W912PA-18-Q-0013_PWS_04_Apr_18.pdf

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PERFORMANCE WORK STATEMENT (PWS)

The United States Army Installation Management Command (IMCOM) – Europe Army Pre-Positioned Stock (APS) Site in The Netherlands, Inspection Certification & Maintenance of Fire Alarm Detection Systems, Sprinkler Systems, Portable Fire Extinguishers, Fire Hose Reels and Fire Dampers.

Part 1

General Information

The United States Army Installation Management Command (IMCOM) – Europe has a requirement for scheduled inspections, maintenance, and certifications of Fire Alarm Detection Systems, Sprinkler Systems and Portable Fire Extinguishers, Fire Hose Reels and Fire Dampers within the US Army Garrison (USAG) Benelux footprint to include: USAG Benelux-Schinnen, Borgerweg 10, 6365 CW, Postal Services/Thrift Shop and NATO Joint Forces Command (JFC) Brunssum, Rimburgerweg 30, 6445 PA Brunssum, Netherlands, CYSS Building H602CYSS and Postal/Thrift Building, (JFC), Rimburgerweg 30, 6445 PA Brunssum, Netherlands, NATO Industrial Complex (NIC), Netherlands, and US Army Garrison Eygelshoven, Netherlands.

Additionally, the Government may also elect to add or remove locations within the US Army Garrison (USAG) Benelux footprint by way of a bilateral modification to the contract.

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of services/Introduction: This is a non-personal services contract to provide inspections, maintenance, and certification of Fire Alarm Detection Systems, Fire Sprinkler Systems, Portable Fire Extinguishers, Fire Hose Reels and Fire Dampers at described locations. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Background: Fire Alarm Detection Systems, Fire Sprinkler Systems, Portable Fire Extinguishers, Fire Hose Reel & Fire Dampers, inspections, maintenance, and certification services are currently contractor provided. This inspection, maintenance, and certification service is required in order to ensure that Fire Alarm Detection Systems, Fire Sprinkler Systems, Portable Fire Extinguishers, Fire Hose Reel & Fire Dampers failure will not threaten the safety of personnel, property, or mission.

1.3 Scope: The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable United States (U.S.), Dutch, European, and local laws, regulations, standards, provisions, and directives to include applicable publications. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents.

The Contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning, quality control (QC), financial control, meetings, and correspondence. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S. Dutch, European, and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed. The Contractor shall compile historical data, prepare required reports, and submit information as specified by the Deliverable List presented in this PWS.

1.4 Objectives: Scheduled inspections and routine maintenance of Fire Alarm Detection Systems, Fire Sprinkler Systems, and Portable Fire Extinguishers & Fire Hose Reels are necessary to increase the life, maintainability and operability of these systems in USAG facilities identified in this PWS.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and three

(3) 12-month option years for a total of four (4) years of performance.

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1.6 General Information:

1.6.1 Quality Control Plan (QCP): The contractor shall provide a Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract. At a minimum, the QCP must include the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the contractor's Quality Control Team.

b. How the contractor will monitor work to ensure that performance complies with all timelines, deadlines, and goals.

c. How the contractor will monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses.

d. How the contractor will monitor and ensure staff qualifications remain current and valid throughout contract performance.

e. How the contractor will inventory and track maintenance of all Government Provided Equipment / Materials.

f. How the contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future

g. How the contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

The Contractor shall bring identified issues or potential problems that might affect future performance to the attention of the COR as soon as possible followed by a written report within five (5) calendar days.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is not required to be perform services on holidays. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

1.6.4 Host Nation Holidays: Work can be performed on local Host Nation* holidays occurring during the normal workweek. Local host nation holidays occur in the region/state where contract performance takes place. Both holidays are listed.

The Netherlands Holidays are:

Date Holiday Name 1-January New Year's Day Varies yearly Good Friday Varies yearly Easter Monday 27-April King's Birthday 5 May Liberation Day Varies yearly Ascension Day Varies yearly Whit-Monday 25-December Christmas Day 26-December Boxing Day

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The US Federal Holidays are:

January 1 New Year's Day Third Monday in January Martin Luther King Jr. Birthday Third Monday in February President's Day Last Monday in May Memorial Day July 4 Independence Day First Monday in September Labor Day Second Monday in October Columbus Day November 11 Veterans Day Fourth Thursday in November Thanksgiving Day December 25 Christmas Day

1.6.5 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800 to 1630, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for any of the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.6 Training Holidays: USAREUR has historically granted military personnel Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work shall be rescheduled after the training holiday.

However, announced training holidays or exodus of military personnel may provide the contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.7 Place of Performance: The work to be performed under this contract will be within the US Army

Garrison Benelux Schinnen, Netherlands footprint. USAG Benelux-Schinnen, Borgerweg 10, 6365 CW, Postal Services/Thrift Shop and NATO Joint Forces Command (JFC) Brunssum, Rimburgerweg 30, 6445 PA Brunssum, Netherlands, CYSS Building H602CYSS and Postal/Thrift Building, (JFC), Rimburgerweg 30, 6445 PA Brunssum, Netherlands, NATO Industrial Complex (NIC), Netherlands, and US Army Garrison Eygelshoven, Netherlands.

1.6.8 Type of Contract: The government will award a Firm Fixed Price (FFP) Indefinite Delivery, Indefinite

Quantity (IDIQ) contract for a 12 month base year plus three (3) 12-month option years for a total of 4 years of performance.

1.7 Security Requirements:

1.7.1 Security Program: Contractor personnel performing work under this contract must have a “Bewijs van goed gedrag (uitreksel uit het Gemeentelijke Basis Administratie)” (Statement of Good Conduct issued by Municipality Administration Office) thirty (30) days after contract award, and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the DD254, if required).

1.7.2 Personnel Security Clearance Requirements: Not applicable as Contractor personnel performing work under this contract are not required to have an active personnel security clearance nor have access to information classified “Confidential,” “Secret,” or “Top Secret.”

1.7.3 Installation Access: See clause 5152-225-4001 -- INSTALLATION CLEARANCE

REQUIREMENTS (June 2016) in basic contract. The contractor shall provide an installation pass log within thirty (30) calendar days after contract award. The pass log shall be updated as employees are added or removed and submitted to the COR within 5 days after changes.

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Upon the termination of employment or termination/cancellation of this contract, the Contractor is responsible to collect the installation access passes. The contractor shall collect the installation access passes the same day employment of an individual has expired or is terminated, and shall return them to the issuing office within three (3) workdays.”

1.7.4 Background Checks: See clause 5152.204-4008-Background Checks (June 2016) – U.S. and Host

Nation Contractors. The pass log shall be updated as employees are added or removed and submitted to the COR within 5 days after changes.

1.7.5 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.7.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. If applicable, government issued access badges shall not be worn outside designated facilities where visible to the general public. The Contractor shall immediately report suspicious activities to security personnel.

1.7.7 Key Control: Not applicable as the contractor will not be issued keys during the performance of the contract.

1.7.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The CO, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.7.9 Contracting Officer’s Representative COR: The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications:

monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.7.10 Key Personnel: The following personnel are considered key personnel by the government: Program

Manager. The Contractor shall provide at minimum, a program manager dedicated to this contract. The Contractor shall provide an alternate when the designated program manager will be unavailable. As a minimum, the program manager shall possess at least four (4) years of recent experience (within the past 8 years) as a supervisor in directing personnel responsible for Inspection of Fire Alarm Detection Systems, Fire Sprinkler Systems, Portable Fire Extinguishers, Automatic extinguishing with gas; Fixed automatic hydraulic extinguishing system (sprinkler, deluge, foam, water mist); Automatic extinguishing with powder, and Smoke and heat evacuation. A pager or cell phone shall enable Government personnel to contact the Program Manager whenever necessary. The Program Manager shall have the ability to read, write and speak the English language.

1.7.11 Special Qualifications: Type-A inspections under this contract include: Intermediate inspection at the draft stage; approval of the plans; approval of the PVE / UPD / NVA; Intermediate inspection during realization; Provisional commissioning; Commissioning of the systems: Verification of the study of plans and measurements, First inspections, and Periodical inspections of the systems must be conducted by an Accredited Inspector IAW the BELAC Annex to the accreditation certificate 003-INSP Standards and Specifications during the execution of this contract.

1.7.12 Identification of Contractor Employees: All contract personnel attending meetings, answering

Government telephones, and working in other situations where their contractor status is not obvious to

Page 5 of 41 Rev 22 September 2017 third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel identification shall be easily identifiable through the display of badges IAW AER 27-715 Contractor Identification and wear badges in the performance of this service.

1.7.13 Contractor Travel: N/A

1.7.14 Other Direct Costs: N/A

1.7.15 Data Rights: N/A

1.7.16 Non-Disclosure Requirements: N/A

1.7.17 Non-Disclosure Statements: N/A

1.7.18 Organizational Conflict of Interest (OCI): N/A

1.7.19 Phase In /Phase Out Period: N/A

1.7.20 Safety: The Dutch Occupational Safety and Health Act (Arbowet), and U.S. Army Regulation, AR 385-

10, The Army Safety Program, is applicable when working on the USAG Benelux installations. This requires USAG Benelux-Schinnen, as the Requiring Activity, to instruct the Contractor about general as well as site-specific safety rules in order to ensure the safety of both Contractor and Government. The Contractor’s Program Manager or Alternate Program manager shall instruct Contractor employees and, if applicable, subcontractors employees to beginning work based on the following information. The Government will provide occasional personal safety accountability checks during exercises or based on world events to assess contractor staff safety.

1) Installation Traffic Rules - Generally, the Dutch Road Traffic Code (Wegen verkeerswet-WVW) applies on all installations located in The Netherlands. The speed limit on installations, if not otherwise posted, is 30 km/h. Installation specific traffic rules, deviating from the WVW:

− For the safety of vehicles and persons on roadways, all vehicle movement must stop (1700 hours) while the music to retreat is playing on the installation loud speaker system to pay respect to the lowering of the Dutch and American flags (U.S. Army protocol).

2) Hazardous Material (HAZMAT). The Contractor shall instruct contractor personnel on hazardous material correct use, storage, potential dangers and protective measures to be taken. Third parties shall not be endangered by the use of hazardous materials. Material safety data sheets shall be readily available for all hazardous materials being used. When hazardous materials must remain in construction areas overnight, the Hazardous Material Control Center will be consulted.

3) Worksite Specific Safety Plan (ARBO Plan). The Contractor shall provide a site specific safety plan ARBO Plan which is tailored to the work being performed, based on the size and complexity of the construction to be accomplished. Significant hazards to life, limb, and property must be provided in writing to the Government COR with identified controls to prevent these hazards before commencing work. At a minimum, the ARBO safety plan shall address the following:

Person with lead responsibility for safety; Company safety compliance inspections of the worksite;

Worksite housekeeping; Requirements for the use of personal protective equipment; any special hazards and mitigation actions (Hazard Analysis) for Hazardous materials; Confined Space Entry;

Lock Out-Tag out; and so on.

Written Site-Specific Safety Plans will be provided to the Government COR. The Government COR will immediately forward the provided ARBO plan to the Installation Safety Office for review and use during the scheduled safety briefing with the Contractor person in charge and the Government COR.

4) Mandatory Safety Briefing to the Contractor. The Contractor person-in-Charge together with the Government COR will receive a general safety briefing from the Installation Safety Office prior to beginning Work (both the Contractor and COR will attend). The COR will schedule the Safety

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Briefing with the Safety Office. At the briefing, the Contractor will receive the following materials.

1. Information on attaining immediate assistance from First Responder personnel (BHV).

2. Support Office Information. Location and phone numbers for the Installation Safety Office, Hazardous Material Control Center, Fire Prevention Office, and DPW Environmental Division.

(Note: all materials must be controlled from 3rd party access and must be turned in or destroyed at the completion of contracted work)

5) Federal Acquisition Regulation (FAR) Clause 52.236-13 (extract) (d). Whenever the Contracting Officer becomes aware of any noncompliance with these requirements or any condition which poses a serious or imminent danger to the health or safety of the public or Government personnel, the Contracting Officer shall notify the Contractor orally, with written confirmation, and request immediate initiation of corrective action. This notice, when delivered to the Contractor at the work site, shall be deemed sufficient notice of the noncompliance and that corrective action is required.

After receiving the notice, the Contractor shall immediately take corrective action. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any stop work order issued under this clause.

1.7.20.1 Safety Plan and Program: The Contractor shall provide initial indoctrination and continuing instruction to enable his employees to conduct their work in a safe manner and to recognize and report hazardous conditions to the Government. Initial indoctrination shall include instruction in safe practices and in the proper use, care of tools and equipment used during inspections. Contractor shall submit evidence of such training and provide a safety plan which includes continuing instruction of personnel on a scheduled basis.

In the event of an accident/incident that involves Contractor personnel or his subcontractors which cause personal injury, loss of work, or damage to Government property, the Contractor shall notify the COR and report the details in accordance with USAG Accident Reporting Procedures. Accidents involving work stoppage shall be reported via a telephonic report to the COR within 12 hours. If the Government elects to conduct an investigation of the accident, the Contractor shall cooperate fully and assist the Government personnel conducting the investigation.

The Contractor’s personnel or his subcontractors witnessing a fire, an accident, a criminal act, or threatening acts or conditions shall immediately notify the proper authority on the installation by reporting the act or occurrence to the installation fire department, or military police. The Contractor shall record the time of the notification, the person notified, and the scope of the emergency. The records of emergency notification shall be maintained by the Contractor for a period of one (1) year.

The Contractor shall provide the COR copies of the emergency notification record within 24 hours of being requested by the Government.

1.7.21 Environmental Compliance: The Contractor-supplied experts, in the performance of the tasks of this

PWS, shall abide by all applicable regulations, rules, guidance, policies, legislation and laws governing US operations in the Netherlands to include at a minimum but not to be limited to, the following:

a) AER 200-1, Army in Europe Environmental Quality Program, 26 October 2007

b) AR 200-1, Environmental Protection and Enhancement, 13 December 2007

c) Final Governing Standards (FGS) for The Netherlands, February 2010

d) Garrison Environmental Management System (EMS) Policy, procedures and requirements

e) Applicable Host Nation (HN) statutes/standards related to environmental compliance, protection and management, and pollution prevention

f) Executive Order 12856 “Federal Compliance with Right-to-Know Laws and Pollution Prevention

Requirements”, 03 August 1993

g) DODI 4715.4, “Pollution Prevention”, 18 June 1996, and Administrative Reissuance Incorporating

Change 1, 06 July 1998

h) DoD Memorandum, “New DoD P2 Measure of Merit”, May 1998

i) DoD Memorandum, “Guidance for Developing Army P2 Plan”, June 2001

j) ISO 14001, Environmental Managements System, 15 November 2004

k) Occupational Safety & Health Administration (OSHA) and OSHA equivalent regulations

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l) USACE Safety & Health Requirements Manual (EM-385-1-1; Sept 2008)

m) ADR – Accord Européen relative au transport international des marchandises Dangereuses par

Route (European agreement for international shipping of dangerous goods)

1.7.21.1 All materials that become available during the work performed under this PWS and that are considered hazardous waste must be turned in at the Separate or Recycle Trash centre located on the Schinnen Emma Mine Complex. Operating hours of the SORT centre are 09.00 – 10.00 and 14.00 – 15.00 from Monday through Friday.

1.7.21.2 In case of a spill the Department of Emergency Services (DES) or Directorate of Public Works Environmental Division (ENVD) must be informed so they can initiate a spill response. During business hours either the DES Fire Prevention and Protection division can be contacted on DSN 360 7230, PHONE 046 443 7230 or the ENVD on DSN 360 7225, PHONE 046 443 7225. Outside of normal business hours the DES Provost Marshal Desk can be contacted on DSN 360 7555, PHONE 046 443 7555.

1.7.22 Environmental Compliance Plan and Program: It is required that the project manager of this contract reads the USAG Benelux Environmental Policy that is available publicly on the USAG Benelux homepage (type ‘USAG Benelux’ into an online search engine, select the first link and select ‘Environmental Policy’ at the bottom of the U.S. Army Garrison Benelux homepage (ISO14001:2004 Standards, Annex A2).

1.8 Required Training:

1.8.1 Anti-Terrorism (AT) Level I Training: The Contractor shall complete AT Level I Training within thirty (30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or thirty (30) calendar days after employment of new personnel, all contractor employees, including subcontractor employees, who are employed under the contract shall complete AT Level I awareness training within thirty (30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based contractor employees and associated sub-contractor employees. The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within ten (10) calendar days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel must complete refresher training every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within ten (10) calendar days after completion of the training.

1.8.2 OPSEC Training: Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty (30) calendar days of employment under this contract. OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months. If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within ten (10) calendar days after completion of the training.

1.8.3 iWATCH Training: The contractor and all associated subcontractors will brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within thirty (30) calendar days after the contract is awarded and within thirty (30) calendar days after new employees commence contract performance, with the results reported to the COR within thirty (30) calendar days after the contract is awarded.

https://jkodirect.jten.mil/ http://www.cdse.edu/catalog/elearning/GS130.html

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1.8.4 Information Assurance (IA) Training: Contractor employees, including subcontractors, requiring access to Government information systems shall complete the DOD IA Cyber Awareness Training. [All employees working information technology (IT)/IA functions must comply with DOD and Army training requirements per DOD Directive (DODD) 8570.01, Information Assurance Training Certification and Workforce Management, DOD 8570.01-M, Information Assurance Workforce Improvement Program, and AR 25-2], Information Assurance, within thirty (30) calendar days of employment. Training is available at https://ia.signal.army.mil/DoDIAA/default.asp.

https://ia.signal.army.mil/DoDIAA/default.asp

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PART 2

DEFINITIONS & ACRONYMS

1 Definitions and Acronyms:

2.1 Definitions:

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security - Actions that prevent the loss or damage of Government property.

Quality Assurance - The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Routine Maintenance – Routine upkeep including recurring, preventive and on-going maintenance necessary to prevent the failure of any Fire Detection Alarm systems failures or inefficiencies once they occur.

Subcontractor - One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Urgent Work - Work required during normal duty hours to correct an emergency situation that threatens health, safety, property, or mission. Urgent work includes, but is not limited to fire hazards, and fire alarm system failure. It also includes elimination of fire, health, or safety hazards, or any other hazard deemed detrimental to the mission or operational effectiveness.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless specified otherwise.

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2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 IAW In accordance with KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

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PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.2 Government Furnished Items and Services: The Government will not provide facilities during the performance of this contract.

3.1 Services: Inspections, Certification and Maintenance Fire Alarm Detections Systems, Sprinkler Systems, Fire Extinguishers and Hose Reels services.

3.2 Facilities: Not applicable as the Government will not be providing government furnished facilities during the performance of this contract.

3.3 Utilities: Not applicable as the Government will not be providing government furnished utilities for contractor use during the performance of this contract.

3.4 Equipment: Not applicable as the Government will not be providing government furnished equipment for contractor use during the performance of this contract.

3.5 Property Management: Not applicable as the Government will not be providing government furnished property for contractor use during the performance of this contract.

3.6 Materials: Not applicable as the Government will not be providing government furnished materials for contractor use during the performance of this contract.

3.7 Training: Not applicable as the Government will not be providing government furnished training for during the performance of this contract.

3. Common Access Cards (CAC): Not applicable as the Government will not be providing Common Access

Cards (CAC) for contractor use during the performance of this contract.

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PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Not applicable as the contractor will not require to possess and maintain a facility clearance from the Defense Security Service IAW DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM) and AR 380-49, Industrial Security Program.

4.3 Materials: The Contractor shall be responsible to furnish all materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.4 Equipment: The Contractor shall be responsible to provide all equipment needed to conduct certifications and maintenance to meet the requirements under this PWS.

4.5 Common Access Cards (CAC): Not applicable as the contractor shall not be required to obtain Common

Access Cards during the performance of this contract.

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PART 5

SPECIFIC TASKS

5.1 Basic Services: The contractor shall provide services for Maintenance on Fire Alarm Detection Systems (FADS), Wet & Dry Sprinkler Systems, Fire Suppression Systems (oven hood systems) and Fire Extinguishers, Fire Hose Reels and Fire Dampers located on USAG Benelux-Schinnen, Borgerweg 10, 6365 CW Schinnen;

CYSS bldg. H602 on JFC Brunssum, Rimburgerweg 30, 6445 PA Brunssum; NATO Industrial Complex (NIC), Kranenpool 1, 6443 VA Brunssum and APS Eijgelshoven, Rimberburgerweg 50, 6471 XX Eijgelshoven.

5.2 Basic Services maintenance on all Fire Detection Systems: Regular performance of preventive maintenance on the fire detection system one time a year IAW NEN 2654-1 Requirements for Management, Control and Maintenance on Fire Detection’s and Alarm Systems. Check alarm line connections to the Military Police. The contractor needs to provide a work schedule to the COR in advance before works commences at least 10 (ten) working days prior.

5.2.1 Work performance:

The contractor shall execute the necessary inspections and maintenance activities on all fire detection systems in accordance with the below mentioned standards and guidelines.

- NEN 2654-1: 2012 Requirements for adequate control, inspections and maintenance of fire protection systems, Part 1: Fire detection systems

- NEN 2654-2: 2004 Requirements for adequate control, inspections and maintenance of fire protection systems, Part 2: Evacuation systems

All work performed should be noted in the specific fire detection system(s) logbook(s) and if logbooks are not present new logbooks will be provided. At present date the only fire detection system that has to be certified is the CYSS H602 system located on JFC Brunssum and needs to be certified every year. The contractor shall include these certification costs within this contract and will accompany the certification agency in the process.

Submit the exact performance dates to the COR at least ten (10) working days prior to the job for monitoring and coordination purposes.

Contractor must use certified scaffolding where it is needed and scaffolding will not be supplied by USAG Benelux-Schinnen and needs to be incorporated into the submitting quote.

5.2.2. Work schedule:

The contractor shall perform the work described within this chapter 5.2.4. and following off this contract ONE

(1) TIME A YEAR in the month (see table 1) for all locations. He shall submit the exact performance date at least ten (10) working days prior to the job, to the COR for monitoring and coordination purposes.

Fire Detection Location Maintenance schedule month USAG Schinnen, Borgerweg 10 May USAG Schinnen Postal Service, Borgerweg 10 March NATO Industrial Complex (NIC), Kranenpool 1 TBD CYSS H602 on JFC Brunssum, Rimburgerweg 30 April APS Eijgelshoven, Rimburgerweg 50 TBD

Table 1.

5.2.3. Repair work:

Normal day to day business will continue and any damages to walls, floors, doors and others means will be repaired at NO cost to the US government but will be repaired by the contractor. In order to minimize the nuisance, the contractor needs to coordinate with employees and tenants to take necessary actions to minimize sound hinder. At close of business (COB) the work area(s) need to be left in an orderly manner in order to prevent accidents.

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5.2.4 Work performed according to paragraph 5.5-5.7 of the NEN-2654-1:

Annual maintenance of all subject fire alarm systems needs to be performed according to the schedule in table 1 and need to be coordinated in such manner with the COR and the USAG Benelux-Schinnen Fire Prevention Office and all other tenant units involved. (Re)-Certification of the CYSS fire alarm system also needs to be coordinated with the involved contractor who will be on site for (re)-certification.

• Periodic control and preventive maintenance by an expert to at least test the following:

o Automatic detectors (cleaning detector and replacing detector if not correctable) o Auxiliary lights o Manual push buttons o Fire Alarm Panel o All acoustic and optical sounders o External reporting devices involving fire alarm o External reporting devices involving malfunctions o Controllers for external equipment o Power supply o All sub panels

• All periodic control and testing are specified in paragraphs 5.5 through 5.7 of the Dutch NEN-2654-1.

5.2.5. Work performed according to paragraph 5.5-5.7 of the NEN-2654-2:

Annual maintenance of subject fire alarm systems needs to be performed for CYSS in the month April and in March for Postal Services and needs to be coordinated in such manner with the USAG Benelux-Schinnen, Fire Prevention Office and all parties involved (CYSS, Postal Services and Thrift shop. (Re)-Certification of the CYSS fire alarm system also needs to be coordinated with the involved contractor who will be on site for (re)-certification.

• Periodic control and preventive maintenance by an expert to at least test the following:

o Automatic detectors (cleaning detector and replacing detector if not correctable) o Auxiliary lights o Manual push buttons o Fire Alarm Panel o All acoustic and optical sounders o External reporting devices involving fire alarms o External reporting devices involving malfunctions o Controllers for external equipment o Power supply o All sub panels

• All periodic control and testing are specified in paragraphs 5.5 through 5.7 of the Dutch NEN-2654-2.

• The quote shall reflect all expenditures and costs to accompany certifying contractor (to be determined) which has to perform their annual inspection of the CYSS Fire Detection Alarm System for certification purposes.

5.2.6. Locations and Systems Contents for USAG Benelux-Schinnen:

5.2.6.1. Headquarters Bldg. P00008, P00009, P00010:

Fire Alarm System:

1ea. Digital Analog selective addressed Fire Detection Unit, BZ 500 LSN 1ea Extension BZ 500 LSN, BS ERSE 10 1ea Key switch 1ea. Dry battery, 12V/38Ah 1ea. Voltage transformer, ERWE 10 1ea Control unit, BS NTK 100 LSN 2ea. Central control unit relay module, RTP 1ea. Flashlight, AB 303 93ea. Optical smoke detector, O 400 LSN

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1ea Thermal maximum differential detector, T 400 LSN 5ea Main line central control unit coupler, NTK 100 LSN 9ea. Manual alarm button, SM 200 LSN 78ea. Auxiliary indicator, MPA 10ea. Acoustic signal, AKS1 SG100 red 1ea. Transformer, 24 V/1A 8ea Door magnet, GT 50 R 081

5.2.6.2. DPW Admin Bldg. P00017, P00018, P00021, P00022:

1ea. Dry battery, 12V/38Ah 1ea Control unit, BS NTK 100 LSN 1ea Transformer, ERWE 10 1ea Network table switch, BS NTK 100 LSN 2ea. Central control unit relay module, RTP 1ea. Flashlight, AB 303 55ea. Optical smoke detector, O 400 LSN 5ea Thermal maximum differential detector, T 400 LSN 3ea Main line central control unit coupler, NTK 100 LSN 13ea. Manual alarm button, SM 200 LSN 34ea. Auxiliary indicator, MPA 9ea. Slow-whoop, 40-SON/1FR-DC-12V 5ea Door magnet, GT 50 R 081 1ea Power supply door magnet, 24 V/1A

5.2.6.3. Community Activity Center Bldg. P00038:

1ea Key switch 1ea. Dry battery, 12V/38Ah 1ea. Voltage chance, ERWE 10 1ea Control unit, BS NTK 100 LSN 2ea. Central control unit relay module, RTP 14ea. Optical smoke detector, O 400 LSN 9ea Protection hood 1ea Thermal maximum differential detector, T 400 LSN 4ea. Manual alarm button, SM 200 LSN 4ea. Auxiliary indicator, MPA 3ea. Slow-whoop, 40-SON/1FR-DC-12V

5.2.6.4. DES/PMO Bldg. P00002:

1ea. Digital Fire Alarm system BZ 500 LSN 1ea. Dry battery, 12V/38Ah 1ea. Key Switch 1ea. Voltage transofrmer, ERWE 10 2ea. Central control unit relays module, RTP 1ea. Direct line control unit, BS NTK 100 LSN 1ea. Flash light 29ea. Optical smoke detector, O 400 LSN 1ea. Direct line control unit, BS NTK 100 LSN 18ea. Auxiliary indicators 4ea. Manual alarm button, SM 200 LSN 5ea. Slow-whoop, 40-SON/1FR-DC-12V

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5.2.6.5. Recreational Plaza (Bowling Center, Memories Lane, Greenhouse) Bldg. P00040/41/43/44:

1ea. Digital fire alarm system, BZ 500 LSN (E) 1ea. Dry battery, 12V/38Ah 1ea. Key switch alarm system 1ea. Voltage transformer, ERWE 10 3ea. Table relays modules, RTP 1ea. Network table switch, BS NTK 100 LSN 1ea. Network routing switch, BS NSB 100 LSN 1ea. Flashlight, BL 1/12V 42ea. Optical smoke detector 4ea Thermal maximum differential detector 12ea. Manual alarm button, SM 200 LSN 3ea. Network line switch, NTK 100 LSN 29ea. Auxiliary indicators 1ea. Manual evacuation alarm, SM 210 LSN 15ea. Slow-whoop, ASK1 SG100 RED 1ea. Acoustic signal, AKS1 SG100 red 1ea. Secondary power supply, 24V/40Ah 1ea Door magnet, GT 50 R 081

Sprinkler Alarm System:

1ea. Digital fire alarm system, BZ 500 LSN 1ea. Dry battery, 12V/38Ah 1ea. Key switch alarm system, BSNTK 100 LSN 1ea. Voltage transformer, ERWE 10 2ea. Network routing switch, BS NSB 100 LSN 1ea. Network table switch, BS NTK 100 LSN 1ea. Network contact switch, NKK 100 LSN 2ea. Table relays modules, RTP 1ea. LED indicator, BS ATG100 LSN 1ea. Flash light, BL 1/12V 2ea. Network brand switch, NBK 100 LSN

5.2.6.6. DPW Housing CFMO Bldg. P00034:

1ea. Digital Analog selective addressed Fire Detection Unit, UEZ 2000/1 LSN 1ea. Dry battery, 12V/38Ah 1ea. Mounting set, NTK 100 LSN 1ea. Table relay module, RTP 1ea. Flashlight, AB 303 22ea. photoelectric smoke detector, OM 200 LSN 1ea. Auxiliary indicator, MPA 4ea. Manual alarm, SM 200 LSN 2ea. Slow-whoop, 40-SON-1FR-DC-12V

Interface Sprinkler System:

1ea. Phone line Fire interface, NBK 100 LSN 1ea. Phone line contact interface, NKK 100 LSN

5.2.6.7. Sprinkler System Bldg. P00016:

Sprinkler Alarm System:

1ea. 19" Casing Rittal

1ea. Dry battery, 12V/38Ah

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1ea. Key switch at fire detection system 1ea. Voltage transmitter, ERWE 10 1ea. LED indicator, ATG 100 LSN (RED) 1ea. LED indicator, ATG 100 LSN (YELLOW) 6ea. Table relay module, RTP 3ea. Phone line contact interface, NTK 100 LSN 2ea. Phone line Fire interface, NSB 100 LSN 5ea. Control Phone line Fire interface, NBK 100 LSN (Sprinkler) 6ea. Control Phone line Fire interface, NBK 100 LSN (technical disturbance) 1ea. Flashlight, BL 1/12V

5.2.6.8. AAFES Troop Store Bldg. P00010-P00011-P00012:

Fire Alarm System

1ea. Modification BMC BZ 500 LSN, ERSE 10 1ea. Dry battery, 12V/38Ah 1ea. Key switch at fire detection system 1ea. Voltage transmitter, ERWE 10 2ea. Network table switch, BS NTK 100 LSN 2ea. Network contact switch, NKK 100 LSN 3ea. Table relays modules 1ea. Flashlight, BL 1/12V 99ea. Optical smoke detectors 4ea Thermal maximum differential detector, T 400 LSN 16ea. Manual fire alarm switch, SM 200 LSN 8ea. Network table switch, BS NTK 100 LSN 3ea. Network contact switch, NKK 100 LSN 69ea. Auxiliary indicators MPA 30ea. Acoustic signal, AKS1 SG100 RED 3ea. Door magnet, GT 50 R 081 9ea. Optical smoke detector, O 400 LSN MAGIG SENS 2ea. Auxiliary indicators 1ea. Smoke ventilation system, RAS 100 LSN-1

5.2.6.9. AAFES Old BK/Concessionaires Bldg. P00012G-F:

1ea. Dry battery, 12V/38Ah 1ea. Key switch alarm system 1ea. Voltage transmitter, ERWE 10 2ea. Table relay module, RTP 1ea. Network table switch, BS NTK 100 LSN

External:

1ea. Flashlight, BL1/2V 21ea. Optical smoke detectors 4ea Thermal maximum differential detector, T 400 LSN 25ea Main line central control unit coupler, NTK 100 LSN 5ea. Manual alarm button, SM 200 LSN 1ea. Control Phone line Fire interface, NBK 100 LSN 1ea. Network table switch, NTK 100 LSN 8ea. Auxiliary indicators MPA 4ea. Slow-whoop, ASK1 SG100 RED

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Door systems:

3ea. Door magnet, GT 50 R 081 1ea. Mounting strip GT 50 R 006 1ea Mounting strip GT 50 R 005

5.2.6.10. LRC & CPO Bldg. P00004, P00006, & P00006A:

1ea. Dry battery, 12V/30Ah 1ea. Key switch at fire detection system 1ea. Voltage transmitter, ERWE 10 1ea. Network table switch, BS NTK 100 LSN 1ea. Network contact switch, NKK 100 LSN 1ea. Table relays modules 1 ea. Flashlight, BL 1/12V 19 ea. Optical smoke detectors 7ea. Manual fire alarm switch, SM 200 LSN 1ea Door magnet, GT 50 R 081 10 ea. Auxiliary indicators MPA 5 ea. Slow-whoop, ASK1 SG100 RED

5.2.6.11. Fitness Center Bldg. P00042:

1ea. Dry battery, 12V/38Ah 1ea. Key switch at fire detection system 1ea. Voltage transmitter, ERWE 10 1ea. Network table switch, BS NTK 100 LSN 1ea. Network contact switch, BS NTK 100 LSN 1ea. Table relays modules, RTP 1 ea. Flashlight, BL 1/12V 8ea. Manual fire alarm switch, SM 200 LSN 14 ea. Slow-whoop, ASK1 SG100 RED

5.2.6.12. Multifunctional Learning Center Bldg. S00013:

1ea. Digital Analog selective addressed Fire Alarm system, BZ 500 LSN 1ea. Dry battery, 12V/38Ah 1ea. Key Switch at fire detection system 1ea. Voltage transformer, ERWE 10 2ea. Central control unit relays module, RTP 1ea. Direct line control unit, BS NTK 100 LSN 1ea. Flash light, BL 1/12V 5ea. Optical smoke detector, OM 200 LSN 1ea. Direct line control unit, BS NTK 100 LSN 2ea. Auxiliary indicators 2ea. Manual alarm button, SM 200 LSN 2ea. Slow-whoop, 40-SON/1FR-DC-12V

5.2.6.13. ADN HUT Bldg. P00026:

1ea Modular Fire Alarm…