SOW-18-Q-0031-Replace_backup_Generator.pdf

USAG BENELUX

ENGINEERING DIVISION

HANGAR # 6 - CHIEVRES AIR BASE

HAINAUT - BELGIUM

SPECIFICATIONS FOR

PROJECT R-CH- 8TR-18032-8J

LOCATION Chateau Gendebien

TITLE Replace backup generator

DATE April 2018

PERFORMANCE PERIOD 150 calendar days

INDEX

CHAPTER I : GENERAL

CHAPTER II : TECHNICAL PROVISIONS

SECTION 1: Preliminary work and dismounting work

SECTION 2: Backup generator

CHAPTER III : BID SCHEDULE

CHAPTER I

GENERAL

G-01: SCOPE OF WORK

A) General work description

The purpose of this project is replace the backup generator at the Chateau Gendebien complex

The site of work is located: GFOQ # 1 Chateau Gendebien 7000 Mons

B) Principal features

Principal items to be performed to accomplish the work consist of the following:

1) Supply and installation of a temporary backup generator

2) Dismounting of the existing generator and its components

3) Supply and installation of a new 165kVA backup generator

4) Supply, installation and connection of the automatic load transfer equipment

5) Electrical installation

The above general outline of principal features does not in any way limit the responsibility of the contractor to perform all work necessary to achieve the desired end results and to supply all materials and labor required by these specifications and drawing.

G-02: DRAWINGS AND STANDARDS

A) Drawings

All work under this contract shall be carried out in strict conformity with the following drawing, which forms a part of these specifications.

DRAWINGS # TITLE DATE

B) Specific applicable standards

All Belgian norms and regulations (NBN (Bureau de Normalisation), EN (European Norm), etc.

in force concerning the performance of this project shall be applicable.

All regulations in matter of environmental, safety and health shall be applicable

- General Regulations for Work Protection (RGPT) and Code on the welfare of workers on the work place

- General Regulations for Electrical Installations (RGIE)

Not limited to those above.

G-03: GUARANTEE, WORKMANSHIP AND MATERIALS

A) Workmanship and materials

All work done by the contractor shall be in strict conformance with the best practices of the trades involved.

The contractor shall employ workmen who are skilled in their particular trades.

In particular, all works with potential risk of refrigerants release to the atmosphere should be conducted under the direct supervision or by a person with a category I certificate as specified in the EU regulation (EC) 303/2008 and valid for the Walloon Region area.

For safety purposes, during the execution of the work, the contractor’s workers shall have to speak French or English.

All materials shall be brand new.

The contractor shall in no way use asbestos containing materials for the performance of his work.

The paints shall be lead free.

All hazardous products brought on site by the contractor shall be documented on an inventory list with safety data sheet.

B) Guarantee

The contractor shall guarantee his workmanship and materials for a minimum period of 2 years after the date of final acceptance or for the period as specified by pertinent Belgian laws for the workmanship or materials in question, whichever is longer.

G-04: SCHEDULING OF WORK

Prior to starting any work, the contractor has to furnish the contracting officer, for approval, a detailed schedule showing the successive phases of the work. All interruptions or disturbance in normal functioning of US Government organizations shall also be indicated (road closure, water or utility cuts).

The planning of the work must be set up, discussed and approved by the contractor, the building managers and the COR before the start of the work. A coordination with the management and authorities of the site, i.e. Security, Fire Department, is also mandatory in case of utility interruption.

G-05: AS-BUILT DRAWINGS

The contractor shall submit detailed as-built drawings after completion of the project and before submitting the final bill. As-built drawings shall be precise and accurate. They shall be drawn on BENTLEY MICROSTATION v8 system or any other 100% compatible system.

The CD-ROM of the basic project shall be given to the contractor for correction at his request.

G-06: DIGGING PERMIT, UNDERGROUND PIPES AND CABLES

Before starting the earthwork, the contractor shall submit a written Digging Permit Request to the COR. The contractor shall provide the situation drawings with the earthwork that will be performed, when the work will be performed, and all utilities near the earthwork site a minimum of 15 days before starting the earthwork. Drawings must be of sufficient scale to clearly show the proposed work. The drawing of existing utilities shall be provided to the contractor during contract award. No digging shall occur until written approval is provided by Chief Engineering, Plans and Services Division (CEPSD), Technical Director of Public Works (TDPW) or Director of Public Works (DPW).

Additional information (drawings, etc...) about underground pipes and cables can be obtained at the Engineer Division - Hangar # 6 - Chievres Air Base.

However, this information is only given as an indication and does not in any way commit the responsibility of the U.S. Government. The contractor shall thus be responsible for carrying out the required soundings to verify their exactitude.

The contractor shall ensure that no underground pipes or cables of any kind and their accessories are damaged during the performance of the work. Any repair is done at the contractor’s expense and to the same standard as before the damage.

G-07: HOT WORK PERMIT

All security measures as stated in the General Work Safety Regulations (“Règlement Général sur la Protection du Travail” “RGPT”) shall be complied with. Prior to starting the work, the contractor shall ask a Hot Work Permit (for welding, cutting work, etc...) to the COR.

This permit shall be delivered by the U.S. Army Fire Officer. In addition, no open fires or burning of trash shall be allowed within the confines of the USAG Benelux (NSSG) Community.

Contractors, concessionaires or vendors performing work or conducting business on or in facilities under the jurisdiction of the USAG Benelux Military Community Commander Area of Responsibility shall conform to the General Work Safety Regulations, identified in the first paragraph of this section. The COR shall ensure that a copy of the French or Dutch translation of this regulation is handed to contractors at pre-construction conferences and that all requirements therein are adhered to. Specific requirements and limitations are as follows:

1. Smoking shall be prohibited in the vicinity of hazardous operations and locations.

2. Waste material and rubbish shall not be stored or allowed to accumulate within the building or in the immediate vicinity, but shall be removed from the site at least daily.

Rubbish shall not be burned on the site.

3. Contractor materials and equipment shall not be stored in a location or manner which shall create a fire exposure to facilities adjacent to the project site.

4. The contractor shall provide fire extinguishers at all locations where work is carried out.

5. In every building operation where a shed, storage, or other shanty is placed, or room or space is used for storage or workshop, the contractor shall provide at least one approved portable fire extinguisher in an accessible location.

6. Flammable liquids and other hazardous materials such as paints, paint thinner, gasoline, asphalt, and tar shall be stored in small detached structure or out in the open and not inside main buildings. Low flash point liquid used within buildings shall be handled only in approved safety cans.

7. Adequate ventilation shall be provided for paint spraying and operations involving the application of materials using adhesives containing flammable solvents. Such operations shall be conducted remote from any potential source of ignition.

8. Asphalt and tar kettles shall be located in a safe place outside of the building. Such kettles shall not be placed on roofs or porches. Continuous supervision shall be maintained while kettles are in operation. Metal covers shall be provided for all kettles to smother flames in case of fire.

9. Electrical wiring and equipment for lighting, heating, and power purposes shall be installed in compliance with current US and Host Nation Electrical Regulation requirements.

10. Cutting and welding shall not be permitted unless:

a. A valid Hot Work Permit (welding permit) is available.

b. Combustibles have been safely covered or moved away.

c. A fire guard with a serviceable fire extinguisher is posted for the duration of the work and 30 minutes thereafter to assure that sparks or drops of hot material do not start fires.

11. Fire hydrants shall only be used for firefighting and training of the local fire and

Emergency Services. Water can only be taken from hydrants with the permission of the Community Fire and Emergency Services Office. Parking within 2.5 m of a hydrant is not permitted.

12. Vehicles and other equipment with fuel driven motors, with mounted and filled fuel tanks shall be equipped with 2,5 kg or larger carbon dioxide or dry chemical fire extinguishers.

13. Gasoline, oil and grease shall not be disposed into drainage systems or public water systems. Oil contaminated areas shall be covered with an absorbent material and removed in accordance with the Spill Contingency plan. Any POL spillage shall be reported immediately to the DES Fire and Emergency Services Office, DSN 361- 5401/5347.

14. Construction offices, huts, construction vehicles, trailers and supplies shall be located at least 10 m from all adjacent buildings.

15. Access for fire fighting vehicles shall be provided to the immediate job site at the start of construction and maintained until all construction is completed. Vehicle parking control measures shall be established.

16. Free access from the street to fire hydrants and to outside connections for standpipes or other firefighting equipment, whether permanent or temporary, shall be provided and maintained at all times. No materials or constructions shall be placed within 3mof such hydrants or connections, or between fire hydrants and the center line of the street.

17. Scaffolding materials or equipment shall not block fire escape routes or access routes during performance of projects in occupied buildings.

18. In all buildings over 9m in height at least one stairway shall be provided in a usable condition at all times.

19. Notification and actions to be taken in case of a fire:

a. Persons who discover a fire shall immediately alarm all personnel in the area, and shall report the fire to the Community Military Police using the nearest telephone. Military telephone dial 117.

b. The fire shall be reported using the building number. If the fire is outside of a building, the nearest building number shall be given. Stay on the phone until the operator on duty has completely understood and does not have any further questions. After the notification you should immediately ensure all windows and doors are closed and that all personnel have left the area. The responding fire department must be informed if any special dangers exists; example: If gas and pressurized containers, or paint and other flammable material are within the range of the fire. Not only acute fires, but also fires which have been extinguished and did not cause any damage must be reported.

c. To ensure smooth notification and firefighting procedures, it is essential to show all employees the location of the nearest telephone, make sure they are familiar with the building number in which they are employed, and inform them of the locations of the fire extinguishers.

Also, for fire safety reasons, hot work permit shall not be issued to perform cutting or welding operations before or after USAG BENELUX AOR regular duty hours.

G-08: ENVIRONMENTAL STEWARDSHIP

All measures shall be taken to prevent occurrence of spills during works. When a leak is detected (i.e. fuel leak on field works vehicles or company vans), the contractor shall proceed to the immediate clean-up of the spill. Should the spill characteristics exceed the contractors response capacities, the contractor shall immediately contact the following individuals:

1) The COR

2) The Chievres Air Base Fire Department (068/ 27 54 01).

3) The USAG Benelux Environmental Division (068 27 5704)

4) The Spill Response Coordinator (068 27 5906)

The contractor must comply with all European, Belgian and regional environmental laws and regulations as well as regulations specified within the Belgian Final Governing Standards (BFGS). The BFGS is available on request through the COR. BFGS requirements that should be followed include, but are not limited to, the following:

BFGS Requirements

Air:

Any work that may potentially result in the release/recovery/recycling of a refrigerant requires the supervision of a trained refrigerant technician. (C.2.3.6.1.)

The use of the following Ozone Depleting Substances is prohibited: CFC’s, other fully halogenated chlorofluorocarbons, Halons, Carbon tetrachloride, 1.1.1.trichloro-ethane, Carbon tetrachloride, Hydrobromoflurorocarbones, bromochloromethane. (C.2.3.6.5.1) The following use of Hydrochlorofluorocarbons (HCFC) is prohibited: aerosol, solvents, and refrigerants. (C2.3.6.5.2)

Drinking Water:

Only lead-free pipe, solder, flus and fittings can be used to repair water systems and plumbing systems for drinking water. (C.3.3.1.11)

Waste Water:

Best Management Practices (Table C4.T1) Protect fueling areas from rain and store spill response equipment nearby.

Construct sediment dams/silt fences around construction sites.

Perform corrosion control activities inside.

Store product drums/materials inside or under cover.

Capture sandblasting media, any paint waste and clean up materials (thinners, rinsates) for proper disposal.

Hazardous Materials (HMs):

HM containers and storage areas must be properly maintained. (C5.3.2) Dispensing and storage areas for flammable liquids must have secondary containments.

(C5.3.2) All HMs must be labeled correctly. (C5.3.9) All persons who use, handle or store HMs must be appropriately trained. (C5.3.10) HMs must be in a locked cabinet/compartment when not in daily use. (C5.3.13.7 and C5.3.13.8.6.1) Non-fixed liquid petroleum gas (LPG) containers must be stored outdoors. (C5.3.13.1) Each HM must have a readily available Material Safety Data Sheet (MSDS) in English OR the predominant language. (C5.2.15)

Hazardous Waste (HW):

HW generated by the contractor shall not be stored on base, and must be removed daily, and disposed of by the contractor to an authorized facility outside of USAG Benelux. HW should be segregated by the different hazardous characteristics (corrosive / flammable etc.).

(C6.3.2.1). All HW containers must be closed, in good condition and with no traces of corrosion, leaks or spills. (BFGS C6.3.4 -> C5.3.2) HW containers must be labeled correctly. (C6.3.4 ->C5.2.8)

Solid Waste:

Solid Waste must be disposed of at the cost of the contractor and by the contractor to an authorized facility outside USAG Benelux installations. It is recommended that the waste is recycled to the maximum extent possible.

Petroleum, Oil and Lubricants (POL):

At a minimum, all personnel handling (POL) shall be trained annually in the operation and maintenance of equipment to prevent discharges; discharge procedure protocols; general facility operations and the USAG Benelux (Belgian installations) Red Plan (CAB emergency plan, updated regularly). A copy of the Red Plan may be provided by the COR at the request of the contractor. (C9.3.6) If the fueling of vehicles/machines is required on an installation it must take place on an impervious surface that drains to an oil-water separated. (C9.3.8.1.4.2)

Noise:

The contractor shall not cause sound levels in surrounding public place to exceed an established maximum level of 90dB (C10.3.1.)

Breaking and sieving activities shall neither be performed between 1900 and 0700 nor on Saturdays, Sundays or holidays. (C10.3.5.2.1)

Historic and Cultural Resources:

Any discovery of archeological resources shall be reported to the project COR within three business days. (C12.3.8.1)

Asbestos:

There are buildings and structures throughout USAG Benelux that contain asbestos. In particular asbestos can be found in cement piping, cement roofing, boiler gaskets, cement panels, cement chimney inspection holes and thermal system insulations. The identification of asbestos within a building and/or structure shall be made within the work specific Environmental Review. Any identified asbestos that is removed due to work under this contract must be disposed of correctly, by the contractor, to an authorized facility outside of USAG Benelux. If proper disposal of the asbestos causes an increase in the cost of performance, a modification may be issued to cover costs associated with asbestos removal.

Spill:

When using and/or storing HMs or POLs the contractor must have the ‘Red Plan’ readily available, in English AND the predominant working language. The Red Plan is different for the Walloon and Brussels regions and is updated regularly.

Work-Specific Environmental Reviews At the pre-construction meeting, the contractor shall receive an Environmental Review that is specific to the requested work. The contractor must also respect and apply all environmental measures defined in the Environmental Review as it shall mention site specific precautions that are not mentioned within this review. The review shall be written by the USAG Benelux Environmental Division and communicated to the contractor through the COR.

The USAG Benelux Environmental Management System (EMS)

USAG Benelux Environmental Management System (EMS):

USAG Benelux implemented EMS IAW EO13423, ISO 14001:2004(E), DoD, and IMCOM requirements. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy of an organization. USAG Benelux and EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause a real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities, and authorities while supporting the Garrison’s mission.

Contractors and their personnel are required to be aware of, and comply with, the Garrison EMS policy and legal and other requirements when performing work at an installation.

The Garrison EMS is explained during the contractor pre-performance meeting and/or in the EMS manual, which may be requested from the Environmental Division. The USAG Commander’s Environmental Policy may be viewed on line at:

http://www.usagbenelux.eur.army.mil/documents/Policies/BNL_PL17(PWE)EnvironmenalMgt %20System(EMS).pdf

G-09: SITE MAINTENANCE AND FINAL CLEANING

During performance of works, all measures should be taken to avoid improper temporary storage of waste generated by works. In particular, emphasis shall be put on POL (Petroleum, Oil and Lubricants) containing equipment or soiled waste/hazardous waste (scrap metal, contaminated soil) As soon as the work is finished, the contractor shall remove all his equipment, excess materials, debris, etc. generated by his work and shall evacuate them outside US Government installations.

G-10: COORDINATION IN MATTER OF SAFETY AND HEALTH

1. The law of 04 August 1996 related to the welfare of workers during the execution of their work and the royal decree of 25 January 2001 concerning temporary or mobile work sites are applicable for this project.

In accordance with article 71, §3, of above mentioned royal decree, a project-coordination as foreseen in section III, 1st sub section, of this royal decree has been set up during the elaboration of this project. Therefore, there is a safety and health plan related to this project for these specifications.

The contractor shall comply with the statement described in the USAG Benelux Memo 385-1 Para 4 attached to these specifications as Appendix A.

The contractor shall comply with the recommendations of this safety and health plan (available upon request to the “Engineering Plans and Services Division”, Hangar # 6, Chievres Air Base (David Diricq, EPS Division, tel.068/27.54.46). These recommendations are part of this project.

http://www.usagbenelux.eur.army.mil/documents/Policies/BNL_PL17(PWE)EnvironmenalMgt%20System(EMS).pdf http://www.usagbenelux.eur.army.mil/documents/Policies/BNL_PL17(PWE)EnvironmenalMgt%20System(EMS).pdf

In application of the same article 71, §3, an execution-coordinator shall be designated by the COR for the coordination in matter of safety and health during the execution of this project.

Within 15 calendar days after contract award, the contractor shall submit at least 4 proposals of execution-coordinator to the COR for approval with the necessary documents for the verification of the compliance with the conditions to exercise the coordinator function (art. 56 to 64 of R.D. dated 25.01.2001 completed by the royal decree of 19.12.2001)

No proposal may emanate from a coordinator working for the awarding firm or for an office on which the contractor has a supervisory position.

The COR has 10 calendar days to choose the execution-coordinator.

The coordinator’s fee is at the contractor’s charge.

2. The contractor has 15 calendar days from the selection of the coordinator to make up and transmit to the COR. and to the execution-coordinator a document with all the complementary elements to his bid that could be claimed by the coordinator.

3. The execution-coordinator does not act as a substitute for the COR. He plays the role of an advisor of the awarding party. His mission is the following:

3.1. General obligations from the law of 04 August 1996 and royal decree of 25 January 2001

1. To coordinate the implementation of the general prevention principles described at article 5 of the law of 04 August 1996, during the technical or planning selections, in order to schedule the various simultaneous or consecutive works or phases of work, as well as during the expectation of the duration of these various works or phases of work;

2. To coordinate the implementation of relevant provisions in order to ensure that the contractors properly implement the general prevention principles and execution principles described at articles 4, 5 and 15 of the law of 04 August 1996;

3. To draw up a coordination logbook comprising the elements described at article 33 of the royal decree of 25 January 2001, except for elements dealing with the design of the project, and to update it;

4. To write down the deficiencies of the various parties in the logbook, notify the COR of said deficiencies, and provide a copy of the deficiencies to the COR upon request;

5. To write down contractors’ remarks in the coordination logbook and leave them for information to the parties concerned;

6. To call and be the chairman of the coordination structure when such a structure has to be set up in accordance with article 37 of the royal decree of 25 January 2001;

7. To draw up an ulterior performance file whose content conforms with article 36 of the royal decree of 25 January 2001;

8. To organize the cooperation and coordination of activities between contractors, including those who follow one another, in order to ensure the protection of workers and the prevention of accidents and professional health hazards, as well as their mutual information;

9. To coordinate the supervision of the proper application of work procedures;

10. To take all necessary precautions so that only authorized people have access to the work site.

11. At the provisional acceptance of the work, to hand over the updated logbook and the ulterior performance file to the COR, and to notify this delivery in a record attached to the ulterior performance file.

3.2. Special obligations within the scope of this project

1. To read and understand these specifications related to the work to be executed, especially the article concerning the safety and health measures to be implemented on the work site in application of the law of 4 August 1996 about the welfare of workers during the execution of their work, and of R.D. of 25 January 2001 about temporary or mobile work sites;

2. To give advice to the COR and to make proposals in due time concerning the implementation and adaptations of the document described at item 2 of above mentioned article, during the previous phase described in that item 2 as well as during the execution of the work;

3. To participate in any meeting to which he is invited by the COR, and to set up himself any useful meeting with the COR, the contractor or any intervening party on the work site, for the execution of his mission;

4. To control the application of the hazards prevention measures described at item 3 of the above mentioned additional article;

5. To write down the contractor’s obligations deficiencies as foreseen in above mentioned item 3 in the logbook.

4. The contractor applies the hazards prevention measures foreseen in the document described at item 2, adapted if necessary. He has the sections of this document applied by the possible subcontractors if they apply to them.

5. During the execution of the work, the contractor updates the document described at item 2, either on his own initiative, when the progress of the work, the identification of unforeseen or insufficiently known hazards, the incoming or outgoing of some parties, or any modification brought to the project or the work justifies, or at the COR’s request. If some update occurs on his own initiative, he informs the awarding party and the execution-coordinator. He takes into account any possible remark expressed by the COR.

In particular, he also provides the following information to the COR with a copy to the execution-coordinator:

− name of the subcontractor(s), the nature and cost of the work they are responsible for, the expected starting date and duration;

− traffic rules and road signs for the work site, for the public traffic area (automobiles, bicycles, handicapped people…) and for the area reserved for the work and workers, and the access rules;

− storage procedures and evacuation of materials and debris;

− work planning.

6. The contractor must cooperate to the coordination as described above. To that purpose, he shall give to the execution-coordinator, spontaneously or at his request, any information that is indispensable for the good execution of his mission. He shall invite him at any meeting where his presence is necessary for the accomplishment of his task. He shall participate in meetings where he is invited by the COR or the coordinator.

The contractor shall have the obligations of previous paragraph applied by possible subcontractors.

7. The compliance with the obligations described in items 2, 5 and 6 above is an integral part of this project.

The application of hazards prevention measures described at item 4 is also an integral part of the project, provided that these measures do not exceed the general obligations that the law of 4 August 1996 and the R.D. of 25 January 2001 impose to contractors, in particular articles 7 and 15 of the law, and section VI, sub section IV of the decree.

8. The full text related to the coordination in matter of safety and health concerning this project can be consulted upon request to the “Engineering Division”, Hangar # 6, Chievres Air Base (David Diricq, tel.068/27.5446).

G-11: ACCESS TO THE MILITARY INSTALLATION

See Clause CCE-225-4001 Installation Clearance Requirements in the administrative/contractual portion of this package.

G-12: ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENT

Access and General Protection/Security Policy and Procedures.

1. The contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The contractor shall also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2. For Contract That Require Performance or Delivery in a Foreign Country.

DFARS 252.225-7043. The clause shall be used in solicitations and contracts that require performance or delivery in a foreign country. This clause applies to both contingencies and non-contingency support. The key AT requirement is for non-local national contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor’s compliance with combatant commander and subordinate task-force commander policy and directives.

G-13: FINAL ACCEPTANCE OF WORKS

The final acceptance of the work shall be done in the presence of the COR and the contractor.

CHAPTER II

TECHNICAL PROVISIONS

SECTION 1

PRELIMINARY WORK AND DISMOUNTING

TP-1-01: Appropriate equipment

During the execution of the work, the contractor shall provide scaffoldings, ladders, elevator, and all other necessary equipment, as well as adequate workforce for a successful execution of the work. The contractor shall not use equipment from the U.S. Government (ladder, scaffolding, lift machines, etc.).

TP-1-02: Preparation of the work site, protection means and particular conditions

The contractor shall install a temporary site fence, type orange synthetic net or security strip, and shall execute all related work for this type of installation, in order to clearly delimit the working area.

The contractor is responsible for the supply of all the equipment, and the installation, dismounting and evacuation of the equipment at the end of the work.

Unit: the cost shall be broken down on the various items of these specifications

TP-1-03: Temporary backup generator

Prior the dismounting work, the contractor will install a temporary generator in order to ensure backup power to the complex in case of power failure of the main.

This item include the supply and the installation of a temporary backup generator, the electrical work and equipment needed to connect it to the electrical installation and the required certifications.

The temporary generator is 100kVA rated power and equipped with a daily service tank with sufficient fuel capacity during 8 hours at 100% load.

Unit: Lump sum item

TP-1-04: Dismounting

Dismounted and demolished items mentioned below include the removal and evacuation out of the military area of all debris resulting from the work. All debris shall be evacuated to an authorized public dump at the contractor’s expense. All dismounted items become the property of the contractor, unless otherwise specified in these specifications or on the work site by the

COR.

Any damage caused by the contractor’s personnel during the demolition work shall be repaired at his cost.

Where lighting posts are removed and not reinstalled, the concrete bases shall be removed;

supply cables shall be reconnected with a connection set and backfilled with earth

All security protections as described in the "General Regulation of labor protection - RGPT" shall be respected.

Items to be removed:

- the 100kVA generator

- the exhaust system and the bracket system

- the air outlet ducts

- the 200l fuel tanks, the pipes and accessories (pumps, valves…)

- the electrical cables between the generator and the electrical panel

- the electrical equipment and panel

Not limited to the above list

Unit: Lump sum item

TP-1-05: Cleaning

Cleaning during the work performance:

During the works the Contractor shall be responsible for the cleaning and the neat appearance of the work site. The debris generated by the works shall be removed daily. If desired, the Contractor shall be allowed to store a dumpster on site at a location designated by the COR at the post award conference or pre-construction meeting.

Unit: the cost shall be broken down on the various items of these specifications

SECTION 2

BACKUP GENERATOR

1. GENERAL

1.1. Description

The contract includes supply, factory testing, installation and commissioning of a fixed emergency backup generator with all its accessories, such as starting equipment, automatic control equipment, automatic source reversal devices, synchrocheck relay, monitoring and warning equipment, air intake and outlet duct/components, combustion gas exhaust equipment, noise and vibration control equipment, cooling equipment, fuel tanks and corresponding piping.

The generator will be capable of fully supporting the electrical needs of the quarter in case of failure of the main electrical supply system.

1.2. Supply conditions

1.2.1 The generator is supplied with CE certification

1.2.2 Comprehensive instructions about all aspects relating to starting, operating, servicing and inspecting the gen-set(s) must be supplied with the product.

1.2.3 Gen-set power and voltage :

165 kVA ; cos phi 0.8 ;

50 Hz ; tri 220 V ;

1.2.4 Generator equipment:

• Sound attenuators and under- and overpressure louvers mounted in the air intake and outlet openings.

• Air outlet duct system

• Fuel pipes between (buffer) tank and engine.

• Operating and control panel.

• Electrical interconnections between main electrical panel, operating panel, gen-set and daily fuel tank, including equipotential connections.

• Factory witness and acceptance testing (the gen-set, connected to the operating panel and tested under full load. A full test report is drawn up.)

• Half day on-site commissioning, testing, training and assistance.

• Delivery of the necessary documents such as floor diagrams, electrical diagrams, technical data sheets, operating manuals.

• All Electrical Service installations (normal and low-voltage) in Belgium require installation approval by an independent electrical inspection certification agency contracted and paid by the contractor.

Also included in the scope of work :

• Civil engineering works such as : cutting, drilling, RF sealing, etc. as needed;

• Rain grids ;

• Earthing and power distribution panel (which should have the necessary personal protection provisions).

• Power cables;

1.3. Materials

All materials and parts used in the construction are new, of high quality and fail free.

1.4. Warranty

The supply is covered by minimum 2 year factory warranty without limitation of running hours.

1.5. Spare parts

The gen-set manufacturer shall guarantee that spare parts can be supplied for at least 10 years after the final acceptance. The Contractor will install only mechanical and electrical equipment that allows for expedient warranty or repairs and for which spare parts are readily available in Belgium.

2. OPERATION

The generator is designed to supply emergency power to part of or all of the power load in case of mains failure.

Automatic operation mode:

In case of main failure or voltage drop in comparison with nominal voltage, detected by the mains detection relay, adjustable from 0 to 5 sec, the emergency gen-set will automatically become operational.

As soon as the gen-set reaches the necessary voltage and frequency limit, the mains/emergency switch in the low voltage panel receives the signal to change over from mains supply to gen-set supply. The change over from mains to emergency power has to happen within 15 seconds.

Upon mains return (adjustable from 0 to 5 minutes) the generator will synchronize with the network, the change-over switches will again switch over to mains supply without power outage. The gen-set continues to run unloaded for a time which has been preset between 0 to 5 minutes.

Test mode:

For maintenance purposes, it should be possible to perform full load tests without impacting the power supply of the facility.

3. GENERAL INSTALLATION CHARACTERISTICS

3.1. Diesel engine

Standards : ISO 3046/1 up to and including /6 and ISO 8528.

Type : Internal combustion engine, 4-stroke

Starting :

- Electric start, by means of a battery sufficiently powerful to start at least 10 times, for 15 sec. within 3 minutes and at -10 °C ambient temperature.

- The electric start systems contains at least the following components :

12 or 14 V starter motor and charge alternator in compliance with the engine manufacturer's specifications, sufficiently dimensioned.

12 or 14 VDC start (lead) battery(ies), low maintenance version and mounted in a ventilated battery frame, designed for mounting close to the gen-set.

Battery cables and terminals Complete engine wiring.

Automatic dual mode battery charger : fast charge, drip charge. The electrical supply of the charger will be made through an independent circuit from the building general panel, and will be protected by a circuit-breaker.

Turbocharging : Turbocharging with or without intercooling is allowed

Speed : 1500 RPM

Number of cylinders : As necessary.

Power : The engine power is determined by the engine manufacturer to meet the prescriptions of the alternator and to meet local conditions, for 25 °C fresh air, for 30 % relative humidity and for 100 kPa air pressure.

Speed governing : The engine speed governing system complies with the following standards : ISO 3046/IV, ISO 8528/5 and BS5514 pt.4.

Engine wiring : Engine wiring is sufficiently heat and oil resistant and mounted in accordance with the rules.

Emissions : Engine gas exhaust emissions are in compliance with local environmental standards, i.e. in the Walloon region : DGRNE

Additional engine options :

- primary fuel filter mounted upstream from the standard filtration for the decantation of coolant at the engine fuel supply

- electronic engine speed regulator including a logic controller, injection pump with actuator and speed measurement sensor mounted to the engine bell

- emergency engine oil temperature sensor for the transmission of temperature information to the control unit for immediate stop

- manual pump mounted on the engine allowing for easy drainage of the oil sump

3.2. Alternator

Standards : NBN C51-101, V.D.E. 0530, IEC 34.1(2), BS 4999 and 5000, NEMA MG 1-22, ISO 8528.3, CSA

Speed : Identical to the drive engine, no reduction allowed.

Rated power :

- Rated power : +/- 165 kVA at power factor (cos phi) 0.8 (the generator must be capable of supplying electricity to the entire quarter)

- Rated power must be specified to meet total load – taking into account potential harmonics resulting from this load and possible motors (individual power, type of running in and start order) that are part of the load – as well as the voltage and frequency variations allowed.

- Rated power equals the electric power available at the alternator terminals at power factor 0.8 and without time limit.

Excitation : supply separated from the stator coil

Governing : electronic

Frequency : 50 Hz

Protection class : IP21 minimum

Insulation class : Class H minimum

Protection : Via thermomagnetic power switch mounted near the alternator terminals in a suitable, separate IP54 switch panel.

3.3. Cooling and ventilation

The following cooling systems are possible: Water/air cooling

The primary cooling circuit must be closed. To keep the cooling circuit water at 30 °C minimum when the engine is not running, electrical thermostat operated heating is provided.

A circulation pump must be used (natural circulation not allowed). In case of cooling water heating failure, i.e. low engine temperature, a warning signal must be triggered.

The electrical supply of the water heater will be made through 1 independent circuit from the building general panel, and will be protected by a circuit-breaker

In case of failure, it must be possible to replace the heater without draining the cooling circuit and without taking the gen-set out of operation.

The cooling air intake and outlet openings must be provided with air louvers which can be shut. The ducting systems to the outside of the building will be supplied and installed by the contractor.

Protective rain grids to cover the cooling air intake and outlet openings in the wall are part of the scope of supply.

3.4. Gen-set canopy

The gen-set will be supply with an acoustic canopy : made of steel sheet panels and equipped with the necessary, lockable access doors on both longitudinal sides of the enclosure, so as to allow for inspection and maintenance. The canopy will be finished with high quality corrosion resistant powder coating.

Max noise level at 1 meter : 80dB

The gas exhaust circuit will have one or two noise attenuators to comply with acoustical prescriptions.

4. EXHAUST

Exhaust from the generator up to the outside of the building is included in this request.

At the lowest point of the line a drain tap for condensation water will be provided.

Taking into account the pipe temperature after unlimited running of the gen-set, and depending on the flexibility of the brackets, additional expansion bellows must be provided to compensate for expansion.

All parts of the gas exhaust line in the building, which can be touched, are made of steel, thermally insulated (wool) and provided with an aluminium protective cover.

The parts of the gas exhaust line outside the building are made of stainless steel. The outlet is fitted with an automatic stopping flap.

5. FUEL STORAGE AND TRANSFER

Fuel pipes between daily fuel tank and gen-set must be connected by means of flexible couplings to absorb vibrations from the gen-set.

A double wall daily tank incorporated in the body, with capacity to guarantee 48 hours of full load running. The tank conforms to the environmental protection local laws (compliance certificates to be provided by the supplier).

The tank has the following accessories:

• Low level floating switch

• Water separator – fuel filter

• Level gauge with low level detector

• Leak detection system

• Drain tap

• The necessary coupling sleeves for filling, venting, intake and return.

6. OPERATION AND CONTROL

6.1. Control panel and MMI (Man-Machine Interface)

The control panel is fixed onto the genset frame acts as a terminal block for the connection of an electrical cabinet and as an instrument panel with indicators for the overall monitoring of basic gen-set parameters: oil pressure, coolant temperature, tachometer and emergency stop.

Description of the MMI console

- The MMI is autonomous and does not require the use of an external PC. It operates with a tactil colour screen with integrated touchpad allowing the following operations via a navigation system:

• reading of mechanical and electrical measurements

• reading of time-stamped events (stack of 512 events)

• configuration of site-specific functions

• manual control of the genset, including manual adjustment of speed and voltage set values

- Operates with a generating set with temporary grid coupling with load transfer without power outage.

- integrated diagnostic tool to guide the user in case of alarms and /or faults

- operational between -20°C and +60°C

- hygrometry: 95% to 45°C

- a control keypad, with display of functions via pictograms and status LED:

• stop

• manual

• auto

• start test

• one multiple signal LED

• start genset

• stop genset

• engaging of genset power device

• disengaging of genset power device

• engaging of grid power device

• disengaging of grid power device

• LED test

• stop alarm

• fault clearance

- Measurement indicators:

• the three intensities

• single-phase and multiple-phase voltages

• the frequency

• the active power, total and per phase

• the reactive power, total and per phase

• the power factor, global and per phase

• the supplied active power

• the supplied reactive power

• the alternator's frequency

• the engine's speed of rotation in rpm

• the generating set's operating time

• voltage deviation

• frequency deviation

- Fault and status display equipment The display of the MMI module displays information about the system parameters and shows alarms and faults as follows:

Mechanical

- oil pressure fault

- engine coolant temperature fault

- overspeed

- non-starting

- etc.

Electrical

- alarms and faults controlled by the REGULATION module

- tripping of alternator protective device (overload and short-circuit)

- emergency stop engaged

Installation

- fuel pump protection fault

- low fuel level

- etc.

A set of signaling LEDs for:

- presence of voltage at the grid

- presence of voltage at the mains

- micro-processor activity

- The MMI will be configure for sending alarms through the mobile phone network

- Additional equipment:

• A base module entirely controls the generating set

• A "Regulation card" module

• 2 CANBus ports (interfacing with the base module and digital distribution and consignment bus)

REGULATION

MMI

• electrical measurements

• entsSynchronisation and coupling:

• frequency regulation

• voltage regulation

• power factor regulation

• active power regulation • reactive power regulation

• analogue distribution of P

• digital distribution of P and Q

• droop (Hz/V)

• Grid detection:

• loss of mains detection {3-phase)

• rotating field control

• Protection:

• (ANSI 49) Thermal image

• (ANSI 32Q) Maximum reactive power

• (ANSI 32PH) Maximum active power

• (ANSI 32PL) Minimum active power

• (ANSI 32RP) Active power return

• (ANSI 32 RQ) Reactive power return

• (ANSI 78) Vector jump

• (ANSI 27) Minimum voltage

• (ANSI 59) Maximum voltage

• (ANSI 81L) Minimum frequency

• (ANSI 81H) Maximum frequency

• Min Max power supply voltage control

• All metallic parts are grounded

- Miscellaneous

• All conductors have the standard colour codes (e.g. blue = neutral, red = +DC, black = -DC, green/yellow = P.E., etc.).

• All wire and terminal numbers in the panel shall refer to the corresponding wiring diagram.

6.2. Alternator protector switch

Power switch with thermomagnetic protection with low magnetic threshold mounted on or near the alternator.

6.3. Mains-emergency change-over switch and mains detection relay

The mains-emergency change-over switch, mains detection relay and all required protections will be foreseen in the low tension panel. The contractor will foresee a contact of the mains detection relay in the control panel for automatic starting, control and protection.

• 2 circuit breakers : Motor-operated- Fixed- 4-Pole – size to be determined by the contractor

• Synchrocheck relay to be approved by the local Electrical Supplier. The request for the approval will be performed by the contractor.

7. LOCATION

The generator will be installed at the location of the existing generator and will stand on anti-vibrating fixations.

The cables linking the generator to the LTGP will run through the cable channel.

8. STARTING AND TRAINING

The manufacturer of the generator sets a day of commissioning during which a training will be given to the technical staff of the base and an "in situ" test: network loss simulation at maximum load, duration: 4 hours at full load and verification of the recovery in 15 seconds maximum, verification of the alarm reports, network return detection and failover ...

The training includes an explanation of the diesel engine, the alternator and the panel control.

Special attention will be paid to the alarms available on the control panel.

9. DOCUMENTATION AND MAINTENANCE

The documentation consists of:

- Approval of the installation by a certified firm

- wiring diagrams

- CE certification

- test reports with load impacts

- The operating and maintenance instructions (French and English)

- user manual for the control panel (French and English)

- operating and maintenance instructions for the engine (French and English)

- maintenance instructions for the alternator(French and English)

The maintenance of the generator will be included and performed during the warranty period.

CHAPTER III

BID SCHEDULE

The contractor will submit his bid according to the following bid schedule:

Items Est.

Qty Unit PU PT (€)

1) As-built folder and training 1 LS

2) Temporary backup generator 1 LS

3) Dismounting work 1 LS

4) Installation of a new backup generator

- Backup generator 165KVA 1 P

- Gen-set canopy 1 P

- Ducting system 1 LS

- Exhaust system 1 LS

- Electrical work and cables 1 LS

- Installation of the mains-emergency change-over switch and mains detection relay 1 LS

Total

9. DOCUMENTATION AND MAINTENANCE