Combined Synopsis and Solicitation W912P924Q4124 Amendment 0001 - KO.pdf

US Army Corps of Engineers St. Louis District

Lock & Dam 25 Temporary Mobile Office Trailer

10 Sandy Slough Road Winfield, MO 63399-2803

COMBINED SYNOPSIS

& SOLICITATION

W912P924Q4124

AMENDMENT 0001

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, "Streamlined Procedures for Evaluation and Solicitation for Commercial Items," as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation Number: W912P924Q4124

This solicitation is issued as a Request for Quotation.

The solicitation document and incorporated provisions and clauses are those in effect through the date of posting.

This solicitation is set-aside for total small businesses associated with North American Industrial Classifications System (NAICS) code 532120, size standard $47,000,000.

Please provide a completed copy of the provision at 52.212-3, Offeror Representations and Certifications

– Commercial Items with your offer.

CAGE Code:

UEI Code:

Offeror Name:

Offeror Signature:

Date of Offer:

Acknowledgment of Amendment 0001: _______________________________________

Questions are due to Michelle Person, Contract Specialist, via email at michelle.r.person@usace.army.mil by 10:00am CST, 4 October 2024.

Submit offer to Michelle Person, Contract Specialist, via email at michelle.r.person@usace.army.mil by 10:00am CST, 15 October 2024.

Contracting Officer Whitney Dee mailto:michelle.r.person@usace.army.mil mailto:michelle.r.person@usace.army.mil

SUMMARY OF CHANGES

The purpose of this amendment is to provide Contractor Questions and Government Answers, update the Statement of Work in accordance with the Q&A, and update the CLIN Schedule. All other terms and conditions remain unchanged.

The following have been added by full text:

Q&A

Contractors Questions and Government Answers NESP LD25 Temporary Mobile Office Trailer

W912P924Q4124

1. For the electricity connection, will USACE be providing its own electrician to connect the office trailer?

Government Answer: No, the contractor will need to coordinate with Ameren Missouri to connect the office trailer.

2. Do you want the contractor to be responsible for the setup and payment of the electricity usage to Ameren? Will this be billed monthly as a separate line item?

Government Answer: The contractor will be responsible for establishing the temporary electrical hookup to the trailer from the existing riser pole with Ameren Missouri.

Monthly electricity bills will be paid by USACE directly to Ameren outside of this contract.

3. Do you require private offices in the trailer or left open plan?

Government Answer: Provide partitions for two (2) offices.

4. Do you require an ADA ramp or stairs only?

Government Answer: Only stairs are required. Provide two (2) sets of stairs to access the trailer. ADA ramp is not required.

5. Will you need the office trailer to be skirted?

Government Answer: Yes, the trailer shall be skirted.

6. Will a 50-inch monitor be acceptable?

Government Answer: No, a 60-inch monitor is required as specified in the statement of work, section 1,c,iii.

7. What are the site conditions/restrictions (dirt, asphalt, concrete/limited space, etc.)?

Government Answer: See site layout as shown in figure 2. The site is grass turf, and the site location is accessible from a paved road.

8. For the parking lot, is the entire 1600 sq ft to be covered with the 8-inch thick aggregate?

Government Answer: Yes, the entire 1600 sq ft is to be covered with the 8-inch thick aggregate. Amendment 1 also adds the requirement for geofabric under the aggregate.

See section 2 b. Geofabric, for requirements.

9. Is it okay to submit pricing on an excel document?

Government Answer: You may submit pricing on an excel document, as long as it is in the same format as the CLIN Schedule of the Solicitation.

10. The only CLIN is for a 24-month billing period. Since there's a lot of money involved for the delivery and installation of the trailer, plus delivering 1,600 square feet of rock 8 inches thick, this initial instalment will cost a good amount of money upfront and will be a financial burden if we have to ride it out for 24 months. We're requesting a separate line item for installation and delivery, separate line item for 24-month rental, and 3rd line item for teardown and removal.

Government Answer: CLIN Schedule has been updated to add CLINs for installation and delivery and tear down and removal.

11. Request the following information:

The award details for the previous contract holder.

The previous price of the contract.

Government Answer: This is a new requirement, no incumbent or previous contract.

The following have been modified:

Statement of Work:

Contractor shall provide rental services for a mobile office trailer, handicap portable toilet, and office furnishings. Contractor shall also place aggregate base for a parking lot and coordinate electrical hook up to the mobile office trailer. The work shall take place at Lock and Dam 25 located at 10 Sandy Slough Road, Winfield, Missouri 63389.

1. Rental Services shall include all costs associated with the delivery, setup, and rental services.

Terms of the rental agreement shall cover replacement or repair of broken or unserviceable items throughout the duration of the contract. Rental services shall include the following:

a. Mobile Office Trailer:

i. Size: 12’x60’, with partitions for two (2) offices.

ii. Two (2) sets of Stairs to be provided for trailer access.

iii. Trailer shall be skirted

iv. Rental Duration: 2 years with the option for a 6-month extension

v. Delivery Location: Lock and Dam 25, 10 Sandy Slough Road, Winfield, Missouri 63389

b. Handicap Portable Toilet:

i. Service Duration: 2 years with the option for a 6-month extension. Contractor shall provide weekly pumping.

ii. No Sanitary Sewer or Tank required. No water hook-up required. Include a hand sanitizer service in trailer and portable toilet.

iii. To be located outside the mobile office trailer at a location coordinated with the

Contracting Officer’s Representative.

c. Office Furnishings:

i. All furniture items must be built to withstand heavy daily usage and should be of commercial grade quality and working condition.

ii. Space and office furnishings and workstations to accommodate 6 people.

Include Ergonomic chairs for each of the 6 workstations with adjustable height, and lumbar support. Trailer shall have adequate lighting, electrical outlets and HVAC included to accommodate 6 people.

iii. Trailer shall include conference room package. Include rectangular table to seat up to 6 people comfortably. Include separate chairs for conference table.

Include wall-mounted 60-inch monitor and wall-mounted or roller white board.

d. Kitchen Appliances:

i. Trailer shall include a top-freezer refrigerator with a minimum capacity of 8.5 cubic feet, table, a commercial-grade microwave, and an industrial coffee maker.

2. Parking Lot preparation shall include the following requirements:

a. Parking Lot:

Placement of an 8-inch-thick section of aggregate base on the 1,600 square foot parking lot adjacent to the trailer. See Figure 2. The material can be any of the three gradations from MoDOT spec 1007. See Figure 1 below.

Figure 1

b. Geofabric:

Contractor shall install a 1600 SF geofabric base prior to placing the aggregate parking lot. The geofabric base must be a non-woven, polypropylene material with a minimum weight of 6 oz/yd², ensuring adequate filtration and separation. It should possess a tensile strength of at least 120 lb/ft and a permeability rate that allows for efficient drainage while preventing soil migration. The fabric must be UV-resistant and capable of withstanding temperature variations from -22°F to 158°F. Installation shall involve a minimum overlap of 12 inches at seams to maintain structural integrity and stability under dynamic loads. Secure using appropriate methods (e.g., stakes, weights) to prevent displacement during aggregate placement.

3. Electric Hookup:

Contractor shall coordinate with Ameren Missouri to establish temporary electrical hookup to trailer from existing riser pole, to include a meter set up, that will enable USACE to set up an account with Ameren to pay the monthly electricity bills outside of this contract.

Points of contact for Ameren are:

Nick Eckelkamp, neckelkamp@ameren.com Daniel Giessmann, dgiessmann@ameren.com

Figure 2

4. Security Requirements:

a. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

b. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

c. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

SUPPLIES OR SERVICES AND PRICES

QUANTITY UNIT UNIT PRICE AMOUNT ITEM NO SUPPLIES/SERVICES

0001 1 Job

Installation and Delivery

FFP

FOB: Destination

PSC CD: X1AZ

NET AMT

QUANTITY UNIT UNIT PRICE AMOUNT ITEM NO SUPPLIES/SERVICES

0002 24 Months

Trailer Rental

FFP

FOB: Destination

MILSTRIP: W81C8X42502860

PURCHASE REQUEST NUMBER: W81C8X42502860

PSC CD: X1AZ

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 1 Job

Tear Down and Removal

FFP

FOB: Destination

PSC CD: X1AZ

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 6 Months OPTION OPTIONAL Trailer Rental

FFP

Additional 6 months FOB: Destination

PSC CD: X1AZ

NET AMT

DELIVERIES AND PERFORMANCE

The following Delivery Schedule Item has been deleted from CLIN 0001:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-NOV-2024 TO

31-OCT-2026

N/A LOCK & DAM 25

US ARMY ENG DIST ST LOUIS

10 SANDY SLOUGH ROAD

WINFIELD MO 63389-2803

FOB: Destination

966408

The following Delivery Schedule item has been added to CLIN 0001:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-NOV-2024 TO

14-NOV-2024

N/A LOCK & DAM 25

US ARMY ENG DIST ST LOUIS

10 SANDY SLOUGH ROAD

WINFIELD MO 63389-2803

FOB: Destination

966408

The following Delivery Schedule for CLIN 0002 has been added:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-NOV-2024 TO

31-OCT-2026

N/A LOCK & DAM 25

US ARMY ENG DIST ST LOUIS

10 SANDY SLOUGH ROAD

WINFIELD MO 63389-2803

FOB: Destination

966408

The following Delivery Schedule for CLIN 0003 has been added:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-NOV-2026 TO

14-NOV-2026

N/A LOCK & DAM 25

US ARMY ENG DIST ST LOUIS

10 SANDY SLOUGH ROAD

WINFIELD MO 63389-2803

FOB: Destination

966408

The following Delivery Schedule for CLIN 0004 has been added:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-NOV-2026 TO

30-APR-2027

N/A LOCK & DAM 25

US ARMY ENG DIST ST LOUIS

10 SANDY SLOUGH ROAD

WINFIELD MO 63389-2803

FOB: Destination

966408

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0001:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

N/A N/A N/A Government

The following Acceptance/Inspection Schedule was added for CLIN 0003:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

N/A N/A N/A Government

The following Acceptance/Inspection Schedule was added for CLIN 0004:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

N/A N/A N/A Government

(End of Summary of Changes)