and Requirements. The contractor shall ensure that any on-site cabin cleaning will not cause any pollution. The contractor shall notify the COR within one (1) hour upon hazardous materials spillage. At the contractor’s expense, the contractor shall be responsible for the prompt and proper cleanup and disposal of non-hazardous or hazardous materials spills. The contractor shall ensure non-hazardous and hazardous material is disposed at an authorized disposal site and IAW host nation waste disposal laws.

1.6.25.1. Environmental Compliance Plan and Program: The contractor shall comply with the USAG Bavaria

Spill Prevention and Response Plan.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1. Definitions:

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does

NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the

Performance Work Statement.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security - Actions that prevent the loss or damage of Government property.

Quality Assurance - The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor - One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless specified otherwise.

2.2. Acronyms:

AR Army Regulation

CCE Contracting Center of Excellence

CDC Child Development Center

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DeCA Defense Commissary Agency

DFAC Dining Facility

DOD Department of Defense

ES Elementary School

HS High School

IAW In accordance with

KO Contracting Officer

MS Middle School

OCI Organizational Conflict of Interest

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services

3.1. Services: N/A

3.2. Facilities: N/A

3.3. Utilities: The Government will provide all utilities at no cost. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4. Equipment: N/A

3.5. Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS

4. Contractor Furnished Items and Responsibilities:

4.1. General: The Contractor shall furnish all supplies, equipment, and facilities required to perform work under this contract that are not listed under Section 3 of this PWS. This includes but is not limited to vehicles, cleaning equipment, loading platforms, lifting devices, cabin labeling equipment and all required cabins. The contractor shall not be reimbursed for parts, materials, equipment, facilities, and services to support their day-to-day operations, which includes, but is not limited to, administrative office supplies, custodial supplies, communication equipment, vehicle fuel, and lubricants.

4.2. Secret Facility Clearance: N/A

4.3. Materials: The Contractor shall provide all required material.

4.4. Equipment: The Contractor shall provide all equipment to perform work under this contract, which includes, but is not limited to the following:

4.4.1 Hand tools

4.4.2 Hand power tools

4.4.3 Vehicles, as required to perform all tasks described under this contract

PART 5

SPECIFIC TASKS

5.1. Basic Services: The contractor shall provide the following basic services:

5.1.1. Number and Size of Portable Latrines. The contractor shall provide the quantity of latrines listed in

Technical Exhibits (TE) 4. All latrines will remain the contractor’s property and shall be maintained by the contractor as described below.

5.1.2. Cabin Specifications.

5.1.2.1. Cabins for General Garrison use (CLIN 0003)

Commercial type single cabin unit in the approximate size of approx. 1.15 m x 1.15 m. Standard color shall be blue. The cabin shall be equipped with a hand cleaning agent, and urinal, a holding tank (minimum capacity of

250 liters), one toilet paper holder, a clothing hook, ventilation outlet, a lockable door and a translucent roof. All cabins shall be equipped with an electronic transponder system to allow the easy finding of either lost toilets or those toilets which might have been removed/moved to other locations by customers or training units. This electronic transponder system shall be capable to acknowledge and certify the date/time, when the toilet was placed, serviced and removed. The electronic schedule from the transponder system shall be submitted to the

COR on a monthly basis as a method of surveillance to ensure the requirements under this contract are being met..

5.1.2.2. Cabins for use within the Training Area (CLIN’s 0001, 0005 and 0007)

Commercial type single cabin unit in the approximate size of approx... 1.15 m x 1.15 m. Standard color shall be hunter green. Top cover of the cabins shall be semi opaque green to blend in with the environment. The cabin shall be equipped with a hand cleaning agent, and urinal, a holding tank (minimum capacity of 250 liters), one toilet paper holder, a clothing hook, ventilation outlet, a lockable door and a semi opaque roof. All cabins shall be equipped with an electronic transponder system to allow the easy finding of either lost toilets or those toilets which might have been removed/moved to other locations by customers or training units. This electronic transponder system shall be capable to acknowledge and certify the date/time, when the toilet was placed, serviced and removed. The electronic schedule from the transponder system shall be submitted to the COR on a monthly basis as a method of surveillance to ensure the requirements under this contract are being met.

5.1.3. Cabin Condition: Only latrines in good working condition shall be provided. At the contractor’s expense, unserviceable cabins (damaged doors, broken seats, etc.) shall be repaired or replaced within 1 day after notification by the COR. The Government shall not be responsible for normal wear and tear of the cabins; or loss of or damage to cabins caused by the intentional or negligent acts of the Contractor, its agents, or employees .

5.1.4. Cabin Cleanliness. Servicing of each latrine includes the emptying and/or replacement of the holding tank to include the replenishment of all chemical agents, providing at least 3 rolls of two-ply toilet paper, hand soap and appropriate disinfection liquids. The contractor shall replenish toilet paper, hand soap and disinfection liquids in a timely manner before supplies are used up. Each cabin interior shall be completely cleaned with a disinfectant agent and the exterior walls shall be cleaned as appropriate to give a well maintained appearance.

5.1.5. On contract start date and during the entire period of performance listed in paragraph 1.5, the contractor shall provide, deliver, and maintain cabins IAW paragraph 5.1 through 5.1.4 and TE-4.

5.2. Recurring Services: The contractor shall provide cabin rental, delivery, pick up, cleaning or replacement, transportation and handling services for portable chemical latrines.

5.2.1. On the scheduled pickup service date, the contractor shall pickup and clean or replace cabins within the allotted period listed in TE-4.

a) Provide a clean and operational portable chemical latrines IAW paragraph 5.1.2 through 5.1.4.

NOTE: The contractor shall inform the KO/COR within 1 hour, if they are unable to gain access to the cabins scheduled for pickup. The Government will provide guidance.

5.3. On-Demand Services: The contractor shall provide the following on-demand services:

5.3.1. When notified by the Government, the contractor shall provide the required latrines for Non-Permanent

Occupied Facilities listed in TE-4.

a) Latrines shall be in place within 24-hours after verbal or written Government notification.

b) Latrines shall meet the requirements of paragraph 5.1.2 through 5.1.4.

5.3.2. The contractor shall provide pick up, replacement, transportation and cleaning services for Non-Permanent

Occupied Facilities listed in TE-4 IAW paragraph 5.2.

5.3.3. When requested by the Government, the contractor shall provide Additional Pick-Up, Replacement.

Transportation and Handling Services IAW with paragraph 5.2.

5.4. Functional Areas: N/A

5.5. Task Heading: N/A

5.6. Enterprise-Wide Contractor Manpower Reporting Application (eCMRA): The contractor shall ensure ALL contractor labor hours (including subcontractor labor hours) required for the performance of services provided under this contract are reported via a secure data collection site.

The contractor (and all subcontractors providing direct labor under this contract) shall report complete and accurate data for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 to September 30. The Contractor shall input the data into the appropriate eCMRA reporting tool, which can be accessed via a secure web site at http://www.ecmra.mil/. There are four separate eCMRA tools: Army, Air Force, Navy and All Other Defense Components. The appropriate eCMRA reporting tool to use is determined by the requiring activity being supported (e.g., if DISA awards a contract for an Air Force requiring activity, the contractor shall load the required reporting data in the “Department of Air Force CMRA” tool). While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

The contractor shall completely fill in all required data fields. The contractor shall enter initial data into the appropriate eCMRA tool to establish the basic contract record no later than 15 working days after receipt of contract award or contract modification incorporating this clause. The contractor shall notify the COR when the basic contract record has been established in the appropriate eCMRA tool.

eCMRA User Manuals and Frequently Asked Questions (FAQs) are available at http://www.ecmra.mil/

Contractors may direct technical questions to the eCMRA help desk at dodcmra@pentagon.af.mil http://www.ecmra.mil/ mailto:dodcmra@pentagon.af.mil

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions):

Waste Disposal Law (Abfallbeseitigungsgesetz)

Waste Law of the States (Abfallgesetze der Länder)

Executive ordinances of the states for waste disposal law (Durchführungsverordnung der Länder zum

Abfallbeseitigungsgesetz)

Sewer Sludge Disposal Law (Klärschlammbeseitigungsgesetz)

Regulation concerning water protection (Wasserhaushaltsgesetz)

Regulation concerning county protection and prevention of emission (Emmissionsschutzverordnung)

Ordinances for air, ground protection, waste disposal (Technische Anleitung TA Luft, TA Boden, TA

Siedlungsabfall)

Regulation concerning accident prevention (Unfallverhütungsvorschriften)

6.1. Contractor Adherence: The contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3. Attachment 3/Technical Exhibit 3 – N/A

7.4. Attachment 4/Technical Exhibit 4 - Pickup Schedule USAG Bavaria – Hohenfels.

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE OBJECTIVE STANDARD

PERFORMANCE

THRESHOLD

METHOD OF

SURVEILLANCE

1) PWS Part 1 Management and

Administration Contractor shall comply with PWS provisions relating to

Management and Administration operations.

Monthly COR PRS inspection checklist Pass / Fail criteria.

>95 Percent Total Overall

PRS Inspection Checklist

Compliant Rate

100% Inspection of

COR PRS Inspection

Checklist.

2) PWS Part 1 Management and

Administration Contractor shall comply with PWS provisions relating to

Management and Administration processes.

Surveillance Process Audits 0 Safety or Environmental

Discrepancies < 1

Technical Discrepancies

Periodic Inspection

3) PWS Part 3 Government Furnished

Item and Services Contractor shall comply with PWS provisions relating to Government

Furnished Item and Services operations.

Monthly COR PRS inspection checklist Pass / Fail criteria.

>95 Percent Total Overall

PRS Inspection Checklist

Compliant Rate

100% Inspection of

COR PRS Inspection

Checklist.

4) PWS Part 3 Government Furnished

Items and Services Contractor shall comply with PWS provisions relating to Government

Furnished Items and Services processes.

Surveillance Process Audits 0 Safety or Environmental

Discrepancies < 1

Technical Discrepancies

Periodic Inspection

5) PWS Part 4 Contractor Furnished

Items and Services Contractor shall comply with PWS provisions relating to Contractor

Furnished Items and Services operations.

Monthly COR PRS inspection checklist Pass / Fail criteria.

>95 Percent Total Overall

PRS Inspection Checklist

Compliant Rate

100% Inspection of

COR PRS Inspection

Checklist.

6) PWS Part 4 Contractor Furnished

Items and Services Contractor shall comply with PWS provisions relating to Contractor

Furnished Items and Services processes.

Surveillance Process Audits 0 Safety or Environmental

Discrepancies < 1

Technical Discrepancies

Periodic Inspection

7) PWS Part 5 Specific Tasks Contractor shall comply with PWS provisions relating to Specific Tasks operations.

Monthly COR PRS inspection checklist Pass / Fail criteria.

>95 Percent Total Overall

PRS Inspection Checklist

Compliant Rate

100% Inspection of

COR PRS Inspection

Checklist.

8) PWS Part 5 Specific Tasks Contractor shall comply with PWS provisions relating to Specific Tasks processes.

Surveillance Process Audits 0 Safety or Environmental

Discrepancies < 1

Technical Discrepancies

Periodic Inspection

9) PWS Part 6 Applicable Publications Contractor shall comply with PWS provisions relating to Applicable

Publications operations.

Monthly COR PRS inspection checklist Pass / Fail criteria.

>95 Percent Total Overall

PRS Inspection Checklist

Compliant Rate

100% Inspection of

COR PRS Inspection

Checklist.

10) PWS Part 6 Applicable Publications Contractor shall comply with PWS provisions relating to Applicable

Publications processes.

Surveillance Process Audits 0 Safety or Environmental

Discrepancies < 1

Technical Discrepancies

Periodic Inspection

11) PWS Part 7 Technical Exhibit Listing Contractor shall comply with PWS provisions relating to Technical Exhibit

Listing operations.

Monthly COR PRS inspection checklist Pass / Fail criteria.

>95 Percent Total Overall

PRS Inspection Checklist

Compliant Rate

100% Inspection of

COR PRS Inspection

Checklist.

12) PWS Part 7 Technical Exhibit Listing Contractor shall comply with PWS provisions relating to Technical Exhibit

Listing processes.

Surveillance Process Audits 0 Safety or Environmental

Discrepancies < 1

Technical Discrepancies

Periodic Inspection

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

1.6.2. Contractor Management:

Project Manager and Alternate

Project Manager.

At the Post-award conference or within 10 days if no post-award conference is conducted.

2 Email KO AND COR

1.6.8. Quality Control (QC)

Program

The contractor shall provide a draft

QC Plan.

With the contractor’s proposal.

2 Print and Email KO and COR

The contractor shall submit the final

QC Plan.

Within 10 days after contract award for Government approval.

2 Print and Email KO and COR

Modifications to the QC Plan.

No later than 5 calendar days prior to effective date of the change.

1 Email COR

1.6.12.2. iWATCH/Training

Certificates reported to the COR.

Within 30 calendar days after the contract is awarded

And with 5 days after new employees commence contract performance.

1 Email COR

1.6.12.3.1. Personnel List

1.6.12.3.2. Vehicle List

At the Post-award conference or within 14 days if no post-award conference is conducted.

Updated lists to the

Government within 5 days after changes are made.

2 Print and Email KO and COR

1.6.15.2. The contractor shall provide

certificates, documents and references proving the qualification of the contractor’s company, personnel and subcontractor’s personnel.

With their proposal. 1 Print and Email KO and COR

1.6.18. Key Personnel.

The contractor shall submit the name and qualifications of the Project

Manager.

With their proposal. 1 Print and Email COR

5.2.5. Written proof of placement, cleaning and removal of latrines based on electronic transponder schedule.

When submitting invoices. 1 Print and Email COR

5.6. eCMRA.

The contractor shall enter initial data into the appropriate eCMRA tool to establish the basic contract record.

No later than 15 working days after receipt of contract award or contract modification incorporating this clause.

1 Electronic http://www.ecmra.mil/

5.6. eCMRA.

While inputs may be reported any time during the FY, all data shall be reported.

No later than October 31 of each calendar year.

1 Electronic http://www.ecmra.mil/

TECHNICAL EXHIBIT 4

LATRINE SCHEDULE USAG BAVARIA

Bldg. No Facility Description Location Number

Required Cabin Size Service Period

Service

Time

1278 Wash Rack Camp Albertshof

Hohenfels size 1.25 m x

1.25

Monday - Friday 0800 - 1530

125 Sort Center Camp Nainof

Hohenfels size 1.25 m x

1.25

Monday - Friday 0800 - 1530

920 Class IV Yard Hohenfels 2 size 1.25 m x

1.25

Monday - Friday 0800 - 1530

Non-Permanent Occupied Facilities - Placement By Request On-Call* n/a

Hohenfels Training

Area, excluding the

Main Camps and

Hardstands.

As directed by

KO/COR

As directed by

KO/COR

size 1.25 m x

1.25 Monday - Sunday 0600 - 2000

to be determined

Hohenfels Main Camps

Albertshof, Nainhof, Linderberg, Mehlhaube, Unteroedenhart and the

Hardstands, excluding the Training Area.

As directed by

KO/COR

As directed by

KO/COR

size 1.25 m x

1.25 Monday - Friday 0800 - 1530

n/a

Freihoels Training Area near Amberg. .

As directed by

KO/COR

size 1.25 m x

1.25 Monday - Sunday 0600 - 2000

n/a

Extended Training Area within a radius of 100 km around the border of

Hohenfels Training

Area, including

Training Area

Grafenwoehr and

Vilseck in all directions.

As directed by

KO/COR

size 1.25 m x

1.25 Monday - Sunday 0600 - 2000

* = For services performed at training rotation sites, workdays are from 0600 through 2000 Monday through Sunday except German holidays as required by single task orders.