PWS.pdf

Page 1 of 24 Rev 3 May 2017

PERFORMANCE WORK STATEMENT (PWS)

The United States Army Installation Management Command (IMCOM) – Europe Modify Sprinkler System CYSS due to Inspection Report by R2B.

Part 1

General Information

The United States Army Installation Management Command (IMCOM) – Europe has a requirement to modify the existing sprinkler system due an inspection report done by inspection agency R2B at the NATO Joint Forces Command (JFC) Brunssum, Rimburgerweg 30, CYSS Building H602 Netherlands.

The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable United States (U.S.), Dutch, European, and local laws, regulations, standards, provisions, and directives to include applicable publications. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents.

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of services/Introduction: This is a non-personal services contract to repair the Fire Sprinkler

Systems at CYSS on JFC Brunssum. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Background: The sprinkler system located at the Child Youth School Services (CYSS) needs to be certified on an annual basis and during the last inspection certain deficiencies have been identified and need to be repaired/modified in order to pass certification report. Failure in not having these modifications can result in not receiving the required certification resulting in the possible closure of the facility.

1.3 Scope: The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS.

The Contractor shall conduct work in accordance with this PWS and all applicable United States (U.S.), Dutch, European, and local laws, regulations, standards, provisions, and directives to include applicable publications.

The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents.

The Contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning, quality control (QC), financial control, meetings, and correspondence. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S. Dutch, European, and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed. The Contractor shall compile historical data, prepare required reports, and submit information as specified by the Deliverable List presented in this PWS.

1.4 Objectives: Repair and modify Sprinkler System CYSS due to inspection report by R2B the systems in USAG facilities identified in this PWS.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of performance.

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The contractor shall provide a Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's QCP is the means by

Page 2 of 24 Rev 3 May 2017 which it assures that the work provided complies with the requirements of the contract. At a minimum, the QCP must include the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the contractor's Quality Control Team.

b. How the contractor will monitor work to ensure that performance complies with all timelines, deadlines, and goals.

c. How the contractor will monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses.

d. How the contractor will monitor and ensure staff qualifications remain current and valid throughout contract performance.

e. How the contractor will ensure all keys issued will remain controlled items (See 1.7.7 Key Control)

f. How the contractor will inventory and track maintenance of all Government Provided Equipment /

Materials.

g. How the contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future

h. How the contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

The Contractor shall bring identified issues or potential problems that might affect future performance to the attention of the COR as soon as possible. Verbal reports will be followed up by written reports within five

(5) calendar days.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is not required to be perform services on holidays. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

1.6.4 Host Nation Holidays: Work Can be performed on local Host Nation* holidays occurring during the normal workweek. Local host nation holidays occur in the region/state where contract performance takes place.

Both holidays are listed.

The Netherlands Holidays are:

Date Holiday Name 1-January New Year's Day Varies yearly Good Friday Varies yearly Easter Monday 27-April King's Birthday 5 May Liberation Day Varies yearly Ascension Day Varies yearly Whit-Monday 25-December Christmas Day 26-December Boxing Day

Page 3 of 24 Rev 3 May 2017

The US Federal Holidays are:

January 1 New Year's Day Third Monday in January Martin Luther King Jr. Birthday Third Monday in February President's Day Last Monday in May Memorial Day July 4 Independence Day First Monday in September Labor Day Second Monday in October Columbus Day November 11 Veterans Day Fourth Thursday in November Thanksgiving Day December 25 Christmas Day

1.6.5 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800 to

1630, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for any of the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.6 Training Holidays: USAREUR has historically granted military personnel Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.7 Place of Performance: The work to be performed under this contract will be within the US Army Garrison

Benelux Schinnen, Netherlands footprint at the Child, Youth and School Services (CYSS) Building H602 located at Allied Joint Force Command (JFC) Brunssum, Rimburgerweg 30, 6445 PA Brunssum,

1.6.8 Type of Contract: The government will award a Firm Fixed Price (FFP) contract for a 12 month base year.

1.7 Security Requirements:

1.7.1 Security Program: Contractor personnel performing work under this contract must have a “Bewijs van goed gedrag (uitreksel uit het Gemeentelijke Basis Administratie)” (Statement of Good Conduct issued by Municipality Administration Office) thirty (30) days after contract award, and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the DD254, if required).

1.7.2 Personnel Security Clearance Requirements: Not applicable as Contractor personnel performing work under this contract are not required to have an active personnel security clearance nor have access to information classified “Confidential,” “Secret,” or “Top Secret.”

1.7.3 Installation Access: See clause 5152-225-4001 -- INSTALLATION CLEARANCE RERQUIREMENTS

(June 2016) in basic contract. (Requiring Activities must add garrison requirements). The contractor shall provide an installation pass log within thirty (30) calendar days after contract award. The pass log shall be updated as employees are added or removed and submitted to the COR within 5 days after changes.

Page 4 of 24 Rev 3 May 2017

Upon the termination of employment or termination/cancellation of this contract, the Contractor is responsible to collect the installation access passes. The contractor shall collect the installation access passes the same day employment of an individual has expired/terminated, and shall return them to the issuing office within three (3) workdays.”

1.7.4 Background Checks: See clause 5152.204-4008-Background Checks (June 2016) – U.S. and Host Nation

Contractors. The contractor shall provide an installation pass log within thirty (30) calendar days after contract award. The pass log shall be updated as employees are added or removed and submitted to the COR within 5 days after changes.

1.7.5 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.7.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. If applicable, government issued access badges shall not be worn outside designated facilities where visible to the general public. The Contractor shall immediately report suspicious activities to security personnel.

1.7.7 Key Control: Not applicable as the contractor will not be issued keys during the performance of the contract.

1.7.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.7.9 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.7.10 Key Personnel: The follow personnel are considered key personnel by the government: Program Manager:

The Contractor shall provide at minimum, a program manager dedicated to this contract. The Contractor shall provide an alternate when the designated program manager will be unavailable. As a minimum, the program manager shall possess at least four (4) years of recent experience (within the past 8 years) as a supervisor in directing personnel responsible for Inspection of Fire Alarm Detection Systems, Fire Sprinkler Systems, Portable Fire Extinguishers, Automatic extinguishing with gas; Fixed automatic hydraulic extinguishing system (sprinkler, deluge, foam, water mist); Automatic extinguishing with powder, and Smoke and heat evacuation. A pager or cell phone shall enable Government personnel to be able to contact the Program Manager whenever necessary. The Program Manager shall have the ability to read, write and speak the English language at a level of fluency that allows for clear communication.

1.7.11 Special Qualifications: Type-A inspections under this contract include: Intermediate inspection at the draft stage; approval of the plans; approval of the PVE / UPD / NVA; Intermediate inspection during realization;

Provisional commissioning; Commissioning of the systems: Verification of the study of plans and measurements, First inspections, and Periodical inspections of the systems must be conducted by an

Page 5 of 24 Rev 3 May 2017

Accredited Inspector IAW the BELAC Annex to the accreditation certificate 003-INSP Standards and Specifications during the execution of this contract.

1.7.12 Identification of Contractor Employees: All contract personnel attending meetings, answering

Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel identification shall be easily identifiable through the display of badges IAW AER 27-715 Contractor Identification and wear badges in the performance of this service.

1.7.13 Contractor Travel: Contractor may be required to travel during the performance of this contract to attend meetings, conferences, and training. The contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this contract. The contractor shall have the ability to read, write and speak the English language at a level of fluency that allows for clear communication. The Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR thirty (30) calendar days prior to scheduled travel.

1.7.14 Other Direct Costs: This category includes travel (outlined in 1.7.13), reproduction, and shipping expenses associated with training activities and visits to contractor facilities if necessary. It could also entail the renting of suitable training venues.

1.7.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials resulting from Repair and modify Sprinkler System CYSS due to inspection report by R2B produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.7.16 Non-Disclosure Requirements: Not applicable as the performance under this contract will not require the

Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others.

The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/dodimagery/commercialuse.html. The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.7.17 Non-Disclosure Statements: Not applicable.

1.7.18 Organizational Conflict of Interest (OCI): Not applicable as the Contractor and subcontractor personnel performing work under this contract shall not receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5.

1.7.19 Phase In /Phase Out Period: Not applicable as the Contractor shall have personnel on board and have become familiar with performance requirements in order to commence full performance of services on the contract start date.

1.7.20 Safety: The Dutch Occupational Safety and Health Act (Arbowet), and U.S. Army Regulation, AR 385-10, The Army Safety Program, is applicable when working on the USAG Benelux installations. This requires USAG Benelux-Schinnen, as the Requiring Activity, to instruct the Contractor about general as well as site-specific safety rules in order to ensure the safety of both Contractor and Government. The Contractor’s Program Manager or Alternate Program manager shall instruct Contractor employees and, if applicable, http://www.defenseimagery.mil/products/dodimagery/commercialuse.html

Page 6 of 24 Rev 3 May 2017 subcontractors employees to beginning work based on the following information. The Government will provide occasional personal safety accountability checks during exercises or based on world events to assess contractor staff safety.

1) Installation Traffic Rules - Generally, the Dutch Road Traffic Code (Wegen verkeerswet-WVW) applies on all installations located in The Netherlands. The speed limit on installations, if not otherwise posted, is 30 km/h. Installation specific traffic rules, deviating from the WVW:

− For the safety of vehicles and persons on roadways, all vehicle movement must stop (1655-1700 hours) while the music to retreat is playing on the installation loud speaker system to pay respect to the lowering of the Dutch and American flags (U.S. Army protocol).

2) Hazardous Material (HAZMAT). The Contractor shall instruct contractor personnel on hazardous material correct use, storage, potential dangers and protective measures to be taken. Third parties shall not be endangered by the use of hazardous materials. Material safety data sheets shall be readily available for all hazardous materials being used. When hazardous materials must remain in construction areas overnight, the Hazardous Material Control Center will be consulted.

3) Worksite Specific Safety Plan (ARBO Plan). The Contractor shall provide a site specific safety plan (ARBO Plan) which is tailored to the work being performed, based on the size and complexity of the construction to be accomplished. Significant hazards to life, limb, and property must be provided in writing to the Government COR with identified controls to prevent these hazards before commencing work. At a minimum, the ARBO safety plan shall address the following: Person with lead responsibility for safety; Company safety compliance inspections of the worksite; Worksite housekeeping; Requirements for the use of personal protective equipment; any special hazards and mitigation actions (Hazard Analysis) for Hazardous materials; Confined Space Entry; Lock Out- Tagout; and so on.

Written Site-Specific Safety Plans will be provided to the Government COR The Government COR will immediately forward the provided ARBO plan to the Installation Safety Office for review and use during the scheduled safety briefing with the Contractor person in charge and the Government COR.

4) Mandatory Safety Briefing to the Contractor. The Contractor person-in-Charge together with the Government COR will receive a general safety briefing from the Installation Safety Office prior to beginning Work (both the Contractor and Government COR will attend). The Government COR will schedule the Safety Briefing with the Safety Office. At the briefing, the Contractor will receive the following materials.

1. Information on attaining immediate assistance from First Responder personnel (BHV).

2. Support Office Information. Location and phone numbers for the Installation Safety Office, Hazardous Material Control Center, Fire Prevention Office, and DPW Environmental Division.

(Note: all materials must be controlled from 3rd party access and must be turned in or destroyed at the completion of contracted work)

5) Federal Acquisition Regulation (FAR) Clause 52.236-13 (extract) (d). Whenever the Contracting Officer becomes aware of any noncompliance with these requirements or any condition which poses a serious or imminent danger to the health or safety of the public or Government personnel, the Contracting Officer shall notify the Contractor orally, with written confirmation, and request immediate initiation of corrective action. This notice, when delivered to the Contractor at the work site, shall be deemed sufficient notice of the noncompliance and that corrective action is required. After receiving the notice, the Contractor shall immediately take corrective action. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any stop work order issued under this clause.

Page 7 of 24 Rev 3 May 2017

1.7.20.1 Safety Plan and Program: The Contractor shall provide initial indoctrination and continuing instruction to enable his employees to conduct their work in a safe manner and to recognize and report hazardous conditions to the Government. Initial indoctrination shall include instruction in safe practices and in the proper use, care of tools and equipment used during inspections. Contractor shall submit evidence of such training and provide a safety plan which includes continuing instruction of personnel on a scheduled basis.

In the event of an accident/incident that involves Contractor personnel or his subcontractors which cause personal injury, loss of work, or damage to Government property, the Contractor shall notify the COR and report the details in accordance with USAG Accident Reporting Procedures. Accidents involving work stoppage shall be reported via a telephonic report to the COR within 12 hours. If the Government elects to conduct an investigation of the accident, the Contractor shall cooperate fully and assist the Government personnel conducting the investigation.

The Contractor’s personnel or his subcontractors witnessing a fire, an accident, a criminal act, or threatening acts or conditions shall immediately notify the proper authority on the installation by reporting the act or occurrence to the installation fire department, or military police. The Contractor shall record the time of the notification, the person notified, and the scope of the emergency. The records of emergency notification shall be maintained by the Contractor for a period of one (1) year. The Contractor shall provide the COR copies of the emergency notification record within 24 hours of being requested by the Government.

1.7.21 Environmental Compliance: The Contractor-supplied experts, in the performance of the tasks of this PWS, shall abide by all applicable regulations, rules, guidance, policies, legislation and laws governing US operations in the Netherlands to include at a minimum but not to be limited to, the following:

a) AER 200-1, Army in Europe Environmental Quality Program, 26 October 2007

b) AR 200-1, Environmental Protection and Enhancement, 13 December 2007

c) Final Governing Standards (FGS) for the Netherlands, February 2010

d) Garrison Environmental Management System (EMS) Policy, procedures and requirements

e) Applicable Host Nation (HN) statutes/standards related to environmental compliance, protection and management, and pollution prevention

f) Executive Order 12856 “Federal Compliance with Right-to-Know Laws and Pollution Prevention

Requirements”, 03 August 1993

g) DODI 4715.4, “Pollution Prevention”, 18 June 1996, and Administrative Reissuance Incorporating

Change 1, 06 July 1998

h) DoD Memorandum, “New DoD P2 Measure of Merit”, May 1998

i) DoD Memorandum, “Guidance for Developing Army P2 Plan”, June 2001

j) ISO 14001, Environmental Managements System, 15 November 2004

k) Occupational Safety & Health Administration (OSHA) and OSHA equivalent regulations

l) USACE Safety & Health Requirements Manual (EM-385-1-1; Sept 2008)

m) ADR – Accord Européen relatif au transport international des marchandises dangereuses par route

(European agreement for international shipping of dangerous goods)

1.7.21.1 All materials that become available during the work performed under this PWS and that are considered hazardous waste must be turned in at the Separate or Recycle Trash (SORT) center located on the Schinnen Emma Mine Complex. Operating hours of the SORT center are 09.00 – 10.00 and 14.00 – 15.00 from Monday through Friday.

1.7.21.2 In case of a spill the Department of Emergency Services (DES) or Directorate of Public Works Environmental Division (ENVD) must be informed so they can initiate a spill response. During business hours either the DES Fire Prevention and Protection division can be contacted on DSN 360 7230, PHONE 046 443 7230 or the ENVD on DSN 360 7225, PHONE 046 443 7225. Outside of normal business hours the DES Provost Marshal Desk can be contacted on DSN 360 7555, PHONE 046 443 7555.

1.7.22 Environmental Compliance Plan and Program: It is required that the project manager of this contract reads the USAG Benelux Environmental Policy that is available publicly on the USAG Benelux homepage (type ‘USAG Benelux’ into an online search engine, select the first link and select ‘Environmental Policy’ at the bottom of the U.S. Army Garrison Benelux homepage (ISO14001:2004 Standards, Annex A2).

Page 8 of 24 Rev 3 May 2017

1.8 Required Training:

1.8.1 Anti-Terrorism (AT) Level I Training: The Contractor shall complete AT Level I Training within Thirty

(30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or Thirty (30) calendar days after employment of new personnel, all contractor employees, including subcontractor employees, who are employed under the contract shall complete AT Level I awareness training within Thirty (30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based contractor employees and associated sub-contractor employees. The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within ten (10) calendar days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel must complete refresher training every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer.

Verification of the training shall be provided to the COR within ten (10) calendar days after completion of the training.

1.8.2 OPSEC Training: Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty (30) calendar days of employment under this contract. OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months. If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within 10 calendar days after completion of the training.

1.8.3 iWATCH Training: The contractor and all associated subcontractors will brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within Thirty (30) calendar days after the contract is awarded and within Thirty (30) calendar days after new employees commence contract performance, with the results reported to the COR within Thirty (30) calendar days after the contract is awarded.

1.8.4 Information Assurance (IA) Training: Contractor employees, including subcontractors, requiring access to

Government information systems shall complete the DOD IA Cyber Awareness Training. [All employees working information technology (IT)/IA functions must comply with DOD and Army training requirements per DOD Directive (DODD) 8570.01, Information Assurance Training Certification and Workforce Management, DOD 8570.01-M, Information Assurance Workforce Improvement Program, and AR 25-2], Information Assurance, within thirty (30) calendar days of employment. Training is available at https://ia.signal.army.mil/DoDIAA/default.asp. All Contractor personnel and subcontractor personnel performing services under this contract with access to a government information system must be registered in the Army Training Certification Tracking System (ATCTS), the web address is https://atc.us.army.mil/iastar/index.php. Contractor personnel must complete refresher training every twelve

(12) months.

https://jkodirect.jten.mil/ http://www.cdse.edu/catalog/elearning/GS130.html https://ia.signal.army.mil/DoDIAA/default.asp https://atc.us.army.mil/iastar/index.php

Page 9 of 24 Rev 3 May 2017

PART 2

DEFINITIONS & ACRONYMS

2.1 Definitions:

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security - Actions that prevent the loss or damage of Government property.

Quality Assurance - The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Routine Maintenance – Routine upkeep including recurring, preventive and on-going maintenance necessary to prevent the failure of any Fire Detection Alarm systems failures or inefficiencies once they occur.

Subcontractor - One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Urgent Work - Work required during normal duty hours to correct an emergency situation that threatens health, safety, property, or mission. Urgent work includes, but is not limited to fire hazards, and fire alarm system failure. It also includes elimination of fire, health, or safety hazards, or any other hazard deemed detrimental to the mission or operational effectiveness.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless specified otherwise.

Page 10 of 24 Rev 3 May 2017

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 IAW In accordance with KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out COR Contracting Officer Representative PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

Page 11 of 24 Rev 3 May 2017

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 Government Furnished Items and Services: The Government will not provide facilities during the performance of this contract.

3.2 Services: Inspections, Certification and Maintenance Fire Alarm Detections Systems, Sprinkler Systems, Fire

Extinguishers and Hose Reels services.

3.3 Facilities: Not applicable as the Government will not be providing government furnished facilities during the performance of this contract.

3.4 Utilities: Not applicable as the Government will not be providing government furnished utilities for contractor use during the performance of this contract.

3.5 Equipment: Not applicable as the Government will not be providing government furnished equipment for contractor use during the performance of this contract.

3.6 Property Management: Not applicable as the Government will not be providing government furnished property for contractor use during the performance of this contract.

3.7 Materials: Not applicable as the Government will not be providing government furnished materials for contractor use during the performance of this contract.

3.8 Training: Not applicable as the Government will not be providing government furnished training for during the performance of this contract.

3.9 Common Access Cards (CAC): Not applicable as the Government will not be providing Common Access Cards (CAC) for contractor use during the performance of this contract.

Page 12 of 24 Rev 3 May 2017

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Not applicable as the contractor will not require to possess and maintain a facility clearance from the Defense Security Service IAW DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM) and AR 380-49, Industrial Security Program.

4.3 Materials: The Contractor shall be responsible to furnish all materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.4 Equipment: The Contractor shall be responsible to provide all equipment needed to conduct certifications and maintenance to meet the requirements under this PWS.

4.5 Common Access Cards (CAC): Not applicable as the contractor shall be required to obtain Common Access

Cards during the performance of this contract.

Page 13 of 24 Rev 3 May 2017

PART 5

SPECIFIC TASKS

5.1 Basic services: The contractor shall repair/modify existing wet sprinkler system due to inspection report by R2B located at CYSS bldg. H602 on JFC Brunssum, Rimburgerweg 30, 6445 PA Brunssum.

5.2 Work descriptions:

During an inspection of the certifying agency it was determined that recertification couldn’t be approved since there were some issues that needed to be resolved. In the Dutch report of the inspection agency 5 items were identified that needed attention:

a) The storage rooms (5ea) have quick response sprinkler heads for which no documentation could be found to verify that these sprinkler heads are approved for the storage rooms. Subject sprinkler must be replaced by approved sprinkler and documentation must be provided that these sprinkler heads are approved to be used in such an environment;

b) Inspector Test Valve (ITC) points are not installed at the least dynamic point of each sprinkler section and need to be installed accordingly. The drains of these ITC must be installed directly on the main sewer building system;

c) At present no ‘low temperature notification engine room’ is installed;

d) Additional pendant sprinkler heads have to be installed in rooms C043 and C045 to compensate obstruction of the up-right sprinkler heads;

e) Repair supervised control valve in bypass circuit;

f) Provide additional sprinkler heads;

g) Update existing blue prints to reflect all changes and DPW engineering will provide drawings in PDF and/or Micro Station V8i (DWG) format;

h) Contractor shall include and schedule appointment with inspection agency (R2B) to check if modifications are in line with their inspection report;

i) Recommissioning off sprinkler system.

All work being done on the sprinkler system needs to be organized in such manner that all work on the sprinkler system be kept to a minimum if sprinkler system needs to be drained all work is done to minimize system outage and as quick as possible.

When all modifications and additional work has been completed a system check needs to be performed in coordination with COR/POC and Fire Prevention Office Representor to check for leaks and system display.

5.3 Replace existing 5ea quick response sprinkler heads with general storage purpose sprinkler heads:

Currently all sprinkler heads is the storage rooms are quick response type heads and must be replaced by regular storage type sprinkler heads. Also three additional heads will be provided as spare parts and stored in the cabinet located in room S018 Mech-Sprinkler. Provide documentation that the installed sprinkler heads are approved for the use in these storage rooms. The following sprinkler heads must be replaced in rooms: C023, C029, C034, C037 and Y015 (see picture 5 below).

Page 14 of 24 Rev 3 May 2017

Picture #1 Outside storage area’s that require new approved storage sprinkler head.

5.4 Install 4ea Inspection Test Valves (ITC) connections:

The contractor must install 4ea Inspector Test Valve (ITC) in the 4ea separate sprinkler sections within the building.

The ITC's must be projected in such a manner that the test valve is located in the most practical and least dynamic location of each section and all ITC’s must be connected to a nearest or suitable sewer connection in coordination with COR/POC and Fire Prevention Office.

Picture #2 hows the current sprinkler situation in the building, and there are five (5ea) sections e.g. Child Development, School Services, Youth Services, Sprinkler Engine Room and the Attic.

Drawings in acrobat reader format will be included in the package for additional details.

Page 15 of 24 Rev 3 May 2017

5.5 Install low temperature sensor:

In the mechanical room (S018 Mech-Sprinkler) a low temperature sensor must to be installed to monitor the inside temperature. This sensor needs to be hard wired into the existing Sprinkler Alarm Panel (Hertek Penta 5000 picture 3 & 4) by means that activation of subject sensor will be visible on the sprinkler alarm panel but also visible at the designated section where all malfunctions are being displayed. The contractor needs to include the services required to involve third party contractor feasible to work on this system and can’t be invoiced separately. The contractor needs to determine location with the POC/COR and Fire Prevention Office before commencing.

Pictures 3 & 4, sprinkler system overview.

The pictures above provide some information on the existing sprinkler system which is installed in a part of the Mech-Sprinkler room S018. In this room more equipment is installed and can be seen during site visit.

Pictures 5 & 6 Fire Alarm Panel.

The pictures above show the current Sprinkler Alarm Panel (Hertek) and an overview of alarms and malfunctions being captured by the system and the low temperature malfunction needs to be included on this panel in the section accordingly.

Page 16 of 24 Rev 3 May 2017

5.6 Install additional pendent sprinkler heads:

The contractor must install additional pendent sprinkler heads in rooms C043 and C045. The existing upright sprinkler heads are obstructed by AC units and cable trays. The sprinkler system needs to be modified/expanded to assure sprinkler coverage of the area below the AC units and cable trays is in accordance with the applicable codes and standards. The contractor must place the additional pendent sprinkler heads in coordination with COR/POC and Fire Prevention Office and applicable codes and standards.

Picture #7 Situation layout of the subject rooms.

Picture #8 Current situation sprinkler lines and heads

Picture #9 Picture shows current situation and as you can see the additional sprinkler heads need to be installed below all AC units and cable trays.

Page 17 of 24 Rev 3 May 2017

5.7 Repair supervized control valve in bypass circuit:

During the maintenance of subject sprinkler system the supervised control valve of the bypass system (Standbewaking van de omloopafsluiter) didn’t function correctly, see pictures below.

Picture #10 Faulty monitoring valve in bypass circuit.

Repair faulty monitoring valve and check correct functioning.

5.8 Provide additional sprinkler heads:

During the maintenance of the subject sprinkler system a deficit in spare sprinkler heads was identified. Additional sprinkler heads according to below specified overview must be supplied.

Table #1 required number of sprinkler heads per type (benodigd) and actual numbers per type present (aanwezig).

5.9 Update existing blue prints accordingly:

In order to stay in compliance with the inspecting agency all drawings will be updated to reflect all changes made to the sprinkler system. Revised drawings can be stored in the binders and 3ea sets must be provided on hard copy and printed on size A0. DPW will provide drawings in PDF and/or Micro Station V8i (DWG) format and changes will reflect these in the same formats provided.

5.10 Inspection by R2B:

The contractor will provide for an inspection of all modifications by means of scheduling an appointment with the inspection agency (R2B) to make sure all modifications are in line with their inspection report. As such the contractor must include these costs as part of this offer.

5.11 Recommissioning:

The contractor will perform a recommissioning inspection at the end of all repairs and modifications made to the system, and this can be part of the inspection process. At the end of the inspection written notification will be done in the sprinkler logbook that the system is in working condition and no deficiencies remain.

5.12 Identified Deficiencies:

While the Contractor is performing services under this contract, the Contractor shall note any deficiencies found during normal duty hours in the logbook requiring routine maintenance and notify the COR at least ten (10) days

Page 18 of 24 Rev 3 May 2017 prior to the job for monitoring and coordination purposes. Urgent Work required to correct an emergency situation that threatens health, safety, property, or mission shall be reported to the COR within (2) hours of identifying the deficiency in written format and noted in the logbook.

5.13 Performance Standard:

Contractor modifies sprinkler system so that the system functions operates properly and continues to be maintainable throughout the contract period.

5.14 Acceptable Quality Level (AQL):

Preventive Maintenance work shall be 100% Compliant/Accurate on-time.

5.15 Point of Contact (POC):

The COR will be the POC for this maintenance contract will be designated by the contracting officer.

5.16 Enterprise-Wide Contractor Manpower Reporting Application (eCMRA):

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Fire Detection and Alarm Systems and Fire Suppression Systems Inspections via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2018. Contractors may direct questions to the help desk at help desk at:

http://www.ecmra.mill.

If contract period of performance ends prior to September 30, the contractor has 30 calendar days from end date of the contract to complete the eCMRA requirement.

http://www.ecmra.mil/ http://www.ecmra.mill/

Page 19 of 24 Rev 3 May 2017

PART 6

APPLICABLE PUBLICATIONS

− Dutch Occupational Safety and Health Act (Arbowet) − U.S. Army Regulation, AR 385-10, The Army Safety Program − AER 200-1, Army in Europe Environmental Quality Program, 26 October 2007 − AR 200-1, Environmental Protection and Enhancement, 13 December 2007 − Final Governing Standards (FGS) for the Netherlands, February 2010 − Garrison Environmental Management System (EMS) Policy, procedures and requirements − Applicable Host Nation (HN) statutes/standards related to environmental compliance, protection and management, and pollution prevention − Executive Order…