RFQ-W912PA-18-Q-0035-0001-Replacement_of_skylights_and_downspouts_-KO_signed.pdf

RCO BENELUX

ROLAND BECKER

32-02-7179620 (FAX 9610)

1932 SINT-STEVENS-WOLUWE

BELGIUM

0011210569

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to add evaluation factors in Basis for Aw ard of Special Instructions section.

1. CONTRACT ID CODE PAGE OF PAGES

1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Jul-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PA18Q0035

X 9B. DATED (SEE ITEM 11)

20-Jul-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Jul-2018

CODE

RCO BENELUX

LEUVENSESTEENWEG 13

SINT-STEVENS-WOLUWE 1932 BELGIUM

W912PA 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W912PA

FACILITY CODECODE

gary.p.newton.civ@mail.milEMAIL:32-2-7179622TEL:

GARY NEWTON / CONTRACTING OFFICER

W912PA18Q0035

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - CONTINUATION SHEET

The following have been modified:

SPECIAL INSTRUCTIONS

SAM REGISTRATION

In order to better manage its expenditures, the U.S. Government requires all contractors, foreign, as well as, domestic to input basic company information into a central database. This means all vendors doing business with the Regional Contracting Office – Benelux are required to register in the System for Award Management (SAM) database.

Non-US companies Step-1: Obtain a NATO Contractor and Government Entity (NCAGE) Code prior to logging onto the SAM website. NCAGE Codes can be obtained by contacting the POC for your country on the following web site:

https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

US companies & non-personal services contractors (e.g. Army Chapel & ACS offices) Step-1: Obtain a DUNS number by registering at: http://www.dnb.com At this website, you must first pick your country from the drop-down menu in the upper righthand corner, then pick your language, and follow the directions.

[Background information: The U.S. Government system uses the Data Universal Numbering System (DUNS) number as your contractor identification number. This number consists of a nine-digit number assigned to your firm by Dun and Bradstreet Information Services.]

Step-2 for both Non-US and US companies:

To complete mandatory SAM registration, please complete the following steps (3-5 business days after obtaining the DUNS number) :

Go to SAM’s homepage: https://www.sam.gov Click on “Start New Registration” When prompted, enter your DUNS number. Click “Submit” Input your specific information (mandatory information is marked in green with an asterisk (*) next to it) Click “Validate/Save” when finished entering all your information on each page.

Only contractors who are registered and have an active account in the System for Award Management (SAM) system may be awarded a contract as a result of this solicitation.

In order to be eligible for contract award, the offeror must be registered in the System for Award Management SAM website (https://www.sam.gov). Please note that the vendor must first have an active account in SAM before he/she can register and submit an invoice into WAWF.

PROJECT

R-CH-O2D-18139-18 Replacement of skylights and zinc water downspouts

MAGNITUDE

Estimated between $ 100,000 and $ 250,000

NAICS

238160

INSTRUCTIONS TO OFFERORS

All quotations shall be complete, concise and respond directly to the requirements of this Request for Quotations (RFQ). The Government may accept a quotation as initially submitted without requesting further information from any offeror. The described requirement shall be awarded to only one offeror. The basis for award is price only and the award shall be made to the Lowest Priced Responsive Quote.

(a) The offeror shall insert its proposed prices for the Contract Line Item (CLIN) 0001thru Contract Line Item (CLIN) 0010 of this RFQ.

The extended amount must equal the whole Euro unit price/ US Dollar unit price multiplied by the number of units (quantity x unit price). All quotations will be submitted without the inclusion of taxes to include VAT type taxes if the offer is submitted in Euros.

(b) The offeror is required to complete blocks 13, 14, 15 and 16 of the Standard Form SF 18. By completing this blocks, the offeror accedes to the contract terms and conditions as written in the RFQ. The Government, at its discretion, may incorporate all or portions of an offeror’s quotation into the contract at time of award.

(c) The offeror shall complete clauses:

(i) FAR 52.204-20 Predecessor of Offeror (Jul 2016)

(ii) FAR 52.223-3, Hazardous Material Identification and Material Safety Data (Jan 1997)

(iii) DFARS 252.229-7001 Tax Relief (Sept 2014)

(d) The offeror shall submit the completed Standard Form SF 18 as instructed in (a), (b) and (c) of this section by email to roland.r.becker.ln@mail.mil or usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.409csb-bru-request@mail.mil or alternative e-mail as instructed in the out-of-office message or by fax at +32-2-7179611 not later that the date specified in block 10 of the RFQ.

(e) In order to be eligible for contract award, the offeror must be registered in the System for Award Management SAM website (https://www.sam.gov).

SITE VISIT

An organized site visit has been scheduled for Thursday 16 August 2018 - 10.00 hrs. Please contact christophe.pottiez.ln@mail.mil and usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.409csb-bru-request@mail.mil or alternative e-mail as instructed in the out-of-office message to be included on the access roster or for questions related to the site visit. Participants will meet at Chievres Air Base, Rue Grande 56, 7950 Chievres, gate # 14

BASIS FOR AWARD

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factor shall be used to evaluate offers:

(b) In order to carry out the work, the contractor has to comply with following classes, categories and sub-categories agreed upon by the competent Belgian regional minister:

- Class 3 (up to 500,000.00 Euros), D8 (Asphaltic roof covering or similar, watertightness works) or D (General enterprises of buildings)Only one contract will be awarded from this solicitation.

(c) Past performance last 5 years as well for government works and public works

(d) ISO 9001 and ISO 14001 certification.

(e) Contractor shall possess a Certification VCA - For Safety, Health and Environment – See web site (http://www.vcadirect.com/vca-course/all-about-vca)

(f) Provide evidence of current Certificate of Compliance from the Belgium

Ministry of Finance for payment of Social Security

NOTICE TO PROCEED

Reference FAR 52.211-10 Clause “COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)”. The Contractor shall begin performance w ithin thirty (30) calendar days and complete it within ninety (90) calendar days after receiving the notice to proceed. This performance period is mandatory

TRANSLATION

Drawings, specifications, instructions, or other documents furnished to the Contractor by the Government in connection with the performance of the work shall be in the English language only. Such translations thereof as are necessary or proper for the performance of the work shall be provided by the Contractor. Errors or omissions in such translations from the Government furnished drawings, specifications, instructions or other documents shall be the responsibility of the Contractor. The English text shall apply in the event of disagreements occasioned by differences between the text and the Contractor’s translation of drawings, specifications, instructions or other documents furnished by the Government pursuant to the provisions of the contract. All correspondence, drawings, and other documents submitted by the Contractor shall be entirely in English, except as otherwise provided in the contract.

LIABILITY

For the purpose of this contract the Contractor is considered as an independent Contractor and not as an agent of the US Government. During the performance the Contractor shall be liable and will indemnify and hold harmless the Government, its agents and employees against any actions or claims for all damages to persons or property, including death arising or resulting from fault, negligence, wrongful act or wrongful omission of the Contractor

PREPARATION, SUBMISSION OF INVOICES AND PAYMENT

Contractor shall submit his invoice electronically through the Wide Area Workflow (WAWF) online application system for payment. WAWF Instructions are being provided to the Contractor under separate cover upon request. WAWF also provides online training: https://wawf.eb.mil/

ADDITIONAL INVOICE INFORMATION (CONST)

Invoice must include the appropriate lump sum amount due, percentage of work completed, or an itemized listing of quantities (by building, if applicable) and a description of items and discounts accurate in accordance with the Schedule and the terms and conditions of the contract. In addition, the invoice shall specify the date on which all work, or to portion or percentage of work invoiced under the contract, was completed. Taxes and duties will be listed and excluded from invoice prices.

ACCESS OF CONTRACTOR’S PERSONNEL TO COMMISSARY AND PX

The Contractor’s personnel can have access during the duration of the contract to the U.S.-operated snackbar.

Contractor’s personnel are not entitled to commissary and PX privileges and will not attempt to obtain, in any way, duty-free merchandise. A violation of this restriction will result in immediate removal of the personnel involved.

PREPERFORMANCE CONFERENCE

The Government will schedule a pre-performance conference after contract award but prior to commencement of work on site. Upon award of contract the Contractor will be advised of date, time, address, and place of conference. Contractor shall attend this conference.

ENVIRONMENTAL LAWS

All materials should meet regional, provincial, national and local ecology laws in respect to all materials and their disposal. Contractor will be insured against and solely responsible for any ecological damage caused both to US and Host Nation interested parties. Furthermore, the Contractor agrees to hold the US Government harmless in any lawsuit concerning ecological damages.

WEATHER DELAYS

Reference paragraph (b) (1), FAR 52.249-10 Clause “DEFAULT (FIXED PRICE CONSTRUCTION) (APR 1984)”. Unless unusually severe (seasonal) weather conditions prevails, no extension will be granted for delays experienced by the Contractor. A log book shall be kept by the Contractor to record weather conditions, and any eventual inclemency’s which may preclude the continuation of work in accordance with the requirements of tender document “Marchés Publics – 1978, chapter I, Item 28” (for BELGIUM) or “ABB 1968” (for THE NETHERLANDS). This log book shall be presented as a summary of the work performed, the weather conditions and the report on personnel attendance on the work site. It shall serve as a base for determining the final completion date of the works.

PERFORMANCE STANDARDS

(a) In the event of conflict between the applicable standards and any requirement or condition of the specifications and the contract, the specifications and the contract shall govern.

(b) Copies of the applicable Belgian and local standards and regulations will not be furnished with this specifications. US Army, Government specifications, regulations and other publications made part of this contract by reference herein are available for reading at the local facilities engineering office located at :

USAG BENELUX

Directorate of Public Works, Engineering Division Hangar #6 Chievres Air Base 7950 Chievres, Belgium

MEASUREMENTS AND QUANTITIES

Unless stated otherwise, all quantities and measurements listed in the specifications, drawings, and price breakdown are estimates only. The offeror themselves shall familiarize with the job site, determine the extent, nature and scope of work as appropriate.

CONSERVATION OF ELECTRICITY AND WATER

The United States Government will make available to the Contractor, from existing outlets and supplies, all reasonably required amounts of electricity and water free of charge to the Contractor. The Contractor shall carefully conserve utilities furnished without charge.

CONTRACTOR RESPONSIBILITY (CONSTRUCTION)

(a) Contractor Supervision. Pursuant to FAR 52.236-6 Clause “SUPERINTENDENCE BY THE CONTRACTOR (APRIL 1984)”, contractor shall supervise his/her employees to ensure compliance with contract standards. Contractor or his/her representative shall be present at all times during work performance at contract site.

(b) Host Nation Safety Requirements. In addition to the safety requirements set forth in FAR 52.236-13 Clause “ACCIDENT PREVENTION (APRIL 1984)”, Contractor shall comply with Host Nation Safety Regulations. In case of conflict between Host Nation and US Standards, the more stringent standards shall govern.

(c) Fire Protection and Prevention. The Contractor shall comply with fire protection and prevention regulation and fire defense plan prescribed for buildings in which work is to be performed. A copy of the regulation and plan is on file with the Contracting Officer or Government Point of Contact (POC).

NOTE: UNDER NO CIRCUMSTANCES SHALL CONTRACTOR STORE FLAMMABLE

MATERIAL WITHIN GOVERNMENT BUILDINGS.

(d) Lost Articles. Contractor shall be responsible in the event of theft by his personnel of Government property or personal property of Government personnel, civilian or military. All lost or misplaced articles found by his/her employees shall be turned in to the POC.

(e) Protective Measures. In addition to FAR 52.236-9 “PROTECTION OF EXISTING VEGITATION, STRUCTURES, EQUIPMENT, UTILITIES, AND IMPROVEMENTS (APRIL 1984)”, Contractor shall provide barricades and precaution signs in both English and the Host Nation language for the safety of inhabitants and passers-by. Contractor shall be responsible for removal of furnishings and equipment as required for preparation of work sites as well as for reinstallation thereof. Contractor shall replace any furnishings and equipment at their original locations upon completion of contract work.

(f) Building Security. Contractor employees shall assure that all equipment is de-energized and stored in designated storage areas together with supplies upon completion of work. When buildings are unoccupied – lights, water outlets, and blowers shall be turned off and windows closed and locked on a floor-to-floor basis as work progresses, followed by locking of all exterior doors upon completion of work. Keys to buildings shall be deposited with the POC. Contractor shall be responsible for any losses or damages arising from failure to secure buildings during and after working hours by his/her personnel.

(g) Clean Up. In accordance with Contract Clause FAR 52.236-12 “CLEANING UP (APRIL 1984)”, Contractor shall be responsible for cleaning up. Accumulated dirt and debris shall be hauled off, and disposed of in accordance with Host Nation Law, at least once a week by the Contractor. Stairwells used by the Contractor during execution of work shall be cleaned daily. Cloths, mops, and brushes containing combustible materials shall be disposed of or stored outside of the buildings in tight, covered, metal containers. Paints and thinners shall not be poured into inlets of the interior or exterior sewage system. Paints, stains, and other residues on adjacent surfaces or fixtures caused by the Contractor shall be carefully removed and cleaned to original finish.

Upon completion of the work, the Contractor shall remove all construction equipment, materials, and debris resulting from contract work. The entire work site and the area used by the Contractor personnel shall be left clean.

Turn-in Salvage Material. The Contractor shall be responsible for salvage. All dismantled materials indicated for turn-in by the specification or as directed by the COR shall be enumerated in a roster prepared by the Contractor and turned in to Government disposal office/yard selected by COR. Contractor shall obtain a hand receipt for the materials turned in and attach the hand receipt to his final invoice. Turn-in times shall be as directed by the COR.

GOVERNMENT-FURNISHED UTILITIES

(a) Utilities. Water and electrical power required for the execution of this project will be made available to the Contractor without charge, in accordance with the contract clause “AVAILABILITY AND USE OF UTILITY SERVICES (APRIL 1984), FAR 52.236-14. Necessary connections to lines shall be made by the Contractor without additional cost to the Government. Electrical connections or temporary installations shall be made in accordance with VDE 0100. No other material, equipment, or services shall be furnished by the Government unless expressly stated elsewhere herein.

(b) Telephones. Telephone facilities shall be made available without charge at a location designated by the Contracting Officer to make calls within the military reservation areas only. Use of telephones in family quarters by the Contractor or his/her employees or Sub-Contractors is strictly prohibited.

(End of Summary of Changes)