W912PA-16-T-0064_PWS_SHAPE_CREC_FY16.pdf

PERFORMANCE WORK STATEMENT (PWS)

Catholic Religious Education Coordinator

USAG Benelux-SHAPE

SHAPE International Chapel

Part 1

General Information

1. Introduction: This is a non-personal services contract to provide the services of a Catholic Religious Education Coordinator for the SHAPE International Chapel, U.S. Army Garrison (USAG) Benelux located at SHAPE, Belgium.

The Government shall not exercise any supervision or control over the contract service provider/s performing the services herein.

1.1 Background: The services of the Catholic Religious Education Coordinator fall under the USAG Benelux Chaplain’s Religious Support Program as defined in the Commander’s Master Religious Program (CMRP). The mission of the Chaplain’s Religious Support Program is to provide military religious support activities that meet the religious requirements of soldiers, families, and authorized civilians. Religious Support includes religious services (Religious Support Activity - RSA 01); rites, sacraments, and ordinances (RSA 02); pastoral care/counseling (RSA 03); religious education (RSA 04); family life ministry (RSA 05) and clinical pastoral education (RSA 06). The primary goal of the Chaplain’s Religious Support Program is to insure the free exercise of religious preference, which is a statutory requirement under USC Title 10. The need for religious education (RSA 04) is outlined in AR 165-1.

The goal of religious education is to provide basic religious understanding through Bible studies, doctrinal studies, and life application studies for children and adults within the community. The purpose of a Catholic Religious Education Coordinator is to provide expertise in recruitment, training and coordination of volunteers, and to augment teaching and curriculum requirements consistent with AR 165-1. Functioning within the instructions of AR 165-1, 5-3, the purpose of a Catholic Religious Education Coordinator is to support recruitment, training and coordination of volunteers, and to augment Catholic teaching and curriculum requirements consistent with AR 165-1. As an independent non-personal services contractor the Catholic Religious Education Coordinator is not a member of the Chaplain’s Staff. The services of the Catholic Religious Education Coordinator involve the potential for direct/indirect interaction with children and will thus require the Contractor to apply for and complete background checks prior to the awarding of the contract (see paragraph 1.6.12 Background Check Requirements for Contracts).

1.2 Responsibilities: The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this Contract and under the direction of the Contracting Officer (KO). See also Paragraph 1.1 Introduction.

1.2.1 Work Responsibility: The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable United States (U.S.), and European country local laws, regulations, standards, provisions, and directives to include applicable publications in Part 6. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents.

1.2.2 Administrative Responsibility: The Contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning, quality control (QC), financial control, meetings, and correspondence. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S., Host Nation and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed. The Contractor shall compile historical data, prepare required reports, and submit information as specified by the Deliverable Schedule presented in this PWS.

1.3 Objectives: To provide Religious Education Coordination Services to the SHAPE International Chapel, USAG Benelux, Belgium.

1.4 Functional Areas: Religious Support.

1.5 Period of Performance: The period of performance shall be for One (1) Year of 12 months, starting 29 September 2016 through 28 September 17

1.6 Management and Administration:

1.6.1 Phase In /Phase Out Period: There is not a Phase In / Phase out Period for this contract.

1.6.2 Contractor Management: The Contractor shall perform continual management of the functional areas contained in this PWS. The Contractor shall conduct overall management coordination and shall be the central point of contact (POC) with the Government for performance of all work under the PWS. At the Post Award conference, the Contractor shall submit to the Government Point of Contact (POC), in writing, the name, title, office, home and mobile telephone number of the Contractor.

1.6.3 Contractor Responsiveness: The Contractor shall be available for telephone communication or site attendance, with the Government POC, as required by the Government POC, 24 hours a day, 7 days a week. A personal answering service is permitted at other than normal Contract workdays and work hours for receipt of Government POC emergency response work requirements, provided that the Contractor responds to all calls within a time not to exceed two hours after notification of the call by the answering machine and/or service.

1.6.4 Meetings, Conferences, and Briefings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contractor shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.6.5 Hours of Operation: The Catholic religious education program is normally conducted between the hours of 0900-1300, Sunday mornings, and shall be available between 8:00 a.m. to 4:30 p.m. Monday thru Friday except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor and Government POC will coordinate any requirements for religious education classes at other times. GovernmentThe Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.6 Recognized Holidays: The Contractor may be required to provide services on holidays, and legal American, and/or Belgianholidays. The U.S. Holidays are listed below:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

For a full list of foreign holidays, see Clause 5152.-204-4000.

1.6.7 Training Holidays: I M C O M has historically granted military personnel Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.8 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.9 Place of Performance: The work to be performed under this contract will be performed at SHAPE International Chapel, Belgium.

1.6.10 Type of Contract: The Government will award a Firm-Fixed-Priced contract.

1.6.11 Security Program: The security program requirements are not applicable to this requirement. Contractor personnel performing work under this contract must meet all security requirements identified within this Performance Work Statement. The Contractor and all associated subcontractors’ employees shall comply withapplicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government Representative).

1.6.11.1 Anti-terrorism requirements for the fulfillment of this contract: The following are the requirements for executing contracts with the United States Government. Contractors who are United States citizens are required to comply with paragraphs a - h, contractors who are not citizens of the United States are required to comply with paragraphs a, c, d, e, f, g and h.

a. AT Level I Training.

All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 30 calendar days prior to entry to the foreign country or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the POC (or to the contracting officer, if a POC is not assigned) within 30 calendar days after completion of training by all employees and subcontractor personnel. This training is an annual requirement. AT Level 1 awareness training is an annual requirement and is available at https://atlevel1.dtic.mil/at.

b. AT Awareness Training for Contractor Personnel Traveling Overseas.

All US contractor employees and associated subcontractor employees will receive government-provided AT awareness training specific to the area of responsibility (AOR) as directed by AR 525-13. Specific AOR training content is directed by the combatant commander with the POC being the local point of contact. The POC will be provided an AOR brief by the USAG Protection Office. The Contractor and all associated subcontractors shall read the brief on the local AOR then sign a statement verifying that they have read and understood the brief. AOR Training must be completed with five calendar days upon arrival in the foreign country or within 5 days of notification of award of contract if the contractor already resides in the local area as a US Service member dependent. This is an annual requirement.

c. Access and General Protection/Security Policy and Procedures.

The Contractor and all associated subcontractor employees will comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The contractor will also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

d. iWATCH/iSALUTE Training.

This training is required for all contractor employees with an area of performance within an Armycontrolled installation, facility, or area that performs work for a period of 14 days or longer. The contractor and all associated subcontractors shall read a document on the local iWatch and iSalute programs. The contractor and associated subcontractors shall then sign a statement verifying that they have read and understood the local programs. The POC shall issue to all contractors and all associated subcontractors a handout highlighting the local programs. These handouts will be used to inform contract and subcontractor employees of the types of behavior to watch for and instruct employees to report suspicious activity to the Military Police, Host Nation Polizei, or Military Intelligence immediately. This training shall be completed within five calendar days upon arrival in the foreign country. This training is an annual requirement.

e. Contractor Employees Who Require Access to Government Information Systems.

All contractor employees needing access to a Government information system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete DoD information assurance awareness training before access to the information system and then annually thereafter.

f. OPSEC Training.

This training is required for all contractor employees with an area of performance within an Armycontrolled installation, facility, or area that performs work for a period of 14 days or longer. The contractor and all associated subcontractors shall read a document on OPSEC. The contractor and associated subcontractors shall then sign a statement verifying that they have read and understood the document. The POC shall issue to all contractors and all associated subcontractors a handout highlighting OPSEC guidelines that must be followed. This training shall be completed within five calendar days upon arrival in the foreign country. This training is an annual requirement.

g. Information assurance/information technology training All contractor employees and associated subcontractor employees must complete DOD information assurance awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DOD and Army training requirements in DODD 8570.01, DOD 8570.01-M, and AR 25-2 within 6 months after being employed.

h. Information assurance/information technology training certification According to DFARS 252.239.7001, DOD 8570.01-M, and AR 25-2, contractor employees supporting IA/IT functions will be appropriately certified on contract award. The baseline certification as stipulated in DOD 8570.01-M must be completed on contract award.

1.6.12 Background Check Requirements for Contracts: The Contractor shall provide all information required for a background check to meet installation access requirements and for possible direct/indirect interaction with children. The background checks are to be accomplished by the USAG Benelux Security Office or Security Office for the local national installation passes and access rosters. The Contractor workforce shall comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. The Contractor may have to complete added security training needs to comply with the security standards of this contract to include applying for and completing, through the USAG Benelux Security Office, fingerprinting and application for the Installation Records Check (IRC) and Criminal Investigative Division (CID) background checks in regards to potential direct/indirect interaction with children. The aforementioned actions and documented verification must be submitted to the contracting office prior to the contract award. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in the Contractors security matters or processes. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned vehicle or privately-owned vehicle while in performance of this contract.

The only valid reason for access to any Contractor authorized to enter U.S installations and all associated subcontractors employees shall be in the performance of the contract and for no other reason. These personnel must also provide a valid purpose to enter when requesting access to installations.

These types of access and privileges for this or any contract will be based on the appropriate operational needs, the assessment of threat, vulnerability, an criticality, include any other sufficient security requirements to protect against loss of service/support or serious risk to Contractors or Installation personnel.

Contractor/Sub-Contractor employees providing services under contracts are subject to the following process for a background check:

a. Each employee (direct employee and sub-contractor employee) working under this contract who has contact with children under 18 years of age, shall be screened with the appropriate background checks as governed by the Army Directive 2014-23 “Conduct of Screening and Background Checks For Individuals Who Have Regular Contact With Children in Army Programs”, dated 10 September 2014. A copy of the Army Directive can be found at http://www.apd.army.mil/pdffiles/ad2014_23.pdf. The background check requirements for Contractors can be found in Enclosure 3 – Screening and background checks for appropriated and non-appropriated fund personnel, military personnel, foreign national employees overseas, and contractors.

b. Background checks will be initiated and paid for by the Government. The cost for the preemployment screening is the responsibility of the Contractor. The Commander Designated Entity (CDE) at the Installation supports IMCOM by coordinating, submitting, tracking child related background checks, and reviewing and compiling the results to identify whether they contain derogatory information to be passed on for a suitability determination. The CDE will advise and assist Contractor and subcontractor employees completing all required documents required for the background check process. CDE contact information will be provided upon contract award.

c. The following is a list of the required screenings per the Army Directive 2014-23.

(1) REGULAR / RECURRING contact with children:

Definition: Contact with children more than an average of one (1) day a week for three (3) or more months OR daily for a period of one (1) month or longer.

Required screening:

i) Pre-employment screening: 1) Application, 2) Interview, 3) Reference check, 4) Statement of Previous Arrest or Charge, 5) Assessment of individual’s eligibility, qualifications, temperament and suitability for work with children, 6) Tentative offer of employment (Proponent: Contractor is responsible organization);

ii) Preliminary investigation: 1) Installation Record Check (if applicable), 2) FBI Fingerprint check, and 3) Local Civilian Law Enforcement Check (Proponent: Government/Commander Designated Entity is responsible organization);

iii) CNACI – Child Care National Agency Check and Inquiries (Proponent: Government/Commander Designated Entity is responsible organization). The CNACI will be initiated after successful completion of the preliminary investigation. If deemed appropriate by the local Garrison Commander, a contractor can start working under Line Of Sight Supervision (LOSS) after successfully completing the preliminary investigation. If LOSS is not feasible, favorable CNACI results are required BEFORE the contractor can start working under this contract.

1.6.13 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. The Contractor shall establish and implement methods to ensure that physical security of all U.S. Government property and facilities under their control in accordance with facility, local, and Garrison Standard Operating Procedures (SOP). Locking of external doors and windows is necessary when leaving the facility. Internal doors should be locked to protect Government property. Access to office areas, especially those with telephones and automation equipment should be closely monitored and limited. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.14 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated.

The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan.

Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.15 Standards of Conduct:

a. Appearance and Conduct.

At all times during the performance of this contract, the Contractor shall present a neat and well-groomed appearance appropriate to the conditions under which the services are being conducted. Because this is a non-personal service contract, Contractor will avoid representing or allowing themselves to be represented as chapel staff or Government employees.

b. Chaplains’ Non-appropriated Funds.

The religious education program is a chaplain sponsored - chapel supporting integral part of the CMRP. AR 165-1 requires that all offerings, donations, or other income received during command sponsored worship activities and other events of the religious program or events linked to chaplain sponsored or chapel related activities be received by, accounted for, and disbursed by the Chaplains’ Tithes and Offerings Fund. Contractor will become familiar with the Chaplains’ Tithes and Offerings Fund Policies found in AR 165-1, Chapter 14 and will comply with all regulatory requirements and the US Army Garrison Benelux Chaplains’ Tithes and Offerings Fund SOP. Contractor will ensure that approval is obtained through the Contract POC in advance of any fund-raising activities IAW AR 165-1 and AR 600-29. Fund raisers must support a specific Chaplaincy Support Activity in an approved command master religious plan (CMRP). All monies received through fund raising activities must be received, accounted for, and disbursed by the Chaplains’ Tithes and Offerings Fund.

Monies received will be accepted and recorded immediately on pre-numbered Offering Control Sheets (issued by the Chapel Non-Commissioned Officer in Charge - NCOIC) and turned over to the chaplain assistant for safeguarding and deposit into the Chaplains’ Tithes and Offerings Fund (Catholic Subaccount) IAW AR-165-1 and the US Army Garrison Benelux Chaplains’ Tithes and Offerings Fund SOP. Offering Control Sheets require two signatures, one of which must be a disinterested party (i.e. not be the Contractor, or chapel personnel).

Monies collected may not be used for honorarium, fees, wages, salary or donation to the contractor.

1.6.16 Disclosure of Information: Strict confidentiality shall be maintained regarding personal information of all persons interviewed or participating in the religious education program. Personal notes, applications, and check lists shall be maintained in a restricted file and locked during those times when staff persons authorized access are not present. In the course of providing religious education classes/events the Contractor may come in contact with individuals seeking the assistance of chaplains. The very fact that individuals are seeking assistance with family and or personal issues is, at a minimum, sensitive information. Complete confidentiality is paramount. The sharing of information about individuals or families seeking counseling assistance from chaplains with persons other than the Contract POC for this or the chaplain involved is strictly prohibited. Disclosure of sensitive information regarding chaplain counseling appointments and individuals involved could result in immediate termination of the contract.

1.6.17 Special Qualifications: Contractor shall provide a resume identifying the capability to meet the following qualification requirements:

a. A Bachelor’s Degree with a major or minor in the area of Religious Education, or any educational field from an accredited university or two years of college and three years of work experience (paid or volunteer) as a Bible School teacher, Sunday School Superintendent, Director of Religious Education, Christian School teacher or related field or six years of work experience (paid or volunteer) as a Bible School teacher, Sunday School Superintendent, Director of Religious Education, Christian School teacher or related field.

b. Contractor shall possess the ability to communicate effectively with chaplain, volunteers, and Government representatives orally and in written format in English (i.e. advertising, marketing, instructions, invoices, etc.).

Effective interaction with individuals from different Catholic religious groups is imperative. Ability to speak English clearly and with excellent comprehension is essential.

c. Contractor shall have a working knowledge of military family life. Contractor shall have knowledge ofresources to assist volunteers in learning and fulfilling their duties.

d.Work experience in military chapel environments is desired.

1.6.18 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Government POC, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.19 Government Point of Contact (POC): The Government Point of Contact (POC) will monitor all technical aspects of the contract and assists in contract administration The Government POC is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. The Government POC is not authorized to change any of the terms and conditions of the resulting order.

1.6.20 Key Personnel: The Catholic Religious Education Coordinator is not considered key personnel by the Government.

1.6.21 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. All contract personnel shall be identified with an employer issued badge so as to clearly indicate the person is an authorized contractor employee. The badge shall clearly identifying the individual’s name, employee number or equivalent, and a recent picture (head shot).

1.6.22 Contractor Travel: The Contractor shall provide his/her own transportation in the performance of services as prescribed in paragraph 4.1 of this PWS..

1.6.23 Other Direct Costs: Non-Applicable.

1.6.24 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.25 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.26 Safety: The Contractor shall be aware of local safety requirements and ensure that all reasonable efforts are made to protect all persons from harm and the U.S. Government property from damage..

1.6.26.1 Safety Plan and Program: As dictated by post fire marshal.

1.6.27 Environmental Compliance: Non-Applicable.

1.6.27.1 Environmental Compliance Plan and Program: It is required that the Contractor read the USAG Benelux Environmental Policy that is available publicly as prescribed in Part 6 of this PWS.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions And Acronyms:

2.1 Definitions:

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the Government.

The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports delivered to the Director of Religious Education (DRE). The DRE is the Department of the Army civilian on the staff of the Garrison Chaplain who is the Subject Matter Expert (SME) on Religious Education, curriculum, and volunteer recruiting, training and recognition. As the SME on religious formation, all proposed curriculum and Bible Studies will be reviewed by the DRE. Final approval comes from the Garrison Chaplain

Director of Religious Education - Department of the Army civilian on the staff of the Garrison Chaplain who is the Subject Matter Expert (SME) on Religious Education, curriculum, and volunteer recruiting, training and recognition.

As the SME on religious formation, all proposed curriculum and Bible Studies will be reviewed by the DRE. Final approval comes from the Garrison Chaplain.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security - Actions that prevent the loss or damage of Government property.

Quality Assurance - The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor - One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense DRE Director of Religious Education FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services

The Contractor shall be responsible for safeguarding all Government supplies and property. Government property made available under this contract is only for use in the performance of services described in this contract.

3.1 Services: Not Applicable.

3.2 Facilities: The Contractor will have access to the chapel facilities and any other facilities within the community, as determined by the Government POC, which are suitable for conducting religious education classes/meetings/events. During normal duty hours these facilities will be unlocked. The Contractor will be responsible for reserving space as needed with the Government POC in any facility used. Arrangements for facility use after normal duty hours or at times other than when weekly religious services are held will be the sole responsibility of the Contractor. If facilities other than the chapel are required, the Contractor will be responsible for making all arrangements in advance.

3.2.1 Desk work area: The Government may provide adequate, non-dedicated desk work area on a space available basis for use by Contractor to meet the requirements of this contract.

3.2.2 File space: The Government will provide the Contractor file space required to maintain records and files incident to the services provided in this contract. Files are the property of the U.S. Government.

3.2.3 Library: The chapel religious education library may be used for resource materials currently on hand together with such resource books, reference works, and related items which are part of that library. The Contractor may suggest the purchase of additional curriculum and resources for inclusion in the chapel library. Any Contractor’s suggestions will create no obligation of the Government to purchase or pay for additional curriculum and resources.

3.3 Utilities: The Government will provide water and electricity. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment..

3.4 Equipment: The Government will provide authorized access to Government computers and a Common Access Card (CAC). A photocopy machine at the chapel may be made available for use by the Contractor to fulfill contract requirements on a space available basis. Contractor will not copy material in violation of copyright restrictions. Contractor will log and report copies made if required locally. The Contractor may use Government telephone (with commercial access) for local and long distance calls to maintain contact with volunteers in the program. The Contractor shall comply with any call logging requirements. The Contractor shall understand that Government telephones are subject to monitoring at all times. The use of Government telephones and communication services constitutes consent to monitoring.

3.5 Materials: The Government will make available to the contractor materials such as craft supplies, paper, markers, flip charts, and pens, for religious education classes/events/activities provided under the guidelines of this contract. All materials and supplies request must be made not less than 30-days in advance of requirement if procured from local sources (not less than 60-days if they are to be ordered from non-local sources).

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items And Responsibilities:

4.1 General: The Contractor shall provide his/her own transportation and all necessary equipment to fulfill this contract except as stated elsewhere in this contract. The Government will not be responsible in any way for damage to the Contractor’s supplies, materials, equipment, or to personal property as a result of fire, theft, accident, or natural disaster.

4.2 Secret Facility Clearance: Not Applicable.

4.3 Materials: Not Applicable.

4.4 Equipment: Not Applicable.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Catholic Religious Education Coordinator (hereafter referred to as the “Contractor”) shall provide religious education classes utilizing volunteers from the Catholic Chapel services within the community. The Contractor will recruit volunteers to teach in weekly religious education classes, schedule teacher training events, coordinate weekly religious education classes, and provide a summer Vacation Bible School. Moreover, the Contractor shall perform promotional endeavors and advertising campaigns, maintain adequate records of functions and attendance, request timely and appropriate religious education materials and classroom supplies as needed, coordinate teacher training classes and teacher appreciation events, and answer community inquiries regarding the Religious Education Program. The Sunday Protestant religious education program and The Vacation Bible School program will be organized and conducted in a professional manner to create a Christian learning environment for the students and teachers.

5.2 Recurring Services: The contractor shall provide services to include coordinating and conducting the following specific classes/events:

5.2.1 Religious Education: Coordinate and/or provide, in cooperation with the USAG BENELUX Director of Religious Education (DRE), weekly Religious Education classes for children, youth, and adults as an adjunct to the weekly Catholic worship service to educate individuals in the areas of Christian faith formation, Biblical knowledge, and life application of principles found in Bible texts. Order materials and maintain a chapel library for all age groups.

5.2.2 Provide Vacation Bible School (VBS): Coordinate and provide, in cooperation with the USAG BENELUX DRE and SHAPE Protestant REC, a summer inter-denominational Vacation Bible School program, include planning, recruiting and training events.

5.2.3 Provide retreats: Coordinate, provide, and/or support retreats, in cooperation with the USAG BENELUX DRE, geared to the congregation. Retreats may consist of youth retreats, family retreats, single retreats, or children’s retreats.

5.2.4 Procure curriculum and supply needs: Provide the DRE and Chaplain POC with the religious education and supply needs of the Community. The DRE reviews and the Chaplain will approve all curriculum resources. Ordering will be done in conjunction with the Chaplain.

5.2.5 Provide logistics for teacher training: Coordinate teacher/parishioner training events, including VBS. Events are 1 hour organized training time focused on training Bible or doctrine, teaching skills development, or increasing knowledge in seasonal subjects. Possibilities include: Advent, Christmas, Lent, Easter, VBS program, etc. All training events will be accomplished in coordination with the local chaplain and DRE. Events are to include logistical support and one teacher orientation.

5.2.6 Keep and report volunteer data: Collect, document, and report volunteer data to the chaplain’s administrative assistant. Data will be provided, in cooperation with the USAG BENELUX DRE, on a weekly basis and included on the mandatory quarterly Religious Education Report for the IMCOM Chaplain.

5.2.7 Provide volunteer appreciation events: Coordinate teacher appreciation event(s), in cooperation with the USAG BENELUX DRE, recognizing special efforts by teachers and volunteers, including VBS. Events should be a congregational event coordinated through the Pastor and Parish Council for scheduling, funding and support, and focused on appreciation. It should include presentation of certificates and/or small gifts ($20.00 or less) of appreciation to the volunteers in the program. Conduct the recognition portion of the program.

5.2.8 Provide Parish Council briefs: Attend regular meetings of the Parish Council. Provide the Parish Council with update briefs and discuss needed volunteer support.

5.2.9 Meet with Chaplain and DRE: Attend regular coordination and training meetings with the BeneluxDRE.

5.3 On-Demand Services: The contractor shall not provide on-demand services.

5.4 Functional Areas: Religious Support.

5.5 Specific Task: Contractor shall accomplish the following tasks in cooperation with the USAG BENELUX DRE and in conjunction with the Basic services as prescribed in Paragraph 5.1

a. Develop a recruitment plan for obtaining teachers for all classes/events. It is the Contractor’s responsibility to ensure that volunteers recruited for staffing the religious education program are fluent in English, capable of reading, writing, and speaking the English language, at an eighth grade level or higher and that the character of volunteers will be commensurate with their responsibilities to teach religious ideals.

b. Recruit volunteers and staff for all Religious Education classes; two per class and one substitute, and maintain a current roster of volunteers. Recruit and coordinate necessary for replacements. Provide a copy of the roster to the Pastor-Chaplain/DRE within 30 days of award of contract, and provide updates as changes occur.

c. Maintain a volunteer utilization file to include volunteer’s name, recruitment date, utilization, training, and hours volunteered.

d. Encourage and assist all volunteer teachers in committing three hours weekly to the preparation and teaching of classes.

e. Provide copy-ready media package(s) for all religious education activities. Media may include armed forces radio and television, the post bulletin, bulletin boards, flyers, the community newspaper, and/or chapel bulletins.

Consult the Pastor-Chaplain/DRE before coordinating media publication and maintain a publicity file of submissions plus actual publications which resulted.

f. Provide a list of religious education supplies and materials projected for use during the next quarter of the Sunday School year to be submitted NLT the last working day of first month of each Sunday School quarter.

g. If it becomes necessary to cancel any religious education classes/events, it is the Contractor’s responsibility to notify all participants and the Pastor-Chaplain/DRE at least one week prior to the religious education/event.

h. Submit an After Action Report to Pastor-Chaplain/DRE within one week of completion of Vacation Bible School that includes a roster of students, teachers, and volunteers with certificates of appreciation.

i. The contractor shall meet with the Pastor-Chaplain or DRE twice during the contracted year to discuss program statistics and progress to include: attendance figures from events held or planned; the general state of program needs; and monthly volunteer hours. The meeting will not exceed one (1) hour.

j. In accordance with AR 165-1 and directives from the IMCOM Chaplain’s Office, the Contractor shall be responsible for maintaining records and files incident to the services provided in this contract. Files must be maintained in a secured area (office area that can be locked) and are the property of the U.S. Government.

k. Submit invoices for the previous month’s work to the Pastor-Chaplain for verification not later than the 5th day of month following delivery of classes.

l. Contractor will provide monthly Parish Council briefs to include: weekly attendance figures from events held or planned; the general state of program needs; monthly volunteer hours; evaluate the curriculum(s) and volunteers; and evaluate long range plans.

5.6 Acknowledgements. The Contractor must acknowledge his/her responsibilities to:

a. Register and coordinate with host nation Government agencies as required by local law.

b. Observe US legal and tax requirements pertaining to contracting.

5.7 Compensation. Upon satisfactory completion of services by the Contractor and presentation of invoice in accordance with terms of this contract, Contractor shall be paid monthly. Since this contract does not create an employer-employee relationship there are no provisions for lodging or employee benefits of medical care, retirement, or worker’s compensation. The Contractor is also responsible for his/her own tax liabilities. Payments made under this contract are not subject to Federal Income Tax withholding.

5.8 Enterprise-Wide Contractor Manpower Reporting Application (eCMRA):

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil.