PWS-18-Q-0037-Maint._Fire_suppression_(23_August_18).pdf

Page 1 of 34 Rev 3-May 2017

PERFORMANCE WORK STATEMENT (PWS)

INSPECTION, CONTROL, TESTING, PREVENTIVE MAINTENANCE

ON FIRE SUPPRESSION SYSTEMS AND KITCHEN HOOD FIRE EXTINGUISHING SYSTEMS

US ARMY GARRISON BENELUX - BRUSSELS

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of services/Introduction: The USA Garrison Benelux-Brussels consists of a total of seven (7) buildings that are located in the Brussels towns Sint-Stevens-Woluwe and Sterrebeek. These buildings, floors, rooms, are equipped with Fire Suppression Systems conform Belgium fire code regulations and conform the United States National Fire Protection Agency (NFPA) Regulations listed in Part 6 of this PWS.

Fire Suppression systems must be kept in optimal operation condition at all times. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Background: Fire suppression systems are designed and build to protect people, property, and assets. As with any other system, the electronics and other components of the suppression systems can degrade over time and compromise the system’s operation.

Proper inspection shall be done by a third party and shall assess whether the system is in accordance with standards, with regard to maintenance, operation and adequacy for the risk involved. A list of deviations shall be issued for action.

Proper control, testing and preventive maintenance will keep the fire suppression systems at optimum operating performance ensuring operation when required. Keeping the systems in good condition reduces expenses by preventing unbudgeted emergency repairs and costly false alarms. The importance of proper maintenance cannot be too highly emphasized.

Proper monthly running added to control, test and preventive maintenance will ensure proper water pumps work in case of emergency happens.

Like all mechanical equipment, fire protection equipment and systems are exposed to environmental and other external conditions that can consequently affect performance. These include, but are certainly not limited to;

corrosion from environmental and chemical exposure, accidental and intentional damage, and normal wear which deteriorates the equipment over time. Since fire protection equipment and systems are typically infrequently used for their intended purpose, routine inspections, testing and maintenance are critical to ensure operational readiness to an emergency.

These requirements shall include all required services as requested in the Performance Work Statement (PWS) such as but not limited to:

- Fire Extinguishing Systems and all associated components

- All associated equipment required to provide a functional system

1.3. Scope: The Contractor shall provide all non-personal services (personnel, equipment, supplies, transportation, tools, materials, supervision, …) on a scheduled basis:

- to perform Inspection, Control, Testing, Running, Preventive Maintenance of the Fire Suppression Systems listed in Attachment 3: “List, Type, Frequency of Services to provide.” and

- to ensure that each component associated, integrated to those Systems is maintained in accordance with established commercial and performance standards as specified herein. Components are listed in:

Page 2 of 34 Rev 3-May 2017

- Attachment 4: “Kitchen Hood Fire Suppression System List” ; - “Attachment 6: Sprinkler System List” ; - Attachment 7: Electrical Water Supply Pump, Auxiliary Pumps and Equipment, pictures”, Attachment 8: 39th Signal Sprinklers Installations”,.

All references to “Contractor” includes the Prime Contractor’s personnel, the subcontractor and the subcontractor personnel.

Fire Suppression Systems are different types: - Wet Pipe Sprinkler Systems, - Pre-Action Sprinkler Systems,

- Inergen Sprinkler System and - Kitchen Hood Fire Suppression Systems.

1.3.1. Inspections by a BELAC accredited third party must be done twice a year for each kitchen hood fire suppression system and for all fire suppression installations. Contractor employee, with an Engineer level, will acompany Belac accredited company employee. POC must be briefed verbally on the spot once all inspections are completed ; reports must be provided to the POC NLT than one (1) working day after reception.

Belac accredited company reports must be provided to the POC NLT one (1) day after inspections.

A list of all deficiencies and all corrective actions to be taken with the exact Costs (including man power) must be provided to the POC NLT than 5 working days after POC reception report. All deficiencies must be corrected during the month, after written cost acceptance by the POC. Once the installation is conformed the Belac accredited company report ; the updated installation shall be controlled, tested and preventive maintained for the rest of the contract without any modification of this P.W.S. . Any update to an installation shall involve redaction of as-built plans by the Contractor. All technical sheets and info belong to the Government. The contractor shall notify the POC eight calendar days prior the inspections. Inspections shall be performed the first and sixth months of each year.

1.3.2. Control, Testing, Preventive Maintenance must be done twice a year by the Contractor. Parts of two kitchen hood fire suppression systems must be changed with or before the first Preventive Maintenance. Those parts are listed in “Attachment 7: Kitchen Hood Fire Suppression Systems Elements to be changed and Frequency”.

Contractor must include those prices in his submission ; Preventive Maintenance Schedule is found in Attachment 3.

Services shall be performed the second Monday of the first and sixth months of each year.

1.3.3. Electrical motors, Electrical Pumps located in N.S.A. 2, level -2, technical room shall be controlled, tested, runned and preventive maintained monthly ; service includes all actions in relationship with engine operation.

Contractor, based on his knowledge, expertise and on manufacturer’s instructions, shall inform the POC in writing about the SOPs he will use to execute monthly services. Alarm transmission checks are part of the works.

Services shall be performed the second Monday of each month.

All services performed in 1.3.2. and 1.3.3. shall be recorded in the installations logbooks.

Reports written in English shall be provided to the POC, NLT than one day after performed services. Reports shall be adressed by POC to concerned divisions.

Either services and reports shall conformed to norms, re (and their updates) in accordance to provided service and listed in Part 6.

After an inspection, control, test, run, preventive maintenance the system, automatic pumps, other equipment shall be returned to the proper operational condition.

1.3.4. Services performed through 1.3.2. and 1.3.3. include all individual element of any fire suppression installation : Non-exhaustive list: electrical / alarm panels and their components: leds, fuses, batteries, connections, alarm transmissions ; hydraulic alarms ; electric alarm pressure switchs ; water flow alarm switchs ; all electrical, electronical devices integrated to installations : compressors, pumps ; main / intermediate water tanks and their constituting elements: high / low level alarm, transmission of those alarms, external, internal aspect of those tanks ;

energy cut offs with appropriated alarm ; transmissions of alarms generated on an alarm panel located in a dedicated room through the main alarm panel managed by the Mps.

1.4 Objectives: The objective of this contract is to provide complete and full inspection, control, test, run and preventive maintenance on fire suppression systems at USAG Benelux-Brussels. Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this

Page 3 of 34 Rev 3-May 2017

PWS and all applicable United States (U.S.), Belgium and European regulations, standards, provisions, manufacturer’s instructions and directives conform publications in Section 6.

The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS and in the applicable referenced documents.

The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

All work not specifically mentioned, which is required to ensure that maintenance is complete and is within the intent of this contract, shall be performed without additional cost. Contractor shall perform, coordinate and complete the requirements of the contract in cooperation with any other contractors or trades performing work at USAG Benelux – Brussels promptly and diligently as required by the standards of this contract.

1.5 Period of Performance: The period of performance is for one ( 1 ) base year and three ( 3 ) option years.

Base Year: 27 September 2018 thru 26 September 2019 1st Option Year: 27 September 2019 thru 26 September 2020 2nd Option Year: 27 September 2020 thru 26 September 2021 3rd Option Year: 27 September 2021 thru 26 September 2022

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The contractor shall develop and maintain a Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract. At a minimum, the QCP must include the following to be acceptable:

.a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the contractor's Quality Control Team.

b. How the contractor will monitor work to ensure that performance complies with all timelines, deadlines, and goals.

c. How the contractor will monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses.

d. How the contractor will monitor and ensure staff qualifications remain current and valid throughout contract performance.

e. How the contractor will ensure all keys issued will remain controlled items (See 1.7.7 Key Control)

f. How the contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future

g. How the contractor will file and save all Quality Control related documents for the life of the contract.

The initial QCP shall be submitted as part of the quotation submission.

During the contract performance, the Contractor shall bring identified issues or potential problems that might affect future performance to the attention of the POC in form of revised QCP within 5 calendar days after discovery.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays:

US Holidays: Regular work shall not be performed during the following U.S. Federal holidays occurring during the normal workweek:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

Page 4 of 34 Rev 3-May 2017

Host Nation (Belgium) Holidays: Regular work shall not be performed during the following Host Nation holidays occurring during the normal workweek:

New Year`s Day Good Friday Easter Monday Labor Day Ascension Day Belgian National Day All Saints Day Remembrance Day Christmas Day 2nd Christmas Day

*Contractor is required to perform On Demand Repair Services on both US and Belgium Holidays.

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 07.30 AM and 5.00 PM Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.5 Training Holidays: USAREUR has historically granted military personnel Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.6 Place of Performance: The work to be performed under this contract will be performed at two (2) locations:

Location 1:

USAG Benelux – Brussels Chee de Louvain 13 Sint-Stevens-Woluwe 1932

Location 2:

USAG Benelux – Brussels, Sterrebeek Annex J.F. Kennedylaan 10 Sterrebeek 1930

1.6.6.1 Place of Performance:

1.6.7 Type of Contract: The government will award a Firm Fixed Price Contract

1.7 Security Requirements:

1.7.1 Security Program: Contractor personnel performing work under this contract must have a “Standards of Good Conduct Type I” certificate at the beginning of the works, and must maintain this level of security required for the life of the contract.

1.7.2. Installation Security Clearance Requirements:

(a) Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with AE Regulation 190-16, Installation Access Control, will be grounds for denying access to U.S. installations and controlled areas. The Contractor is responsible to ensure that any Subcontractor used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any Subcontractor utilized by the contractor, are made aware of and comply with these requirements.

Page 5 of 34 Rev 3-May 2017

(b) Access and General Protection/Security Policy and Procedures.

The contractor and all associated subcontractor employees will comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The contractor will also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

(c) The Contractor is responsible for being aware of and complying with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control (IAC) processing requirements.

(d) The Contractor is responsible for returning installation passes to the issuing Installation Access Control Office (IACO) when the contract is completed or when a contractor employee no longer requires access.

(e) Below is the responsible Organizational Sponsor & Installation Access Control Office for this contract:

Organizational Sponsor: USAG Benelux – Brussels

DPW – building # 3, room 3-319 Chee de Louvain 13, Sint Stevens Woluwe 1932 DSN phone 368-9758 Commerical phone: 0032.2. 7179758

Access Control Office: USAG Benelux-Brussels Military Police – building # 1, ground floor.

Chee de Louvain 13, Sint Stevens Woluwe 1932 DSN phone 368-9769

Commercial phone: 0032.2.7179769

1.7.3 Installation Access: The contractor shall provide an installation access pass request log to the POC 5 calendar days prior the base contract first work day. The pass log shall be updated as employees are added or removed and submitted to the POC within 5 calendar days after changes.

Upon the termination of employment or termination/cancellation of this contract, the Contractor is responsible to collect the installation access passes. The contractor shall collect the installation access passes the same day employment of an individual has expired/terminated, and shall return them to the issuing office within 3 workdays.

1.7.4 Background Checks: See 1.7.1 Security Program.

1.7.5 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.7.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. Government issued access badges shall not be worn outside designated facilities where visible to the general public. The Contractor shall immediately report suspicious activities to security personnel.

1.7.7 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any incidents of lost or duplicate keys/key cards to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected

Page 6 of 34 Rev 3-May 2017 lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.7.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office. The contracting officer, Point of Contact (POC), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.7.9 Point of Contact (POC): The POC will be identified by separate letter. The POC monitors all technical aspects of the contract and assists in contract administration. The POC is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property and provide site entry of Contractor personnel. The POC is not authorized to change any of the terms and conditions of the resulting order.

1.7.10 Key Personnel: The Contractor shall not employ persons for work for this contract if such employee is identified to the contractor by the KO as a potential threat to health, safety, security, general well -being or operational mission of the installation and the population.

The follow personnel are considered key personnel by the government: the Contractor’s Project Manager and Alternate Contract Manager, the Contractor’s Systems Engineers. The contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. All key personnel shall be skilled in the English Language.

List of all key personnel shall be part of contractor’s quotation submission.

1.7.11 Special Qualifications:

a. The third party which is doing inspections of the different fire suppression systems shall have a BELAC Certification, or a certification recognized by BELAC and delivered by equivalent accreditation bodies with which a mutual recognition is effective. BELAC Certification shall be valid for entire contract period.

Copy of the Certification shall be requested as a Technical Factor for the Evaluation.

b. The Contractor or Subcontractor shall be BOSEC Certified (Belgian Organization for Security Certification) and shall maintain a valid certification throughout the entire period of the contract performance. More information on the BOSEC certification can be found on http://www.bosec.be/.

The contractor or Subcontractor shall be VCA (LSC 2008/5.1) certified, Safety management system (Système de gestion de la sécurité) and shall maintain a valid certification throughout the entire period of the contract performance. VCA certification can be found on https://www.vca.be.

c. The Contractor shall be fully licensed and certified in accordance with Belgian and European Union standards and regulations for work to be performed under this contract. The Contractor and Sub - Contractor personnel is required to provide the POC the appropriate certificates before the beginning http://www.bosec.be/ https://www.vca.be/

Page 7 of 34 Rev 3-May 2017 of the contract.

. Copy of the Certifications shall be requested as Technical Factors for the Evaluation.

d. Contractor personnel performing technical services under this contract shall be able to read, write and speak English to communicate with Government personnel, accurately record data, where required, and perform required work in accordance with English language documentation and publications used by the Government and its suppliers. . All reports, correspondence and submittals made regarding this contract shall be provided in English.

e. The Contractor shall provide a list with the names, titles, and telephone numbers of the personnel who will be performing work under this contract to the POC not later than 5 work days after contract award. This list shall be updated as changes occur during the performance of this contract and be provided to the POC.

f. The Contractor shall provide qualified personnel for all specialized work required for the equipment listed in the Attachment 3. The Contractor shall show successful completion of the applicable training to the POC prior to working on systems.

g. Personnel without one of the apprenticeship qualifications below shall not perform any work on the systems to be inspected, controled, tested, maintained and adapted, per POC request.

h. Contractor shall provide at least one person qualified to a “Master” or “Engineer” level in Electrical Systems with specialized qualification for fire suppression systems to supervise and perform all services.

i. Contractor shall provide qualified personnel / technician for all work required. At least one technician for each single system shall be qualified for kitchen hood fire suppression, for sprinkler system, for electrical motors and pumps.

j . If Contractor decides to use a Sub-Contractor for partial services, it shall be clearly mentioned in the submission. Sub-Contractor shall provide same qualifications, certifications as main Contractor.

Contractor shall define, in writing, prior to contract award which sub-contractor he will request assistance and which installations sub-contractor shall control, test, preventive maintained.

The contractor is responsible for ensuring the company possess and maintain the following certifications during the execution of this contract:

• VCA (LSC 2008/5.1), Safety management system (Système de gestion de la sécurité);

• BOSEC Certified (Belgian Organization for Security Certification)

Copy of the Certifications shall be requested as Technical Factors for the Evaluation

1.7.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel identification shall be easily identifiable through the display of badges IAW AER 27-715 Contractor Identification.

1.7.13 Contractor Travel : N/A

1.7.14 Other Direct Costs: N/A

1.7.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole

Page 8 of 34 Rev 3-May 2017 property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.7.16 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at http://www.defenseimagery.mil/products/dodimagery/commercialuse.html. The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.7.17 Non-Disclosure Statements: N/A

1.7.18 Organizational Conflict of Interest (OCI): N/A

1.7.19 Phase In /Phase Out Period: N/A

1.7.20 Safety: The following regulations in matter of safety and health will be applicable:

a) Site Specific Installation Traffic Rules: Generally, the Belgium Road Traffic Code applies on all installations located in Belgium. The speed limit on installations, if not otherwise posted, is Maximum 15 km/h. At the Sterrebeek compound no vehicle traffic will be allowed between 08.00hr and 09.30 AM, and between 15.00hr and 15.30 PM (school busses traffic hours).

b) General Regulations for Electrical Installations (RGIE)

c) Standard Specifications # 105 from the “Régie des Bâtiments”, 1990 issue, with its errata and addenda, concerning fire detection systems.

d) USAG Benelux Memo 385-1, 1 Jul 2010. Safety & Occupation Health.

e) Occupational Safety & Health Administration (OSHA) and OSHA equivalent regulations, USACE Safety & Health Requirements Manual (EM-385-1-1; Sept 2008)

Contractor shall apply all Garrison, Belgium, European and United States Safety Standards. All contractor’s personnel shall have and use the proper Personal Protective Equipment (PPE). All Contractor’s tools, equipment, materials and machinery (ie. cherry-pickers) shall be CE certified for European Conformity. US Government is not responsible for any safety incident.

1.7.20.1 Safety Plan and Program: The Contractor shall provide a site specific safety plan which is tailored to the work being performed, based on the size and complexity of the works to be accomplished. Significant hazards to life, limb, and property must be provided in writing to the Government POC with identified controls to prevent these hazards before commencing work. At a minimum, the safety plan shall address the following:

a) Person with lead responsibility for safety;

b) Company safety compliance inspections of the worksite;

c) Worksite housekeeping;

d) Requirements for the use of personal protective equipment;

e) Any special hazards and mitigation actions (Hazard Analysis) for Hazardous materials;

f) Confined Space Entry;

g) Lock Out-Tag-out.

http://www.defenseimagery.mil/products/dodimagery/commercialuse.html

Page 9 of 34 Rev 3-May 2017

The Contractor shall provide the site specific safety plan during the pre-performance meeting and within 5 calendar days after any change.

The Government POC will immediately forward the provided safety plan to the Installation Safety Office for review and use during the scheduled safety briefing with the Contractor person in charge and the Government POC.

The Contractor person-in-Charge together with the Government POC will receive a general safety briefing from the Installation Safety Office prior to beginning Work (both the Contractor and Government POC will attend). The Government POC will schedule the Safety Briefing with the Safety Office. At the briefing, the Contractor will receive as a minimum: information on attaining immediate assistance from First Responder Personnel, Location and phone numbers for the Installation Safety Office, the Hazardous Material Control Center, the Fire Prevention Office, and the DPW Environmental Division.

1.7.21 Environmental Compliance: Contractor shall apply all Belgium Final Government Standards (BE-FGS) for handling, storage and disposal disposals of any HAZMAT and wastes. Flammable liquids and other hazardous materials will not be stored on site. The Contractor shall instruct contractor personnel on hazardous material correct use, storage, potential dangers and protective measures to be taken. Third parties shall not be endangered by the use of hazardous materials. Material data sheets (SDS) shall be readily available for all hazardous materials being used.

Belgium Final Government Standards are available at USAG Benelux DPW Environmental Division, POC Mrs Sabine Schneider, E-mail sabine.schneider.ln@mail.mil, telephone: 0032(0)68.27.62.69

1.7.21.1 Environmental Compliance Plan and Program: : The Contractor-supplied experts, in the performance of the tasks of this PWS, shall abide by all applicable regulations, rules, guidance, policies, legislation and laws governing US operations in Belgium to include at a minimum but not to be limited to, the following:

a) AER 200-1, Army in Europe Environmental Quality Program, 8 May 2012

b) AR 200-1, Environmental Protection and Enhancement, 13 December 2007

c) Final Governing Standards (FGS) for Belgium, July 2016

d) Garrison Environmental Management System (EMS) Policy, procedures and requirements:

The Garrison EMS is explained during the pre-performance safety meeting and/or in the EMS manual, which may be requested from the Environmental Division.

e) Executive Order 12856 “Federal Compliance with Right-to-Know Laws and Pollution Prevention Requirements”, 03 August 1993

f) ISO 14001, Environmental Managements System, 15 September 2015

g) ADR – Accord Européen relative au transport international des marchandises Dangereuses par Route

(European agreement for international shipping of dangerous goods)

In case of a spill the Department of Emergency Services (DES) and Directorate of Public Works Environmental Division (DPWENVD) must be informed so they can initiate a spill response. During business hours either the DES Fire Prevention and Protection division can be contacted on DSN 368 9769, Commercial +32 (0)2 717 9769 or the DPW on DSN 368-9736, Commercial +32 (0)2 717 97 36. Outside of normal business hours the Military Police (MP) Desk can be contacted at +32 (0)2 717 97 69.

1.8 Required Training:

1.8.1 Anti-Terrorism (AT) Level I Training:

AT Level I Training.

All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas will complete AT Level I awareness training within 14 calendar days after contract award date, or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor will submit certificates of completion for each affected contractor employee and subcontractor employee to the POC or to the contracting officer, if a POC is not assigned, within seven calendar days after training is completed by all employees and subcontractor personnel. AT Level I awareness training is available online at https://atlevel1.dtic.mil/at.

1.8.2 OPSEC Training:

OPSEC Training.

mailto:sabine.schneider.ln@mail.mil https://atlevel1.dtic.mil/at

Page 10 of 34 Rev 3-May 2017

According to AR 530-1, new contractor employees must complete Level I OPSEC training within 30 calendar days after they report for duty. All contractor employees must complete annual OPSEC awareness training.

1.8.3 iWATCH Training:

iWATCH/iSALUTE Training.

The contractor and all associated subcontractors will brief all employees on the local iWATCH/iSALUTE program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the POC.

This training will be completed within fourteen calendar days after the contract is awarded and within seven calendar days after new employees commence contract performance, with the results reported to the POC within 30 calendar days after the contract is awarded.

1.8.4 Information Assurance (IA) Training: N/A

Page 11 of 34 Rev 3-May 2017

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions:

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Point of Contact (POC) - An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security - Actions that prevent the loss or damage of Government property.

Quality Assurance - The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor - One that enters into a contract with a prime contractor. The Government does not have priority of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless specified otherwise.

Page 12 of 34 Rev 3-May 2017

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation BELAC Belgian Accreditation Organization BOSEC Belgian Organization for Security Certification CE Conformité Européene CEA European Insurance and Reinsurance Federation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense EA European co-operation for Accreditation FALB Forum of Accreditation and Licensing Bodies FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 ILAC International Laboratory Accreditation Cooperation IDIQ Indefinite Delivery Indefinite Quantity Contract KO Contracting Officer N/A Not Applicable OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PPE Personal Protective Equipment PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RGPT Règlement Général pour la Protection du Travail TE Technical Exhibit

Page 13 of 34 Rev 3-May 2017

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services:

3.1 Services: The Government shall not provide services of any kind.

3.2 Facilities:

a) Storage facilities: The Government shall not provide any storage facilities. If storage facilities are needed, contractor shall install these at his own expense, at locations designated by the POC.

b) HAZMAT: No Hazardous Materials Storage will be stored on the job site.

c) Restroom facilities: Contractor can use existing restroom facilities, these facilities must be kept clean at all times.

3.3 Utilities: The Government will provide potable water from existing water faucets (max 3bar – ½”) and electric power (240V 16A Single Phase) from existing outlets. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish the services in this PWS.

3.4 Equipment: The Government shall not provide any equipment.

3.5 Property Management: N/A

3.6 Materials: The Government shall not provide any materials and any technical manual.

All drawings and as-built done by the Contractor and the Sub-Contractor for the Control and Maintenance Services will become Government Property.

The Contractor shall service equipment in accordance with the technical manuals and current best commercial and industry practices.

3.7 Training: As specified in Part 1 of this PWS.

3.8 Common Access Cards (CAC): N/A

Page 14 of 34 Rev 3-May 2017

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all labor, equipment, tools, transportation and supervision required to perform work under this contract that are not listed under Section 3 of this PWS.

The contractor shall furnish materials required in accordance with Belgian accident and safety regulations to meet the requirements under this PWS. All parts and materials utilized for the services under this contract shall be factory new and original. Upon request by the POC, the Contractor shall provide the POC all material exchnage by the Contractor for verification.

4.2 Materials: The Contractor shall provide all the materials needed to meet the requirements under this PWS.

4.3 Equipment: The Contractor shall provide all equipment to meet the requirements under this PWS.

Ladders, scaffolding, mobile elevators (cherry-pickers) shall be CE certified, and anti-scratch protected to prevent any inside floors surfaces being damaged or spoiled. Contractor is responsible to clean and repair eventual damage to the floors, walls or ceilings that occurred during the performance of this contract, at his own expense.

Provide individual protection means if needed (gloves, etc.…)

4.4 Installation Access Cards (IAC) :

4.4.1 Contractor personnel shall have a clean and recent “Standards Of Good Conduct” certificate and valid ID Cards at time of the proposal submission, and must maintain the level of security required for the life of the contract.

4.4.2 The contractor shall be asked to fill in a form: “AE Form 190-16A, May17” for each employee requesting a ID Card to access installations. The ID Card is delivered by the IAC office; an appointment with the Installation Access Control Office (IACO) is required to obtain an installation pass. Length of office visit is estimated at 30 minutes.

The temporary installation pass will be valid for the length of the contract or up to 90 days, whichever is less. The regular installation pass will be valid for the length of the contract, up to 2 years, or until the expiration date of the supporting document (for example, passport) that was used to obtain the installation pass, whichever is earliest.

According to the AE Reg 190-16, dated January 2010, contractor’s vehicles might be searched upon arrival to the gate by the gate guards.

Note: IACs are Government property and must be accounted for.

Page 15 of 34 Rev 3-May 2017

PART 5

SPECIFIC TASKS

5. Specific Tasks

5.1 Basic Services:

5.1.1 The contractor shall provide non-personal Inspection, Control, Testing, Running and Preventive Maintenance resulting in the proper functioning of equipment in accordance with pertinent Belgian accident and safety regulations and pertinent to US Government Regulations, EN Standards, manufacturer’s specifications, equipment manufacturer manuals, Occupational Safety and Health Act (OSHA).

5.1.2 The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Control, Testing, Running and Preventive Maintenance as defined in this Performance Work Statement (PWS).The Contractor shall perform to the standards in this contract.

5.1.3 Required scaffolding, working platforms, tarpaulin and supporting measures shall be in accordance with R.G.P.T. and European Regulations.

5.1.4 Weighing means used shall be calibrated. Calibration certificate shall be provided NLT five (5) days after beginning of the contract.

5.1.5 Dismounted material, packaging material, rubbish and leftovers of work material shall be disposed of by Contractor without charge. The Contractor shall abide by all disposal regulations.

5.2 Inspection by a BELAC accredited company.

5.2.1 All four (4) Kitchen Hood Fire Suppression Systems shall be inspected twice a year, the first and sixth month of each base / option year by a BELAC accredited company. The company shall be mandated by the Contractor.

Inspections shall be done accordingly to regulations in force : Assuralia, CEA 4001, N.F.P.A. 17, and all regulations associated. Kitchen Hood are Listed in Attachment 4.

5.2.2 All six (6) Buildings Fire Suppression Systems shall be inspected twice a year, the first and sixth month of each base / option year by a BELAC accredited company. The company shall be mandated by the Contractor.

Inspections shall be done accordingly to more accurate regulations in force : Assuralia, CEA 4001, N.B.N. 12845, NBN S21-100 and all regulations associated. Sprinkler Systems are Listed in Attachment 6.

POC must be briefed verbally on the spot once all inspections are completed ; reports must be provided to the POC NLT than one working day after reception. A list of all deficiencies and all corrective actions to be taken with the exact Costs (including man power) must be provided to the POC NLT than 5 working days after POC reception report. All deficiencies must be corrected during the month after POC acceptance. Any update to an installation shall involve redaction of as-built plans by the Contractor.

All technical sheets and info belong to the Government. The contractor shall notify the POC Max. eight calendar days prior the inspections.

Once the installation is conformed the Belac accredited company report, all the updated installation and –eventually-new equipment shall be part of the preventive maintenance.

Page 16 of 34 Rev 3-May 2017

5.3 Installation of New Materials preliminary to any Control and Preventive Maintenance.

Prior to any Control and Preventive Maintenance, some materials, part of the installations listed in Attachment 5 must be changed during the first month after the Contract is awarded. Contractor must include those prices in his submission.

All certificates, technical sheets, acceptance reports must be provided after changes done. Contractor must take care that some needed accessories are perhaps not listed but must be considered.

Proposal must be done before any installation.

After changes, certification by a Belac accredited company must be done.

5.4 Kitchen Hood Fire Suppression System Control, Testing and Preventive Maintenance.

Control, Testing, Preventive Maintenance of the four (4) Kitchen Hood Fire Suppression System will be done second Mondays of the first and the sixth month of base year and each option year of the contract.

During the first maintenance of each year, for all installations, Contractor shall replace wire(s), fuse(s). For Kitchen Hood Fire Suppression System composed with AFFF Solution, the sprinkler head covers must be changed each year also. In addition, for De Kobra installations, CO2 cartridge shall be replaced each year.

Old parts shall be provided to the COR. See Attachment 5.

This control, test and preventive maintenance will include, not limitative:

- controls of the outside and inside kitchen cleanliness, also pipes and sprinkler heads cleanliness (with their covers) ;

- visual checks including pipe shapes, wires shapes, bottle containing extinguishing solution shapes,…