Solicitation_Amendment_0001_W912PB-16-T-3014.pdf

W912PB-16-T-3014

0010787954-0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to update the ELINS w orksheet and Performance Works Statement after the site visit conducted 21 March 2016.

See Summary of Changes

1. CONTRACT ID CODE PAGE OF PAGES

J 1 34

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Mar-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PB-16-T-3014

X 9B. DATED (SEE ITEM 11)

16-Mar-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Mar-2016

CODE

ECC RCO BAVARIA

AMERIKANISCHE BESCHAFFUNGSSTELLE

GEB 542

92655 GRAFENWOEHR LAGER

GERMANY

W912PB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The purpose of this amendment is to update the ELINS worksheet and Performance Works Statement after the site visit conducted 21 March 2016.

The following have been modified:

ELIN

Exhibit Line Items for grass cutting services Grafenwoehr. The estimated quantities stated in the ELIN tables are not guaranteed. They are estimates based on best available information and are for quote purposes only. The values do not represent anticipated maximum or minimum quantities, contractual requirements, or contractual obligations.

Period of performance 01 April 2016 through 31 March 2017 Base Year

Item Description Qty/EA Unit € Tot €

G ro u p A

A001

Grass cutting on open areas according to PWS Para. 5.2 and TE's. Attention the unit price has to be per 5,000 sqm

= 1 unit, minimum order 11 units per task order.

and TE's. Attention the unit price has to be per 5,000 sqm = 1 unit, maximum order 10 units per task

A002 order. 45

Grass cutting on road shoulders, ditches and embankments according to PWS Para. 5.3 and TE's.

Attention the unit price has to be per 5,000

A003 sqm = 1 unit, minimum order 5 units per task order.

Attention the unit price has to be per 5,000 sqm = 1 unit, maximum order 4 units per task order.

A004 u

B

Grass cutting at semi‐improved grounds on closed area

Sanitary Landfill, Site # 17, Camp Casserine, and DRMO in according to PWS Para. 5.4 and TE's. Areas involved are estimated per each unit as follows:

Sanitary Landfill, steep slopes, Attention: Cleaning of concrete runoff ditches, Para 5.4.3. Total estimated

A005 square meters each unit 130,000.

s, Tac Site # 17, double fence, steep slopes, the area is closed to Auerbach, access only over tankroad through gate at Grafenwoehr. Total estimated square meters

A006 each unit 120,000

Camp Kasserine, area is closed to field camps, large number of tent pads. Total estimated square meters

A007 each unit 110,000

DRMO, area is closed to field camps, fenced area. Total

A008 estimated square meters each unit 16,980

Group

C

A009

Clipping removal by equipment or by hand, according to Para 5.5.1 and TE's, attention the unit price has to be estimated per 5,000 sqm = 1 unit, minimum order 6 units per task order u

Clipping removal at Sanitary Landfill, according to P 5.5.1, 5.5.2, and TE's. Attention the unit price is for complete area, approximately 30 % steep slopes/di Total estimated square meters each unit 130,000

A010 ara the tches.

u

D

Mowing of motorparks and tank parks, according to Para

5.6. and TE's. Attention the unit price is 1000 sqm = 1

A011 unit, minimum order 1 unit per task order 30

Mowing of slopes by hand, according to Para 5.7 and TE's. Attention the unit price is 100 sqm = 1 unit, A012 minimum order 1 unit per task order 50

Clearing of fences from grass/bushes/trees, according to Para 5.8 and TE's. Attention the unit price is each line

A013 meter, minimum order 300 line meter per task order 2700

Total:

Period of performance 01 April 2017 through 31 March 2018

Item Description Qty/EA

1st option year

Unit € Tot € u

B001

B002 order. 45

B003 sqm = 1 unit, minimum order 5 units per task order.

Attention the unit price has to be per 5,000 sqm = 1

B004

B005 square meters each unit 130,000.

up closed to Auerbach, access only over tank road through gate at Grafenwoehr. Total estimated square meters

B006 each unit 120,000 3

B007 each unit 110,000 4

B008 estimated square meters each unit 16,980 u

B009 estimated per 5,000 sqm = 1 unit, minimum order 6

Clipping removal at Sanitary Landfill, according to Para 5.5.1, 5.5.2, and TE's. Attention the unit price is for the complete area, approximately 30 % steep slopes/ditches.

Total estimated square meters each unit 130,000

B010 2 u

B011 unit, minimum order 1 unit per task order 30

Mowing of slopes by hand, according to TE's. Attention the unit price is 100 sqm

B012 minimum order 1 unit per task order

Para 5.7 and

= 1 unit, B013 meter, minimum order 300 line meter per task order 2700

Period of performance 01 April 2018 through 31

March 2019

2nd option year u

C002 order. 45

C003 sqm = 1 unit, minimum order 5 units per task order. 200

Attention the unit price has to be per 5,000 sqm = 1

C004 15 u

Grass cutting at semi‐improved grounds on closed areas, Sanitary Landfill, Site # 17, Camp Casserine, and DRMO in according to PWS Para. 5.4 and TE's. Areas involved

C005 square meters each unit 130,000. 2

C006 each unit 120,000 3

Camp Kasserine, area is closed to field camps, la number of tent pads. Total estimated square m

C007 each unit 110,000 eters

C008 estimated square meters each unit 16,980

C009 estimated per 5,000 sqm = 1 unit, minimum order 6

C001 600 ro u

C010 complete area, approximately 30 % steep slopes/ditches.

u

C011 unit, minimum order 1 unit per task order 30

C012 minimum order 1 unit per task order 50

C013 meter, minimum order 300 line meter per task order 2700

Period of performance 01 April 2019 through 31 March 2020

3rd option year u

D001

D002 order. 45

D003 sqm = 1 unit, minimum order 5 units per task order.

Attention the unit price has to be per 5,000 sqm = 1

D004 u

D005 square meters each unit 130,000.

D006 each unit 120,000

D007 each unit 110,000

D008 estimated square meters each u 16,980 u estimated per 5,000 sqm = 1 unit, minimum order 6

D009 180 complete area, approximately 30 % steep slopes/ditches.

D010 2 u

D011 unit, minimum order 1 unit per task order 30

D012 minimum order 1 unit per task order 50

Clearing of fences from grass/bushes/trees, accord Para 5.8 and TE's. Attention the unit price is each li

D013 meter, minimum order 300 line meter per task order ing to ne

Period of performance 01 April 2020 through 31 March 2021

4th option year Unit € Tot € Unit $ Tot $ u

E001

E002 order. 45

E003 sqm = 1 unit, minimum order 5 units per task order.

Attention the unit price has to be per 5,000 sqm = 1

E004 u

Grass cutting at semi‐improved grounds on closed areas, Sanitary Landfill, Site # 17, Camp Casserine, and DRMO in according to PWS Para. 5.4 and TE's. Areas involved

E005 square meters each unit 130,000. 2

E006 each unit 120,000 3

E007 each unit 110,000 4

DRMO, area is closed to field camps, fenced are

E008 estimated square meters each unit 16,980

a. Total u

E009 estimated per 5,000 sqm = 1 unit, minimum order 6 complete area, approximately 30 % steep slopes/ditches.

E010 2 u

E011 unit, minimum order 1 unit per task order 30

E012 minimum order 1 unit per task order 50

E013 meter, minimum order 300 line meter per task order 2700

PWS

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON BAVARIA

UNIT 28130

APO AE 09114-8130

PERFORMANCE WORK STATEMENT (PWS)

FOR

GROUNDS MAINTENANCE/ GRASS CUTTING AT USAG

BAVARIA GRAFENWOEHR (TOWER BARRACKS)

TABLE OF CONTENT / INHALTSVERZEICHNIS

1.0 GENERAL INFORMAITON

2.0 DEFINITIONS & ACRONYMS

3.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES

4.0 CONTRACTOR FURNISHED ITEMS AND SERVICES

5.0 SPECIFIC TASKS

6.0 APPLICABLE PUBLICATIONS

7.0 ATTACHMENT/TECHNICAL EXHIBIT LISTING

PERFORMANCE WORK STATEMENT

Part 1 General Information

1. Introduction: This is a non-personnel services contract to provide Ground Maintenance Services, Grass Cutting at USAG Bavaria Grafenwoehr (Tower Barracks), Netzaberg and Grafenwoehr Training Area. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Background: Ground Maintenance Services shall include grass cutting services on improved and semi-improved grounds including ditches, clearing of fences from grass and shrubbery at motor parks and perimeter fences, mowing along crash barriers, poles, buildings and other objects.

1.2. Responsibilities: The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this Contract and under the direction of the Contracting Officer (KO). See also Paragraph 1.1 Introduction.

1.2.1. Work Responsibility: The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable United States (U.S.), German, and local laws, regulations, standards, provisions, and directives to include applicable publications in Part 6. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents. Some services under this Contract may be performed at designated facilities, or portions of installations, by in- house Government personnel or by other contractors.

1.2.2. Administrative Responsibility: The Contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning, quality control (QC), financial control, meetings, and correspondence. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S. German, and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed. The Contractor shall compile historical data, prepare required reports, and submit information as specified by the Deliverable List presented in this PWS.

1.3. Objectives: Performance of ground maintenance to keep the Garrison in a proper and safe condition.

1.4. Functional Areas: USAG Bavaria, Grafenwoehr (Tower Barracks), Netzaberg and Grafenwoehr Training Area (GTA).

1.5. Period of Performance:

The period of performance shall be for one (1) Base Year of 12 months and four (4) option years. The Period of Performance reads as follows:

Base Year 01 April 2016 – 31 March 2017 Option Year I 01 April 2017 – 31 March 2018 Option Year II 01 April 2018 – 31 March 2019 Option year III 01 April 2019 – 31 March 2020 Option year IV 01 April 2020 – 31 March 2021

1.6. Management and Administration:

1.6.1. Phase In /Phase Out Period: N/A

1.6.2. Contractor Management: The Contractor shall perform continual management of the functional areas contained in this PWS and shall provide a Project Manager physically present on-site during normal duty hours.

The Project Manager shall conduct overall management coordination and shall be the central point of contact (POC) with the Government for performance of all work under the PWS. At the Post Award conference, the Contractor shall submit to the COR, in writing, the name, title, office, home and mobile telephone number of the Project Manager. A Contractor employee shall be designated to act for the Project Manager when work is being performed outside of duty hours, or during the Project Manager’s absence. Both the Project Manager and the Contractor employee filling in for the Project Manager, shall have full authority to act for the contractor on all Contract matters relating to daily operation of this Contract.

1.6.3. Contractor Responsiveness: The Project Manager or designated alternate shall be available for telephone communication (mobile or office) or site attendance, as required by the COR, between 0730 and 1600 hours. A personal answering service is permitted at other than normal Contract workdays and work hours for receipt of COR emergency response work requirements, provided that the Project Manager or designee responds to all calls within a time not to exceed two hours after notification of the call by the answering machine and/or service. The Project Manager and any individuals designated to act in that capacity shall have full authority to contractually bind the Contractor for prompt action on matters pertaining to execution of the PWS

1.6.4. Meetings, Conferences, and Briefings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Project Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

1.6.5. Hours of Operation: The contractor is responsible for conducting business, between the hours of 0600 – 1700 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

NOTE: The contractor shall enter the installation through Gate # 6 unless otherwise directed. Please note that due to unforeseen contingencies the wait time to enter the installation may vary. The contractor will not be reimbursed if the government facility will be closed.

1.6.6. Recognized Holidays: The contractor is NOT required to work on German holidays and MAY work on American holidays:

The U.S. holidays are: see CCE 204-4000

1.6.7. Training Holidays: N/A

1.6.8. Quality Control: N/A

1.6.9. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

The Government will monitor the contractor’s performance under this contract by using the surveying method of 100 % inspection or periodic inspection. Inspection of individual work items and services will be made within 3 days after the completion of work.

1.6.10. Place of Performance: The work to be performed under this contract will be performed at USAG Bavaria, Tower Barracks, Netzaberg and GTA follows:

Areas:

Netzaberg Main Post

Field Camps, including roads GTA, Site # 17 Main roads (Chancellorsville Road) Motorparks/Tankparks Perimeter fence Army Airfield with Radar Site Other similar areas may occur

1.6.11. Type of Contract: The government will award an Indefinite Delivery Type Contract (IDIQ).

1.6.12. Security Program:

1.6.12.1. Access and General Protection/Security Policy and Procedures. The contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative).

The contractor shall also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.12.2. iWATCH/iSALUTE Training. The contractor and all associated subcontractors shall brief all employees on the local iWATCH/iSALUTE program (training standards provided by the requiring activity ATO). This locally developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days after the contract is awarded and within 30 calendar days after new employees commence contract performance, with the results reported to the COR within 30 calendar days after the contract is awarded.

1.6.13. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.14. Key Control: N/A

1.6.15. Special Qualifications: The project manager, contract manager and alternate shall fluently speak, read, and write English. At this level an employee is required to possess a high degree of proficiency in both written and spoken English, including the ability to translate the host country language into precise and correct English, and English into the applicable foreign language. On occasion, an employee at this level might be expected to act as an interpreter in situations where considerable importance attaches to proper word meaning.

1.6.16. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.17. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.18. Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0730 – 1600 Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.19. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.20. Contractor Travel: N/A

1.6.21. Other Direct Costs: N/A

1.6.22. Data Rights: N/A

1.6.23. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.24. Safety: Required industry standard safety requirements shall be observed.

1.6.24.1. Safety / clothing: When working with mowers at the roadside, temporary warning signs IAW German Traffic Regulations (Strassenverkehrsordnung and ZTV SA-97) shall be erected and shall wear warning clothing in or accordance with (IAW) DIN EN ISO 20471, Class 3.

1.6.24.2. Safety / Working at the Roadside: When working with mowers at the roadside, temporary warning signs IAW German Traffic Regulation (Strassenverkehrsordnung and ZTV SA-97) shall be erected.

1.6.24.3. Safety / smoking: Smoking is prohibited when working in Ammunition Holding Areas, fifteen meters around POL Storage Areas. Smoking within fifteen (15) meters of equipment during refueling operations is prohibited.

1.6.24.4. Safety / refueling: Refueling of equipment is permitted on paved (asphalt/concrete) areas only.

1.6.24.5. Safety Plan and Program: N/A

1.6.25. Environmental Compliance: N/A

Environmental Compliance Plan and Program: See below

ISO 14001 CONTRACTORS AND SUPPLIERS ENVIRONMENTAL PERFORMANCE REQUIREMENTS

USAG Bavaria Environmental Management System (EMS)

The U.S. Army Garrison Bavaria (USAG Bavaria) operates an Environmental Management System (EMS) in accordance with Executive Order 13423 “Strengthening Federal, Environmental, Energy and Transportation Management”, International Standard ISO 14001:2004 (E) “Environmental Management Systems,” as well as DoD and IMCOM-E requirements.

The EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy of an organization.

The USAG Bavaria EMS is designed to ensure that all military personnel, civilian employees, and contract employees of either the Garrison or tenant organizations, whose work activities can cause real or potential significant environmental impact, are aware of how their work relates the environmental performance objectives established under the USAG Bavaria EMS and are competent to perform their roles, responsibilities and authorities while supporting the Garrison’s mission.

Contractors and their personnel are especially required to be aware of and comply with the Garrison’s EMS policy when performing work at the installation. Information about EMS will be delivered at the project kick-off meeting in the form of a flyer, and an additional short in-brief is available upon request.

The contractor must be familiar with the information package provided during the Pre-construction meeting.

The Garrison has established an EMS Policy and defined the following significant aspects to focus on by setting objectives and targets:

Soil and groundwater contamination Air Emissions Product Procurement Endangered Species Management Energy Consumption Erosion Water Consumption Spill Management Environmental Noise Hazardous Waste Generation Fuel Consumption Solid Waste Generation

Our goal is to reduce the Garrison’s carbon footprint and to continually improve the protection of the environment. The Garrison committed to integrate relevant environmental considerations into all their activities, also performed by contracts and services.

In conjunction with EMS, Contractors and suppliers must abide by the following environmental specifications while working on site as applicable:

General:

Contractors have to be certified and qualified for the work they perform. Respective documentation must be available on site.

Air Emissions:

No open burning of waste materials is permitted.

Work involving ozone depleting chemicals (ODCs) must be performed by certified technicians.

Contractors will ensure that their staff is trained in the proper use and handling of all materials and chemicals to ensure air emissions/odors are minimized.

Motor vehicle idling is not allowed.

Dust suppression – wetting, etc… to minimize particulates in the air.

Transport dusty materials in covered haulage vehicles.

Minimization of all air emissions is required.

Asbestos and Lead Based Paint:

Notify EMD of asbestos and lead-based paint removal prior to the project start date.

Dispose material properly and send copies of waste manifests to EMD.

Cleaning Equipment:

Clean construction equipment prior to entering roadways.

Do not clean equipment in locations where contaminates can enter sewers, watercourses or aquifers.

Vehicle washing is not allowed.

Surface Water Control:

Control all surface water and groundwater including rainfall and run-off. Ensure that erosion is controlled and that flooding of excavations or damage to structures does not occur.

Intercept surface drainage as far back from excavations as practical by means of ditches, berms or other interception methods as may be required for effective control.

Direct pumped water or run-off to settling ponds or sediment basins prior to discharge to adjacent storm sewers or watercourses.

Provide settling ponds and sediment basins where needed.

Control overflow rates from settling ponds or sediment basins to ensure minimum solids transportation.

Washing down paved areas is prohibited.

Disposal or discharge of any type of pollutant into a storm drain or surface water is prohibited.

Keep gutters and drainage ditches open at all times to provide adequate surface drainage.

Energy Consumption:

Contractors and Suppliers will use energy efficient equipment to the extent possible when undertaking any work on a job site.

Contractors and Suppliers staff when on a job site will turn off lights and equipment when not in use and where practical.

Minimization of energy consumption is required.

Provide a metering system to measure the amount of energy used during the construction project and report measurements to DPW Utilities department.

Water Consumption:

Contractors and Suppliers will use water saving processes whenever practical.

Leaking equipment or hoses will be replaced.

Minimization of water consumption is required.

Provide a metering system to measure the amount of water consumed during the construction project and report measurements to DPW Utilities department.

Hazardous Materials (HM):

Hazardous materials brought on site and removed shall be managed in accordance with applicable Laws/ Regulations.

Maintain copies of MSDSs for all HM onsite.

No containers or items used to apply HM can be washed onto the ground, or into storm drains or surface water.

Secondary containment is required for all containers containing water-endangering substances.

Containers must remain closed when not in use.

Storage of diesel and the filling of equipment/vehicles etc. must be accomplished according to the guidance of the Berufsgenossenschaft Bau B 171, Technische Regeln fuer brennbare Fluessigkeiten (TRbF) and Verordnung ueber Anlagen im Umgang mit wassergefaehrdeten Stoffen (VAWS).

Use of Pesticides:

Report all materials used to DPW B & G and EMD.

Hazardous Waste Management – Solid Non-Hazardous Waste Management No open burning is permitted.

Hazardous waste generated by contractors will be collected properly and disposed of off-site complying with all relevant laws.

It is not allowed to use government containers to collect contractors’ hazardous waste unless otherwise stipulated Do not empty fuels, lubricants, herbicides, pesticides, fungicides, paint, solvents or other chemicals into sewers or streams, only legal disposal methods are acceptable.

Whenever possible Contractors and Suppliers should seek recycling opportunities for the management of waste.

A copy of the manifest and proof of disposal has to be provided to the EMD.

Contaminated Soil/ Construction Debris Removal:

If contamination of soil or debris is determined during construction, work must be stopped and EMD has to be informed.

If there is a suspicion of contamination, material has to be sampled, analyzed and classified for correct disposal.

Storage of contaminated material is only allowed in closed containers or on a paved area, which has to be approved by the COR and the EMD. Piles must be covered with UV light resistant foil.

Spills:

All contractors that transport, process, store, or in any way manage HM, HW, POL, or other restricted items are required to develop and post a Red Plan (Ölalarmplan) at the worksite Clean up and dispose of any spillage that may occur whether on land or water.

Keep spill kits on-hand in case of spills.

Notify Fire Department and EMD staff immediately in case of any spills.

Sensitive Areas/Landscape Preservation:

Keep removal of vegetation to a minimum.

Do not drive heavy vehicles/equipment across unpaved surfaces especially during wet conditions.

Noise:

Use vehicles and equipment with efficient muffling devices.

Provide and use devices that will minimize noise levels in construction areas.

Minimize noise resulting from activities while on site whenever practical.

Motor vehicle/ engine idling is prohibited.

Points of Contact:

Fire Department Grafenwoehr: (09641) – 83 – 117 Environmental Management Division: (09641) – 83 – 7711

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1. Definitions:

Closed Areas - In this category are areas which are overlaid with obstacles like fences at Field Camps Grafenwoehr, concrete tent beds, tent frames, motor parks etc. special equipment (e.g. trimmers, push mowers) has to be considered (motor parks etc.).

Clear Zones: A semi-improved grounds area located between an interior fence line, wood line, surfaced or un-surfaced right-of-way or like marker at a perimeter fence enclosing the extreme boundary of a military property.

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Improved Grounds: Grounds on which intensive development and maintenance measures are performed. This category applies to areas within the built-up section of an installation, which contains lawns, landscaping, plant beds, flowerbeds, parade grounds and athletic facilities.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Open Areas - Maintenance in this category could be performed by tractors or riding mowers in most of the parts (Housing Areas incl. Fitzthum Village, Area 200 & 300, Main Roads, Sport Fields, Ammo Holding Areas, Water retaining basins).

Policing – includes all paper, wire, bottles, glass, stones, plastic, small limbs, broken branches, and other debris.

Policed debris shall be disposed of in trash containers located within the area.

Physical Security - Actions that prevent the loss or damage of Government property.

Quality Assurance - The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Semi-Improved Grounds - Areas of less intensive management where mowing only is required.

Subcontractor - One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Trimming - includes trimming up to building foundations, concrete pads, fences, base of trees, signposts, bumper blocks, curbs, curbstones sidewalk or other vertical structures surfaces.

Work Day - Hours for the performance of this contract at the installation are precisely from 0600 hours through 1700 hours from Monday through Friday, except of German and US holidays.

Work Week - Monday through Friday, unless specified otherwise.

2.2. Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1. Government Furnished Items and Services

3.2. Services: N/A

3.3. Facilities: N/A

3.4. Utilities: N/A

3.5. Equipment: N/A

3.6. Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1. Contractor Furnished Items and Responsibilities:

4.2. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.3. Secret Facility Clearance: N/A

4.4. Materials: The Contractor shall provide all required materials as necessary to meet the requirements under this PWS.

4.5. Equipment: The Contractor shall furnish all required equipment to meet the requirements under this PWS.

The contractor shall maintain the equipment, furnished by him, in a good condition. All vehicles shall have passed the mechanical inspection standards of the Federal Technical Surveillance Organization (TUEV).

PART 5

SPECIFIC TASKS

5.1. Basic Services: The Contractor shall mow and trim grass on approximately 150 hectares (370 acres) semi-improved/improved grounds, in accordance with the delivery orders as provided by the Contracting Officer’s Representative (COR).

5.1.1. Measurement. The numbers of hectares/square meters to be mowed indicated in the IGCE (Independent Government Cost Estimate) are approximate.

5.1.2. Quantity – Capacity

5.1.2.1. Prior to unexpected VIP Visits, roatation of training units, or other reasons, informed through the COR, the contractor must have the capacity to mow approximately 700,000 square meters grass, (Airfield, Camp Aachen, Camp Algier, VIP road) within 5 work days. The Airfield has to be mowed within 2 work days prior the air craft traffic.

5.1.3. Continuity of Mowing and Trimming Operations

5.1.3.1. When mowing operations are started within any area, they shall be pursued in a diligent manner to insure timely completion of the area. Once an area is started, it shall not exceed three working days in any assigned area, except during inclement weather as directed by the COR.

5.1.3.2.. Uniformity. All mowing areas which do not have a uniform appearance at the completion of mowing and trimming shall be re-mowed or re-trimmed to achieve a uniform appearance and conformity with specifications at no additional cost to the government as directed by the COR.

5.1.3.3. Damaged Grounds. The Contractor shall obtain the concurrence of the Contracting Officer or authorized representative prior to mowing or discontinue mowing in any assigned area when equipment causes rutting, soil compaction, or scalped areas due to wet or soft grounds.

5.1.3.4. Excessive Rainfall. The Contractor shall discontinue mowing operations during periods of excessive rainfall. Exceptions to this condition shall be at the direction of the Contracting Officer or his authorized representative, otherwise the Contractor shall be liable for repair of all damaged areas.

5.1.3.5. Frost. The Contractor shall not start mowing operations in any assigned area when the grass is covered by frost. Exceptions to this condition shall be at the direction of the Contracting Officer or the authorized representative.

5.1.3.6. Delivery Orders (DA Form 1155/1449). The Contractor shall be required to accomplish all assignments in accordance with the delivery order (DO).

5.1.3.7. Inspection. The Contractor shall notify the COR for inspection and acceptance of an area within 24 hours after assigned work has been completed.

5.1.3.8. Pollution: The contractor shall mow areas such as lawns and shrubs that may have dog droppings present.

5.1.3.9. Frequencies of Mowing: Semi-Improved Grounds.: Two to three each cuts, as prescribed in Paragraph 5.2, 5.3. Improved Grounds: Five to Eight cuts (Netzaberg).

NOTE: Especially in the Field Camps, training units may mow the grass within their assigned areas. Therefore the mowing areas may be discontinuous, and the task orders may be made for parts of the field camps only.

5.2. Mowing and Trimming Work

5.2.1. Mowing Work.

5.2.1.1. Mowing work on open semi-improved/improved grounds. Grass to be cut may be higher than 30 cm, grass-cut remains on the ground (except clipping removal is ordered). Mowing around buildings, barracks at field camps (Camp Aachen, Algier, Normandy), Airfield, Netzaberg, recreation facilities, and water retention basins. Mowing height: 6 – 8 cm, or other height as directed by the COR.

5.2.1.2. Clearing of Perimeter Fence. Grass outside of perimeter fence shall be mowed out to a distance of 3.6 m.

5.2.2. Trimming Work.

The Contractor shall on “mowing and trimming” cut all grass up to the building, trees, utility poles, fences, crash barriers or other structures. Trimming height around buildings and all kind of obstacles shall be maintained between four (6) and six (8) cm. Grass-cut remains on the ground, except clipping removal is required.

Areas under steps, bleachers, buildings ramps, platforms, and other obstacles shall be mowed and trimmed. All grass, weeds and other vegetation along fence lines shall be mowed and trimmed as to correspond with surrounding mowed area. Area around concrete pads, parking lots, parking lot islands, banks, rough terrain and low areas shall be completely mowed and trimmed.

5.2.3. Policing. Mowing is also required in case of trash, paper, wire, glass, stones and small limbs up to 10 cm diameter. The government is not responsible for damages caused through mowing on contractor’s equipment or other damages/accident. It is up to the contractors’ decision to remove hindering debris before mowing. Policed debris shall be disposed of in trash containers located within the area.

5.3. Mowing and trimming on road shoulders, ditches and embankments.

5.3.1. Mowing Work

5.3.1.1. Mowing work on sloping semi-improved/improved grounds. Grass to be cut may be higher than 30 cm, grass-cut remains on the ground, except clipping removal is required. Mowing height on areas with slopes, ditches and road shoulders shall be maintained between six (6) and eight (8) cm.

5.1.15.2. Road Shoulders. Road shoulders shall be mowed up to the next fence line or forest edge

5.3.2. Trimming Work

5.3.2.1. Mowing Distance from Objects. The Contractor shall on “mowing and trimming” cut all grass up to the building, trees, utility poles, fences, crash barriers or other structures. Trimming height on areas with slopes, ditches, road shoulders, shall be maintained between six (6) and eight (8) cm.

5.3.2.2. Ditch Lines. The Contractor shall mow and trim all ditch lines within the mowing area each time the area is assigned. Large ditches containing water and small streams shall be trimmed to the water’s edge.

5.3.3. Policing. As prescribed in Para 5.2.3.

5.4. Mowing and trimming at Sanitary Landfill, Site # 17, DRMO, and Camp Kasserine.

5.4.1. Mowing Work as prescribed in Para 5.2.1

5.4.2. Trimming Work. As prescribed in Para 5.2.2

5.4.3. Concrete Runoff ditches Sanitary Landfill. Side slopes and drain of paved runoff ditches (cross joints every 30 cm between concrete parts) have to be trimmed during the performance period. On both sides of the runoff ditches the concrete parts have to be trimmed in longitudinal direction also. After trimming, the ditches have to be swept, sand or gravel to be removed.

5.4.4. Policing. As prescribed in Para 5.2.3.

5.5. Clipping removal.

5.5.1. Clipping Removal by equipment. The Contractor shall remove all excessive clippings to include bunches, balled, or windrowed cut grass in designated areas. Removal of clippings shall be accomplished by sweeping, vacuuming, other methods by equipment, or by hand. All grass left standing or that presents a shaggy appearance after sweeping or raking shall be re-cut at no additional cost to the government. All clippings shall be picked up transported to and disposed of at the government owned compost yard at Main Post Grafenwoehr.

Continuity of work. Clipping removal shall not exceed three working days after mowing in any assigned area, except during inclement weather.

5.5.2. Clipping removal at sanitary landfill. The Contractor shall remove all excessive clippings same as prescribed in par 5.5.1, however from embankments, and slopes, raking by special slope equipment or by hand is required.

5.6. Mowing of Motorparks and Tankparks

Mowing along fence including the berm and area between berm and gravel area. Total width approximately 8 meters. Also grass at gravel areas to has to be moved. Grass to be mowed may be higher than 30 cm, mowing height 6 – 8 cm. Grass-cut remains on the ground, except clipping removal is required.

5.6.1. Policing, as prescribed in Para. 5.2.3..

5.7. Mowing of slopes by hand. (Weed eater/brush cutter).

Mowing of slopes more than 40 % by hand, where equipment cannot be used, or is not accessable with equipment. Grass to be mowed may be higher than 30 cm, mowing height 6 – 8 cm.

5.7.1. Policing, as prescribed in Para. 5.2.3.

5.8. Clearing of fences from grass and bushes/trees.

Cutting of unwanted bushes from fence lines. Bushes and trees, diameter up to ten cm, shall be cut to the ground with a distance of 50 cm inside and 50 cm outside of fence. Also in between the fence growth has to be removed.

The Contractor has to remove all excessive pruning wood from the area. All wood has to be picked up transported to and disposed of at the government owned compost yard at Main Post Grafenwoehr. If adequate equipment is available pruning wood can be chopped on site and disseminated within the area, only with the approval of the COR.

Continuity of work. Clearing and brushwood removal shall not exceed three working days in any assigned area, except during inclement weather

5.9. Recurring Services: N/A

5.10. On-Demand Services: N/A

5.11. Functional Areas: USAG Bavaria, Grafenwoehr (Tower Barracks), Netzaberg and GTA

5.12. Task Heading: N/A

5.13. Enterprise-Wide Contractor Manpower Reporting Application (eCMRA): The contractor shall ensure ALL contractor labor hours (including subcontractor labor hours) required for the performance of services provided under this contract are reported via a secure data collection site.

The contractor (and all subcontractors providing direct labor under this contract) shall report complete and accurate data for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 to September 30. The Contractor shall input the data into the appropriate eCMRA reporting tool, which can be accessed via a secure web site at http://www.ecmra.mil/. There are four separate eCMRA tools: Army, Air Force, Navy and All Other Defense Components. The appropriate eCMRA reporting tool to use is determined by the requiring activity being supported (e.g., if DISA awards a contract for an Air Force requiring activity, the contractor shall load the required reporting data in the “Department of Air Force CMRA” tool).