PWS_FINAL_O2D-17035-17_MAINTENANCE_OF_FACC_11_AUG.pdf

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PERFORMANCE WORK STATEMENT (PWS)

FOR

MAINTENANCE OF FIRE ALARM CONTROL CENTER (FACC)

AT

CAB – CD

Attachment 1

(PROJECT R-CH # O2D-17035-17)

Part 1

General Information

1. Introduction: This is a non-personal services contract to provide maintenance/repair of Fire Alarm Control Center (FACC) Data Processing Units and Fire Alarm Systems on other Buildings at Chievres Air Base & Daumerie Caserne, Belgium. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Background: The USAG BENELUX must ensure that all installed Fire Alarm Control Center, Data Processing Units & Fire Alarm Detection Systems (See Technical Exhibit # 3) are maintained in accordance with established life safety standards as specified herein. The purpose of this contract is to perform yearly maintenance inspection of these systems according to the regulations in force at the dates of the inspection and to advice technical support if a defect is found during the period of performance.

1.2 Responsibilities: The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this Contract and under the direction of the Contracting Officer (KO).

1.2.1 Work Responsibility: The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable United States (U.S.), Belgian and local laws, regulations, standards, provisions, and directives to include applicable publications in Part 6. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents.

1.2.2 Administrative Responsibility: The Contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning, quality control (QC), financial control, meetings, and correspondence. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S. Belgian and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed.

The Contractor shall compile historical data, prepare required reports, and submit information as specified by the Deliverable List presented in Technical Exhibit 2.

1.3 Objectives: To complete yearly inspection and maintenance of Fire Alarm Detection Systems

1.4 Functional Areas: See Technical Exhibit 3.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and three (3) 12-month option years. The Period of Performance reads as follows:

Base Year: 27 September 2017 thought 26 September 2018 Option Year I: 27 September 2018 thought 26 September 2019 Option Year II: 27 September 2019 thought 26 September 2020 Option Year III: 27 September 2020 thought 26 September 2021

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1.6 Management and Administration:

1.6.1 Phase In /Phase out Period: Not applicable

1.6.2 Contractor Management: The Contractor shall perform continual management of the functional areas contained in this PWS and shall provide a Project Manager physically present on-site during normal duty hours. The Project Manager shall conduct overall management coordination and shall be the central point of contact (POC) with the Government for performance of all work under the PWS. At the Post Award conference, the Contractor shall submit to the COR, in writing, the name, title, office, home and mobile telephone number of the Project Manager. A Contractor employee shall be designated to act for the Project Manager when work is being performed outside of duty hours, or during the Project Manager’s absence. Both the Project Manager and the Contractor employee filling in for the Project Manager, shall have full authority to act for the contractor on all Contract matters relating to daily operation of this Contract.

1.6.3 Contractor Responsiveness: The Project Manager or designated alternate shall be available for telephone communication or site attendance, with the COR, as required by the COR, 0730 and 1630 Monday thru Friday. A personal answering service is permitted at other than normal Contract workdays and work hours for receipt of COR emergency response work requirements, provided that the Project Manager or designee responds to all calls within two hours after notification of the call by the answering machine and/or service. The Project Manager and any individuals designated to act in that capacity shall have full authority to contractually bind the Contractor for prompt action on matters pertaining to execution of the PWS.

1.6.4 Meetings, Conferences, and Briefings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Project Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

1.6.5 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0730 AM and 1630 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. No work can start after 1400.

1.6.6 Recognized Holidays:

US Holidays: Work shall be performed during U.S. holidays occurring during the normal workweek except for New Year’s Day 1 January, Veteran’s Day November 11 & Christmas Day December 25.

Observed U.S. holidays:

Martin Luther King Jr.’s Birthday 3rd Monday in January Labor Day 1st Monday in September President’s Day 3rd Monday in February Columbus Day 2nd Monday in October Memorial Day Last Monday in May Thanksgiving Day 4th Thursday in November Independence Day July 4th

Host Nation Holidays: Work shall not be performed during local Host Nation holidays occurring during the normal workweek.

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Belgian holidays:

Whit-Monday Varies yearly New Year’s Day January 1st Independence Day July 21st Good Friday Varies yearly Assumption August 15th Easter Monday Varies yearly All Saints Day November 1st Labor Day May 1st Armistice Day November 11th

1.6.7 Training Holidays: USAREUR has historically granted military personnel Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.8 Quality Control: The contractor shall develop and maintain an effective Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The Quality Control Plan must be written in English. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control plan is the means by which he assures himself that his work complies with the requirement of the contract. Two copies of a comprehensive written QCP shall be submitted to the KO and COR at the Post Award Conference and within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.9 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.10 Place of Performance: The work to be performed under this contract will be performed at.

Chievres Air Base – Daumerie Caserne Grand Rue, 56 7950 Chièvres

1.6.11 Type of Contract: The government will award a Firm Fixed Price contract.

1.6.12 Security Program: Not Applicable

1.6.13 Physical Security: Contractor personnel performing work under this contract must have a valid European Residence/Work Permit and “Standards of Good Conduct Type II” permit, and must maintain this level of security required for the life of the contract.

The contractor shall be responsible for safeguarding all government equipment, information and property if provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

In case the contractor personnel finds evidence of forced entry or theft, the Contractor shall notify the Provost Marshall’s Office immediately and cooperate in the investigation. MP Desk: Tel: 068/27.51.01 or 068/27.53.01 for Chievres Area.

1.6.14 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR/Contracting

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Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees.

The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.15 Special Qualifications: The contractor is responsible for ensuring the company possess and maintain the following certifications during the execution of this contract:

• VCA (LSC 2008/5.1), Safety management system (Système de gestion de la sécurité);

• ISO 9001 Series: Company management system (Système de management de l’entreprise).

Contractors must provide a list of any recent and relevant contracts that should be considered for Past Performance evaluation. To that end, recent shall be defined as any contract occurring within the last three (3) years, and relevant shall be defined as any contract of similar magnitude for the inspection and maintenance of Fire Alarm Control Systems.

All these documents will be delivered with the contractor’s proposal and will be used as evaluation factors.

1.6.16 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.17 Contracting Officer Representative: The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.18 Key Personnel: The following personnel are considered key personnel by the government: Contract/Project Manager & Alternate Contract/Project Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0730 and 1630, Monday thru Friday except when the government facility is closed for administrative reasons.

Key Personnel must be proficient in and able to read, write, speak and understand English.

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1.6.19 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Before starting his work, the contractor’s employee will introduce himself to the building coordinator or the tenants of the buildings. To access the Housing Quarters, an appointment will be requested to the Housing Office thru the COR a minimum of 5 days prior the date scheduled for the performance of the works. The contractor’s employees are required to wear clothes or badges indicating the name of the company during the performance of this service.

1.6.20 Contractor Travel: Not Applicable

1.6.21 Other Direct Costs: Not Applicable

1.6.22 Data Rights: Not Applicable

1.6.23 Organizational Conflict of Interest: Not Applicable

1.6.24 Safety: The Contractor shall comply with US, European and Belgian Occupational Safety and Health Standards to protect the life and health of employees and other persons; to prevent damage to property, materials, supplies, and equipment and to avoid work interruptions.

Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, and security. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the installation, any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the Facilities.

The contractor shall provide his employees with the necessary individual Personal Protection Equipment (PPE) when needed (gloves suit, mask etc.).

All contractors personnel shall have and use the proper PPE`s. All Contractors tools, equipment, materials and machinery (e.g. cherry-pickers) shall have legal EU certified safety certification.

US Government will not be responsible for any safety incident.

All regulations in matter of environmental, safety and health will be applicable

- General Regulations for Work Protection (RGPT)

- General Regulations for Electrical Installations (RGIE)

Smoking is allowed only in designated smoking areas.

1.6.25 Environmental Compliance: The Contractor shall comply with all US, European and Belgian Environmental Protection Standards.

The contractor is responsible for all hazardous and non-hazardous waste generated on the installations in the performance of this Performance Work Station (PWS). The contractor is not authorized to use the Separate or Recycling Trash (SORT) centers located on the US installations (use of the SORT centers for all waste or recyclables is forbidden and illegal).

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All measures will be taken to prevent occurrence of spills during work. When a leak is detected (i.e. fuel leak on tanks, field works vehicles or company vans), the contractor will proceed to immediately clean-up of the spill. Should the spill characteristics exceed the contractors response capacities, the contractor will immediately contact the COR that will be assigned when contract is awarded

1.6.25.1 Environmental Compliance Plan and Program: It is required that the project manager of this contract reads the USAG Benelux Environmental Policy that is available publicly on the USAG Benelux homepage using the following web link:

http://www.usagbenelux.eur.army.mil/documents/Policies/BNL_PL17(PWE)EnvironmenalMgt%20System(EMS).pdf or type ‘USAG Benelux’ into an online search engine, selects the first link and selects ‘Environmental Policy’ at the bottom of the U.S. Army Garrison Benelux homepage (ISO14001:2004 Standards, Annex A2).

1.6.26 AT/OPSEC:

1.6.26.1 Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

For contractors who do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

http://www.usagbenelux.eur.army.mil/documents/Policies/BNL_PL17(PWE)EnvironmenalMgt%20System(EMS).pdf

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PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions:

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security - Actions that prevent the loss or damage of Government property.

Quality Assurance - The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor - One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless specified otherwise.

Building Coordinator: Personnel appointed in writing for their assigned facility(s); responsible for the security, coordination of space, infrastructure evaluations, safety of personnel, identifying and reporting facility deficiencies, requesting new work, and monitoring energy. They are the first person to contact for all DPW-In-House personnel and contractors requiring access to their facility to perform work.

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Maintenance report (Rapport de prestation): Report with the name of the technician, with signature, date, place and description of the work performed. Possible remarks concerning the condition of the equipment after maintenance and signature of the customer (Building coordinator, tenant, inspector or POC).

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit DPW Directorate of Public Works ENG DIV Engineering Division O&M DIV Operation & Maintenance Division BC Building Coordinator

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PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services

3.1 Services: If needed, the Government will provide an escort to the contractor’s employees to drive him through the various buildings and installations of the USAG Benelux.

3.2 Facilities: If needed, the Government will provide necessary workspace for the contractor to provide the support outlined in the PWS to include storage area.

3.3 Utilities: The Government will provide all utilities (water & electricity) in the facility that would be needed for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will not provide any equipment.

3.5 Materials: The Government will not provide any material.

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PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Not Applicable

4.3 Materials: The Contractor shall provide all the materials needed to meet the requirements under this PWS.

4.4 Equipment: The Contractor shall provide all the equipment needed to meet the requirements under this PWS.

If necessary, the contractor will rent an elevator, forklift, ladder or any other equipment to perform his work.

Provide individual protection means if needed (Personal Protection Equipment (PPE), gloves, etc.…)

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PART 5

SPECIFIC TASKS

5.1 Basic Services: The contractor shall provide inspection/maintenance/emergency repair by qualified BOSEC personnel for:

5.2 Recurring Services: The contractor shall perform all work, documentation and reporting in conformance to NBN S 21-100 and this Performance Work Statement (PWS) and will include emergency repairs, one (1) maintenance visit a year, the replacement of 25% (199 each) smoke/alarm detectors every year and one replacement of back up batteries. The contractor is also required to make corrective measures or repairs typically identified during an inspection to prevent system failure or any unusual circumstance that would adversely affect the normal functioning of the system. Corrective measures shall be performed on a priority basis to ensure units are functioning effectively.

The contractor will be responsible for the replacement of defective parts identified during the inspection. The Contracting Officer, during the course of this contract, may request that the contractor perform supplemental services which are outside the Base Services/Specific Task identified in the PWS. An example of supplemental services is a cost of a replacement part that exceed Euro 2,400.00.

The contractor will promptly respond to maintenance calls for repairs or services within twenty four (24) hours, after being notified by the Contracting Officer or his representative. The opening hours of the installations are from 0730 to 1630. The contractor shall perform maintenance work during these opening hours. No work may start after 1400.

The contractor will draw-up and deliver a maintenance report after each maintenance.

5.2.1 Work to be accomplished on the Fire Alarm Communication Center and Data Processing Units

• Check condition and repair of all mechanical and electrical functions of the central fire alarm panel units located in the MP Desk (Bldg. # 20134) and Fire Department Office (Bldg. # 20047)

• Check condition and repair the voltage of the batteries and the functioning of the battery rectifier-charger

• Check condition and repair the visual and acoustical alarms

• Check condition and repair the recording message to the 100 service

• Check condition and repair the connections between buildings and the central fire alarm system

• Check condition and repair the complete Database on the central unit

• Check condition and repair of income messages in regards to the transfer to the Cell phones.

• Check condition and repair the general PC program of the central unit for proper working

5.2.2 Work to be accomplished on the Fire Detection/Alarm Systems in each building:

• Check condition and repair all functions of the installation according the Norm NBN 21-100.

• Check condition and repair all mechanical and electrical functions of the central unit.

• Check condition and repair the charge condition of the battery and of the functioning of the rectifier-charger.

• Test by setting off, check condition, and repair all detectors. Replace when found defective.

• Check condition and repair the testing of sound and visual alarms and the alarm reception and emission devices, such as alarm repeating and transmitting panels.

• Check condition and repair all the electrical and mechanical functions of acoustical generators such as sirens, bells and buzzers.

• Check condition and repair all indicating lights.

• Check condition and repair the good working of the detection loops.

• Test, check condition and repair all alarm push buttons.

5.3 On-Demand Services: N/A.

5.4 Functional Areas: See Technical Exhibit 3.

5.5 Task Heading: N/A.

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5.6 Enterprise-Wide Contractor Manpower Reporting Application (eCMRA): The contractor shall ensure ALL contractor labor hours (including subcontractor labor hours) required for the performance of services provided under this contract are reported via a secure data collection site.

The contractor (and all subcontractors providing direct labor under this contract) shall report complete and accurate data for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 to September 30. The Contractor shall input the data into the appropriate eCMRA reporting tool, which can be accessed via a secure web site at http://www.ecmra.mil/. There are four separate eCMRA tools: Army, Air Force, Navy and All Other Defense Components. The appropriate eCMRA reporting tool to use is determined by the requiring activity being supported (e.g., if DISA awards a contract for an Air Force requiring activity, the contractor shall load the required reporting data in the “Department of Air Force CMRA” tool). While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. The contractor shall completely fill in all required data fields. The contractor shall enter initial data into the appropriate eCMRA tool to establish the basic contract record no later than 15 working days after receipt of contract award or contract modification incorporating this clause. The contractor shall notify the COR when the basic contract record has been established in the appropriate eCMRA tool.

eCMRA User Manuals and Frequently Asked Questions (FAQs) are available at http://www.ecmra.mil/

Contractors may direct technical questions to the eCMRA help desk at dodcmra@pentagon.af.mil http://www.ecmra.mil/ http://www.ecmra.mil/ mailto:dodcmra@pentagon.af.mil

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PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions):

6.1 Contractor Adherence: The contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

UFC 3-601-02: Operation and maintenance: Inspection, testing, and maintenance of fire protection systems.

NBN S 21-100 + annexes: Conception des installations généralisées de détection automatique d’incendie par détecteur ponctuel.

Design of general automatic fire detection systems with point detectors.

NT162 from ANPI: Règles d’installation et de vérification des systèmes de détection automatique d’incendie.

Installation and verification rules of automatic fire detection systems.

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PART 7

TECHNICAL EXHIBIT LISTING

7. Technical Exhibit List:

7.1 Technical Exhibit 1 – Performance Requirements Summary.

7.2 Technical Exhibit 2 – Deliverables Schedule.

7.3 Technical Exhibit 3 – List of Installations

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TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE OBJECTIVE STANDARD PERFORMANCE

THRESHOLD

METHOD OF

SURVEILLANCE

1) PWS Part 1 Management and Administration Contractor shall comply with PWS provisions relating to Management and Administration operations.

Monthly COR PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of

COR PRS

Inspection Checklist.

2) PWS Part 1 Management and Administration Contractor shall comply with PWS provisions relating to Management and Administration processes.

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

3) PWS Part 3 Government Furnished Item and Services Contractor shall comply with PWS provisions relating to Government Furnished Item and Services operations.

Monthly COR PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of

COR PRS

Inspection Checklist.

4) PWS Part 3 Government Furnished Items and Services Contractor shall comply with PWS provisions relating to Government Furnished Items and Services processes.

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

5) PWS Part 4 Contractor Furnished Items and Services Contractor shall comply with PWS provisions relating to Contractor Furnished Items and Services operations.

Monthly COR PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of

COR PRS

Inspection Checklist.

6) PWS Part 4 Contractor Furnished Items and Services Contractor shall comply with PWS provisions relating to Contractor Furnished Items and Services processes.

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

7) PWS Part 5 Specific Tasks Contractor shall comply with PWS provisions relating to Specific Tasks operations.

Monthly COR PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of

COR PRS

Inspection Checklist.

8) PWS Part 5 Specific Tasks Contractor shall comply with PWS provisions relating to Specific Tasks processes.

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

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9) PWS Part 6 Applicable Publications Contractor shall comply with PWS provisions relating to Applicable Publications operations.

Monthly COR PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of

COR PRS

Inspection Checklist.

10) PWS Part 6 Applicable Publications Contractor shall comply with PWS provisions relating to Applicable Publications processes.

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

11) PWS Part 7 Technical Exhibit Listing Contractor shall comply with PWS provisions relating to Technical Exhibit Listing operations.

Monthly COR PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of

COR PRS

Inspection Checklist.

12) PWS Part 7 Technical Exhibit Listing Contractor shall comply with PWS provisions relating to Technical Exhibit Listing processes.

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

Page 17 of 20 Rev 2-Feb 2015

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Invoice Annually (After the completion of the maintenance)

After each repair

1 Copy Internet

To the COR thru WAWF

Physical Security:

European Residence/Work Permit & Standards of Good Conduct Certificates

PWS

Paragraph 1.6.11

-Within 15 days after Basic Contract Year Start date -Prior to start the works -Within 5 days after new employee is in place

1 Original - Hard Copy Documents. A4

Chievres Garrison DPW –

ENG. DIV.

COR

Quality Control Plan

PWS

Paragraph 1.6.7 Paragraph 2.1

At the Post Award conference

Within 5 days when changes are made thereafter

1 Copy

- Hard Copy Documents. A4

- Hard Copy Documents. A4

US MILITARY FORCES

RCO BENELUX

Chievres Garrison DPW –

ENG. DIV.

COR

Maintenance report (Rapport de prestation)

PWS

Paragraph 5.2

Annually (After the completion of the maintenance)

After each repair

1 Copy - Hard Copy Documents. A4

Chievres Garrison DPW –

ENG. DIV.

COR

Project Manager’s Name Office, Emergency & Mobile telephone numbers; Past experience & English Knowledge of the Project Manager & Alternate

PWS

Paragraph 1.6.1 Paragraph1.6.16

-At the Post Award conference

1 Original

- Hard Copy Documents. A4 Format -Word/Excel Doc

Chievres Garrison DPW –

ENG. DIV.

COR

Special Qualifications

PWS

Paragraph 1.6.15

With the contractor’s proposal

1 Copy - Hard Copy Documents. A4 Format -Word/Excel Doc

US MILITARY FORCES

RCO BENELUX

LEUVENSESTEENWEG 13

1932 SINT STEVENS

WOLUWE

Page 18 of 20 Rev 2-Feb 2015

Deliverable Frequency # of Copies Medium/Format Submit To CMRA report submission

PWS

Paragraph 5.3

Annually (At the anniversary date of the contract, prior to exercise the next option year)

1 Copy Internet To the following Web-site:

https://cmra.army.mil https://cmra.army.mil/

Page 19 of 20 Rev 2-Feb 2015

TECHNICAL EXHIBIT 3

LIST OF INSTALLATIONS

A. The Fire Alarm Communication Center Unit & Data Processing Units in Buildings # 20134 & 20138

B. The Concentrators & Encoders in Buildings # 20041 and 70019.

C. All Fire Alarm Panels MD 2000, including all accessories, which are installed in buildings:

CAB CD

20056 70007 20182 (Barracks) 70016 20191 (Lodge) 70024 20200 (New CY)

D. All Fire Alarm Panels MD 200, MD 600 and MD 644, including all accessories, which are installed in buildings:

CAB CD NSHQ

20002 70010 20103 20003 70020 20115 20005 70023 20141 20006 70030 (2ea MD 200) 20142 20022 20146 20023 20147 20024 20151 20030 20152 20040 20153 20081 20158 20113 20159 20155 20160 20186 (Auto Skill Center) 20201 (Credit Union)

E. All Fire Alarm Panels MD 400, including all accessories which are installed in buildings:

20025 70003 20149 20104 70004 20134 70013 (2ea) 20150 (Burger King) 70023 70025

F. The SMS generator in the firemen’s office (Bldg # 20138 composed of MD2000 SMS Ethernet interface), including GSM modem and antenna – 24Vdc, Electrical supply: 24V 1.8A + 0.16A – box 400 x 400 x 200mm and Battery: 12V 7Ah

Page 20 of 20 Rev 2-Feb 2015

G. The encoders (reading of contacts) which are installed in buildings:

20001 70001 20066 20002 70006 20115 20003 70007 20141 20004 70008 20142 20006 70020 20146 20009 70021 20147 20010 70022 20149 20012 70023 20151 20021 70040 20153 20027 20158 20028 20159 20029 20160 20030 20031 20045 20046 20047 20048 20052 20056 20058 20066 20105 20120 20134 20150 20182 20191 20200 20201

H. All fire detectors

• 97ea detectors S60 or S65 (ionic, optical or heat) conventional detectors are installed.

• 697 detectors XP95 (ionic, optical or heat TVC) analogical detectors are installed.