PWS-19-Q-0004-Catering_Services-Final.pdf

409th CSB Ver 5 20180730

PERFORMANCE WORK STATEMENT (PWS)

NORMANDY 75th Annual D-Day Celebration Catering Services

Part 1 General Information

1. General: This is a non-personal services contract to provide Catered Food Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to catering services as defined in this Performance Work Statement except for those items specified as government furnished property and services.

1.1 Description of Services/Introduction: Catering at 3 Life Support Activity (LSA) in support of Normandy 75th Annual D-day Celebration.

1.2 Background: USAREUR has a requirement for contractor services to provide catered food in support of the 75th Annual D-day Commemoration Ceremony. Contracted support is required to prepare and deliver breakfast and dinner meals at three (3) LSAs: Sainte Mere Eglise, Carentan and Omaha Beach Cemetery, Normandy, France. Meals shall be prepared in accordance with American Cuisine.

The first delivered meal will be in accordance with the Period of Performance (POP). See section 5.2.3.3.

1.3 Scope: The Contractor shall perform all related administrative actions required to provide catering services or perform work such as material requisitioning, Quality Control (QC), financial control, meetings, and correspondence. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S., French and local regulations that are necessary and related to the functions being performed. The Contractor shall compile historical data, prepare required reports, and submit information as specified by the Deliverable List presented in this PWS.

1.4 Objectives: To provide Catering Services. Services include food catering. The contractor shall accomplish catering food per the guidelines in this document.

1.5 General Information: The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable French, and local laws, regulations, standards, provisions, and directives. Army Regulations are applicable to the performance of this contract, see paragraph 1.20.1. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents. Some services under this Contract may be performed at designated facilities, or portions of installations, by in-house Government personnel or by other contractors.

1.5.1 Quality Control Plan (QCP): The contractor’s quality control program is the means by which assurance is provided that all work complies with the requirements of the contract. The contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services, and assure adherence to all applicable local and army regulations. The contractor shall provide a QCP that is in accordance to the following U.S. Army Guidance:

Document Type Doc. No. Title

Army Regulation 40–657 Veterinary/Medical Food Safety, Quality Assurance, and Laboratory

Army Regulation AR 40–905 Veterinary Health Services Army Regulation AR 30–22 The Army Food Program Air Force Instruction 48–116 Food Safety Program

Army Regulation 420–1 Army Facilities Management

One (1) copy of a comprehensive written QCP shall be submitted with the Request of Quotation (RFQ) to the Contract Specialist (CS) and Point of Contact (POC) and within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.5.1.1 N/A

1.5.1.2 The Project Manager or designated alternate shall be available for telephone communication or site attendance, as required by the CS and POC, 24 hours a day, 7 days a week. A personal answering service is permitted at other than normal Contract workdays and work hours for receipt of CS and POC emergency response work requirements, provided that the Project Manager or designee responds to all calls within a time not to exceed two hours after notification of the call by the answering machine and/or service. The Project Manager and any individuals designated to act in that capacity shall have full authority to contractually bind the Contractor for prompt action on matters pertaining to execution of the

PWS.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: Contractor shall perform during all recognized U.S. and French holidays as required to maintain service during the Period Of Performance as defined by this PWS.

1.5.3.1 U.S. Holidays: N/A

1.5.3.2 Host Nation Holidays: N/A

1.5.4 Operating Hours: The contractor is responsible for conducting business, between the hours of 0500 and 2000, 7 days a week. Breakfast hours shall typically be from 0600 to 0800 and Dinner shall be from 1700 to 1900. The contractor shall coordinate daily with the CS and POC and expect to be able to adjust times if needed in order to accommodate daily mission requirements. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.4.1 Government Facility Office Hours: N/A

1.5.4.2 Government Facility Operating Hours: N/

1.5.4.3 Contractor Support Hours: See 1.5.4

1.5.4.3.1 Contractor Work Plan: N/A

1.5.5 Training Holidays: N/A

1.5.6 Place of Performance: The work to be performed under this contract will be performed at:

Sainte Mere Eglise located at 6 Rue 505E, 50480 Sainte-Mère-Église, Normandy, France Carentan LSA located at La Trouparderie, 50500 Saint-Hilaire-Petitville, France Omaha Beach Cemetery located at 14710 Colleville-sur-Mer, France

1.6 Security Requirements: The contractor will not be expected to maintain any level of security clearance for this event.

1.6.1 Security Program: See 1.6

1.6.3.1 N/A

1.6.3.2 N/A

1.6.3.3 N/A

1.6.3.4 N/A

1.6.3.4.1 N/A

1.6.4 Background Checks: The contractor is responsible for maintaining all required French and local certifications related to food preparation in order to operate in Normandy, France.

1.6.4.1 U.S. Citizen: N/A

1.6.4.2 Local Nationals and Third Country Nationals: N/A

1.6.5 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.6 Security (OPSEC) Requirements: N/A

1.7 Key Control: N/A

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 N/A

1.9 Contracting Officer’s Representative (COR): N/A

1.10 Key Personnel: The following personnel are considered key personnel by the government: An English speaking Supervisor on site in Saint Mere Eglise, France during execution of the contract. The Supervisor shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0500 and 2000 during the event.

1.11 Identification of Contractor Employees: All contract personnel are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. All contract personnel shall be identified with an employer issued badge so as to clearly indicate the person is an authorized contractor employee. The badge shall clearly identifying the individual’s name, employee number or equivalent, and a recent picture (head shot).

1.12 Contractor Travel: N/A

1.14 Other Direct Costs: N/A

1.15 Data Rights: N/A

1.16 Non-Disclosure Requirements: N/A

1.17 Non-Disclosure Statements: N/A

1.18 Organizational Conflict of Interest (OCI): N/A

1.19 Phase In /Phase Out Period: N/A

1.20 Safety: The Contractor shall prepare and serve food items IAW with applicable regulations, and standards identified in Part 6.1 of this document.

1.20.1 Host Nation Safety Laws and Regulations: The contractor shall adhere to the following guidelines in order to ensure food safety. Where there is a conflict between French Law and Army Regulation, the following shall govern:

Document Type Doc. No. Title

Army Regulation 40–657 Veterinary/Medical Food Safety, Quality Assurance, and Laboratory

Army Regulation AR 40–905 Veterinary Health Services Army Regulation AR 30–22 The Army Food Program Air Force Instruction 48–116 Food Safety Program Army Regulation 420–1 Army Facilities Management

1.20.1.1 N/A

1.20.1.2 N/A

1.20.1.3 N/A

1.21 Environmental Compliance: Reserved

1.21.1 Environmental Compliance Plan and Program: Reserved

1.22 Required Training: N/A

1.22.1 Anti-Terrorism (AT) Level I Training: N/A

1.22.2 OPSEC Training: N/A

1.22.3 iWATCH Training: N/A

1.22.4 Information Assurance (IA) Training: N/A

1.23 Authorization to Perform Services in Germany: N/A

1.24 Notice to Proceed: N/A

1.25 Electromagnetic Compatibility Directive: N/A

1.26 Government Property and Services: N/A

1.27 Conventional Forces Europe (CFE) Treaty Verification Inspection: N/A

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. Department of Defense Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, contracting officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing support personnel to assist the COR, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished property - means property furnished to the contractor the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government property - means all property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Point of Contact - An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each

HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, the following provides a list of acronyms used throughout this PWS or commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation FRG Federal Republic of Germany GFP Government Furnished Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate IT Information Technology

JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office SIGE Safety and Health Protection Plan TE Technical Exhibit USAREUR U.S. Army Europe UOM Unit of Measure

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: N/A

3.2 Facilities: The Government will provide a designated Food tent with floor in each location.

3.3 Utilities: The Government will provide electrical power for use at designated Life Support Area.

The Contractor shall instruct employees in utilities conservation practices IAW AR 420-1. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment

3.4 Equipment: N/A

3.5 Special Tooling and Test Equipment: N/A

3.6 Materials: N/A

3.7 Training: N/A

3.8 Common Access Cards (CAC): N/A.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all supplies including eating utensils, cups, plates, and napkins, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: N/A

4.3 Materials The Contractor shall provide all materials as identified in Part 5 below. If the material is not specifically mentioned herein, then it should be assumed the contractor is to provide the material if it is necessary to satisfy the intent of the contract.

4.4 Vehicles and Equipment: The contractor will be responsible for the evacuation and the storage of grey water in accordance with French and local law.

4.5 Background Checks): N/A

PART 5

SPECIFIC TASKS

5.1 Basic Services: The contractor shall provide services for Catered Meals which shall be prepared in accordance with American Cuisine and regulations and laws referenced in paragraph 6.1

5.2. Tasks

5.2.1 The Contractor shall provide food catering services at Three (3) LSAs identified in Section 1.5.6.

5.2.1.1. The Contractor shall furnish all equipment, supplies, food, management supervision, and labor to provide food services for the Life Support Activity and also all eating utensils, cups, plates, and napkins. All food services shall be provided in accordance with host nation practices and laws and in accordance with the conditions set forth in this PWS. Food waste must be disposed of properly and removed daily. The Government will provide a suitable area (including electricity) for preparing and serving meals. The Government-provided area will not include any kitchen equipment or other food preparation equipment. The Contractor shall provide all equipment to prepare, re-heat, and serve the food.

5.2.1.2. The Contractor shall be able to cater food services to accommodate U.S. military and government employees for breakfast and dinner for the period specified in paragraph 5.2.3.3 of this document. Headcounts will be performed by the Government; however, an estimated number of meals are provided in tables found under paragraphs 5.2.3.3 and 5.2.3.4 below. Menus to be served will be posted one day in advance of service. The Contractor shall provide cold beverages with each meal. In addition, the Contractor shall provide the means to chill Government-furnished water bottles for use by soldiers; power will be available if needed. The Contractor shall keep the chilled water bottles in the dining facility for easy access by soldiers. The contractor shall not use ice to chill the bottle of water.

The POC will provide a projected head count to the contractor daily 24 hours prior to next scheduled meal for the propose of adjusting the next day projection number of meals.

5.2.1.3. The Contractor shall transport hot foods to the LSA in protected/insulated containers capable of maintaining temperatures above 140F/60C for up to three (3) hours from time of production. Cold food shall be transported to the LSA below 40F/4.4C and maintain for up to three (3) hours. Food will not be prepared at the LSA locations.

5.2.2. Inspections will be conducted at all food production facilities. Ruminant meat product shall come from US Army Vet approved Source. Establishments will be audited on food risk, food preparation, facility and equipment, water portability, cleaning and sanitizing, pest control, employee practices and health, and food defense. Note: Ruminant meat products originating from countries/areas affected with Bovine Spongiform Encephalopathy (BSE) are prohibited from procurement and use:

http://www.aphis.usda.gov/import_export/animals/animal_import/animal_imports_bse.shtml. As part of the proposal all offers shall complete and submit a PRE AUDIT QUESTIONNAIRE, provided by the US Government.

http://www.aphis.usda.gov/import_export/animals/animal_import/animal_imports_bse.shtml

5.2.3 Preparation of meals shall include soups, salads, gravies, sauces, vegetables, meat, fish, pork, beef, poultry, puddings, gelatins and other foods constituting a complete meal. Baked goods shall include, but are not limited to, preparation of breads, rolls, quick breads, pies, cakes, pastries, icings, sauces, and glazes. Raw fruits and vegetables will be thoroughly washed/ disinfected prior to processing.

No left-over’s will be utilized for future meals.

5.2.3.1 Breakfast: Contract personnel are to prepare: 2 (two) assorted fruit juices; 2 (two) assorted fresh fruits; hot and dry cereal; 2 (two) meat items – a choice of bacon, sausage, ham or cream beef;

assorted omelets and eggs; pancakes and French toast; fresh breakfast pastry; hash brown potatoes;

toast; butter/margarine; coffee; tea; milk (pasteurized); and condiments. Hot biscuits, rolls or muffins are also to be served.

5.2.3.2 Dinner: Contract personnel are to prepare 2 (two) meat entrees with appropriate sauces or gravies; 2 (two) starches, e.g. potatoes, noodles, or rice, etc.; 2 (two) cooked vegetables; salad bar or a minimum of 4 (four) salad options (not including short order items) - a choice of e.g., lettuce, tomato slice, onion slice); 4 (four) assorted desserts - 2 (two) of which shall be pie, cake or pastry items and 2 (two) of which shall be fitness oriented – a choice of e.g., chilled fruit, gelatin or yogurt; 3 (three) assorted breads/rolls – a choice of white, wheat, rye, whole grain, garlic; butter/margarine; assorted cold drinks; carbonated beverages; coffee; tea; milk (pasteurized); Soup shall be offered daily for the dinner meal. Cakes, pies, and pastries shall be varied.

5.2.3.3. Coffee/Snack Bar: contractor shall ensure that fresh coffee with sugar, milk and cups are continuously available between 0800 AM and 0700 PM.

5.2.3.3 Estimated MEAL Counts:

LSA Breakfast Dinner Sainte Mere Eglise: 29 May-10 Jun +/- 7,000 +/- 7,000 Carentan: 29 May-10 Jun +/- 3,000 +/- 3,000 Omaha: 31 May - 02 Jun +/- 100 +/- 100 Omaha: 03-7 Jun +/- 525 +/- 525

5.2.3.4 ANTICIPATED DAILY FOOD SCHEDULE

First meal at each location will be a dinner meal. Last day at each location shall be a breakfast meal.

ST. Mere LSA= APPROX- 700 persons respectively for breakfast and dinner per schedule above Carentan LSA= APPROX-300 persons breakfast and dinner per schedule above Omaha Beach Cemetery= 31 May thru 02 June APPROX-33 persons breakfast and dinner

Omaha Beach Cemetery= 03 Jun thru 07 June APPROX-108 persons breakfast and dinner

The Government CS or POC will provide the final head count to the Contractor within 48 hours of meal servicing. All head counts include a projected deviation above or below 10%.

5.2.4 Employee Uniforms: Contractor personnel shall present a neat appearance and shall be easily recognized. Employees shall wear contractor-furnished uniforms and aprons when on duty. Aprons will not be worn outside, nor to the latrine facilities, or on smoke breaks. Employees shall wear socks or hose as appropriate. It shall be prohibited for open toe shoes, sandals, shoes with high platforms, spiked heels, or heels higher than two inches and shall not be worn.

5.2.4.1 Hair and Hair Restraints: All personnel entering or working in food preparation or service areas shall wear hairnets or other effective hair restraints. Personnel with facial hair shall use haior nets to prevent food contamination. All hair restraints shall be kept clean.

5.2.4.2. Identification Badges: All Contractor personnel shall wear furnished identification badges (employer badges) on their person at all times while in the service.

5.2.4.3. Jewelry: With the exception of wedding bands, food service personnel shall not wear jewelry, including wristwatches, while preparing or handling food. The wearing of medical alert bracelets or necklaces is authorized.

5.2.4.4 Personal Hygiene: Contractor personnel shall:

Wash their hands thoroughly after each absence from their workstation and at any other time the hands may have been soiled or contaminated, specifically: after returning from the latrine or smoking areas and before handling clean utensils or equipment or starting food preparation, prior to donning food service gloves, and between handling of raw and cooked or other ready to eat foods. Note: Single use gloves will be used for only one task.

a. Maintain and keep fingernails clean.

b. Do not use tobacco in any form, except during break periods in designated areas.

5.2.5. Conduct of Employees: The Contractor shall be responsible for the performance and conduct of all personnel employed under this contract. The Contractor shall prohibit employees from performing work under this contract while under the influence of alcohol, drugs, and other incapacitating agents.

Contractor personnel shall abide by all security regulations and shall be subject to such checks as may be deemed necessary. No verbal or physical abuse will be tolerated while on duty.

5.2.5.1 Use of Alcoholic Beverages/Drugs: The use of alcoholic beverages or illegal drugs by contractor personnel, while on duty, is strictly forbidden. The Contractor shall immediately remove and replace employees who are under the influence of alcohol or drugs to make sure that food service is not disrupted.

5.2.6 Health Examinations: Personnel with evidence of communicable disease, infected wounds, open sores, or acute respiratory infection, shall be referred to a doctor to receive written clearance before working to the DFAC. Personnel with a health problem(s) shall not be permitted to work in any capacity where there is likelihood of food or food contact surface contamination with pathogenic organisms, or transmitting disease agents to others. Personnel relieved of duty due to illness must have medical clearance from a physician before working with food preperation

5.2.7 Contractor Personnel Meals: The Government will not be charged or held responsible for any contractor provided meals that are consumed by contractor employees.

5.2.8 Emergency Medical Treatment: Government furnished medical service is not available to contractor personnel except to save life, limb, or eyesight.

5.2.9 The Contractor shall progressively prepare (small batch preparation) items to insure freshness and optimum flavor, color, texture, and nutritive value. Hot food items to be offered throughout the serving period shall not be prepared in large batches and held for the duration of the meal.

5.2.10 Contractor personnel will comply with the military standards for dining facility operations. This includes but is not limited to, food preparation, storage and receipt, sanitation, maintenance of equipment, and training.

5.2.11 Equipment Cleaning and Sanitizing: The Contractor shall clean and sanitize all dining facility equipment. Equipment and food-contact surfaces shall be cleaned and sanitized between uses to prevent cross-contamination. Non-food contact surfaces of equipment, to include door gaskets, shall be cleaned as often as necessary to eliminate accumulation of dust, dirt, grease, food particles, and other debris.

5.2.11.1 Definition of Clean and Sanitized: For the purpose of this PWS, the following definition will be applied by the Government to measure performance. Properly cleaned equipment shall be free of dirt, grease, rust, food, food particles, scum and foreign matter. Properly sanitized food contact surfaces have been treated using either heat or sanitizing chemicals; (chemical test stripes shall be available and used) which reduces bacterial count to a safe level without leaving toxic residue in accordance with all local environmental laws and regulations.

5.2.12 The Contractor shall be held responsible for all subsistence delivered to all dining facilities / LSA. All conveyances will be locked or sealed during transit and secured while in storage or at rest.

All items shall be placed in proper storage (refrigerated vs. dry storage) or use areas upon receipt.

Containers and bulk food shall be stored a minimum of 15 cm above the floor on dunnage racks or shelves. Food shall not be stored in the same area(s) as non-food items; e.g., chemicals, cleaning products and insecticides.

5.3 On-Demand Services: Non-Applicable.

5.4 Functional Areas: Non-Applicable.

5.5 Task Heading: Non-Applicable.

5.6 Enterprise-Wide Contractor Manpower Reporting Application (eCMRA): The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the eCMRA reporting tool via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil and then click on “Department of the Army CMRA” or the icon of the DoD http://www.ecmra.mil/ organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website at: mailto:dod.ecmra-army-support-desk@mail.mil or mailto:usarmy.pentagon.hqda-asa-mra.mbx.samr-fm-cmra@mail.mil. If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the eCMRA requirement.

mailto:dod.ecmra-army-support-desk@mail.mil mailto:dod.ecmra-army-support-desk@mail.mil mailto:usarmy.pentagon.hqda-asa-mra.mbx.samr-fm-cmra@mail.mil

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The contractor shall ensure applicable publications are followed as defined in Section 6.1 below.

6.1 Contractor Adherence: The contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures and according to the following:

Document Type Doc. No. Title

Army Regulation 40–657 Veterinary/Medical Food Safety, Quality Assurance, and Laboratory

Army Regulation AR 40–905 Veterinary Health Services Army Regulation AR 30–22 The Army Food Program Air Force Instruction 48–116 Food Safety Program

Army Regulation 420–1 Army Facilities Management

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary.

7.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule.

7.3 Attachment 3/Technical Exhibit 3 – LSA Sites showing DFAC Tents – Layout are available on demand.

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

PERFORMANCE OBJECTIVE STANDARD

PERFORMANCE

THRESHOLD

METHOD OF

SURVEILLANC

E

1) PWS Part 1 Section 1.6 Management and Administration Contractor shall comply with PWS provisions relating to Management and Administration operations.

One time POC inspection checklist Pass / Fail criteria.

>95 Percent Compliant Rate

100% Inspection

2) PWS Part 1 Section 1.6 Management and Administration Contractor shall comply with PWS provisions relating to Management and Administration processes.

Surveillance Process Audits

Safety/Environment al Discrepancies < 1 Technical Discrepancies

Random Sampling

3) PWS Part 3 Government Furnished Item and Services Contractor shall comply with PWS provisions relating to Government Furnished Item and Services operations.

One time POC inspection checklist Pass / Fail criteria.

>95 Percent Compliant Rate

100% Inspection

4) PWS Part 3 Government Furnished Items and Services Contractor shall comply with PWS provisions relating to Government Furnished Items and Services processes.

Surveillance Process Audits

Safety/Environment al Discrepancies < 1 Technical Discrepancies

Random Sampling

5) PWS Part 4 Contractor Furnished Items and Services Contractor shall comply with PWS provisions relating to Contractor Furnished Items and Services operations.

One time POC inspection checklist Pass / Fail criteria.

>95 Percent Compliant Rate

100% Inspection

6) PWS Part 4 Contractor Furnished Items and Services Contractor shall comply with PWS provisions relating to Contractor Furnished Items and Services processes.

Surveillance Process Audits

Safety/Environment al Discrepancies < 1 Technical Discrepancies

Random Sampling

7) PWS Part 5 Specific Tasks Contractor shall comply with PWS provisions relating to Specific Tasks operations.

One time POC inspection checklist Pass / Fail criteria.

>95 Percent Compliant Rate

100% Inspection

8) PWS Part 5 Specific Tasks Contractor shall comply with PWS provisions relating to Specific Tasks processes.

Surveillance Process Audits

Safety/Environment al Discrepancies < 1 Technical Discrepancies

Random Sampling

9) PWS Part 6 Applicable Publications Contractor shall comply with PWS provisions relating to Applicable Publications operations.

One time POC inspection checklist Pass / Fail criteria.

>95 Percent Compliant Rate

100% Inspection

10) PWS Part 6 Applicable Publications Contractor shall comply with PWS provisions relating to Applicable Publications processes.

Surveillance Process Audits

Safety/Environment al Discrepancies < 1 Technical Discrepancies

Random Sampling

11) PWS Part 7 Technical Exhibit Listing Contractor shall comply with PWS provisions relating to Technical Exhibit Listing operations.

One time POC inspection checklist Pass / Fail criteria.

>95 Percent Compliant Rate

100% Inspection

12) PWS Part 7 Technical Exhibit Listing Contractor shall comply with PWS provisions relating to Technical Exhibit Listing processes.

Surveillance Process Audits

Safety/Environment al Discrepancies < 1 Technical Discrepancies

Random Sampling

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To QCP The QCP need to be provided whith the solicitation #

W912PA-19-Q-

One (1) copy shall be provided to the POC at the site.

Electronic format shall be acceptable (i.e.

PDF, DOCX,

etc.)

-- MSG Peltier, Ryan, ryan.j.peltier.mil @ mail.mil

-- Site POC:

roland.r.becker.ln @mail.mil

Daily Menu Daily- preceding the day before the meal day.

One (1) copy shall be provided to the POC at this site.

Electronic format shall be acceptable (i.e.

PDF, DOCX,

etc.)

-- MSG Peltier, Ryan, ryan.j.peltier.mil @ mail.mil -- Site POC :

roland.r.becker.ln @mail.mil

TECHNICAL EXHIBIT 3

DELIVERABLES SCHEDULE

LSA Sites showing DFAC Tents – Layout are available on demand.

mailto:ryan.j.peltier.mil@%20mail.mil mailto:ryan.j.peltier.mil@%20mail.mil

1.5.1.2 The Project Manager or designated alternate shall be available for telephone communication or site attendance, as required by the CS and POC, 24 hours a day, 7 days a week. A personal answering service is permitted at other than normal Contrac...