W912PB-16-T-3123-0001.pdf

0010863691

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See SUMMARY OF CHANGES

POC: RCO Bavaria-Fow ard Contracting Element; Rukla, Lithuania; SSG Robbins, Johnathan D. E-Mail: johnathan.d.robbins.mil@mail

1. CONTRACT ID CODE PAGE OF PAGES

J 1 22

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-May-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PB-16-T-3123

X 9B. DATED (SEE ITEM 11)

13-May-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-May-2016

CODE

ECC RCO BAVARIA

AMERIKANISCHE BESCHAFFUNGSSTELLE

GEB 542

92655 GRAFENWOEHR LAGER

GERMANY

W912PB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PB-16-T-3123

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES

The point of contact for this amendment is:

RCO Bavaria-Foward Contracting Element; Rukla, Lithuania SSG Johnathan Robbins

DSN: 314-524-9612

E-mail: johnthan.d.robbins.mil@mail.mil

The purpose of this amendment is to:

1. Address questions proposed by Industry.

2. To address errors within the Performance Work Statement, specifically paragraph 1.6.2 and Technical

Exhibit 2 “Deliverables Schedule”, as identified below.

3. PWS, para 5.5.1.10 that was initially omitted in error.

4. Local Clause, CCE 225-4001 INSTALLATION CLEARANCE REQUIREMENTS was updated with an alternate Installation Access Control Office Point of Contact.

Proposed Industry Questions and Answers.

Liaison Support and Administrative Assistance Bucharest, Romania.

1. Do you expect to fulfill the requirements as a service or as an individual/job(s)?

Answer: The intent of this requirement is for the vendor to provide an individual who meets the qualifications and able to perform the services, outlined in the PWS.

2. How many individuals do I need to provide? Please also provide the requirements for Project Manager.

Ref: Paragraph 1.6.2 Contractor Management: The Contractor shall perform continual management of the functional areas contained in this PWS and shall provide a Project Manager physically present on‐site during normal duty hours.

The reference to a Project Manager was entered in error. This is for one Liaison SPT/Admin Asst only.

Answer: The Liaison/Admin Asst is required to work Monday‐Friday, 0800‐1700 (1 hour lunch).

An on‐site project manager is not required, the contractor will be responsible for the management of the provided personnel as identified in PWS, para 1.6.3.

3. Please specify what standard/scale is used for evaluation: STANAG 6001, TOEFL, other standard/scale?

Ref.: 1.6.15.1 Language Skills: Knowledge of English (level III) and Romanian (level IV)

Answer: Per the US Department of State https://careers.state.gov/gateway/lang_prof_def.html LEVEL 3 ‐ Minimum Professional Proficiency SPEAKING Definitions: Able to speak the language with sufficient structural accuracy and vocabulary to participate effectively in most formal and informal conversations on practical, social, and professional topics.

READING Definitions: Able to read standard newspaper items addressed to the general reader, routine correspondence, reports, and technical materials in the individual's special field.

LEVEL 4 - Full Professional Proficiency SPEAKING Definitions: Able to use the language fluently and accurately on all levels pertinent to professional needs.

READING Definitions: Able to read all styles and forms of the language pertinent to professional needs.

4. How should I estimate the expenses (hotel accomodation, meals,...) for travelling outside area of responsability, for example travelling to Mihail Kogalniceanu?

Answer: Per the PWS Paragraph 1.6.20, the contractor is not anticipated to travel outside the immediate area of Bucharest, Romania. If the need should arise to travel to MK, a TMP will be available. And since it is only 2 ½ hours away, traveling to MK would be completed within the duty day so hotel accommodations will not be necessary. Also, reimbursement for meals will not be authorized.

5. How should I assess and quantify working hours outside the specified period (0800‐1700) and in weekends?

Answer: Working hours are identified in PWS Paragraph 1.6.5 “The contractor is responsible for conducting business, between the hours of 0800‐1700, Monday thru Friday except Federal holidays (Romanian), as identified above; ref. CCE 204‐4000 U.S. AND HOST NATION HOLIDAYS, or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.”

Overtime is not authorized.

8. Please specify the total period of performance in month.

Answer: Per PWS Paragraph 1.5, identifies as follows:

The period of performance shall be for one (1) Base Year of 12 months and four (4) 12‐month option years. The Period of Performance reads as follows:

Base Year: 1 JUNE 16 – 31 MAY17 Option Year I: 1 JUNE 17 – 31 MAY 18 Option Year II: 1 JUNE 18 ‐ 31 MAY 19 Option Year III: 3 JUNE 19 ‐ 29 MAY 20 Option Year IV: 1 JUNE 20 ‐ 31 MAY 21

7. Ref.: TECHNICAL EXHIBIT 2 DELIVERABLES SCHEDULE Second deliverable Maintains current database with information on community services and facilities in Bucharest per PWS paragraph 5.5.2.6, The reference 5.5.2.6 does not exists, please update.

Answer: Reference should be 5.5.1.10, See PWS, para 5.5.1.10 for further guidance, below as this was initially omitted in error.

9. Will the government provide (1) workstation for personnel? Will the government provide more than (1) workstation if the contract required more support?

Answer: The contract is only for one position, no other support will be required.

10. How many US Personnel will require support during the base period and option years?

If not a specific amount, can the government give an estimated number of personnel inbound each week/month/year?

Answer: Approximately 17 service members and their family members. Inbound and outbound personnel will vary.

11. Is the USG referencing the Interagency Language Roundtable?

Answer: No, See Below.

If not, what is language proficiency certifying agency?

Answer: US Department of State https://careers.state.gov/gateway/lang_prof_def.html

12. Will the government provide a government vehicle or will the contractor be required to provide a vehicle?

Will the government pay for all TMP fuel while contractor operates the vehicle around the local AO?

Answer: As per the PWS Paragraph 3.4, “The Government will also provide a TMP as needed for contractor to travel around the local AO.”. The government will provide fuel for said TMP.

13. When the contractor receives a request for translation, how long do they have to respond?

Ref: PWS, para 5.5.1.9.

Answer: Depending on the request, immediately if it is a medical issue or within 24 hours if it is not considered emergent. The Organizational Sponsor will help determine the priorities of requests.

14. Will the contractor be responsible to process all VAT free purchases for all US personnel on base?

Or provide liaison support to guide service members to VAT free friendly establishments?

Ref: PWS, para 5.5.2

Answer: Both, since the liaison should be establishing connections with local contacts (restaurants, garages, stores, landlords, utility companies, etc…) that benefit our Service Members and their Families.

The following have been modified:

Performance Work Statement, admendments, specifically paragraph 1.6.2, Technical Exhibit 2 “Deliverables Schedule” and the addition of paragraph 5.5.1.10, as highlighted below:

PERFORMANCE WORK STATEMENT (PWS)

LIAISON SUPPORT & ADMINISTRATIVE ASSISTANT

USANATO BRIGADE

Bucharest, Romania

Part 1

General Information

1. Introduction: This is a non-personnel services contract to provide liaison support and administrative assistance.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Background: This Performance Work Statement (PWS) specifies the liaison support and administrative assistance to be performed between host nation organizations on behalf of the US personnel assigned to Bucharest, Romania.

1.2 Responsibilities: The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this Contract and under the direction of the Contracting Officer (KO). See also Paragraph 1.1 Introduction.

1.2.1 Work Responsibility: The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable United States (U.S.), Romanian, and local laws, regulations, standards, provisions, and directives to include applicable publications in Section C-6. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents. Some services under this Contract may be performed at designated facilities, or portions of installations, by in-house Government personnel or by other contractors.

1.2.2 Administrative Responsibility: The Contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning, quality control (QC), financial control, meetings, and correspondence. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S. and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed.

The Contractor shall compile historical data, prepare required reports, and submit information as specified by the Deliverable List presented in this PWS.

1.3 Objectives: Services rendered under this contract will provide for liaison support and administrative assistance on behalf the US personnel assigned to Bucharest, Romania.

1.4 Functional Areas: Liaison Support and Administrative Assistance

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year: 1 JUNE 16 – 31 MAY17 Option Year I: 1 JUNE 17 – 31 MAY 18 Option Year II: 1 JUNE 18 - 31 MAY 19 Option Year III: 3 JUNE 19 - 29 MAY 20 Option Year IV: 1 JUNE 20 - 31 MAY 21

1.6 Management and Administration:

1.6.1 Phase In /Phase Out Period: Not Applicable

1.6.2 Contractor Management: The Contractor shall perform continual management of the functional areas contained in this PWS and shall provide an on-call Project Manager. The Project Manager shall conduct overall management coordination and shall be the central point of contact (POC) with the Government for performance of all work under the PWS. At the Post Award conference, the Contractor shall submit to the technical representative, in writing, the name, title, office, home and mobile telephone number of the Project Manager (Deliverable 103R003). A Contractor employee shall be designated to act for the Project Manager when work is being performed outside of duty hours, or during the Project Manager’s absence. Both the Project Manager and the Contractor employee filling in for the Project Manager, shall have full authority to act for the contractor on all Contract matters relating to daily operation of this Contract.

1.6.3 Contractor Responsiveness: The Project Manager or designated alternate shall be available for telephone communication or site attendance, with the Government POC, 24 hours a day, 7 days a week. A personal answering service is permitted at other than normal Contract workdays and work hours for receipt of Government POC emergency response work requirements, provided that the Project Manager or designee responds to all calls within a time not to exceed two hours after notification of the call by the answering machine and/or service. The Project Manager and any individuals designated to act in that capacity shall have full authority to contractually bind the Contractor for prompt action on matters pertaining to execution of the PWS.

1.6.4 Meetings, Conferences, and Briefings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Project Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

1.6.5 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800- 1700, Monday thru Friday except Federal holidays (Romanian), as identified above; ref. CCE 204-4000 U.S. AND HOST NATION HOLIDAYS, or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. Contractor maybe required to work some weekends and overtime, as needed.

1.6.6 Recognized Holidays: Contractor shall work on US holidays.

1.6.7 Training Holidays: N/A

1.6.8 Quality Control: N/A

1.6.9 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.10 Place of Performance: The work to be performed under this contract will be performed at the Muli- National Division Southeast (MND-SE), Drumul Taberei Street, Bucharest, Romania 061537

1.6.11 Type of Contract: See 52.216-1 in basic contract.

1.6.12 Security Program: Contractor personnel performing work under this contract are not required to carry a security clearance for this contract.

1.6.13 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use, at the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.14 Key Control: N/A

1.6.15 Special Qualifications: N/A

1.6.15.1 Language Skills: Knowledge of English (level III) and Romanian (level IV) is required.

Completion of secondary school and two years of technical college or university studies required. Ability to communicate effectively, both orally and in writing, using tact and courtesy. Good Computer Skills (MS Office normal user level) are required and applicant should demonstrate their proficiency in their resume. Professional MS Certifications are preferred but not mandatory.

1.6.15.2 Transportation Motorpool License: Contractor shall obtain and maintain a TMP license.

Vendor will coordinate training with their Organizational Sponsor within 30 days of their arrival.

1.6.16 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.17 Contracting Officer Representative (COR): N/A

1.6.18 Key Personnel: N/A

1.6.19 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.20 Contractor Travel: Contractor may be required to travel around the local AO, a TMP will be provided.

1.6.21 Other Direct Costs: Not Applicable

1.6.22 Data Rights: N/A

1.6.23 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.24 Safety: The Contractor will follow safety and health standards promulgated under the Occupational Safety and Health Act (OHSA) of 1970 as published in the Federal Register, Volume 37, Number 202, Part II (title 29, Chapter 17, Part 1910) and subsequently issued OSHA standards. In addition, the contractor will follow the Department of Defense Instruction (DODI) 6055.07, Mishap Notification, Investigation, Reporting, and Record Keeping criteria.

1.6.24.1 Safety Plan and Program: The Contractor shall develop a Work Plan that describes the following:

• Plan for carrying out the work and project schedule

• Health and safety plan (HASP)

The contractor’s HASP shall comply with OSHA, USACE Safety Manual and Host Nation regulatory requirements.

The HASP will address potential hazards which while performance may present to the Contractor personnel and military community members. The plan will describe personnel training and responsibilities, project equipment, and other applicable procedures and protocols for maintaining complete project safety. Any actions required to protect the surrounding community and other third parties (e.g., visitors) will be discussed. The HASP must also be submitted in a report format to the (Technical Representative/Contracting Officer) and acknowledged before intrusive field activities can begin.

1.6.25 Environmental Compliance: Environmental Compliance: The Contractor shall ensure all work performed under this service contract is done in full compliance with all Safety, Health, Industrial Health and Environmental applicable US and HN laws and regulations. In cases of conflict between applicable laws and regulations, the most protective standard shall prevail.

1.6.25.1 Environmental Compliance Plan and Program: See paragraph 1.6.25

PART 2

DEFINITIONS & ACRONYMS

2. Definitions And Acronyms:

2.1 Definitions:

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Liaison Support- To coordinate and communicate between various organizations or contacts to provide services or goods in accordance with PART 5 “SPECIFIC TASKS” of this Performance Work Statement.

Physical Security - Actions that prevent the loss or damage of Government property.

Quality Assurance - The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor - One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DACOS Deputy Chief of Staff DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer NCOIC Non Commissioned Officer in Charge OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit TMP Transportation Motor Pool USANATO Brigade US Army- NATO (Sembach, Germany) AFN BN AFNORTH Battalion (Brunssum, Netherlands)

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services

3.1 Services: N/A

3.2 Facilities: The Government will provide the contractor a work station.

3.3 Utilities: The Government will provide all utilities in the facility and those utilities will be available for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will provide a telephone (land line), computer, scanner, fax machine, and printer. The Government will also provide a TMP as needed for contractor to travel around the local AO.

3.5 Materials: The Government will provide the contractor a copy of Army Regulation 25-400-2 in order to ensure contractor’s compliance on the Army Records Information Management System (ARIMS).

3.6 Training: The government will provide TMP Training, I/A Training, and ARIMS Training.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items And Responsibilities:

4.1 General: Not Applicable

4.2 Secret Facility Clearance: Not Applicable

4.3 Materials: Not Applicable

4.4 Equipment: Not Applicable

PART 5

SPECIFIC TASKS

5.1 Basic Services: The contractor shall provide translation and administrative assistance as specified in the Performance Work Statement.

5.2 Recurring Services: The contractor shall provide translation and administrative assistance on a recurring basis as specified in the Performance Work Statement.

5.3 On-Demand Services: The contractor shall provide translation and administrative assistance, as specified in the Performance Work Statement, to assist newly arrived personnel to Bucharest, Romania.

5.4 Functional Areas: Liaison Support and Administrative Assistance

5.5 Task Heading: Contractor Specific Tasks and Responsibilities

5.5.1 The contractor shall provide translation support between host nation organizations and newly arrived US personnel or US personnel in the process of departing Bucharest, Romania in order to ensure a seamless, comprehensive inprocessing/outprocessing.

5.5.1.1 The contractor shall provide liaison support within 48 hours of the request with initial house hunting to include driving the newly arrived personnel to available housing units for viewing, liaising with prospective landlords during housing viewings. (All leases will be reviewed by the Military Housing Office in Grafenwoehr)

5.5.1.2 The contractor shall provide liaison support within 24 hours of the request with residency requirements with the local Romanian Government in accordance with SOFA standards.

5.5.1.3 The contractor shall provide liaison support within 24 hours of the request by arranging for temporary furniture and appliances from the FMO located in Mihail Kolalnicenanu US Army Installation.

5.5.1.4 The contractor shall provide liaison support within 24 hours of the request by helping Service Members obtain local vehicle inspections, obtaining required liability insurance and Romanian vehicle registration/deregistration.

5.5.1.5 The contractor shall provide liaison support within 24 hours of the request by aiding in the coordination for household goods and unaccompanied baggage shipment/delivery.

5.5.1.6 The contractor shall provide liaison support within 48 hours of the request by assisting in all other in/out-processing issues involving local authorities that require language assistance such as setting up basic utilities, telephone and bank accounts.

5.5.1.7 The contractor shall maintain and update weekly an Excel spreadsheet with the current database of available housing units in Bucharest, Romania to provide incoming personnel with realistic housing options. The contractor shall also maintain a working relationships with local landlords to facilitate cooperation with US personnel.

5.5.1.8 The contractor shall provide liaison support within 48 hours by assisting with the registering of dependent children in International or local schools.

5.5.1.9 The contractor shall use required language skills to translate Romanian bills (i.e.

telephone, insurance, repairs/services, auto, utility companies, etc.) contracts (housing leases, service contracts, etc.)

receipts (labor purchases, goods purchases, etc.), medical and dental documents, registrations, and other official documents to ensure both parties understand the implications of such documents.

5.5.1.10 The contractor shall maintain and update weekly an Excel spreadsheet with current database with information on community services (restaurants, garages, stores, utility companies, hospitals, clinics, etc…) and facilities in Bucharest, Romania to provide incoming personnel with realistic options when seeking services.

5.5.2 The contractor shall provide liaison support by processing Value Added Tax (VAT) free purchases on the local economy.

5.5.2.1 The contractor shall provide liaison support by assisting in the resolution of problems with service and billing by communicating US personnel concerns to the business and explaining the terms of the contracts to the US personnel.

5.5.3 The contractor shall perform administrative duties essential to the organization’s operation.

5.5.3.1 The contractor shall perform administrative duties to include telephone reception, type and sort correspondences, file maintenance, and audits in accordance with the Army Records Information Management System (ARIMS).

5.5.3.2 The contractor shall perform administrative duties that include proofreading correspondence for service members to ensure proper formatting, proper assembly, typographical, grammatical, and punctuation accuracy. The contractor shall also ensure that relevant attachments are enclosed, pages are numbered correctly, and applicable signatures are obtained.

5.5.3.3 The contract shall perform administrative duties by ensuring that the correct number of copies is made in accordance with the provided distribution schemes.

5.5.3.4 The contractor shall perform administrative duties by establishing and maintaining office files in accordance with the Army Records Information Management System (ARIMS) (Army Regulation 25-400- 2).

5.5.3.6.1 The contractor shall arrange files so that the material can be easily located and properly closed/stored IAW 258-400-2.

5.5.3.6.2 The contractor shall audit ARIMS files every six months for accuracy for 100% accuracy. Findings shall be provided to the Technical Representative and Contracting Officer, upon completion.

5.6 Enterprise-Wide Contractor Manpower Reporting Application (eCMRA): The contractor shall ensure ALL contractor labor hours (including subcontractor labor hours) required for the performance of services provided under this contract are reported via a secure data collection site.

The contractor (and all subcontractors providing direct labor under this contract) shall report complete and accurate data for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 to September 30. The Contractor shall input the data into the appropriate eCMRA reporting tool, which can be accessed via a secure web site at http://www.ecmra.mil/. There are four separate eCMRA tools: Army, Air Force, Navy and All Other Defense Components. The appropriate eCMRA reporting tool to use is determined by the requiring activity being supported (e.g., if DISA awards a contract for an Air Force requiring activity, the contractor shall load the required reporting data in the “Department of Air Force CMRA” tool). While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. The contractor shall completely fill in all required data fields. The contractor shall enter initial data into the appropriate eCMRA tool to establish the basic contract record no later than 15 working days after receipt of contract award or contract modification incorporating this clause. The contractor shall notify the Technical Representative when the basic contract record has been established in the appropriate eCMRA tool.

eCMRA User Manuals and Frequently Asked Questions (FAQs) are available at http://www.ecmra.mil/

Contractors may direct technical questions to the eCMRA help desk at dodcmra@pentagon.af.mil

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): Not Applicable

6.1 Contractor Adherence: The contractor shall adhere to Army Regulation 25-400-2 in order to ensure compliance with the Army Records Information Management System (ARIMS).

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE OBJECTIVE STANDARD PERFORMANCE

THRESHOLD

METHOD OF

SURVEILLANCE

1) PWS Part 1 Management and Administration Contractor shall comply with PWS provisions relating to Management and Administration operations.

Monthly Technical Representative PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of Technical Representative PRS Inspection Checklist.

2) PWS Part 1 Management and Administration Contractor shall comply with PWS provisions relating to Management and Administration processes.

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

3) PWS Part 3 Government Furnished Item and Services Contractor shall comply with PWS provisions relating to Government Furnished Item and Services operations.

Monthly Technical Representative PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of Technical Representative PRS Inspection Checklist.

4) PWS Part 3 Government Furnished Items and Services Contractor shall comply with PWS provisions relating to Government Furnished Items and Services processes.

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

5) PWS Part 4 Contractor Furnished Items and Services Contractor shall comply with PWS provisions relating to Contractor Furnished Items and Services operations.

Monthly Technical Representative PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of Technical Representative PRS Inspection Checklist.

6) PWS Part 4 Contractor Furnished Items and Services Contractor shall comply with PWS provisions relating to Contractor Furnished Items and Services processes.

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

7) PWS Part 5 Specific Tasks Contractor shall comply with PWS provisions relating to Specific Tasks operations.

Monthly Technical Representative PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of Technical Representative PRS Inspection Checklist.

8) PWS Part 5 Specific Tasks Contractor shall comply with PWS provisions relating to Specific Tasks processes.

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

9) PWS Part 6 Applicable Publications Contractor shall comply with PWS provisions relating to Applicable Publications operations.

Monthly Technical Representative PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of Technical Representative PRS Inspection Checklist.

10) PWS Part 6 Applicable Publications Contractor shall comply with PWS provisions relating to Applicable Publications processes.

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

11) PWS Part 7 Technical Exhibit Listing Contractor shall comply with PWS provisions relating to Technical Exhibit Listing operations.

Monthly Technical Representative PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of Technical Representative PRS Inspection Checklist.

12) PWS Part 7 Technical Exhibit Listing Contractor shall comply with PWS provisions relating to Technical Exhibit Listing processes.

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Maintains current database of available housing unit in

Bucharest communities per PWS paragraph

5.5.1.7

As needed to ensure database is current

Electronic

Requesting Point of Contact

Maintains current database with information on community services and facilities in Bucharest per PWS paragraph 5.5.1.10

As needed to ensure database is current

Electronic

Requesting Point of Contact

CCE 225-4001 INSTALLATION CLEARANCE REQUIREMENTS (March 2005)

(a) Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with AE Regulation 190-16, Installation Access Control, will be grounds for denying access to U.S. installations and controlled areas. The Contractor is responsible to ensure that any Subcontractor used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any Subcontractor utilized by the contractor, are made aware of and comply with these requirements.

(b) The Contractor is responsible for being aware of and complying with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control (IAC) processing requirements.

(c) The Contractor is responsible for returning installation passes to the issuing Installation Access Control Office (IACO) when the contract is completed or when a contractor employee no longer requires access.

(d) AE 190-16 (and AE 190-16-G German translation) can be found on the following website:

http://www.hq.usacce.army.mil/

(e) Below is the responsible Organizational Sponsor & Installation Access Control Office for this contract:

Organizational Sponsor:

LTC (OF‐4) Ryan D. Smith Movement & Transportation (M&T) Section Bucharest, Romania Mobile: (+40) 0799.852.747 BlackBerry: (+49) 0172.172.6082 ryan.d.smith10.mil@mail.mil

Installation Access Control Office:

LTC Cristian DAN, ROU A

DCOS SPT, HQ MND‐SE

Bucharest, ROMANIA EMAIL: cdan@mapn.ro Cell phone: +40723543853 Or

CPT SERBAN DIANA

HEADQUARTERS MULTINATIONAL DIVISION SOUTH‐EAST

6‐8 ANTIAERIANA STREET

51011, BUCHAREST, ROMANIA

Email: dserban@mapn.ro Cell phone: +40763666420

(End of Summary of Changes)