Draft Performance Work Statement.pdf

409th CSB Ver 6 20200319

PERFORMANCE WORK STATEMENT (PWS)

Belgian Guard Services – USAG Benelux

01 December 2022

Part 1

General Information

1. General: This is a non-personal service(s) performance work statement (PWS) under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal services PWS to provide armed security personnel. Personnel employed under this PWS shall provide static installation access control, roving security patrols, intrusion detection system monitoring, pass and badge control, static personal security, or any other security related function associated with the protection of U.S. Government installations, materials, property, and personnel. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Background: The US Government requires the contractor to provide armed security services to ensure compliance with DOD, and

U.S. Army mandates for physical security on Army installations in Belgium. Only a registered and licensed company can provide armed guard services in Belgium.

1.3 Scope: The Contractor shall provide non-personal armed security services (the attachments and the Special Guard Orders throughout Belgium) as specified in this PWS. The Contractor shall provide all management, transportation, personnel, equipment, facilities and supplies required to perform the services requested in this PWS unless identified as Government-furnished. This PWS, workload data and special guard orders set forth the overall duties, guard post locations, the general operating h ours at each post, the number (where mandated) and types of services, the specific equipment and facilities to be provided by the Contractor.

1.4 Objectives: The intention of this PWS is to obtain Belgian armed guards services at United States Army Garrison (USAG) Benelux for Chièvres Air Base, USAG Benelux-Brussels, USAG Benelux-Brussels-Sterrebeek Annex (including both the SHAPE Brussels’

Health Clinic and the Brussels American School) and Zutendaal Army Preposition Stocks (APS-2). The contractor shall apply the instructions found at each specific post for allowing access for those persons who will be escorted on to the U.S. Government installations and facilities by those persons who are authorized to escort guests. In the instance of non -access control functions, the contractor shall apply the instructions provided at those posts which protect U.S. Government property, facilities, installations, and persons from acts of theft, sabotage, damage, trespassing, and pilferage.

1.4.1 Ordering Period: 01 May 2022 thru 30 April 2027. The Ordering Period shall be for a four-year and six-month period as follows:

• Phase In 01 May – 30 October 2022

• Year I 01 November 2022 – 31 October 2023

• Year II 01 November 2023 – 31 October 2024

• Year III 01 November 2024 – 31 October 2025

• Year IV 01 November 2025 – 31 October 2026

• Year V 01 November 2026 – 30 April 2027

1.5 General Information

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non -recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative

(COR) for review within 30 days after date of contract award. (Deliverable # 01).

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the

Contractor within 10 days. If the Government has provided comments, the Contractor shall then have 3 calendar days to submit a Final

QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than 30 days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for propos ed changes. At a minimum, the QCP must include and answer the following to be accep table:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals)?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor monitor and ensure staff qualifications remain current and valid including DOCPER processes/approvals throughout contract performance?

e. How will the Contractor ensure all keys issued will remain controlled items (Paragraph 1.7 Key Control)?

f. How will the Contractor inventory and track maintenance of all Government Provided Equipment / Materials?

g. How will the Contractor identify, investigate, and correct any non -conforming performance and prevent similar deficiencies in the future?

h. How will the Contractor file and save all Quality Control related documents for the life of the contract plus 5 years?

1.5.1.1 An Analysis of Quality Control and Timeliness of Submittals (i.e. deliverables) shall be provided to the COR within 30 days upon completion of each option period or Task Order. (Deliverable # 02).

1.5.1.2 The Contractor shall bring identified issues or potential problems that might affect future performance to the attention of t he

COR as soon as possible. Verbal reports will be followed up by written reports within 5 calendar days. (Deliverable # 03).

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this PWS in accordance with the Quality

Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the freque ncy of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest wo rk day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall be performed on U.S. holidays unless otherwise directed by the Contracting Officer. When a U.S.

holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively. The contractor is required to perform services on U.S. holidays.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January

Presidents Day 3rd Monday in February Memorial Day last Monday in May

Independence Day July 4th Labor Day 1st Monday in September

Columbus Day 2nd Monday in October Veteran’s Day November 11th

Thanksgiving Day 4th Thursday in November Christmas Day December 25th

Juneteenth National Independence Day 19th June

1.5.3.2 Host Nation Holidays: Work shall be performed on local Host Nation holidays unless otherwise directed by the Contracting

Officer.

New Year’s Day January 1st Easter Monday Varies

Labor Day May 1st Ascension Day Varies

Bank Holiday Varies Whit Monday Varies

National Independence Day July 21st Assumption August 15th

All Saints’ Day November 1st Armistice Day November 11th

Dynasty Day Varies Christmas Day December 25th

Boxing Day December 26th

1.5.4 Operating Hours: The Contractor is responsible for conducting business 24/7. Exceptions to operating hours vary at locations based on operational requirements, and are annotated in Section 7.4 of Attachment 1 – Workload Data and special guard orders. The

Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within th is PWS.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are es sential. The

Government facility office hours, facility operating hours and the Contractor support hour requirements often differ due to 24/7 services requirements.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 08:00 to 17:00, and from Monday through

Friday except U.S. and Belgian Holidays identified in paragraph 1.5.3.1 & 1.5.3.2 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government d irected facility closings.

1.5.4.2 Government Facility Operating Hours: Reserved.

1.5.4.3 Contractor Support Hours: Reserved.

1.5.4.3.1 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan. The plan, as a minimum, shall identify regularly scheduled work (to include location, work to be completed, timeline, etc.). If the need for overtime is anticipated, the

Contractor shall receive approval from the Contracting Officer via the COR seven (7) calendar days prior to execution. The Contractor’s proposed Work Plan shall be submitted to the Contracting Officer via the COR for review within seven (7) days after date of contract award (Deliverable # 04). The Government will review and either accept or return their comments to the Contractor within ten (10) days. The Contractor shall then have three (3) days to submit a Final Work Plan. Any proposed change to the accepted Final Work

Plan is required to be resubmitted via the COR for review and acceptance by the Contracting Officer at a minimum thirty (30) days prior to implementation. The timeline noted above shall apply for review and acceptance for proposed changes.

1.5 Training Holidays: Reserved.

1.5.1 Place of Performance: The work to be performed under the contract will be performed at locations listed below and further detailed in Section 5.2 and Attachment 1. The workload data will provide detail on the individual posts to be staffed. The workload data provided is meant to offer insight into the workload associated with each US Army Garrison.

a. USAG Benelux, Chievres Air Base located at Rue du 7eme Wing, B7950, Chievres, (Section 7.7.1 Attachment 4).

b. USAG Benelux, Chievres Daumerie Caserne located at Grand’Rue 58, B7950, Chievres, (Section 7.7.2 Attachment 4)

c. USAG Benelux-Brussels, located at 54, Europalaan, B1932, Sint-Stevens Woluwe, (Section 7.7.3 Attachment 4).

d. USAG Benelux-Brussels-Sterrebeek Annex located at 12, Kennedylaan, B1933, Sterrebeek, (Section 7.7.4 Attachment 4).

e. USAG Benelux Zutendaal APS-2 located at Leutsestraat, B3690, Zutendaal, (Section 7.7.5 Attachment 4).

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: Contractor personnel performing work under this PWS shall be qualified, in accordance with Belgian Law of 02 October 2017 and Collective Labor Agreement of the Committee 317 as determined by contractor and shall have no less tha n one

(1) year of armed civilian guard experience. DD Form 254 is not applicable.

1.6.2 Personnel Security Clearance Requirements: Contractor personnel performing work under this PWS must have an active

NATO Secret Clearance prior to anticipated full performance start date of 01 November 2022 and must maintain the level of security required for the life of the contract. Contractor shall provide copies to the Contracting Officer Representative (COR) upon request.

a. The Contractor shall provide all necessary documentation certifying all guards fully comply with Belgian Law. As a min imum this documentation shall consist of the following:

Valid National ID card

Good conduct certificate (no less than 3 months old)

Valid Ministry badge

Valid NATO clearance

b. The contractor shall only employ personnel who have current Belgian certifications which document actual compliance with

Belgian law to carry arms as provided in this PWS (Belgian Penal Code, Book II, Section IV, Articles 416 & 417). (Deliverable # 05).

1.6.3 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required docume ntation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE)

Regulation 604-1 for Germany specific contracts , will be grounds for denying access to U.S. installations and controlled areas. The

Contractor shall ensure that any subcontractors used in performance of the contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with the Defense Biometric Identification System. The

Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with the Defense

Biometric Identification System (DBIDS) processing requirements.

The Contractor shall return Common Access Cards to the issuing DBIDS office when the contract is completed or when a Contractor employee no longer requires access.

AE Reg 190-16 can be found on the following website: https://media.defense.gov/2017/Apr/27/2001921546/-1/-1/0/AER190-16.pdf.

1.6.3.1 In addition, the Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within 3 calendar days after contract award. The log must at a minimum contain the following information per contractor: Last Name, First Name, Date of Birth, National ID card #, National ID card expiration date, complete home address, Contractor ID #, Driver license #, Driver license type, Driver license issue location and date, NATO Clearance # and expiration date, Belgian Ministry Badge # with expiration date.

The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log . (Deliverable # 06).

1.6.3.2 The Contractor shall collect the installation access passes the same day employment of an individual has expired or ha s been terminated and shall return them to the issuing office within 3 calendar days. (Deliverable # 07).

1.6.3.3 Upon termination or cancellation of the contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within 3 workdays.

1.6.3.4 Common Access Cards (CAC): The Contractor shall provide the following information: Last, First Middle Name, Cadency

Name, Personal identifier (e.g. Social Security Number, Federal Identification Number, or Tax Identification Number), date of birth, primary email address (this email address will be used to contact the individual) to the COR with 15 calendar days after award (unless circumstances require otherwise and as directed by the Contracting Officer). (Deliverable # 08) The Contractor shall ensure safeguarding of Personally Identifiable Information (PII) and comply with requirements under 1.23.5.

1.6.3.4.1 The Contractor shall provide a CAC log within the first 30 calendar days after contract award and within five (5) days after changes have been made (unless circumstances require otherwise and as directed by the Contracting Officer). (Deliverable # 09). The

COR will provide format and content for the log during the post award meeting. Note - CACs are Government property and must be accounted for.

1.6.4 Background Checks: The Contractor shall follow these instructions for completing background checks for all persons working on the contract.

Police Good Conduct Certificates (PGCC). IAW AE Regulation 190-16, paragraph 20 (e). the Contractor shall provide the original copy of the PGCC to the COR for review prior to an employee working under this PWS. After COR review the contractor shall maintain the original PGCC. The PGCC shall be received prior to a person working under this PWS. If the PGCC contains derogatory information, the U.S. Government will determine if the individual may be employed under this PWS. The PGCC for all contract employees shall be renewed annually (every 12 months) thereafter, for the duration of this PWS. The initial PGCC and verification shall not be older than 90 days from contract award date or contract employee start date. The Contractor shall furnish the COR a ros ter with the names of all contract employees at the pre-performance conference. The roster shall include the date or prospective date of the employee’s entry into employment, the date that the PGCC was furnished to the COR the employee’s position, and qualifications of each employee (training received, etc.). The roster shall be updated upon any employee transfer and a copy of the revised roster furnished to the COR. (Deliverable # 10).

1.6.4.1 U.S. Citizen: Reserved.

1.6.4.2 Local Nationals and Third Country Nationals: See para 1.6.4 as background check applies to both Local Nationals and Third

Country Nationals.

https://media.defense.gov/2017/Apr/27/2001921546/-1/-1/0/AER190-16.pdf

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Se curity

Program (AR 190-13).

1.6.6 Operations Security (OPSEC) Requirements : Contractor personnel shall adhere to facility security policies and restrictions.

The Contractor shall immediately report suspicious activities to security personnel. Government issued access badges shall n ot be worn outside designated facilities where visible to the general public.

1.7 Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the

Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key co ntrol that shall be included in the Contractor’s Security Plan and the Quality Control Plan. (Deliverable # 11). Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any incidents of lost or duplicate keys to the COR. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the COR, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from payment due to the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due to the Contractor. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than

Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Cont racting

Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Quality Control Plan.

1.8 Post Award Conference/Periodic Progress Meetings : The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other

Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the

Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferen ces, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the

Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates , or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any def iciencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the Government:

The Project Manager (PM), Area Managers (AM), Site Managers (SM), Supervisors and Guards. All Key Personnel shall be proficient in English, and in the host nation language, be well versed with the requirements of th e contract, and be familiar with applicable U.S.

military regulations and host nation laws. A Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the

COR no later than 5 days after contract award (Deliverable # 12).

a. Project Manager: The Project Manager shall be the central point of contact with the Contracting Officer via the COR. The

Project Manager shall have ten (10) years’ experience in security or law enforcement administration in the armed forces, civilian police or commercial security agencies. The names of the persons and any alternates who shall act for the Contractor when the

Project Manager is absent shall be provided in writing to the Contracting Officer via the COR. The Project Manager or alternate shall be available between 0800 – 1700, Monday thru Friday except Federal holidays or host nation holidays. The Project

Manager shall manage with full authority on behalf of the Contractor on all matters relating to the daily operations of the contract as described within this PWS.

b. Area Manager: The Area Managers shall be the point of contact for the COR and shall report to the Project Manager. Area

Managers shall be responsible for contractor performance at one or more Garrisons (including associated installations) and managing the security operations described within this PWS. Area Managers shall have ten (10) years’ experience in security or law enforcement administration in the armed forces, civilian police or commercial security agencies. An Area Manager shall be available between 0800 – 1700, Monday thru Friday except Federal holidays or host nation holidays.

c. Site Manager: Site Managers shall be an additional point of contact for the COR. Site Managers shall be assigned at the installation(s) level and shall be responsible for contractor performance and managing the security operations described within this PWS. Site Managers shall have ten (10) years’ experience in security or law enforcement administration in the armed forces, civilian police, or commercial security agencies. The contractor will assign at least one Site Manager to each of the following three (3) installations:

USAG Benelux, Chièvres

USAG Benelux-Brussels

USAG Benelux Zutendaal APS-2

A Site Manager shall be available at all times Monday thru Sunday (including all Federal and Host Nation holidays) via email, radio and telephone.

During normal duty hours are 0800 – 1700, Monday thru Sunday. A Site Manager shall respond within thirty (30) minutes (after notification) to discuss any issues found.

After normal duty hours, a Site Manager shall respond within two hours for non-emergencies and within ten (10) minutes for emergencies.

d. Supervisors: Persons performing supervisory duties under the contract shall be qualified and trained to perform access control duties and shall possess all required certifications. Supervisors shall have five to ten (5 to 10) years’ experience in security or law enforcement administration in the armed forces, civilian police or commercial security agencies. Supervisors shall be licensed with a valid Belgian Weapons permit for employment under the contract.

e. Guards shall have a minimum of one (1) year experience in security or law enforcement administration in the armed forces, civilian police or commercial security agencies. Guards shall be licensed with a valid Belgian Weapons permit for employment under the contract.

1.10.1 Special Qualifications:

a. Language: All contractor employees shall provide clear communication and shall fluently speak, read and write in English and

Dutch or French to communicate matters pertaining to their work in person, via telephone and radio to their management, the

COR, and military authorities. If an employee is found to lack the required English language proficiency skills, the Contrac tor shall be required to replace the individual.

b. Medical Requirements: Contract employees, excluding the Project Manager, shall provide a “Doctor’s Statement”, signed and dated by their Physician (in English, French or Dutch), that states the following:

Employee can take the Physical Agility Tes t (PAT).

Is free of any communicable disease.

Is in good general health without physical or mental defects or abnormalities that would interfere with the performance of contractual duties.

What medicines (prescription drugs) the employee is currently taking and the side effects of the medicines

(prescription drugs).

Possesses binocular vision (i.e. see in both eyes) correctable to 20/30.

Isn’t color blind.

Is capable of hearing ordinary conversation at 15 feet (4.5m) without the benefit of a hearing aid.

Whether the employee will be medically capable of performing duties wearing a protective vest IAW paragraph 5.1.51, 5.1.52, 5.1.53 and 5.1.54 of the PWS.

The contractor shall maintain the Doctor’s statements on file for the duration of the contractor employee’s employment .

(Deliverable # 13).

c. Instructor Certification/Qualifications. The Contractor shall ensure that all employees complete all initial, annual, quarte rly, and other refresher proficiency training required by the PWS. All firearms proficiency training and weapons live fire training will be conducted by weapons instructors authorized and certified in accordance with Belgian legal requirements. Weapons training/qualification shall be conducted by instructors certified by the Belgian authorities. A certified Red Cross training instructor shall teach first aid/CPR/Emergency Casualty Care (ECC) training. The training credentials and certification of e ach instructor shall be provided for review upon request by the COR. The Contractor shall assign a sufficient number of trainers to support each Area Manager based on the number of employees assigned to the area .

d. Required Permits and Licenses : The contractor shall be required to have the following licenses and permits, as required under HN law:

a. The contractor will be registered with the “Belgium Service Public Federal Interieur” (SPFI).

b. The contractor will be licensed by the SPFI.

c. The contractor will be licensed for armed guards services.

e. Drug Testing: As part of the conditions of employment under the contract, all contractor personnel including the Project

Manager, Area Managers, Site Managers, Supervisors and Guards working onsite at any Garrison or installation on US

Government property shall undergo testing for illegal drug usage. A United States Government Representative shall administer saliva drug testing to all assigned contractors. The Government shall provide these saliva tests. The saliva test will scre en for

AMP/MET/COC/OPI and THC.

a. All contractor personnel shall, prior to first time reporting for duty sign DA Form 5019-R. Employees that refuse to sign DA Form 5019-R will not be employed under the contract. The original copy of the signed DA Form 5019 -R shall be provided by the Contractor to the COR within five (5) calendar days of completion (Deliverable # 51). The contractor shall retain the original copy of DA Form 5019-R for the duration of the individual(s) employment.

b. The Contractor shall arrange testing of all security guards. Conditions and frequency of drug testing is as follows:

i. Pre-employment screening. For initial testing, saliva test samples are required within fourteen (14) days of hiring a new employee. After start of employement and annualy during the duration of the contract, all employees will provide a saliva test sample for initial drug screening prior to employment under the contract.

ii. After initial pre-employment screening of each employee, unannounced and random testing of 10 percent of the work force will be conducted monthly. The contractor shall identify personnel using random selection criteria to ensure unbiased testing is performed. Personnel selected for random testing shall provide a saliva test sample within one (1) hour of notification. If personnel randomly selected fail to provide the sample within the one hour, they shall be removed immediately from performing under the contract .

iii. When there is a reasonable suspicion (evidence that meets legal sufficiency/probable cause) that any contractor employee, uses or is suspected of being under the influence of illegal drugs, the contractor employee under suspicion shall provide a saliva sample for testing purposes within thirty (30) minutes, once requested to do so. The Contractor shall immediately suspend the employee from performing security duties under the contract until test results are received and evaluated by the US Government. If personnel suspected fail to provide the sample within 30 minutes, they shall be removed immediately from performing under the contract.

iv. When there is a mishap or safety/security violation and investigation involving security personnel, the

Contracting Officer or the COR may determine that drug testing is required based on the circumstances and facts at hand. If testing is required, guidance shall be obtained from the local supporting JA/legal counsel to ensure “legal sufficiency” or “probable cause.” The employee(s) involved in the incident will provide a saliva sample within thirty (30) minutes , if requested to do so. The Contracting Officer or the COR will determine and notify the Contractor if the employee(s) can continue to work or must be suspended until the drug test and investigation results are received and evaluated. If personnel fail to provide the sample within

30 minutes, they shall be removed immediately from performing under the contract.

v. Any employee taking prescription medications that may affect test results shall inform the Unit Alcohol and

Drug Coordinator (UADC) what the medication is at the time of testing. The employee may be required to show evidence of this (such as the prescription from a doctor issued to the employee). Any employee who provides a positive sample for illegal substances will be immediately suspended and not allowed to work on the contract. If prescription medications were involved, the Government shall make a determination if the medication used could have caused the positive result.

c. The Contracting Officer via the COR will immediately notify the Contractor of any employee with a confirmed positive saliva test result. Security personnel who test positive for illegal drug use shall be removed immediately from performing under the contract. Likewise, refusal by security personnel to submit to a drug test shall be grounds for removal from performance under the contract. Medically prescribed drugs authorized by a physician and confirmed by appropriate evidence shall be excluded from such determination. If an individual test is positive and there are mitigating facts to show cause, a second test or test re-evaluation may be requested by the Contractor.

d. All costs associated with processing the saliva samples shall be at the expense of the U.S. Government . Administrative requirements such as time away from work, transportation to nearest ADCO, etc., shall be borne by the Contractor.

Should biochemical test coordinators be required to be in temporary duty (TDY) status to gather a significant number of samples, TDY cost will be borne by the U.S. Government.

e. IAW AR 190-14 paragraph 2-7 (b). contractor personnel shall not consume alcohol eight (8) hours prior to reporting to duty. Contract personnel found to be under the influence of alcohol during duty will be immediately suspended from duty under the contract. The Contractor will be notified and will provide a replacement immediately. If it is determined that any Contractor personnel are abusers of alcohol, they will not be allowed to perform duties unde r the contract. “Abuser” is defined as Contractor personnel reporting for duty under the influence of alcohol one time .

f. The contractor company shall be ISO-9001 certified (International Organization for Standardization). The ISO-9001 is the world's most recognised Quality Management System (QMS) standard. It aims to help organisations meet the needs of their customers and other stakeholders more effectively. This is achieved by building a framework to ensure consistent quality in the provision of goods and/or services.

1.11 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor p roducts or that contractor participation is appropriately disclosed. Contractor personnel identification shall be easily identifiable through the display of badges IAW AER 27-715 Contractor

Identification and Belgian Laws.

Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of “Ministry badges“. The

Contractor shall provide each of their employees an easily readable identification badge. The badge must include the employe e’s name, the contractor’s company name, their functions, a recent color photograph of the employee and the kind of weapon they are authorized to carry. Companies with U.S. Government contracts will require their employees to wear these badges visibly when performing work at Government workplaces.

1.12 Contractor workspace (staging site, on-site office, desk or work area, etc.) shall contain a sign signifying the space is occupied by

Contractor employee(s) to ensure that Government employees and the public know that they are not Government employees. The proposed sign shall be submitted to the Contracting Officer via the COR for review and acceptance 10 calendar days after anticipated full performance on 01 November 2022 (Deliverable # 35). Workspace sign location shall be coordinated with the COR. Contractor employees shall identify themselves by name and company affiliation when answering the telephone, presenting briefings, condu cting or attending meetings, and seminars. All Contractor correspondence (written, facsimile, and email display) shall include their company name. Requirements for Contractor vehicles is addressed under Part 4 paragraph 4.4.1

1.13 Contractor Travel: Reserved.

1.14 Other Direct Costs (ODCs): Reserved.

1.15 Data Rights: The Government has unlimited rights to all documents and materials produced under the contract. All documents and materials, to include the source codes of software, produced under the contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does no t abrogate any other Government rights.

1.16 Non-Disclosure Requirements : Performance under the contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. The Contractor and Contractor personnel, shall not divulge or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other p ersonal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code

(U.S.C.) Section 552a.

1.17 The use of propaganda violates DoD Commercial Use of Imagery Guidelines stated at http://www.defenseimagery.mil/products/dodimagery/commercialuse.html The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through the contract on any marketing tools to include its company website.

1.18 Non-Disclosure Statements: N/A.

1.19 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under the contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a cu rrent or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Con tracting

Officer to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely a t the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI can not be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, includin g prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.20 Phase In /Phase Out Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have an approximately 180 day Phase-in/Phase-out period. During the Phase in Period, the Contractor shall coordinate and plan for mobilization and full execution of work by the anticipated start date of 1 Nov 2022. The “Phase -in” period shall be awarded as an independent task order for performance of these services. The Contractor shall provide a formal presentation of the mobilization plan as stipulated in CLIN 0001.”. During this period the new contractor shall coordinate, in an orderly manner, any matters with the inclubant contractor to ensure full assumption of work by 1 Nov 2022. The transition period is not designed for the new contractor to “shadow” or follow the incumbent contractor to observe how the incumbent contractor executes the work and then create a plan to accomplish the mission based on observing the incumbent contractor. The transition period will be to ensure an orderly transition between contractors, and ensure a constant level of security at all installations. The two contractors shall coop erate to the extent necessary to maintain security, and to ensure the safety of all guards providing security services.

In case the contract is awarded to a competitor, other than the incumbent, the incumbent shall within 180 calendar days after contract award provide to the successor firm any information necessary to ensure a smooth tran sition of contract responsibilities and to allow the new contractor to fulfill its responsibilities in accordance with any potentially applicable Belgian labor law. This informa tion shall include, but is not limited to: Workforce structure for the contract, employee compensation plans, and existing shop agreements.

1.20.1 Mobilization Plan: The contractors accepted moblization plan is summarized below:

A+0– Award Date, full transition begins

A+4 – Pre-performance Conference

A+15 – AM meeting to discuss new requirements

A+20 – Site Instructor meeting

A+30 – Prepared to begin services, without radio upgrades

A+30 – Provide detailed CV of all Key personnel

A+30 – Submit Quality Control Plan to KO and COR for review and acceptance

A+60 – Weapon certification of all future guards

A+120 – Prepared to begin performance with radio upgrades

A+180 – Required to be staffed at 100%

1.21 Safety: The Contractor shall comply with Host Nation Safety Laws and Regulations.

1.21.1 Host Nation Safety Laws and Regulations: The Contractor shall comply with Host Nation Safety Laws and Regulations.

1.22 Environmental Compliance: The following provides information on Environmental Compliance.

1.22.1 Environmental Compliance Plan and Program: The Contractor shall ensure that all of its operations and activities conform to the USAG Benelux's environmental policy requirements. The Contractor shall ensure that all contract personnel have received appropriate levels of training in the handling, use, storage, and disposal of hazardous material. In addition, the Contractor shall ensure that all Contractor controlled activities on USAG Benelux installations are conducted in accordance with the USAG Benelux Spill

Prevention and Response Plan, Solid Waste Policy, Final Governing Standards -Belgium, and applicable Belgian environmental laws/standards.

http://www.defenseimagery.mil/products/dodimagery/commercialuse.html

The Contractor shall contact the COR or the USAG Benelux Directorate of Public Works-Environmental Division, DSN 597-5356, CIV

068-255356, Hangar 20006, B-7950 Chievres Air Base for a copy of the Garrison Environmental Policy, Spill Prevention and Response

Red Plan, Garrison Solid Waste Policy and Belgian Final Governing Standards.

1.23 Required Training: The following provides information on training requirements.

1.23.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within thirty (30) days (Deliverable # 14) after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or thirty (30) days after employment of new personnel.

Contractor personnel travelling overseas shall complete area of responsibility (A OR) specific AT awareness training for U.S. based

Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion (Deliverable #

15) for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer, if a COR is not assigned) within seven (7) days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training (Deliverable # 16) every twelve

(12) months except AOR specific AT Level I training which shall be completed as required by local AT policies .

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a cer tificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within seven (7) days after completion of the training (Deliverable # 17).

1.23.2 OPSEC Training: All Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty

(30) days of employment under this contract (Deliverable # 18). Verification of the training shall be provided to the COR within seven

(7) days after completion of the training (Deliverable # 19). OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months

(Deliverable # 20). Verification of the training shall be provided to the COR within seven (7) days after completion of the training

(Deliverable # 21).

If training cannot be conducted on the website, the Contractor shall coordinate with the COR, who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a c ertificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within seven (7) days after completion of the training (Deliverable # 22).

1.23.3 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program

(training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within thirty (30) days after the contract is awarded and within thirty (30) days after new employees commence contract performance, with the results reported to the COR within seven (7) days after the contract is awarded and within thirty (30) days after new employees commence contract performance (Deliverable # 23). Verification of the training shall be provided to the COR within seven (7) days after completion of the training (Deliverable # 24). Training slides can be found on the Army OneSource we site:

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx.

1.23.4 Information Assurance (IA) Training:

1.23.4.1 All Contractor employees, including subcontractors, requiring access to Government information systems shall complete the

Department of Defense (DoD) IA Cyber Awareness Training within thirty (30) days (Deliverable # 25) after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or thirty (30) days after employment of new personnel. Verification of the training shall be provided to the COR within seven (7) days after completion of the training (Deliverable

# 26).

1.23.4.2 All Contractor employees, including subcontractors, working information technology (IT)/IA functions shall comply with DoD and Army training requirements per Information Assurance Training Certification and Workforce Management DoD Directive (DoDD)

8570.01, Information Assurance Workforce Improvement Program DoD 8570.01-M, and Information Assurance AR 25-2 within thirty

(30) calendar days of employment. Training is available at https://ia.signal.army.mil/DoDIAA/default.asp.

1.23.4.3 All Contractor employees, including subcontractors,…