Amendment - W912P921R0019.pdf

US Army Corps of Engineers St. Louis District

Turf Management Services

Lake Carlyle Project Office 801 Lake Road Carlyle, IL, 62231

COMBINED SYNOPSIS &

SOLICITATION W912P921R0019

W912P921R0019

Section SF 1449 - CONTINUATION SHEET

COMBINED SYNOPSIS/SOLICITATION

Combined Synopsis/Solicitation Number: W912P9-21-R-0019 – Request for Offers

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format FAR 12.603 –

Streamlined Solicitation for Commercial Items, and FAR Part 13, Simplified Acquisition Procedures. This announcement constitutes the only solicitation. Offers are being requested and a written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2021-02, dated 11-23-2020.

The requirement is for a 100% small business set-aside under NAICS code 561730, Landscaping Services. The size standard for this NAICS codes is $8M.

Description: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Turf Maintenance on

Carlyle Lake as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

Contract Line Items: This requirement and associated contract line item numbers (CLINs) is provided below:

CLIN# Description Quantities

Units of

Measure

0001 Turf Management- Type A 4187 ACRES

0002 Turf Management- Type B 684 ACRES

0003 Vegetation/ Control Spraying 1773 ACRES

Basis for award: The Government will award a contract resulting from this combined synopsis solicitation on the basis of the lowest evaluated price of responsible offers whose service meets the requirements as listed in the purchase description or performance work statement.

The government intends to award a contract without discussions with respective offerors. The government, however, reserves the right to conduct discussions if deemed in its best interest. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if later the Contracting Officer determines to be necessary. The Government may reject any and all offers if such is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in received offers.

Offerors must submit the following documents for this solicitation:

1. The offerors shall submit a unit price for each CLIN and a total/NET price at the bottom of the CLIN structure. Additional Instruction is located in the addendum to 52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014) on pages 26-28.

2. A technical description of the services being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. Additional Instruction is located in the addendum to 52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014) on pages 26-28.

3. Past performance information, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information). Additional Instruction is located in the addendum to 52.212-2 EVALUATION--

COMMERCIAL ITEMS (OCT 2014) on pages 26-28.

4. Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. Please provide a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items with your offer on pages 28-44.

Offerors are required to be actively registered with the System for Award Management (SAM) at https://beta.sam.gov/ prior to award. Offerors are highly encouraged to download and review all attachments to this solicitation prior to submitting an offer.

Site Visit: There will be one (1) site visit held on February 9 at 10:00 at the Carlyle Lake Project Office 801 Lake Road Carlyle, IL 62231. Social distancing will be practiced and all attendees and Government employees will be required to wear a mask due to current COVID19 restrictions. All vendors will be allowed the opportunity to see the Carlyle Lake area where the work is to be performed and to ask questions.

Period of Performance:

The period of performance shall be for one (1) Base Year of 12 months

Performance shall take place at: The work to be performed under this contract will be performed at Carlyle Lake, IL.

Date, Time, and Place Questions and Offers are Due: Questions to this combined synopsis/solicitation shall be submitted on or before 3:00 pm Central Daylight Time (CDT), on 12 FEB 2021. All questions should be e-mailed to the Point of Contact (POC) shown below by the above date and time.

Please submit all proposals electronically to Contract Specialist, John Crawford, at the below email address by 15:00 PM (CST) on Tuesday, February 19th, 2021. If an offer is e-mailed to the POC shown below, it is the offeror’s responsibility to ensure that the transmission is received by the Government prior to the closing date and time. Upon receipt of an electronic offer, the Government will acknowledge receipt of that offer via email to the offeror.

POC: John S. Crawford

Phone: 931-624-2372

Email: john.s.crawford@usace.army.mil

PWS

PERFORMANCE WORK STATEMENT (PWS)

Turf Management

Carlyle Lake, Illinois

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide Turf Management Services at Carlyle Lake, located in Clinton County Illinois. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Turf

Maintenance on Carlyle Lake as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

https://beta.sam.gov/

1.2 Background: The services were contracted before as a SAIDIQ (W912P9-15-D-0505). The previous requirement was solicited as Invitation for Bid (IFB) IAW FAR 14 Sealed Bidding 100% small business set-aside.

1.3 Objectives: The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Carlyle Lake in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. Areas maps and workloads depicting the service described in this PWS are identified in the

Appendices. The Contractor’s performance will be based on the Contracting Officer’s Representative (COR), and

Contracting Officer’s (KO) evaluation of the results required by the Service Summary (SS) and not the method of performance. The evaluation of results will be based on COR surveillance, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract.

The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

1.4 Scope: The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that turf management is performed at Carlyle Lake in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance.

1.5 Period of Performance:

The period of performance shall be for one (1) Base Year of 12 months

Base Year 1 April 2021- 30 March 2022

1.6 General Information:

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall submit in writing a quality control plan prior to commencing work. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The contractor shall appoint, in writing, a quality control inspector. The quality control inspector shall be on the job site during scheduled turf management in order to ensure that work performed is in accordance with the specifications. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system. A daily activity report will be completed by the quality control inspector for each day work is being performed under a delivery order and submitted to the COR or quality assurance inspector daily.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Contractor will have five working days to complete a cycle. If weather conditions delay the schedule, weekend and/or holiday work may be required to complete the cycle.

Columbus Day

Memorial Day

Independence Day

Veteran’s Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:00 a.m.-

8:00 p.m., except in campgrounds, unless otherwise specified. Mowing in campgrounds will not start prior to 9:00 a.m. and must be completed by 6:00 p.m. each day, Monday thru Friday, including Federal Holidays or when the

Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Carlyle Lake.

1.6.6 Type of Contract: The government will award a Firmed Fix Price contract.

1.6.7 Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.1 Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of

Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality

Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the

Contracting Officer.

1.6.7.2.1. Keys: In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the

Contractor.

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other

Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the

Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the

Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The follow personnel are considered key personnel by the government: Jason Selle, Civil

Engineering Technician, Carlyle Lake/Kaskaskia River Project Office. Alternate Contracting Officer Representative

(ACOR) – Jody Harris, Park Ranger, Carlyle Lake/Kaskaskia River Project Office. Karla Babb, Contracting Officer and John Crawford, Contracting Specialist. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between the hours 7:30 a.m. to 4:30 p.m., Monday thru Friday including weekends or Federal holidays, if applicable.

1.6.11 Identification of Contractor Employees: All contract personnel required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. This shall include a designated work shirt identifying the contractor employees. All vehicles used in performance of this contract shall be clearly marked with an identification sign showing the Contractor’s name, address, and phone number.

1.6.12 Safety Requirements and Reports: The contractor shall perform all work and ensure all equipment used in performance of the contract shall conform with the safety requirements set forth in Corps of Engineers Manual EM

385-1-1 entitled, “Safety and Health Requirements Manual” 30 November 2014, and supplements there to, copies of which are available online at http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx.

Tractors/Mowers shall not be operated in excess of 5mph in open areas or 4mph adjacent to structures, including but not limited to camp pads, picnic sites, buildings, etc.

OSHA Safety and Health Requirements. Provide a verbal report to the COR and the KO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

1.6.12.1 Permits and Licenses: The Contractor shall, at his/her own expense, obtain any licenses or permits required to perform the contract. The contractor shall comply with all current Federal, State, and Local laws and regulations and shall comply with any subsequent changes.

1.6.1.12.2 Environmental Program: The Contractor shall comply with federal, state and local laws, regulations and standards, regarding environmental protection. All environmental protection matters shall be coordinated with the

COR. The Contractor may be inspected by the COR or other federal, state, and local officials without notice.

Access for inspection shall be granted by the Contractor upon request.

1.6.12.3 Eastern Massasauga Rattlesnake: The Eastern Massasauga rattlesnake is a Federal threatened species found at Carlyle Lake. Due to our obligation pursuant to the Endangered Species Act of 1973, a recent Biological Opinion with the US Fish and Wildlife Service, and implementation of the Carlyle Lake Eastern Massasauga Rattlesnake

Management Plan all contractors and contract employees will be given a training class conducted by a Corps personnel on the identification of the Eastern Massasauga rattlesnake (EMR) and other snakes that are similar in appearance. Contractors and contract employees will be instructed on how to avoid encounters with the species, and to not harm or kill individual EMR's or similar snake species. All sightings and accidental fatalities must be reported immediately to the COR or Quality Assurance Representative so a trained USACE employee can conduct the proper steps of the EMR sightings protocol.

1.6.13 Schedules: The contractor shall submit a schedule for all services described in this PWS and Appendices to the COR and KO for review at the post-award conference and at each option year. The schedule shall identify acreages, or areas and days of the week service will occur. The schedule may be submitted electronically using a file format compatible with Government software programs such as "Microsoft Office" software.

1.6.14 Schedule Changes: Occurrence based (non-permanent and no more than once a month) schedule changes due to customer requests or government need shall be supported by the contractor. The COR will request the changes to http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx the contractor 10 days before the schedule change take place for improved grounds mowing only at no additional cost to the government.

1.6.15 Manpower Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the United States Army Corp of

Engineers (USACE) via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year

(FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. The contractor may direct questions to the CMRA help desk.

http://www.ecmra.mil/

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 ALTERNATE CONTRACTING OFFICER’S REPRESENTATIVE (ACOR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract in the absence of the COR or alongside the COR as directed by the KO. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9. QUALITY ASSURANCE. The government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

2.1.10. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.12. SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Utilities: The Government will furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this contract. All facilities do not receive the same utility services. The Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior KO review and approval. The contractor shall practice energy conservation in the Government provided facilities. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.2 Equipment: Not Applicable

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials: The Contractor shall provide all materials, supplies, and equipment necessary to meet the requirements IAW (In accordance with) this PWS.

4.2.1 Contractor shall furnish and supply all herbicides for vegetative spraying, which includes glyphosate and 2-4-

D.

4.3 Equipment: The Contractor shall provide any/all equipment required to meet the requirements IAW this PWS.

4.3.1 Equipment used to accomplish turf management services shall be suitable to perform the work as described herein. All equipment, including but not limited to mowers, trimmers, blowers, tractor, bat wing mower, utv, etc.

shall always be equipped with manufacturers recommended safety protective devices to insure worker and public safety. Equipment shall be inspected daily by the contractor and maintained in good working condition.

4.3.2 All Contractor equipment shall be removed from Government property at the end of each working day unless otherwise specified by the COR.

4.3.3 Approval of equipment prior to commencing work, the Contractor shall (i) submit to the COR, a written statement identifying the grade, type and quantity of all equipment used during the contract period, and (ii) provide a list of all equipment available to perform the services listed in this contract. The COR reserves the right to inspect any and all equipment prior to and during the period of this contract. All material, equipment and operating procedures must be approved by the COR prior to the commencement of work, and prior to implementing any changes. The Contractor shall remove from Government property all unapproved equipment.

4.3.4 The Contracting Officer or his/her authorized representative may inspect all equipment, supplies, and personnel at any time when on Government property. Any piece of equipment, supplies, or Contractor personnel found deficient shall be removed from service immediately until such time as deficiencies have been corrected and passed by the COR or Quality Assurance Inspector. No such removal will reduce the Contractor’s obligation to perform all work required within this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

4.3.5 Mowers shall be equipped with wheels, rollers, or other approved devices to prevent scalping. All mower cutting blades shall be sharpened or replaced as necessary to preclude a ragged or shabby appearance of grass. The

Government reserves the right to require immediate blade replacement and will cut the grass again if mowed areas are showing either a ragged cut or bent over grass.

4.3.6 If the Contractor is unable to accomplish work in accordance with the requirements of this contract within the items specified, they shall immediately obtain additional equipment and employees necessary to fulfill the requirements of this contract. There will be times when more than one delivery order will be scheduled concurrently.

The Contractor shall employ additional employees and equipment, if necessary, to perform all work as scheduled.

4.4 Communication: The contractor is responsible for providing a cell phone for communication between the designated supervisor and COR. The cell phone shall be adequate to insure communications between the COR and the Quality Control Inspector at all times during scheduled work hours. In addition, an email address should be provided for both the contractor and the contractor’s Quality Control Inspector.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services: The contractor shall provide services for turf maintenance for Carlyle Lake.

5.1.1 The contractor shall mow and trim turf at various locations, designated by the COR or Quality Assurance

Representative. Mowing will not be permitted when ground conditions are such that mowing operations will cause wheel rutting. The Contractor must notify the COR or Quality Assurance Representative when wheel rutting occurs.

The COR or Quality Assurance Representative will make the final decision on whether ground conditions are suitable for turf management services to continue. Tractor/mowers shall be operated in such a manner that will prevent the wheels form tearing the turf on turns. Mowing must result in a cut that is even across the top, without

“ragged or shaggy looking” ends, in the mowed vegetation.

5.1.2 All turf management activities in one designated area shall be completed before moving to another area unless otherwise approved by the COR or Quality Assurance Representative. NOTE: THE CONTRACTOR SHALL

NOTIFY THE COR OR QUALITY ASSURANCE REPRESETATIVE A MINIMUM OF TWO HOURS BEFORE

COMPLETING AN AREA SO THAT THE AREA CAN BE INSPECTED UPON COMPLETION. ALL

VEGETATIVE WORK IN AN AREA SHALL BE COMPLETED BEFORE BEGINNING WORK IN OTHER

AREAS. With permission of the COR or Quality Assurance Representative, the Contractor may work in different areas with separate and different work crews; however, all work must be completed and inspected before each crew moves to another area. In the event that the area is completed after 3:00 p.m., when quality assurance inspectors are unavailable, the contractor may move to another location. However, the Contractor is required to return to the area to correct any problems found during the next day’s inspection within one hour after the inspection or another time frame authorized by the COR or KO.

5.1.3 The COR shall notify the Contractor a minimum of three days prior to commencing a turf management assignment. A turf management schedule shall be issued by the COR to the Contractor indicating the starting date and completion date. The Contractor shall begin work on the start date indicated on the delivery order and proceed daily, working a minimum of eight hours per day, until job is completed. The Contractor will have five working days to complete a cycle. If weather conditions delay the schedule, weekend work may be required to complete the cycle. In the event of inclement weather or unsuitable ground conditions, the Contractor may request an extension for the time of the delay. When accepted, the COR will grant fair and reasonable time extensions. However, the

Contractor will be expected to continue work during brief, non-electrical rain showers or when rain totals do not severally affected ground conditions. The COR will make the final decision on whether the ground conditions are suitable for turf management services to continue. If inclement weather occurs, and government representative is not on site, Contractor shall contact the Carlyle Lake Project Office, via telephone or by visiting the office, from

7:30 a.m.- 4:30 p.m. on normal working day for direction from COE. If decision is not communicated by COR within 2 hours of notification, time extension will be granted by COR.

5.1.4 Schedule Requirements: The Contractor must obtain a sufficient number of employees and /or equipment necessary to complete all assignments within the time specified on each delivery order. Failure to meet these requirements may result in an order to suspend the work associated with this contract. If work is suspended, these services may be performed by others and the cost incurred will be deducted from payment per clauses.

5.1.5 TYPE A TURF MANAGEMENT. Type A Turf Management is generally required in recreation areas and along roadways as specified in the attached appendices or by the COR. Areas designated by the COR, in addition to those shown in the attached appendices, may require turf management. Type A Turf Management shall require the use of a lawn tractor/ mower and the grass shall be mowed to a height of not more than four inches; not less than two inches. Each pass shall overlap the previous pass so that no uncut strips of turf remain. All grass clippings shall be removed from exterior walkways, picnic table pads, picnic shelters, etc. immediately after mowing. Inhabited picnic or campsites shall be mowed and trimmed using extreme care, with any discharge directed away from the inhabitants, facilities and equipment. EACH DELIVERY ORDER FOR TYPE A TURF MANAGEMENT SHALL

INCLUDE TRIMMING.

5.1.6 TYPE B TURF MANAGEMENT. Type B Turf Management is generally required on dams, levees and pump station impoundments in the attached appendices or by the COR. Type B Turf Management shall require the use of a tractor with a minimum of 100 horsepower and bat wing mower with a minimum of 15ft and all grass shall be mowed to a height of not more than seven inches; not less than five inches. Each pass shall overlap the previous pass so that no uncut strips of turf remain. EACH DELIVERY ORDER FOR TYPE B TURF MANAGEMENT

SHALL INCLUDE TRIMMING.

5.1.7 TRIMMING. Type A and Type B Turf Management will include trimming. Type A Trimming is required around campsites, water fountains, hydrants, grills, trash receptacles, picnic tables, buildings, signs, guard posts and rails, walks, trees, shrubs, shrub beds, barricades, rip rapped ditch lines, 6 feet into rip rap where rip rap meets grass at both top and bottom of rip rapped slopes, culverts, fences and fence posts, and similar items; to the height previously specified for Turf Management. Additionally, as a form of trimming, grass and weeds growing along edges and in cracks in camp pads, parking lots, walkways, and sidewalks will be removed. STRING TRIMMERS

WILL NOT BE PERMITTED IMMEDIATELY ADJACENT TO TREES, SHRUBS, OR BUSHES, DUE TO

MECHANICAL GIRDLING OF CAMBIUM LAYERS AS A RESULT OF THE TRIMMING OPERATION. Type

B Trimming is required around gates, gate posts, main dam steps including rip rap inside security fence, toe drains, relief wells, piezometers, culverts and signs and similar items. Trimming must be completed around each item.

5.1.8 VEGETATIVE SPRAYING. The work to be performed shall consist of furnishing all equipment, materials, supplies, and labor necessary for herbicide application.

5.1.9 General. Herbicide application will be performed in accordance with Appendix A and B acreages. Appendix

A acreage herbicide application will be performed around items including, but not limited to, trash receptacles, signs, security gates, guardrails, signposts, riprap, sidewalks, camp pads, and similar items. Appendix B acreage herbicide application will be performed around items including gravel roadways, security gates, guardrails and rip rap. Herbicidal bands will not exceed 12 inches adjacent to any item. All joints, cracks, concrete slabs, foundations, and parking lots shall be free of all living vegetation. The Contractor shall trim or apply herbicide from top of rip rap, to a minimum of six feet from where rip rap meets grass. Dead vegetation over 3 inches in height must be cut or pulled and removed from all sprayed areas. The spraying will be done in various recreation areas, outlying areas, dams and levees on Corps of Engineers property at Carlyle Lake, Carlyle, Illinois (See Appendix A or Appendix B for specific locations).

5.1.10 Application. All herbicide applications shall be strictly controlled for safety. Label directions shall be strictly followed by the contractor. A copy of the appropriate state applicator’s and operator’s license shall be supplied to the COR prior to commencing work. No applications shall be made without prior approval of the COR. All chemicals shall be approved by the COR and mixed and applied in strict accordance with manufacturer’s recommendations. Chemicals that have been classified by the EPA as "Restricted Use" shall not be used. For

Vegetative Spraying Glyphosate shall be used for grass and 2,4-D shall be used for broad-leaves. All work and equipment shall conform to the safety requirements set forth in Corps of Engineers Manual, EM 385-1-1, Safety and

Health Requirements Manual, November 2014, copies of which are available online at the following website for review. http://www.usace.army.mil/CESO/Pages/EM385-1-1.aspx .

5.1.11 Reporting Requirements. The contractor must provide a chemical report for each type of chemical used. The report shall be furnished to the Government with a daily quality control report indicating areas completed and amount of herbicide used. Each report shall contain the following:

(1) Chemical trade name.

(2) EPA Class.

(3) EPA registration number.

(4) Location where applied.

(5) The total estimated amount used (gallons or ounces).

(6) Areas completed.

5.1.12 Debris pickup. Prior to performing turf management operations, the Contractor shall inspect each area and perform necessary clean-up operations. The Contractor shall be responsible for removing all mowing hazards, including by not limited to rocks, down or hanging tree branches, and debris. Hanging branches will be cut for removal, not pulled from the tree. Debris shall be placed in an area designated by the COR.

5.1.12 The Contractor shall not mow over any litter or trash. Any litter cut and scattered by turf management operations shall be collected and placed in the nearest trash dumpster.

PAYMENT TERMS: We utilize FAR 52.232-1 Payment, The Government shall pay the Contractor, upon the submission of proper invoices or vouchers, the prices stipulated in this contract for services rendered and accepted.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

They include, but are not limited to:

MANUFACTURER’S RECOMMENDATIONS:

-For equipment and materials used by the contractor

INDUSTRIAL STANDARDS AND CODES (Latest Editions):

-American National Standards Institute

-EM 383-1-1, General Safety and Health Manual of the U.S. Corps of Engineers.

-Forestry Handbook, Section Edition, Section 16

-American Association of Nurseryman, Inc.

-OSHA Safety Standards

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Reference the following documents:

Price Schedule

Appendix A- Maps Type A Mowing, Trimming & Spraying

Appendix B- Maps Type B Mowing & Spraying

7.2 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.3. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.4 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

Reference Price Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary

Performance Objective

Standard Performance Threshold

Method of

Surveillance

PRS # 1.

Type A Turf Management

Timeliness/Schedule:

Services meet frequency requirements IAW Common

Level of Service Standards.

Quality of Service:

Turf shall be mowed to a height of not more than four inches; not less than two inches.

Mowing must result in a cut that is even across the top, without “ragged or shaggy looking” ends, in the mowed vegetation.

Each pass shall overlap the previous pass so that no uncut strips of turf remain. All grass clippings shall be removed from exterior walkways, picnic table pads, picnic shelters, etc. immediately after mowing.

Type A Turf Management shall include trimming.

PWS Para. 5.1.5 Type

A Turf Management, 5.1.1, 5.1.7 Trimming.

No more than five (5) valid defects per month.

Periodic validation and/or customer complaint.

PRS # 2

Type B Turf Management

Timeliness/Schedule:

Turf Management shall require the use of a tractor with a minimum of 100 horsepower and bat wing mower with a min. of 15 ft.

All grass shall be mowed to a height of not more than seven inches; not less than five inches.

Each pass shall overlap the previous pass so that no uncut strips of turf remain.

Type B Turf Management shall include trimming.

PWS. Para. 5.1.1,

5.1.6 Type B Turf

Management, 5.1.7

Trimming.

No more than five (5) valid defects per month.

Periodic validation and/or customer complaint.

PRS # 3

Vegetative Spraying Timeliness/Schedule:

Work shall consist of furnishing all equipment, materials, supplies and labor necessary for herbicide application.

Will be performed in accordance with Appendix A

& Appendix B acreages.

Herbicidal bands will not exceed 12 inches adjacent to any item.

PWS. Para. 5.1.8., 5.1.9, 5.1.10

No more than five (5) valid defects per month.

Periodic validation and/or customer complaint.

PRS # 4

Quality Control

Inspection procedures are followed and documented in

IAW the contractor’s Quality Control Plan

(incorporated into contract after award).

PWS. Para. 1.6.1

No more than one (1) valid defect per month.

Periodic validation and/or customer complaint.

PRS #5

Deliverables

Complete, accurate, and timely IAW

Timeliness/Schedule: turned-in within specified time

Quality of Service: reports are complete & accurate

PWS. Para. 5.3 No more than two (2) discrepancies of the following per year

100% inspection

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Quality Control Plan Prior to commencing work

2 Hard copy, MS

Word, PDF KO AND COR

Quality Control

Daily Report- Safety

Hours

Daily when work is being completed

1 Hard copy, MS

Word, PDF

COR or Quality

Assurance Inspector

Equipment list IAW

PWS para. 4.3.5

Prior to commencing work

2 Hard copy, MS

Word, PDF

COR

List of Employees Prior to commencing work

1 Hard copy, MS

Word, PDF

COR

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

1 Turf Management- Type A 4,137 acres

2 Turf Management- Type B 684 acres

3 Vegetation/ Control Spraying 1,773 acres

Examples of Performance Standards · Response times, delivery times, timeliness – meeting deadlines or due dates, adherence to schedule. · Error rates – number of mistakes/errors allowed in meeting the performance standard. ·

Accuracy rates – similar to error rates, but most often stated in terms of percentages. · Completion milestone rates – x percent complete at a given date. · Cost control – keeping within the estimated cost or target cost. Applies in cost-reimbursement contract arrangement.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 4,137 Acre Type- A Mowing

FFP

The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at

Lake Carlyle in a manner that will maintain healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance in IAW the PWS Part 5 and pricing schedule items A-1 through A-29.

FOB: Destination

PSC CD: S208

NET AMT

0002 684 Acre Type- B Mowing

FFP

The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at

Lake Carlyle in a manner that will maintain healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance in IAW the PWS Part 5 and pricing schedule items B-1 through B-6.

0003 1,773 Acre Vegetation/ Control Spraying

FFP

The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at

Lake Carlyle in a manner that will maintain healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance in IAW the PWS Part 5 sec.

5.1.8 and pricing schedule item C-1

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A Government N/A Government

0002 N/A Government N/A Government

0003 N/A Government N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-APR-2021 TO

31-MAR-2022

N/A CARLYLE LAKE / KASKASKIA NAV PROJ

HANNAH KAMPWERTH

US ARMY ENGR DIST ST LOUIS

801 LAKE ROAD

CARLYLE IL 62231-1267

618-594-2484 (6116)

965110

0002 POP 01-APR-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-APR-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-13 System for Award Management Maintenance OCT 2018

52.232-1 Payments APR 1984

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.247-34 F.O.B. Destination NOV 1991

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7004 Antiterrorism Awareness Training for Contractors. FEB 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013

252.225-7001 Buy American And Balance Of Payments Program-- Basic DEC 2017

252.225-7002 Qualifying Country Sources As Subcontractors DEC 2017

252.225-7048 Export-Controlled Items JUN 2013

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7006 Wide Area WorkFlow Payment Instructions DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006

252.244-7000 Subcontracts for Commercial Items OCT 2020

252.247-7023 Transportation of Supplies by Sea FEB 2019

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JUN 2020)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Email signed and dated offers to John Crawford specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of…