A12. Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W912P920T0001 10-Dec-2019

b. TELEPHONE NUMBER

618 724-2493

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 17 Dec 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912P99. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KELSEY M DANIELS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIVISION

US ARMY ENGR DIST ST LOUIS

1222 SPRUCE STREET, RM 4.207

ST LOUIS MO 63103-2833

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 966488 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

RIVERS PROJECT OFFICE

KAREN WATWOOD

US ARMY ENGR DIST ST LOUIS

301 RIVERLANDS WAY

WEST ALTON MO 63386-1704

TEL: 636 899-0055 FAX: 636-899-2655

314 331-8746FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500,000

NAICS:

238220

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

X

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF61

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912P920T0001

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1001 1 Job Ordering Period 1- HVAC Repair & Maint

FFP

FOB: Destination

NET AMT

2001 1 Job Ordering Period 2 - HVAC Repair & Maint

3001 1 Job Ordering Period 3 - HVAC Repair & Maint

4001 1 Job Ordering Period 4 - HVAC Repair & Maint

5001 1 Job Ordering Period 5 - HVAC Repair & Maint

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$2,500.00 $500,000.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

1001 Destination Government Destination Government 2001 Destination Government Destination Government 3001 Destination Government Destination Government 4001 Destination Government Destination Government 5001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

1001 POP 01-JAN-2020 TO

31-DEC-2020

N/A RIVERS PROJECT OFFICE

KAREN WATWOOD

US ARMY ENGR DIST ST LOUIS

301 RIVERLANDS WAY

WEST ALTON MO 63386-1704

636 899-0055

966488

2001 POP 01-JAN-2021 TO

31-DEC-2021

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-JAN-2022 TO

31-DEC-2022

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-JAN-2023 TO

31-DEC-2023

N/A (SAME AS PREVIOUS LOCATION)

5001 POP 01-JAN-2024 TO

31-DEC-2024

N/A (SAME AS PREVIOUS LOCATION)

BID SCHEDULE

Bid Schedule:

See below for bid schedule.

Bid Schedule Notes:

NOTE 1: Estimated quantities are to be used for bid evaluation only.

NOTE 2: All prices must be on a firm basis.

NOTE 3: Legend for Unit of Measure Abbreviations.

EA = Each; HR = Hour; JB = Job; TBD = To Be Determined; YR = Year; FT = Foot

NOTE 4: Quality of Articles, Materials and Equipment.

Articles, materials, and equipment to be incorporated into the work under the contract shall be new and unused unless otherwise specified. All materials, supplies or articles required in the work shall be suitable size and type for the intended use. Tests of these items may be required, but such items will be subject to the approval of the Contracting Officer. Testing if necessary shall be in conformity with approved modern methods for the particular items and class of work. Except as otherwise provided, all costs of all tests, exclusive of the expenses of the Contracting Officer, shall be borne by the Contractor and no separate payment will be made therefore.

NOTE 5: Definitions of Terms of all items above can be found in Part IV, Technical Provisions.

Ordering Period 1

ITEM NO DESCRIPTION QUANTITY UNIT UNIT

PRICE

0001 In-Depth Systems Inspection TBD TBD

0002 Melvin Price Locks and Dam - Quartery Service 4 EA

0003 Locks 27 - Quarterly Service 4 EA

0004 Service/Cleaning - Boiler and Humidifier 2 EA

0005 Non-Standard Service Calls - HVAC Tech 96 HRS

0006 Non-Standard Service Calls - HVAC Tech (After Hours)

16 HRS

0007 Non-Standard Service Calls - HVAC Helper 96 HRS

0008 Non-Standard Service Calls - HVAC Helper (After

0009 Non-Standard Service Calls - Inspection (Minor Service)

4 HRS

0010 Non-Standard Service Calls - Inspection (Medium

2 HRS

0011 Non-Standard Service Calls - Inspection (Emergency Service - Normal Business Hours)

0012 Non-Standard Service Calls - Inspection (Emergency Service - After Hours)

0013 Misc. Materials/Parts TBD TBD

Total

Ordering Period 2

Ordering Period 3

Ordering Period 4

Ordering Period 5

STATEMENT OF WORK

PERFORMANCE WORK STATEMENT

US Army Corps of Engineers St. Louis District

PERFORMANCE WORK STATEMENT (PWS)

& TECHNICAL SPECIFICATIONS

MELVIN PRICE LOCK AND DAM &

LOCKS 27 HVAC SYSTEM REPAIR

AND REPLACEMENT IDIQ

CONTRACT

MELVIN PRICE LOCK AND DAM

MADISON COUNTY

EAST ALTON, ILLINOIS 62024

LOCKS 27

MADISON COUNTY

GRANITE CITY, ILLINOIS 62040

TABLE OF CONTENTS

Part I, General Information

1.0 Introduction

1.1 Description of Services

1.2 Background

1.3 Definitions

2.0 Objectives and Scope

2.1 Objectives

2.2 Scope

2.3 Period of Performance

3.0 General Information

3.1 Hours of Operation

3.2 Recognized Holidays

3.3 Quality Control (QC)

3.4 Quality Assurance (QA)

3.5 Correction of Deficiencies

3.6 Environmental Program

3.7 Contractor Representatives

3.8 Supervision

3.9 Contractor Employees Conduct and Competency

3.10 Damages or Loss of Contractor’s Supplies and Property

3.11 Damages to Government Property

3.12 Interruption to Systems

3.13 Progress/Performance Meetings

3.14 Contracting Officer’s Representative (COR)

3.15 Payment

Part II, Security, Safety and Sustainability

1.0 Security Requirements

a. AT Level I Training

b. Access and General Protection/Security Policy and Procedures

c. For Contractors who do not require CAC, but require access to a DoD facility or installation

d. Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something)

e. For Contracts that require OPSEC Training

f. Pre-Screen Candidates Using E-Verify Program

2.0 Safety

3.0 Accident Reporting

4.0 Sustainability

Part III, HVAC Services

1.0 General Information

1.1 Basic Services

1.2 Utilities

1.3 Forms

1.3.1 Note: Inspection Form

1.4 Operating Manuals

1.5 Applicable Publications

1.6 Contractor Furnished Items

1.7 Contractor Certifications

Part IV, Technical Provisions

1.0 HVAC Information

2.0 In-Depth Inspection

3.0 HVAC Repair/Maintenance

4.0 HVAC Replacement

5.0 Replacement Procedures

6.0 Maintenance/Inspections/Servicing

a. Scheduled Maintenance

b. Minimum Preventative Maintenance Frequency and Task

c. Examine

d. Clean

e. Paint

f. Lubricate

g. Adjust

h. Replace

i. Continuity of Service

j. Miscellaneous Materials/Parts

k. Performance of Periodic Test(s)

l. Callback Service

7.0 Non-Standard Service Calls

a. Non-Standard Service Calls – HVAC Technician

b. Non-Standard Service Calls – HVAC Technician (After Hours)

c. Non-Standard Service Calls – HVAC Helper

d. Non-Standard Service Calls – HVAC Helper (After Hours)

e. Non-Standard Service Calls – Inspection

f. Rental of Miscellaneous Equipment (Non-Standard Maintenance)

g. Miscellaneous Materials/Parts (Non-Standard Maintenance)

Part V, Performance Standards

1.0 Performance Requirements Summary

Appendices

APP A – MPLD & LD27 HVAC Inventory APP B – MPLD/LD27 HVAC Inspection Form APP C – Quality Control Plan Checklist APP D – Accident Prevention Plan Checklist (Form A-02) APP E – Contractor iWatch Training

PERFORMANCE WORK STATEMENT (PWS)

MELVIN PRICE LOCK AND DAM/LOCKS 27 HVAC REPAIR AND MAINTENANCE

PART I - GENERAL INFORMATION

1.0 Introduction: This Performance Work Statement (PWS) is for a services contract to including but not limited to repair, replace, renovate, design, engineer, construct, and install Heating Ventilating and Air Conditioning (HVAC) systems and components for the at Melvin Price Lock and Dam, East Alton, IL, 62024; and Locks 27, Granite City, IL 62040.

1.1 Description of Services: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and services necessary to perform HVAC Services so that the HVAC Systems are working 24 hours a day, 7 days a week and 365 days a year as defined in this Performance Work Statement. Specific maintenance tasks performed shall be IAW the procedures outlined by the respective HVAC manufacturer.

1.2 Location: Melvin Price Lock and Dam is located in Madison County at #1 Lock and Dam Way, East Alton, IL on the Mississippi River, approximately 1.5 miles southeast of the Clark Bridge. Locks 27 is located at 3219 W. 20th St., Granite City, IL 62040. Both locations have multiple units in multiple locations, and vary in size, age, and condition.

Note: Contractor shall field-verify all information in Appendix A. The inventory is located in Appendix A.

1.3 Definitions:

Acceptable Quality Level (AQL): The AQL is the maximum percent defective that, for purposes of sampling, inspection can be considered satisfactory.

Contractor: The Prime Contractor and all Contractor employees and personnel. The Prime Contractor shall be responsible for ensuring all employees and subcontractors comply with the provisions of this contract.

Contracting Officer (CO): A person duly appointed with the authority to enter into and administer contracts on behalf of the Government.

Contracting Officer’s Representative (COR): An individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Contractor’s Representative: A foreman or superintendent assigned to represent the interests of the Contractor with regards to all matters included in this contract.

Critical Element: A critical element is a task, procedure, or operation that has been determined to be mandatory to fulfill the condition, value, or measure comprising a standard.

Customer Complaint: A Government program that is explained to every organization that receives service under this contract which is used to evaluate a Contractor’s performance, and a means of documenting certain kinds of contract service problems.

Defect: An instance of noncompliance with a service requirement. A defect may be caused by either non-performance or unsatisfactory performance.

Defective Service: A service output that does not meet the standard of performance associated with it in the Performance Requirements Summary (PRS).

Deliverable: Anything that can be physically delivered but may include non-physical things such as safety meeting minutes.

Government Property: All property owned by or leased to the Government or acquired by the Government under the terms of the contract.

HVAC. Heating, Ventilation, and Air Conditioning

HVAC System/Component. The term “HVAC System/Component” includes, but is not limited to, Logic Control Panels, Boiler Units and Systems, Chiller Units and Systems, Supply and Return Ductwork, Vents, Returns, Grilles, Louvers, Supply and Return Water Lines, Refrigerant Lines, Pumps, Humidification Systems, Air Handler Units and Components, Condensing Units, Dampers, Mini-Split Systems and Associated Components, Thermostats, Plumbing, Electrical/Wiring Connections, Humidifiers and Dehumidifiers, Furnaces and Interior Components, Silencers, Fans, Filters, Heat Exchangers, Evaporator Coils, etc. The term “HVAC System Component” can be used to include any and all components associated with an HVAC system.

Inspection: The examination and testing of supplies or services to determine whether the supplies or services conform to contract requirements. Inspecting is the process of measuring, examining, testing, or otherwise comparing the unit or service with the requirements.

Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Major Defect: A major defect reduces the usability of the unit of service for its intended purpose. A major defect is a defect that judgment and experience indicate would result in hazardous or unsafe conditions for individuals using, maintaining, or depending on the service delivery require corrective action to achieve substantial compliance with an established standard. A major defect is also classified as a collection of two or more minor defects in the same general area.

Minor Defect: A minor defect is a defect not likely to reduce the usability of the unit of service for its intended purpose, or is a departure from the established standards having little or no bearing on the effectiveness of the unit of service. A minor defect is a defect that judgment and experience indicates is not a substantial deviation from requirements and generally does not require re-performance for overall performance to be considered satisfactory.

Non-Critical Element: A non-critical element is a task, procedure, or operation that has been determined to be essential to the overall condition, value, or measure comprising a standard, but will not constitute a substantial deviation (major-defect) from the standard unless viewed in the context of repeated unsatisfactory performance, or non-performance.

Performance Requirement: The point that divides acceptable and unacceptable performance. In the case of surveillance by random sampling, the performance requirement is the maximum number of defectives in a random sample chosen that may occur before the Government will affect the price computation system in accordance with the Performance Requirements Summary and the Inspection of Services clause. When the method of surveillance is other than random sampling, the performance requirement is the number of defectives or maximum percent defective in the lot before the Government will affect the price computation system in accordance with the Performance Requirements Summary.

Performance Requirements Summary (PRS): Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the Contractor.

Performance Standard: A desired condition, value, or measure by which a service or product is judged to meet a specification or requirement.

Performance Work Statement (PWS): The Performance Work Statement is the contract requirements document which describes the technical, functional and performance characteristics of the work to be performed, identifies essential functions to be performed, determines performance factors, including the location of the work, the units of the work, the quantity of work units, and the quality and timeliness of the work units. It serves as the scope of work and is the basis for all costs. It accurately describes the contract service requirements, including the standards to be used to determine whether the requirements have been met.

Physical Security: Actions that prevent the loss or damage of Government property.

Planned Sampling: A sampling method in which work outputs are selected in accordance with subjective criteria established in the surveillance plan.

Quality Assurance (QA): The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards. Those actions taken by the Government Quality Assurance Evaluator (QAE) to evaluate the Contractor’s Quality Control program against the contract specifications' and requirements to assure services meet the requirements of the Performance Work Statement (PWS) and ensure that the Contractor maintains control of service delivery quality.

Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

Quality Control (QC): All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Random Sampling: A sampling method in which each service output in a lot has an equal chance of being selected.

Sample: A sample consists of one or more service outputs drawn from a lot. The number of outputs in the sample is the sample size.

Sampling Guide: The part of the surveillance plan that contains all the information needed to perform surveillance of the service output(s) by the random sampling method of surveillance.

Subcontractor: One that enters into a contract with a Prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

Work Week: Is defined as Monday through Friday, unless specified otherwise.

2.0 Objectives and Scope

2.1 Objectives: Perform HVAC Systems repair and maintenance services at Melvin Price Lock and Dam and Locks 27 in accordance with all terms and conditions of the contract. The services required in this contract are in addition to the routine operation and maintenance performed by Government personnel; however, the Government reserves the right to perform any or all of the services described herein with its own personnel or alternative procurement methods.

2.2 Scope: The intent of this contract is to include, but is not limited to, providing complete HVAC systems and components repair, replacement, renovation, design, engineer, construct, installation, and maintenance services of various HVAC Systems and components at Melvin Price Lock and Dam and Locks 27. The Contractor shall furnish all necessary management, supervision, inspection, tools, incidentals, testing, equipment, transportation, and vehicles necessary to assure that all services are performed in accordance with the contract specifications, attachments and all applicable laws, regulations, codes, or directives. The Government will provide assistance in getting large materials and components from the ground to the top of the Lock and Dam with the bridge-mounted crane. The Contractor is responsible for placing the materials in position for the crane to lift.

2.3 Period of Performance and Guaranteed Minimum: The period of performance shall be for up to one base and 4 ordering year periods.

Cumulative Guaranteed Minimum: $2,500.00

3.0 General Information:

3.1 Hours of Operation: The Contractor shall be responsible for scheduling services between the normal business hours of 7:00 AM and 5:00 PM Monday thru Friday except Federal holidays or when the Government facility is closed.

Work to be performed outside normal business hours, weekends and holidays shall be considered and compensated as to the applicable line items to which they relate. Work performed outside normal working hours shall be performed only as directed by the Contracting Officer.

3.2 Recognized Federal Holidays:

New Year’s Day - January 1st Martin Luther King's Birthday - 3rd Monday in January Washington's Birthday - 3rd Monday in February Memorial Day - Last Monday in May Independence Day - July 4th Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veterans Day - November 11th Thanksgiving Day - 4th Thursday in November Christmas Day - December 25th

3.3 Quality Control (QC): The Contractor shall be responsible for maintaining an adequate quality control program to satisfactorily meet the specifications of this contract. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor is responsible for establishing and maintaining a complete quality control system to insure satisfactory performance of all sections of the contract. This will be assured by the development of a comprehensive Quality Control Plan by the Contractor and supplied to the Contracting Officer at the pre-work conference for acceptance prior to initiating work. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirements of the contract. The Contractor’s designated Quality Control (QC) person is the primary point of contact with the Government Quality Assurance Representative (QAR) for the performance of services for this contract and is responsible for communicating all delays, failures and remedies' in a timely manner to avoid a Quality Assurance Evaluation (QAE) inspection failure that could result in deductions made. The program shall include, but not be limited to the following: An inspection system covering all the services stated in the contract specifications (this shall include inspection of work performed on weekends or non-duty hours) and it must specify areas to be inspected on both a scheduled or unscheduled basis and the individuals who will do the inspection. Three (3) copies of a comprehensive written QCP shall be submitted to the Contracting Officer and COR within 10 business days after date of award and within five (5) working days when changes are made thereafter. If the plan is judged not to be adequate and is disapproved by the Government, the Contractor must revise the plan and submit it to the Contracting Officer for acceptance within five (5) working days. After acceptance of the QCP, the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system. As part of the inspection program, the Contractor shall provide to the COR a written inspection report for each daily service using the Melvin Price Lock and Dam/Locks 27 HVAC Inspection Form (Appendix B) and submitting to the Rivers Project Office, 301 Riverlands Way, West Alton, MO 63386 by 10:00 a.m. on the first business day following performed services. The Contractor may use another form with advance approval of the COR. Upon completion of services involving parts replacement or repair, the total system shall be tested to confirm that all portions, including the replaced or repaired parts, are functioning properly. The COR will be notified of any malfunctions created by the directed parts replacement or repair to the overall system.

3.4 Quality Assurance (QA): The Government shall monitor the Contractor’s services using various inspection methods as outlined in the Quality Assurance Surveillance Plan (QASP). The Government reserves the right to alter or change the type of inspection plan at its discretion at any time. If the Contractor fails to perform according to the performance standards, a Notification of Contract Deficiency or Contract Deficiency Report will be issued by the COR.

The Contractor shall respond in writing to the COR. If the nature and the schedule for this type of work does not afford an opportunity to re-perform the service, a deduction for work not performed shall be made. The Contractor will be annually rated as outstanding, satisfactory, marginal, or unsatisfactory in the following areas: (1) quality of work, (2) timely performance, (3) effectiveness of management and (4) compliance with safety and security standards. The Contractor will be advised of any marginal or unsatisfactory rating, either in an individual element or in the overall rating prior to completion of the evaluation, and all Contractor comments will be a part of the official record.

3.5 Correction of Deficiencies: The Contractor shall be required to correct deficiencies as directed by the CO. If the deficiency does not affect the performance of the HVAC system or component, such as aesthetic damages, etc., the response time is one (1) business day of being notified. If the deficiency affects the performance of the HVAC system or component, such as the HVAC system or component does not function, the response time is within two (2) hours of being notified. If the deficiency results in an emergency situation (extreme heat/cold, etc.), the response time is two

(2) hours of notification.

3.6 Environmental Program: The Contractor shall establish and maintain quality control for environmental protection operations to assure compliance with contract requirements and maintain detailed records of quality control for all operations. One (1) copy of these records shall be provided to the COR along with the reports for Monthly Maintenance/Inspections/Servicing as applicable.

a. The Contractor shall also comply with Federal, State, and local laws, regulations and standards regarding environmental protection. The Contractor shall dispose of, at their expense, all waste material generated in servicing the HVAC system or components covered by this contract. Waste materials consist of lubricants, cleaning material, paints, absorbents and any other material brought on site by the Contractor that is not part of the fixed equipment. All waste materials shall be disposed of in accordance with Federal, State and local laws.

The Contractor shall indemnify Owner from and against any and all claims, losses and liabilities arising out of Contractor's breach of this provision. Prior to any material’s arrival on site, the Contractor shall provide to the COR Material Safety Data Sheet(s) for each material and shall keep a binder of all Material Safety Data Sheets on site for easy access.

b. Within 15 calendar days after date of award, the Contractor shall submit in writing an Environmental Protection Plan (EPP) and meet with the Government to develop a mutual understanding relative to compliance with this provision and administration of the EPP. Any changes to the EPP shall be submitted within 15 calendar days of receiving each task order. The EPP shall include, but not be limited to, the following items:

(1) Methods of protection against spills (hazardous and non-hazardous) in the work areas and procedures for clean-up.

(2) Work area plan showing the proposed activities in each portion of the areas and identifying them.

(3) Procedures for disposing of hazardous and non-hazardous materials brought to the site.

c. As required in clause 52.223-15 Energy Efficiency in Energy-Consuming Products, the contractor shall only provide products that earn the ENERGY STAR label and meet ENERGY STAR specifications for energy efficiency. The contractor is encouraged to visit http://www.energystar.gov for complete product specifications and updated lists of qualifying products.

3.7 Contractor Representatives: The Contractor shall personally supervise the work or provide a Contractor Representative who is responsible for quality control whenever the work specified herein is being performed. The Contractor Representative shall conduct overall management coordination and be the central point of contact and shall deal directly with the COR, for normal day-to-day administration of the contract provisions for performance of all work under this contract. The Contractor Representative shall have full authority to contractually commit the Contractor for prompt action on matters pertaining to administration of the entire contract. The Contractor Representative shall deal directly with the COR for normal day-to-day administration of the contract provisions.

3.8 Supervision: Foreman/Superintendent: The Contractor shall appoint in writing to the COR a competent individual as the Contractor’s foreman/superintendent. This individual may also serve as Quality Control Manager and/or Safety Program Manager. The foreman/superintendent shall be present and available whenever work is being performed, and shall have full authority and power to act for the Contractor on items pertaining to overall work performance, management, coordination, and supervision to assure that job performance in each category meets the contract specifications and requirements. The Foreman/Superintendent and/or Quality Control Manager and/or Safety Program manager shall be familiar the contract specifications and is required to have a copy of the contract in their possession at all times for referral concerning questions of Contractor responsibility.

3.9 Contractor Employees Conduct and Competency: Any Contractor employee who persists in not following jobsite requirements shall be removed from the job at the request of the COR. Factors that may contribute to removal of a Contractor employee include not following site safety and security requirements, accessing secured areas without an escort and working while under the influence of alcohol and/or drugs. Due to the presence of the general public for daily tours of the facility, professional behavior is expected at all times.

3.10 Damages or Loss of Contractor’s Supplies and Property: The Contractor is responsible for taking the action necessary to protect their property from loss, damage or theft. The Government assumes no responsibility.

3.11 Damages to Government Property: The Contractor shall use reasonable care to avoid damaging buildings, equipment, vegetation and other Government property. If the Contractor damages or loses any of this property, the Contractor shall replace or repair the damage, at no cost to the Government, to the approval of the Contracting Officer. A written report of the incident and extent of such damage shall be submitted to the Contracting Officer within two (2) working days (less weekends and holidays) of the occurrence. If the Contractor fails or refuses to make such repairs or replacements, the Contractor shall be liable for the cost, which will be deducted from a future invoice.

3.12 Interruption to Systems: All work that would necessitate an interruption of the use of the project or to the utility systems or otherwise disrupt facility occupants and/or the visiting public shall be coordinated and approved, in advance, by the COR. Interruptions shall be kept to a minimum.

3.13 Progress/Performance Meetings: The COR and Contractor shall meet to review the Contractor's performance. At these meetings, the Government will apprise the Contractor on performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be held quarterly at Melvin Price Lock and Dam. Additional meetings may be necessary throughout the performance of the contract as deemed to be required by the COR. When applicable, the Contractor shall submit to the COR any written recommendations related to safety and operability of the HVAC system or components.

3.14 Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

3.15 Payment: The Contractor shall furnish all invoices to the COR at the Rivers Project Office, 301 Riverlands Way, West Alton, MO 63386. The Contractor shall include all costs associated with contract line items required to perform the required work. The invoice will specify the line item work and quantities utilized. The Contractor shall submit receipts for all approved reimbursable materials used along with the associated invoice.

PART II – SECURITY AND SAFETY

1.0 Security Requirements: Contractor personnel performing work under this contract are responsible for applicable security requirements at time of the proposal submission and must maintain the level of security required for the life of the contract. The following requirements shall be implemented and adhered to throughout the life of the contract:

a. AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html.

b. For Access and General Protection Policy and Procedures. All Contractors and sub-contractor employees shall comply with installation and facility access guidelines and rules as stated herein. Contractor workforce must comply with all personal identity verification requirements as directed by Department of Defense, Department of the Army, St. Louis District and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in Contractor security matters or processes.

c. In support of St. Louis District evaluation of personnel authorized for access to federal facilities, the Contractor shall submit background checks, on all employees, that have been conducted by either a bonded third party agency or state police department within the last 6 months prior to the Notice to Proceed date.

Background check results will be provided to the St. Louis District Security Office for access 15 calendar days after accessing the project site. The background check will cover, at a minimum, the last five years covering all States the employee has lived in, criminal history and arrest report, and a national sex offender registry check. Uncleared employee must be escorted while on site. This is defined as being in the line of sight of an identified prime contractor employee who has a background check on file with the St. Louis District (as noted on the ACL).

a. Disqualifying factors include, but are not limited to:

(1) Criminal conduct, in particular violent crime and sex offenders;

(2) Habitual use of intoxicating beverages to excess as evidenced by DUI or public intoxication records; or

(3) Any illegal activity or other disqualification which makes the individual unfit for service (e.g.

drug trafficking or procurement fraud).

d. Identification Badges: The Contractor shall be responsible for furnishing a photo identification badge/card to each employee prior to the employee's work on-site, and for requiring each employee engaged on the work to display identification. At a minimum, the badge shall have the following items shown, the employee’s picture, employee’s name, and company name. Any person lacking proper identification credentials or deemed a security threat may be denied access to the project. Such action in no way relieves the Contractor from performance of the contract. The St. Louis District retains the right to deny any Contractor and sub-contractor employee from working on one of its contracts based on final background investigation results. All information received as a result of a background check will be handled according to Privacy Act regulation.

e. Access Control List: The Contractor will provide the Contracting Officer an Access Control List (ACL) which lists all employees to be on site during the duration of contract. Employees not listed on the approved ACL but are on site will be required to leave. As employees are added or deleted from the submitted and approved ACL, this information must be reported immediately to the Contracting Officer.

Added employees will not be permitted on-site until requirements of this paragraph are completed, submitted, and approved. In the event that an unexpected change in personnel is required, due to sudden absence of a critical employee or unforeseen change in work site condition, the Contractor shall immediately contact the Contracting Officer to obtain written approval for new/additional personnel to be brought on site prior to background check acceptance. Contractor shall submit Personnel Change Request Letter to the Contracting Officer and will receive written authorization from the Contracting Officer prior to bringing new personnel on site, and will ensure a criminal background check mentioned above is sent to the St. Louis District Security Office no later than 15 days from written notice of approval. Contracting Officer and/or the District Security Office reserves the right to terminate access of the employee upon completion of the Government’s review of the background check and the Contractor shall be notified immediately of any such Government decision.

f. Contractor and subcontractor personnel not expected to be on the worksite for more than 15 days may be allowed on site with the following conditions:

1) Employee will be on site a total of 15 days or less, for the duration of the project.

2) Employee is added to the ACL as a short term employee.

3) Employee is escorted while on site. This is defined as being in the line of sight of an identified prime contractor employee who has a background check on file with the St. Louis District (as noted on the ACL).

4) Each prime contractor employee can sponsor only five short term employees at a time.

g. Foreign National employees: Due to a difference in background check procedures for long term foreign national employees, all such employees must provide a photocopy of their passport to the St. Louis District Security Office NLT 30 days prior to arrival on site. Additional background check requirements may be required before being allowed access. Short term foreign national employees (e.g. specialists with a two week period of performance) may work on site with the following conditions:

1) Foreign national employee will be on site a total of 15 days or less, for the duration of the project.

2) Foreign national employee will comply with E-verify requirements (see E-verify paragraph).

3) Approved and identified prime contractor employee shall escort the foreign national employee at ALL times while on site.

4) Each prime contractor employee can sponsor only one short term foreign national at a time.

h. Suspicious Activity Reporting Training. The contractor and all associated sub-contractors shall receive a brief/training (provided by the COR) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

i. For Contracts that Require OPSEC Training. All new contractor employees will complete Level I OPSEC Training within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with and shall submit certificates to the COR NLT 5 calendar days after the completion of the training. OPSEC awareness training is available via a localized developed PowerPoint training presentation available from the COR.

j. Will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

k. Pre-screen employees using E-Verify Program.

a. The Contractor must pre-screen employees using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the employee has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible employee must be provided to the COR no later than 3 business days after the initial contract award.

2.0 Safety: The Contractor shall comply with the applicable provisions of the current EM 385-1-1, Safety and Health

Requirements Manual, U.S. Army Corps of Engineers (current edition: Nov 2014;

https://intranet.usace.army.mil/mvd/mvs/soh/Documents/EM%20385-1-1/EM_385-1-1%20(as%20of%2011-30- 2014).pdf). If the Contractor fails or refuses to promptly comply with the safety and/or security requirements as specified herein, the Contracting Officer may issue an order stopping all or part of the work for each task order affected by the infraction until satisfactory corrective action has been taken. No part of the time lost due to any such stop shall be made subject to claim for extension of time or for excess costs or damages to the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order. The Contractor will be furnished keys and/or access cards to those buildings and areas where access is necessary to perform the work described herein or as determined to be necessary by the COR. No duplicates of the keys are authorized to be obtained in any manner by the Contractor or by any Contractor employee. Any additional keys required by the Contractor will be furnished by the COR. Security of the keys shall be the responsibility of the Contractor. The failure of the Contractor to provide adequate key security will result in a deduction from payment due the Contractor for replacement cost per lost or damaged key and a deduction for setting new combinations for any affected facility at the rate charged by the manufacturer per lock. For security purposes, the Contractor will furnish the COR the names, addresses and telephone numbers of those employees who will be performing work under this contract, prior to the commencement of the contract. Afterwards, all new employees will be approved by the COR prior to their starting work. All Contractor employees shall be 18 years of age or older. The Contractor shall be required to submit a Safety Plan for review by the COR before performing any work. Reference is made to Appendix D, Accident Prevention Plan Checklist (Form A- 02), which details the requirements of the Safety Plan. Three (3) copies of the Safety Plan shall be submitted to the Contracting Officer and COR within 10 business days after date of award and within five (5) working days when changes are made thereafter. After acceptance of the Safety Plan, the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his safety program.

The Contractor shall conduct a safety meeting, at least quarterly, with Contractor's personnel to discuss potential safety hazards. All employees shall be briefed on safety procedures including such things as electrical safety, first-aid, visitor protection, and reporting accidents or injuries. Additional safety briefings regarding lock safety procedures shall be provided by the Lock Master and/or COR.

3.0 Accident Reporting: The Contractor shall maintain an accurate record and shall report to the COR all accidents within 24 hours of the occurrence. Serious accidents (those resulting in death or injury requiring medical attention) and damage to Government property exceeding $2,000 shall be reported to the COR immediately.

4.0 Sustainability: Energy Star; as required in clause 52.223-15 Energy Efficiency in Energy-Consuming Products, the contractor shall only provide products that earn the ENERGY STAR label and meet ENERGY STAR specifications for energy efficiency. The contractor is encouraged to visit http://www.energystar.gov for complete product specifications and updated lists of qualifying products.

PART III - HVAC SERVICES

1.0 General Information

1.1 Basic Services: The Contractor shall furnish all necessary management, personnel, incidental materials, supplies, parts, tools, equipment, and vehicles, except as otherwise provided for herein, required to perform HVAC System services at Melvin Price Lock and Dam and Locks 27, in accordance with all terms and conditions of the contract. The HVAC systems shall be maintained so they are operational 24 hours a day, 7 days a week and 365 days a year. The services required in this contract are in addition to any routine operation and maintenance performed by Government personnel; however, the Government reserves the right to perform any or all of the services described herein with its own personnel or alternative procurement methods.

1.2 Utilities: The Contractor may use Government utilities where available. The Contractor shall make an effort to conserve utilities and shall comply with all Government regulations regarding energy conservation. Utilities shall be used only in the performance of work specified in this contract. Where water and electricity are not provided, the Contractor must obtain them from other sources at no additional expense to the Government.

1.3 Forms: All Department of Defense forms required by the Government to be used under this contract will be provided by the Government to the contractor.

1.3.1 Note: The Contractor shall provide an HVAC inspection form, which shall be approved by the government, to be used during services as specified by the government. The form shall include common HVAC maintenance items that are industry standard and used during routine HVAC service calls, inspections, etc. When directed by the COR, the Contractor shall also use the form listed in Appendix B for services as specified by the government in conjunction with the Contractor’s form.

1.4 Operating Manuals: Equipment or facility…