A11_Amended Combined Synopsis Solicitation.pdf

Combined Synopsis/Solicitation Number: W912P922Q0010 – Request for Quote

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format FAR 12.603 - Streamlined Solicitation for Commercial Items, FAR Part 13 -

Simplified Acquisition Procedures, and FAR 13.303 Blanket Purchase Agreements (BPAs).

This announcement constitutes the only solicitation. Offers are being requested and a written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-02, dated 11-23-2020.

NAICS Code: 561730 - Landscaping Services

Size Standard: $8,000,000

NOTE:

The Government is obligated only to the extent of authorized purchases actually made under the BPA.

Maximum Ceiling for the BPA is $1,225,000.00.

All Call Orders call only be issued by a Warranted Contracting Officer.

The Government has the right to award agreements to multiple vendors if it is in the best interest of the Government.

Contract Line Items:

Completely fill out the Price list sheet.

*See attachments for Price List*

Estimated quantities are an estimate only. Bid Price Per Unit equals price for individual units.

Basis for award: The Government will award a Blanket Purchase Agreement (BPA) resulting from this combined synopsis solicitation on the basis of past performance, the lowest evaluated price of responsible offers whose service meets the requirements as listed in the performance work statement and schedule.

The government intends to award a contract without discussions with respective offerors. The government, however, reserves the right to conduct discussions if deemed in its best interest.

Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if later the

Contracting Officer determines to be necessary. The Government may reject any and all offers if such is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in received offers.

Period of Performance:

The period of performance shall be for up to five (5) years. The agreement may be discontinued at any time if it is in the best interest Government.

Questions: Please provide your questions by Tuesday, September 6th, 2022, by 10:00 AM (CST).

Questions can be provided electronically to Contract Specialist (Elena Coleman) to the email address below. All inquiries will be answered in writing and provided to all Offerors via

Contract Opportunities at www.beta.sam.gov

Offerors are required to be actively registered with the System for Award Management

(SAM) at https://beta.sam.gov/ prior to award. Offerors are highly encouraged to download and review all attachments to this solicitation prior to submitting an offer.

Please submit all quotes electronically to Contract Specialist, Elena Coleman, at the below email address by 10:00 AM (CST) on Friday, September 09, 2022. The electronic quotes and documents shall be in Portable Document Format (PDF) compatible with Adobe Reader.

Quotes should be emailed:

Email: Elena.C.Coleman@USACE.ARMY.MIL@usace.army.mil

The Government reserves the right to cancel this solicitation.

Please fill out information below:

Contractor's Name: ____________________

Address: _________________________________________________

Contractor's Phone #: ________________

Contractor's Email address: ____________________________

Tax ID #: ___________________

Cage Code: ______________________

Unique Entity ID Number: ________________________

Contractor Signature. ___________________________

SOLICITATION PROVISIONS:

The following provisions and clauses are applicable to this solicitation and can be found in full text at www.acquisition.gov/far :

All items or services under this agreement shall be accompanied by a delivery ticket or sales slip that shall contain the following minimum information:

A. Name of contractor B. BPA Number C. Date of purchase

D. Purchase Number E. Itemized list of supplies or services furnished F. Quantity, unit price and extension of each item (less applicable discounts) G. Date of delivery H. Name of the authorized Government employee who placed the order

W912P922Q0010

Section B - Supplies or Services and Prices

BPA LIMITS

BPA Master Dollar Limit: $1,225,000.00 BPA Call Limit: $245,000.00 Period of Performance: 15 September 2022 – 14 September 2027

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

Year 1 Tree Services

FFP

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Job

Year 2 Tree Services

FFP

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 1 Job

Year 3 Tree Services

FFP

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 1 Job

Year 4 Tree Services

FFP

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0005 1 Job

Year 5 Tree Services

FFP

NET AMT

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

Tree Maintenance and Removal

Carlyle Lake, Illinois

Part 1

General Information

1. General: The purpose of this Blank Purchase Agreement is to provide an indefinite quantity of tree maintenance services. The Contractor shall furnish all labor, equipment, and materials necessary to execute tree maintenance services and removal for each BPA Call under this agreement. The BPA Master Dollar Limit is $1,225,000. The intent of this blanket BPA is to provide the government with a cost-effective rapid response way to maintain the U.S. Army Corps of Engineers facilities.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform tree maintenance, planting, and removal at Carlyle Lake as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The services were contracted before as a SAIDIQ (W912P9-19-D-0001). The previous requirement was solicited as Invitation for Bid (IFB) IAW FAR 14 Sealed Bidding 100% small business set-aside.

1.3 Objectives: The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that tree maintenance is performed at Carlyle Lake in a manner that will promote the growth of healthy trees, and present a clean, neat, and professional appearance. Areas maps and workloads depicting the service described in this PWS are identified in the Appendices. The Contractor’s performance will be based on the Contracting Officer’s Representative (COR), and Contracting Officer’s (KO) evaluation of the results required by the Service Summary (SS) and not the method of performance. The evaluation of results will be based on COR surveillance, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

1.4 Scope: The Contractor shall furnish the personnel, equipment, tools, supervision, and materials to accomplish the required services IAW this PWS. Services include, but are not limited to, limb removal, tree removal, stump removal, disposal of tree debris, tree planting, watering, and mulching.

1.5 Period of Performance: The period of performance shall be for 15 September 2022 – 14 September 2027.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP shall be submitted to the COR prior to commencing work at the pre-work meeting. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Juneteenth Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:00 a.m. – 5:00 p.m. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Carlyle Lake.

1.6.6 Type of Agreementt: The government will award Firm Fixed Price.

1.6.7 Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be locked and secured.

1.6.7.1 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE:

All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated.

The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan.

Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7. In the event keys, when the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor.

In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. The Contractor shall supply a list of employees and assigned keys to the COR.

1.6.8 Special Qualifications: The contractor shall provide the name and telephone number of the Contractor’s on-site contract manager and alternate responsible for all requirements in the PWS.

1.6.9 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The follow personnel are considered key personnel by the government: Jason Selle, Civil Engineering Technician, Carlyle Lake/Kaskaskia River Project Office. Alternate Contracting Officer Representative (ACOR) – Jody Harris, Park Ranger, Carlyle Lake/Kaskaskia River Project Office. LaKendrick Knight, Contracting Officer and Elena Coleman, Contracting Specialist. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between [7:00 a.m.- 5:00 p.m.], Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. All employees shall be “fully clothed” at a minimum wearing a short-sleeved shirt, supplied by the Contractor with identification of the Contractor’s organization or logo without abusive language and/or pictures, safety shoes as stated in EM-385-1-1, “Safety and Health Requirements Manual”, and long pants without holes. All vehicles used in performance of this contract shall be clearly marked on the vehicle door with an identification sign showing the Contractor’s name, address, and phone number.

1.6.13 SAFETY REQUIREMENTS AND REPORTS

The contractor shall perform all work and ensure all equipment used in performance of the contract shall conform with the safety requirements set forth in Corps of Engineers Manual EM 385-1-1 entitled, “Safety and Health Requirements Manual” 30 November 2014, and supplements there to, copies of which are available online at http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx.

Tractors/Mowers shall not be operated in excess of 5mph in open areas or 4mph adjacent to structures, including but not limited to camp pads, picnic sites, buildings, etc.

OSHA Safety and Health Requirements. Provide a verbal report to the COR and the KO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

1.6.13.1 Protection of Worksite. Work will take place in heavily visited recreation areas. The term “heavily visited” shall be constructed as areas receiving frequent use by, hikers, bicycle traffic, motor vehicles, campers, picnickers, and other day use activities. In addition, the work areas are timbered and/or landscaped with valuable plants, including seedling trees, and have other obstructions such as grills, picnic tables, etc. all of which will require caution working around.

1.6.13.2 Damages. The contractor shall use reasonable care to avoid damaging Government buildings, equipment and property owned by the public, and all equipment shall be used in such a manner as to not harm, deface, destroy, remove, or alter vegetative growth. In the event that a member of the public claims personal property was damaged, it shall be the Contractor’s responsibility to notify the COR of the incident within 24 hours of the claim. The contractor shall replace or repair the damage, to the COR’s satisfaction, at no expense to the Government within seven (7) days unless otherwise approved by the COR. If the contractor fails or refuses to make such repairs or replacement, within the approved timeframe, the contractor shall be liable for the cost to make the repair or replacement, which will be deducted from the contract payment.

1.6.14 SCHEDULES

The contractor shall submit a schedule for all services described in this PWS and Appendices to the COR and KO for review at the post-award conference and at each option year. The schedule may be submitted electronically using a file format compatible with Government software programs such as "Microsoft Office" software.

1.6.15 SCHEDULE CHANGES

Occurrence based (non-permanent and no more than once a month) schedule changes due to customer requests or government need shall be supported by the contractor. The COR will request the changes to the contractor 10 days before the schedule change take place at no additional cost to the government.

1.6.16 MANPOWER REPORTING

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the United States Army Corp of Engineers (USACE) via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. The contractor may direct questions to the CMRA help desk.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 ALTERNATE CONTRACTING OFFICER’S REPRESENTATIVE (ACOR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract in the absence of the COR or alongside the COR as directed by the KO. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12. SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense

FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Utilities. The Government will furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this agreement. All facilities do not receive the same utility services. The Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior KO review and approval. The contractor shall practice energy conservation in the Government provided facilities. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.2 Equipment: Not Applicable

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this agreement that are not listed under Section 3 of this PWS.

4.2 Equipment: The Contractor shall furnish all equipment required to perform work IAW this PWS. Equipment shall be in suitable condition and equipped with manufacturer’s recommended safety protective devices to always insure worker and public safety. Equipment shall be inspected daily by the Contractor and maintained in good working condition. All Contractor equipment shall be removed from Government property at the end of each working day unless otherwise specified by the COR.

4.3. Materials: The Contractor shall provide all materials, supplies, and equipment necessary to meet the requirements IAW (In accordance with) this PWS.

4.4 Required Insurance. The Contractor shall furnish to the KO and COR, prior to the commencement of work, a certificate or written statement as evidence of the minimum insurance listed below. The Contractor shall procure and maintain such types and amounts of insurance during the entire period of his performance under this agreement.

(1) Worker’s Compensation – Amounts required by applicable jurisdictional statues.

(2) Employer’s Liability Insurance - $100,000.

(3) Comprehensive General Liability Insurance – (No property damage liability insurance is required.)

(4) Comprehensive Automobile Insurance Bodily Injury ---- $200,000 each person $500,000 each accident

(5) Property Damage ---- $20,000 each accident

b. Certificates of insurance should be submitted to the following address:

Department of the Army Carlyle Lake Project Office 801 Lake Road Carlyle, IL 62231

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for tree maintenance and removal for Carlyle Lake.

5.2. LIMB REMOVAL. The Contractor must have at a minimum, a two-person work force. Equipment used for limb removal must include pole pruners, chainsaws, and a bucket truck. For disposal of limbs the Contractor may load onto trailer and remove from Government property or use a chipper and dump truck to remove chips from the property. Limb removal shall consist of cutting and removing limbs designated by government personnel.

5.2.1 Limb removal shall consist of the removal of all dead and live limbs on the tree measuring at a minimum of 15 feet from ground surface. All dead limbs and live limbs will be removed from trees marked by the COR. No limbs will be removed unless the tree has been marked or is a result of damage to that tree or surrounding trees during removal operations. Damage is the responsibility of the Contractor. Limbs are to be cut according to the guidelines specified IAW this PWS. Bark that is peeled or damaged so as to cause separation from the wood must be cut away from the tree. If the bark is to be removed, it should be done so that an oval shape is made. The long axis of the oval should be lengthwise to the stem.

5.3 TREE REMOVAL. Tree removal shall consist of the cutting, removal and disposal by the contractor. Trees removed shall be cut to a height so that their stumps may be ground without further cutting. Tree removal will be broken down into four categories: Under six (6) inches- Trees six (6) inches in diameter and less at diameter at breast height. 6 to 12 inches- Trees over six inches in diameter and not greater than 12 inches at dimeter at beast height. 13 to 24 inches- Trees over 13 inches in diameter and not greater than 24 inches at diameter at breast height.

24 inches and over- All trees over 24 inches in diameter at breast height. Determination of the tree size will be made by the COR. Size will be measured at 4 ½ feet above the ground (diameter at breast height) minus and defects, galls, etc.

5.4 STUMP REMOVAL. Stump removal shall consist of removal of all stumps, filling of holes, seeding and disposal of stumps. Removal shall be done by grinding to a minimum depth of 10 inches below the finished grade.

Stump removal will be broken down into four categories: Under six (6) inches in diameter, 6 to 12 inches in diameter. 13 to 14 inches in diameter. Over 24 inches in diameter. All holes made during stump removal shall be filled with topsoil. No wood chips shall be left in the hole. The hole is to be filled so that its surface is 2 inches higher than the finished grade. All disturbed soil must be seeded and fertilized using Kentucky 31 Fescue. Fertilizer shall be a ratio of 12-12-12. Application rates shall be seed: 6lbs/ 1000 sq. ft. Fertilizer: 100 lbs./ acre.

5.5 DISPOSAL OF TREE DEBRIS. The Contractor shall remove all of the debris from tree cutting operations from Government property. Such disposal shall comply with all applicable Federal, State and local laws.

5.6 TREE PLANTING. All trees for planting shall be grown at a nursery using standard methods to produce a transplantable tree with a good chance for survival. Each tree must also be tagged at the nursery with the following information: Date the tree was dug, age of the tree and name and location of nursery. All trees shall be guaranteed to leaf out in a healthy and growing condition during the next spring season following planting. Trees not meeting these conditions shall be replaced within 45 days after notification by the Contracting Officer at no additional cost to the Government. The Government assumes no responsibility to water these trees before the end of the first spring season following planting.

5.6.1 Trees specified shall have a caliper of 2-2 ½ inches. The caliper mentioned is a measurement of diameter taken at a height of six (6) inches above ground level. The planting stock must be obtained from within the planting zone for Carlyle Lake, Illinois. Trees shall be made available to the Contracting Officer for inspection before any planting begins. They shall not exhibit symptoms of excessive stress, such as wilted leaves, disease, or insect damage. Any trees that are damaged due to abnormal stress, or do not meet specifications shall be rejected and replaced at no additional cost to the Government.

5.6.2 Branching and Height. Supplied planting stock shall be free of branches to a point of about 50% of the height and shall have well-formed branching above that height. Height of the branching shall be in good balance with the trunk as the tree grows. The trunk size of each tree shall be proportional to the height for each species ordered.

5.6.3 Ball Size. The size shall be of suitable diameter and depth while also containing enough adventitious and feeder roots to help the tree recover from the stress of tree transplanting. A minimum ball for trees 2 – 2 ½ inches in caliper will be 24 inches in diameter. Each ball will be tightly wrapped with a burlap or plastic material. The Contracting Officer will require the replacement of trees with loose dirt or a broken ball at no additional cost to the Government.

5.6.4 Planting. Holes, for planting, will be dug a minimum of 12 inches larger in diameter at the bottom and tapered out to three (3) times the root ball diameter at the top. All string, twine, wire and top 1/3 of the burlap/plastic shall be removed from the truck and ball of the tree after placement in the planting hole. Trees shall not be planted any deeper or shallower than they were previously grown. Allowance shall be made for settling.

Backfill shall consist of soil originally removed from the hole with the material being pulverized to a maximum size of one inch in diameter. In heavy clay soils, the addition of organic and inorganic materials shall be required. Soil shall be placed and compacted to approximately the same density as the root ball. Remaining soil shall be placed as a berm, two (2) to four (4) inches higher and four (4) inches wide, around the tree at the edge of the hole. Any surplus soil shall be removed from Government property. Any dead, broken, or damaged branches and/or water sprouts shall be removed after planting.

5.6.5 Support. Planted trees shall be staked and guyed to give added support. Two steel posts and plastic straps or plastic-coated wire shall be used. Attachment shall be in opposing directions with the posts aligned with the prevailing winds. After attaching the straps/wire, some flexibility shall remain.

5.6.6 Watering. All trees shall be thoroughly watered within 24 hours after planting. A minimum of 10 gallons of water shall be applied in a manner so that there is not water allowed outside the berm. Any damage to the turf area or the berm, after watering, shall be repaired by the contractor at no cost to the Government.

5.6.7 Mulching. Approximately four (4) inches, +/- one (1) inch, composted material, or bark chip mulch shall be applied inside the berm area of each tree after watering. The material shall be loose and placed evenly inside the berm with nothing touching the tree base. Straw will not be used for mulching.

5.7 FORESTRY MOWING. The contractor shall provide a forestry mower and operator. This unit must have a minimum of 80 hp, rubber tracks, a 4-4.5 PSI ground pressure and, equal to or better than a Bobcat T250. This unit must be capable of shredding/mulching woody vegetation up to 5 inches in diameter equal or better to a Bull Hog Shredder Mulcher.

5.8 TELESCOPING TREE TRIMMER. The contractor shall provide a telescoping tree trimmer and operator. This unit must have minimum 130 hp, 4-wheel drive, and 75ft telescoping boom, and equal top or better than a Kershaw Skytrim 75. This unit must be capable of cutting/ limbing trees up to 75 feet high.

5.9 CONTRACTOR MANAGEMENT REPORTING (CMR) Contractor Manpower Reporting. Cost for Providing Accounting for Contract Services, Accounting for Contract Services Requirement, is included herein; the contractor is required to provide data on contractor manpower (including subcontractor manpower) for performance of this agreement, in accordance with local clause ACCOUNTING FOR CONTRACT SERVICES REQUIREMENT – ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (CMRA) Instructions, including the Contractor and Subcontractor User Guides, are available at the website at: https://sam.gov For further assistance, email the CMRA Help Desk at contractormanpower@hqda.army.mil

Service Contractor reporting.pdf

5.10 PAYMENT SCHEDULE: Payments will be made on a monthly basis. The Contractor shall provide monthly invoices in accordance with FAR 32.905(b). Electronic invoice submissions must be created in black and white and in Adobe’s Portable Document Format (PDF) and comply with the requirements specified within this contract. At a minimum, invoices will contain the following elements:

- Name and address of the Contractor (Note: Differences between the remittance address on the invoice and the data on record in the System for Award Management (SAM) can potentially cause delays in payment. Please verify these data agree exactly.)

- Invoice date and number

- Entire Contract number, contract line-item number, the order number and modification number as applicable.

- Description, quantity, unit of measure, unit price and extended price of the item delivered. Item description must match those contained in the purchase order/contract description.

- Delivery tracking information to include tracking number and name of the person accepting delivery.

- In cases where there is no physical delivery, please include all email correspondence to the electronic delivery POC (the customer) when the product becomes available for download or is renewed in accordance with the statement of work. Read receipts may help substantiate electronic delivery.

- Name and address of official to whom payment will be sent

- Period of performance covered by the invoice

Release of Claims: A Release of Claims shall accompany a final invoice. The Release of Claims shall be signed, include the final Purchase Order/Contract/Task Order amount. The Release of Claims template is attached and is available upon request from the COR.

PAYMENT TERMS: We utilize FAR 52.232-1 Payment, The Government shall pay the Contractor, upon the submission of proper invoices or vouchers, the prices stipulated in this contract for services rendered and accepted.

NOTE - QUANTITY: The quantity shown is an estimate that is not to be exceeded without prior approval in the form of a contract modification from the Contracting Officer. The Contracting Officer may modify the estimated quantity up to 30% above or below the quantity shown and still be considered within the scope of the contract. The exact quantity shown is not guaranteed; any unused quantities may be removed by contract modification at the end of the date range covered by the contract. The Government pays only for the actual quantities ordered by contract modification and received

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

MANUFACTURER’S RECOMMENDATIONS

-For equipment and materials used by the contractor -Operating/Maintenance Manuals INDUSTRIAL STANDARDS AND CODES (Latest Editions):

-Standard specifications for road and bridge construction, Illinois Department of Transportation -American National Standards Institute -EM 383-1-1, General Safety and Health Manual of the U.S. Army Corps of Engineers, 30 November 2014 -Forestry Handbook, Second Edition, Section 16 -American Association of Nurseryman, Inc.

-OSHA Safety Standards

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

Tree Maintenance, removal, and planting.

Quality of Service:

The contractor shall provide the labor, equipment, and materials necessary for tree maintenance, planting and removal IAW this PWS.

PWS. Para. 5.1, thru Para. 5.6.7 No more than five (5) valid defects per month.

Random Sample and / or customer complaint

PRS # 2

Quality Control Inspection procedures are followed and documented IAW the Contractor’s

QCP.

PWS. Para. 1.6.1 No more than one (1) valid defect per month.

Periodic validation and / or customer compliant

PRS # 3

Deliverables Complete, accurate and timely IAW Timeliness/ Schedule: turned-in withing specified time.

Quality of Service: reports are complete and accurate

PWS. Para. 2.1.6 No more than two (2) discrepancies of the following per year.

100% Inspection

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Quality Control Plan Prior to commencing work 2 Hard copy, MS

Word, PDF KO and COR

Equipment List Prior to commencing work

1 Hard copy, MS Word PDF

COR

Required Insurance Prior to commencing work

2 Hard copy, MS Word of PDF

KO and COR

Employee List Prior to commencing work

1 Hard copy, MS Word or PDF

COR

Employee Key List When keys are assigned

1 Hard copy, MS Word of PDF

COR

TECHNICAL EXHIBIT 3

TREE MAINTENANCE BPA BID SHEET

Carlyle Lake, Carlyle, Illinois

ITEM FIRST YEAR EST.

QUANITY

UNIT UNIT PRICE AMOUNT

1001 LIMB REMOVAL 250 HR

1002 TREE REMOVAL

Under 6 inches in diameter

30 EA

1003 TREE REMOVAL

6 to 12 inches in diameter

30 EA

1004 TREE REMOVAL

13 to 24 inches in diameter

30 EA

1005 TREE REMOVAL

24 to 30 inches in diameter

30 EA

1006 TREE REMOVAL

Over 30 inches in diameter

30 EA

1007 STUMP REMOVAL

Under 6 inches in diameter

30 EA

1008 STUMP REMOVAL

6 to 12 inches in diameter

10 EA

1009 STUMP REMOVAL

13 to 24 inches in diameter

10 EA

1010 STUMP REMOVAL

24 to 30 inches in diameter

10 EA

1011 STUMP REMOVAL

Over 30 inches in diameter

10 EA

1012 TREE PLANTING

Pin Oak, 6 to 8 ft

20 EA

1013 TREE PLANTING

Northern Red Oak, 6 to 8 ft

40 EA

1014 TREE PLANTING

Sugar Maple, 6 to 8 ft

10 EA

1015 TREE PLANTING

Red Bud, 6 to 8 ft

20 EA

1016 TREE PLANTING

Pecan, 6 to 8 ft

20 EA

1017 TREE PLANTING

Cypress, 6 to 8 ft

30 EA

1018 TREE PLANTING

Sycamore, 6 to 8 ft

10 EA

1019 TREE PLANTING

Apple, 6 to 8 ft

20 EA

1020 TREE PLANTING

White Pine, 6 to 8 ft

20 EA

1021 TREE PLANTING

White Oak, 6 to 8 ft

20 EA

1022 TREE PLANTING

Dogwood, 6 to 8 ft

20 EA

1023 FORESTRY MOWING 80 HR

1024 TELESCOPING TREE

TRIMMER

225 HR

First Year Total Amount:

ITEM SECOND YEAR EST.

QUANITY

UNIT UNIT PRICE AMOUNT

2001 LIMB REMOVAL 250 HR

2002 TREE REMOVAL

Under 6 inches in diameter

30 EA

2203 TREE REMOVAL

6 to 12 inches in diameter

30 EA

2004 TREE REMOVAL

13 to 24 inches in diameter

30 EA

2005 TREE REMOVAL

24 to 30 inches in diameter

30 EA

2006 TREE REMOVAL

Over 30 inches in diameter

30 EA

2007 STUMP REMOVAL

Under 6 inches in diameter

30 EA

2008 STUMP REMOVAL

6 to 12 inches in diameter

10 EA

2009 STUMP REMOVAL

13 to 24 inches in diameter

10 EA

2010 STUMP REMOVAL

24 to 30 inches in diameter

10 EA

2011 STUMP REMOVAL

Over 30 inches in diameter

10 EA

2012 TREE PLANTING

Pin Oak, 6 to 8 ft

20 EA

2013 TREE PLANTING

Northern Red Oak, 6 to 8 ft

40 EA

2014 TREE PLANTING

Sugar Maple, 6 to 8 ft

10 EA

2015 TREE PLANTING

Red Bud, 6 to 8 ft

20 EA

2016 TREE PLANTING

Pecan, 6 to 8 ft

20 EA

2017 TREE PLANTING

Cypress, 6 to 8 ft

30 EA

2018 TREE PLANTING

Sycamore, 6 to 8 ft

10 EA

2019 TREE PLANTING

Apple, 6 to 8 ft

2020 TREE PLANTING

White Pine, 6 to 8 ft

20 EA

2021 TREE PLANTING

White Oak, 6 to 8 ft

20 EA

2022 TREE PLANTING

Dogwood, 6 to 8 ft

20 EA

2023 FORESTRY MOWING 80 HR

2024 TELESCOPING TREE

TRIMMER

225 HR

Second Year Total Amount:

ITEM THIRD YEAR EST.

QUANITY

UNIT UNIT PRICE AMOUNT

3001 LIMB REMOVAL 250 HR

3002 TREE REMOVAL

Under 6 inches in diameter

30 EA

3003 TREE REMOVAL

6 to 12 inches in diameter

30 EA

3004 TREE REMOVAL

13 to 24 inches in diameter

30 EA

3005 TREE REMOVAL

24 to 30 inches in diameter

30 EA

3006 TREE REMOVAL

Over 30 inches in diameter

30 EA

3007 STUMP REMOVAL

Under 6 inches in diameter

30 EA

3008 STUMP REMOVAL

6 to 12 inches in diameter

10 EA

3009 STUMP REMOVAL

13 to 24 inches in diameter

10 EA

3010 STUMP REMOVAL

24 to 30 inches in diameter

10 EA

3011 STUMP REMOVAL

Over 30 inches in diameter

10 EA

3012 TREE PLANTING

Pin Oak, 6 to 8 ft

20 EA

3013 TREE PLANTING

Northern Red Oak, 6 to 8 ft

40 EA

3014 TREE PLANTING

Sugar Maple, 6 to 8 ft

10 EA

3015 TREE PLANTING

Red Bud, 6 to 8 ft

20 EA

3016 TREE PLANTING

Pecan, 6 to 8 ft

3017 TREE PLANTING

Cypress, 6 to 8 ft

30 EA

3018 TREE PLANTING

Sycamore, 6 to 8 ft

10 EA

3019 TREE PLANTING

Apple, 6 to 8 ft

20 EA

3020 TREE PLANTING

White Pine, 6 to 8 ft

3021 TREE PLANTING

White Oak, 6 to 8 ft

20 EA

3022 TREE PLANTING

Dogwood, 6 to 8 ft

20 EA

3023 FORESTRY MOWING 80 HR

3024 TELESCOPING TREE

TRIMMER

225 HR

Third Year Total Amount:

ITEM

FOURTH YEAR

EST.

QUANITY

UNIT

UNIT PRICE

AMOUNT

4001 LIMB REMOVAL 250 HR

4002 TREE REMOVAL

Under 6 inches in diameter

30 EA

4003 TREE REMOVAL

6 to 12 inches in diameter

30 EA

4004 TREE REMOVAL

13 to 24 inches in diameter

30 EA

4005 TREE REMOVAL

24 to 30 inches in diameter

30 EA

4006 TREE REMOVAL

Over 30 inches in diameter

30 EA

4007 STUMP REMOVAL

Under 6 inches in diameter

30 EA

4008 STUMP REMOVAL

6 to 12 inches in diameter

10 EA

4009 STUMP REMOVAL

13 to 24 inches in diameter

10 EA

4010 STUMP REMOVAL

24 to 30 inches in diameter

10 EA

4011 STUMP REMOVAL

Over 30 inches in diameter

10 EA

4012 TREE PLANTING

Pin Oak, 6 to 8 ft

4013 TREE PLANTING

Northern Red Oak, 6 to 8 ft

40 EA

4014 TREE PLANTING

Sugar Maple, 6 to 8 ft

4015 TREE PLANTING

Red Bud, 6 to 8 ft

20 EA

4016 TREE PLANTING

Pecan, 6 to 8 ft

20 EA

4017 TREE PLANTING

Cypress, 6 to 8 ft

30 EA

4018 TREE PLANTING

Sycamore, 6 to 8 ft

10 EA

4019 TREE PLANTING

Apple, 6 to 8 ft

20 EA

4020 TREE PLANTING

4021 TREE PLANTING

20 EA

4022 TREE PLANTING

Dogwood, 6 to 8 ft

20 EA

4023 FORESTRY MOWING 80 HR

4024 TELESCOPING TREE

Fourth Year Total Amount:

ITEM

FIFTH YEAR

EST.

QUANITY

UNIT

UNIT PRICE

AMOUNT

5001 LIMB REMOVAL 250 HR

5002 TREE REMOVAL

Under 6 inches in diameter

30 EA

5003 TREE REMOVAL

6 to 12 inches in diameter

30 EA

5004 TREE REMOVAL

13 to 24 inches in diameter

30 EA

5005 TREE REMOVAL

24 to 30 inches in diameter

30 EA

5006 TREE REMOVAL

Over 30 inches in diameter

30 EA

5007 STUMP REMOVAL

Under 6 inches in diameter

30 EA

5008 STUMP REMOVAL

6 to 12 inches in diameter

10 EA

5009 STUMP REMOVAL

13 to 24 inches in diameter

5010 STUMP REMOVAL

24 to 30 inches in diameter

10 EA

5011 STUMP REMOVAL

Over 30 inches in diameter

5012 TREE PLANTING

Pin Oak, 6 to 8 ft

5013 TREE PLANTING

Northern Red Oak, 6 to 8 ft

40 EA

5014 TREE PLANTING

Sugar Maple, 6 to 8 ft

10 EA

5015 TREE PLANTING

Red Bud, 6 to 8 ft

20 EA

5016 TREE PLANTING

Pecan, 6 to 8 ft

20 EA

5017 TREE PLANTING

Cypress, 6 to 8 ft

30 EA

5018 TREE PLANTING

Sycamore, 6 to 8 ft

10 EA

5019 TREE PLANTING

Apple, 6 to 8 ft

20 EA

5020 TREE PLANTING

5021 TREE PLANTING

20 EA

5022 TREE PLANTING

Dogwood, 6 to 8 ft

20 EA

5023 FORESTRY MOWING 80 HR

5024 TELESCOPING TREE

Fifth Year Total Amount:

TOTAL CONTRACT AMOUNT:

Examples of Performance Standards · Response times, delivery times, timeliness – meeting deadlines or due dates, adherence to schedule. · Error rates – number of mistakes/errors allowed in meeting the performance standard. · Accuracy rates – similar to error rates, but most often stated in terms of percentages. · Completion milestone rates – x percent complete at a given date. · Cost control – keeping within the estimated cost or target cost. Applies in cost-reimbursement contract arrangement.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government 0002 N/A N/A N/A Government 0003 N/A N/A N/A Government 0004 N/A N/A N/A Government 0005 N/A N/A N/A Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 15-SEP-2022 TO

14-SEP-2023

N/A CARLYLE LAKE / KASKASKIA NAV PROJ

HANNAH KAMPWERTH

US ARMY ENGR DIST ST LOUIS

801 LAKE ROAD

CARLYLE IL 62231-1267

618-594-2484 (6116)

965110

0002 POP 15-SEP-2023 TO

14-SEP-2024

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 15-SEP-2024 TO

14-SEP-2025

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 15-SEP-2025 TO

14-SEP-2026

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 15-SEP-2026 TO

14-AUG-2027

N/A (SAME AS PREVIOUS LOCATION)

Section G - Contract Administration Data

CLAUSES INCORPORATED BY REFERENCE

252.201-7000 Contracting Officer's Representative DEC 1991 252.204-7006 Billing Instructions OCT 2005 252.231-7000 Supplemental Cost Principles DEC 1991 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.212-4 Contract Terms and Conditions--Commercial Products and

Commercial Services

NOV 2021

52.222-4 Contract Work Hours and Safety Standards - Overtime Compensation

MAY 2018

52.222-41 Service Contract Labor Standards AUG 2018 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-19 Compliance with Environmental Management Systems MAY 2011 52.229-11 Tax on Certain Foreign Procurements--Notice and

Representation

JUN 2020

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

NOV 2021

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2021

252.204-7020 NIST SP 800-171 DoD Assessment Requirements MAR 2022 252.204-7022 Expediting Contract Closeout MAY 2021 252.222-7006 Restrictions on the Use of Mandatory Arbitration Agreements DEC 2010 252.225-7001 Buy American And Balance Of Payments Program-- Basic MAR 2022 252.225-7048 Export-Controlled Items JUN 2013 252.232-7010 Levies on Contract Payments DEC 2006 252.232-7017 Accelerating Payments to Small Business Subcontractors--

Prohibition on Fees and Consideration

APR 2020

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JAN 2021

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1 – Past Performance.

Past Performance – Government may review any sources of information for evaluating past performance. Sources may include, but are not limited to past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all CAGE codes/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

Factor 2 – Price. This factor will use price analysis to determine the total evaluated price in order to support the selection of the lowest priced, technically acceptable proposal. The offeror’s price proposal will be evaluated using the price analysis techniques described at FAR 13.106- 3(a) to determine which proposal offers the total evaluated lowest price to the Government.

Past performance is equal to price. The award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-price factors.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.