A22_-_W912P918T0003_-_RFQ.pdf

CARLYLE LAKE / KASKASKIA NAV PROJ

N/A

US ARMY ENGR DIST ST LOUIS

801 LAKE ROAD

CARLYLE IL 62231-1267

TEL: 618-594-2484 FAX: 618-594-8569

SEE SCHEDULE

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

W912P918T0003 09-Feb-2018 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE(Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and

ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER(Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA FAR (48 CFR) 53.215-1(a)

THIS RFQ X [ ] IS [ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY(Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF. 3. REQUISITION/PURCHASE

REQUEST NO.

CONTRACTING DIVISION

USARMY ENGR DIST ST LOUIS

1222 SPRUCE ST RM 4.207

ST LOUIS MO 63103-2833

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

20-Feb-2018 (Date) PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

314 331-8527DEBBIE C WARNER

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENTa. 10 CALENDAR DAYS

W912P918T0003

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 795 Hours ___________ _____________

GATE ATTENDANT SERVICES AT BOULDER CAMPGROUND -

WEEKDAYS AT CARLYLE LAKE, CLINTON COUNTY, CARLYLE,

ILLINOIS FOR THE 2018 RECREATIONAL SEASON AS PER THE

ATTACHED GATE ATTENDANTS HANDBOOK, SPECIFICATIONS,

APPENDIX A, AND CALENDAR OF WORK. THE ACTUAL PERIOD OF

PERFORMANCE FOR THE BASE YEAR IS TENTATIVELY SCHEDULED

FOR 12 APRIL 2018 - 15 OCTOBER 2018, DEPENDANT ON WEATHER AND

WATER CONDITIONS. --- PROJECT NO.: 107133 FIRM FIXED PRICE

FOB: Destination

MILSTRIP: W81C8X73521940

PURCHASE REQUEST NUMBER: W81C8X73521940

NET AMT

0002 1,161 Hours __________ _____________

GATE ATTENDANT SERVICES AT BOULDER CAMPGROUND -

WEEKENDS AT CARLYLE LAKE, CLINTON COUNTY, CARLYLE,

ILLINOIS FOR THE 2018 RECREATIONAL SEASON AS PER THE

ATTACHED GATE ATTENDANTS HANDBOOK, SPECIFICATIONS,

APPENDIX A, AND CALENDAR OF WORK. THE ACTUAL PERIOD OF

PERFORMANCE FOR THE BASE YEAR IS TENTATIVELY SCHEDULED

FOR 3 APRIL 2018 - 15 OCTOBER 2018, DEPENDANT ON WEATHER AND

WATER CONDITIONS. --- PROJECT NO.: 107133 FIRM FIXED PRICE

FOB: Destination

MILSTRIP: W81C8X73521934

PURCHASE REQUEST NUMBER: W81C8X73521934

0003 1,044 Hours __________ _____________

GATE ATTENDANT SERVICES AT COLES CREEK CAMPGROUND -

WEEKENDS AT CARLYLE LAKE, CLINTON COUNTY, CARLYLE,

ILLINOIS FOR THE 2018 RECREATIONAL SEASON AS PER THE

ATTACHED GATE ATTENDANTS HANDBOOK, SPECIFICATIONS,

APPENDIX A, AND CALENDAR OF WORK. THE ACTUAL PERIOD OF

PERFORMANCE FOR THE BASE YEAR IS TENTATIVELY SCHEDULED

FOR 23 APRIL 2018 - 15 OCTOBER 2018, DEPENDANT ON WEATHER AND

WATER CONDITIONS. --- PROJECT NO.: 107133 FIRM FIXED PRICE

FOB: Destination

MILSTRIP: W81C8X73521939

PURCHASE REQUEST NUMBER: W81C8X73521939

1001 787 Hours __________ _____________

OPTION GATE ATTENDANT SERVICES AT BOULDER CAMPGROUND -

WEEKDAYS AT CARLYLE LAKE, CLINTON COUNTY, CARLYLE,

ILLINOIS, FOR THE 2019 RECREATIONAL SEASON AS PER THE

ATTACHED GATE ATTENDANTS HANDBOOK, SPECIFICATIONS,

APPENDIX A, AND CALENDAR OF WORK. THE ACTUAL PERIOD OF

PERFORMANCE FOR THE OPTION YEAR 1 IS TENTATIVELY

SCHEDULED FOR 7 APRIL 2019 - 15 OCTOBER 2019, DEPENDANT ON

WEATHER AND WATER CONDITIONS. --- PROJECT NO.: 107133 FIRM

FIXED PRICE

FOB: Destination

1002 787 Hours __________ _____________

WEEKENDS AT CARLYLE LAKE, CLINTON COUNTY, CARLYLE,

ILLINOIS FOR THE 2019 RECREATIONAL SEASON AS PER THE

ATTACHED GATE ATTENDANTS HANDBOOK, SPECIFICATIONS,

APPENDIX A, AND CALENDAR OF WORK FOR 2019. THE ACTUAL

PERIOD OF PERFORMANCE FOR OPTION YEAR 1 IS TENTATIVELY

SCHEDULED FOR 3 APRIL 2019 - 15 OCTOBER 2019, DEPENDANT ON

WEATHER AND WATER CONDITIONS. --- PROJECT NO.: 107133 FIRM

FIXED PRICE

FOB: Destination

1003 1,028 Hours __________ _____________

OPTION GATE ATTENDANT SERVICES AT COLES CREEK CAMPGROUND -

WEEKENDS AT CARLYLE LAKE, CLINTON COUNTY, CARLYLE,

ILLINOIS, FOR THE 2019 RECREATIONAL SEASON AS PER THE

ATTACHED GATE ATTENDANTS HANDBOOK, SPECIFICATIONS,

APPENDIX A, AND CALENDAR OF WORK. THE ACTUAL PERIOD OF

PERFORMANCE FOR THE OPTION YEAR 1 IS TENTATIVELY

SCHEDULED FOR 24 APRIL 2019 - 15 OCTOBER 2019, DEPENDANT ON

WEATHER AND WATER CONDITIONS. --- PROJECT NO.: 107133 FIRM

FIXED PRICE

FOB: Destination

2001 763 Hours __________ _____________

WEEKDAYS AT CARLYLE LAKE, CLINTON COUNTY, CARLYLE,

ILLINOIS, FOR THE 2020 RECREATIONAL SEASON AS PER THE

ATTACHED GATE ATTENDANTS HANDBOOK, SPECIFICATIONS,

APPENDIX A, AND CALENDAR OF WORK FOR 2020. THE ACTUAL

PERIOD OF PERFORMANCE FOR OPTION YEAR 2 TENTATIVELY

SCHEDULED FOR 12 APRIL 2020 - 15 OCTOBER 2020, DEPENDANT ON

WEATHER AND WATER CONDITIONS. --- PROJECT NO.: 107133 FIRM

FIXED PRICE

FOB: Destination

2002 1,141 Hours __________ _____________

WEEKENDS AT CARLYLE LAKE, CLINTON COUNTY, CARLYLE,

ILLINOIS FOR THE 2020 RECREATIONAL SEASON AS PER THE

ATTACHED GATE ATTENDANTS HANDBOOK, SPECIFICATIONS,

APPENDIX A, AND CALENDAR OF WORK. THE ACTUAL PERIOD OF

PERFORMANCE FOR OPTION YEAR 2 IS TENTATIVELY SCHEDULED

FOR 8 APRIL 2020 - 15 OCTOBER 2020, DEPENDANT ON WEATHER AND

WATER CONDITIONS. --- PROJECT NO.: 107133 FIRM FIXED PRICE

FOB: Destination

PURCHASE REQUEST NUMBER: W81C8X73521934

2003 1,028 Hours __________ _____________

OPTION GATE ATTENDANT SERVICES AT

FFP

COLES CREEK CAMPGROUND - WEEKENDS AT CARLYLE LAKE,

CLINTON COUNTY, CARLYLE, ILLINOIS, FOR THE 2020 RECREATIONAL

SEASON AS PER THE ATTACHED GATE ATTENDANTS HANDBOOK,

SPECIFICATIONS, APPENDIX A, AND CALENDAR OF WORK. THE

ACTUAL PERIOD OF PERFORMANCE FOR OPTION YEAR 2 IS 22 APRIL

2020 - 15 OCTOBER 2020, DEPENDANT ON WEATHER AND WATER

CONDITIONS. --- PROJECT NO.: 107133 FIRM FIXED PRICE

FOB: Destination

BID NOTES

Gate Attendant Services for Carlyle Lake, Carlyle, Illinois, located in Clinton County, Illinois, in accordance with the attached Gate Attendants Handbook; Specifications;

Appendices for 2018, 2019, and 2020; and proposed Calendar of Work for each campground which are subject to change due to weather and water conditions.

For questions concerning the work, call Carlyle Lake Park Ranger Shane Peltes at 618- 594-2484, ext. 6132.

For questions concerning the Request for Quotation, contact Debbie Warner of the Contracting Division, US Army Corps of Engineers, St. Louis, Missouri, at Debbie.c.warner@usace.army.mil or at 314-331-8527.

Offerors may mail their quotations to:

U.S. Army Corps of Engineers St. Louis District Office Attn: Contracting Division / Deb Warner 1222 Spruce Street

St. Louis, MO 63103-2833;

Offerors may send quotes by facsimile to 314-331-8587, marked to the attention of Debbie Warner; or, Offerors may send their quotations via e-mail to Debbie.c.warner@usace.army.mil; or

Offerors may hand deliver their quotes to Room 4.207 at 1222 Spruce Street, St. Louis, MO 63103-2833.

Offerors are reminded that all awardees must be actively registered as a SMALL BUSINESS in the System for Award Management (SAM) database at www.sam.gov with a NAICS code of 561210 in order to be considered for award.

Prospective offerors are advised that services are to be performed only by the person or persons submitting the bid. It is not permissible for the successful offeror to hire a third party or parties to accomplish the required services. Accordingly, wage rates are not applicable to the contract.

NOTE: The hourly rate quoted should include the cost of purchasing a new Fidelity Bond, not a Rider. (All gate attendants who will be working under a single contract may be identified in a single bond; i.e., husband and wife may submit one bond that includes both names.) Bonds must be submitted within 30 days of notification of award. Failure to submit bonding within 30 days of notification of award shall result in contract termination for default. The original copy of the bond must be submitted directly to the Corps of Engineers Office at 1222 Spruce Street, St. Louis, MO, marked to the attention of: Contracting Division, Debbie Warner. See Paragraph 1.11 of the attached Specifications for information on the requirement of providing a Fidelity Bond.

Three (3) awards will be made from this solicitation. The Government will determine which quotation will result in the greatest cost savings to the Government and determine award to be made based on price and other factors. (See contract clause 52.212-2 Evaluation of Commercial Items.)

The resulting award will be for a base period with two option years. The hourly rate quoted will be in effect through the entire contract -- for the base period, as well as all exercised option periods.

The performance period will be for 1 calendar year and two option years based upon the work period as shown in the Appendix A. The actual work period for the two option years may vary depending upon the lake and weather conditions for each individual option year and will be announced as each option year is exercised. (See calendar for each campground for specific days during the base year.)

Bid prices for Carlyle Lake during the past contract period were in the $7.00 to $10.25.

ALL PROSPECTIVE OFFERORS MUST COMPLETE THE EXPERIENCE DATA

FOR PARK ATTENDANT CONTRACT, HERETO AFTER THE SPECIFICATIONS,

AND SUBMIT SIMULTANEOUSLY WITH THEIR QUOTATION.

Section C - Descriptions and Specifications

SPECIFICATIONS

SPECIFICATIONS FOR PARK ATTENDANTS

LAKE CARLYLE 2018

1. GENERAL.

a. This is to provide resident Park Attendants for Campgrounds at Lake Carlyle. The Park Attendants shall provide all of the personnel, materials, supplies, parts, tools, equipment, and vehicles except as otherwise specified herein, to perform these services. The resident Park Attendants shall provide and reside in a self-contained camper or motor home and live in the park during their work assignment.

NOTE: Prior experience will be an evaluation factor in determining the award of this contract.

(see Page 13).

b. Duties include but are not limited to the collection of use fees, reservation check-in by the National

Recreation Reservation Service (NRRS), operation of a computer based park management system, maintaining a status board of occupied sites, a register of visitors, furnishing visitors information and brochures, assuring proper use of facilities, and maintaining quiet hours (report violations to rangers).

Basic computer skills will be required for prospective bidders.

c. Park Attendants are required to live in the campground during the term of this contract, which will include weekends and all Federal holidays. Attached is an anticipated work schedule, which is subject to change depending on visitation and usage.

d. Park Attendants are required to attend a pre-work conference lasting between one to three days to orient them with Corps of Engineers regulations, computer instructions, operating procedures and fee collecting instructions. The dates for this training session will be prior to the opening date of the campground.

e. The work is the responsibility of the adults (at least 21 years of age) who work as park attendants. Prior approval is required for park attendants to hire additional employees.

f. PROSPECTIVE PARK ATTENDANTS ARE URGED TO INSPECT THE RECREATION

AREAS BEFORE THEY SUBMIT A BID IN ORDER TO BECOME FAMILIAR WITH THE

SIZE AND SCOPE OF THE DIFFERENT AREAS AND THEIR REQUIRED DUTIES. The Resource Manager or his representative will accompany the prospective attendants on this inspection.

An appointment for an inspection tour should be arranged with the Resource Manager or his representative. For an on-site inspection contact:

Carlyle Lake Project Office 801 Lake Road Carlyle, IL 62231 618-594-2484

2. WORK TO BE PERFORMED. Park Attendants shall provide the following:

a. Resident Park Attendants. Adults (at least 21 years of age or older with no children under the age of 16 living in the park) shall serve as resident Park Attendants.

b. Camping Trailer. Park Attendants must provide a camping trailer or motor home approved by the

Resource Manager to reside in at the campground. Pick-up campers, tents, home-built campers such as restored buses or mobile homes typically used as permanent residences shall not be used. Maintain the campsite in a clean and sanitary condition at all times where the park attendant camper is parked. Dog pens, poultry cages, or similar facilities for the raising of animals will not be permitted. House pets may be permitted if first approved by the Resource Manager. Pets shall be under physical restraint at all times. Upon completion of the contract, the campsite shall be left clean and in good repair. Any exterior furniture, tents, storage boxes, or anything around the camper unit MUST have prior approval of the Resource Manager before placing.

c. Uniforms. Name tags or identification badges provided by the Government shall be worn by Attendants while on duty as directed by the Resource Manager.

d. Pre-work Orientation. Park Attendants shall attend a pre-work orientation lasting between one to three days. The orientation will include Corps regulations, operating procedures, introduction to Park Office Management Program, and fee collecting instructions prior to the beginning of the contract period. The Resource Manager will determine the dates for this training session. Notice of training dates will be forwarded to Park Attendants as soon as available.

e. Use Fee permits and funds. Park Attendants shall be responsible for accounting procedures and all fees collected, or required by the Resource Manager. All funds shall be properly safeguarded. Payment will not be made to the contractor until all funds and permits are reconciled. Any shortage of funds may be deducted from the Park Attendant's payment. Proper handling of and accounting for funds is a condition of performance of this contract.

f. Fee Collection: Park Attendants shall collect use fees for camping, visitor, and any other fee activities pertaining to the park, and issue user permits to campers and visitors. The issuing of permits, accounting of funds, and the administration of the reservation and user fee program will be computerized. Park Attendants are required to have sufficient personal cash and change on hand (not to exceed $200) to make necessary change. Campground Park Attendants are responsible to insure that amounts collected balance with the receipts of permits issued. When Park Attendants transfer permit receipts to Corps Rangers or other authorized Corps employees, a receipt for such transfers must be obtained.

When personal checks are used for payment, the park attendants shall assure that the check is (1) a first party instrument, (2) made payable to the NRRS (3) in the exact amount of the fee, and (4) annotated to show user's home address, driver's license number with state of issue. Similar information is required on Travelers Checks.

g. Accountability: Park Attendants shall accept cash, checks issued through United States banks, traveler’s checks, and Corps approved credit cards at the recreation area and issue permits by entering data on the campground computer, recording the transaction and printing the permit. All checks upon receipt (including cashiers checks) will be endorsed upon receipt by stamping with the appropriate stamp supplied by the Government. The remittance control number, consisting of the project symbol, fiscal year, and sequential number of the remittance, as well as the date, will be entered on the back of all checks in the appropriate spaces. Park Attendants will be required to make deposits in a location specified by the Resource Manager.

h. Credit cards. Park Attendants shall accept Corps approved credit cards for payment of fees. Park

Attendants will be trained in the use and accounting of credit card transactions.

i. Other fees. Park Attendants shall collect and account for other fees, such as but not limited to the sale of annual day use passes.

j. Refund requests/credit vouchers. Park Attendants shall handle refunds and credit vouchers as instructed by the Resource Manager or his representative.

k. Audits. Park Attendants will be audited as deemed necessary by the Resource Manager.

l. Conduct of Park Attendants. Park Attendants shall conduct themselves in an orderly manner so as not to disrupt the visiting public or act in a rowdy or non-business like or non-professional manner. No alcoholic or intoxicating beverages or substances, illegal drugs or controlled substances not prescribed by a physician shall be possessed or consumed by the Park Attendants during the administration of this contract. Any Park Attendant found to be under the influence of the above described substances or otherwise in violation of the restrictions contained in this paragraph while on duty will be subject to immediate dismissal. Park Attendants shall not possess firearms, fireworks or explosives of any type in the park.

m. Absentees. Payment will not be made for hours not worked. The Resource Manager should be contacted and given as much advance notice of requests for absence as possible. Absences will be approved for sickness and emergencies only.

n. Appraisal system. Park Attendants will be appraised on their performance on a monthly basis. The

Resource Manager will inspect and document any issues that occur during the contract period.

o. Reports/log book. Park Attendants shall compile the numbers of reservations, and visitor permits sold for each completed user fee permit remittance. Written reports of complaints, criticism and compliments of park facilities and operations, will be kept on file. Report situations that could affect the health and safety of visitors and any maintenance items which need attention. Log times and dates of local law enforcement patrols through the park along with any other written records as required by the Resource Manager. Park Attendants shall submit a written report concerning any accidents or incidents occurring in the campground. Park Attendants may be requested to submit a written report concerning any lost and/or found items or stolen property.

p. Fee Booth Operation. Park Attendants may be required to issue user permits, annual day use fee passes, and visitor passes; collect fees, accept reservations for campsites, post reservations, answer questions and distribute pamphlets, copies of Federal Regulations, and other general information items to all campers and visitors. Assist campers in locating a campsite.

1. Park Attendants shall advise all park users to utilize developed facilities, to park and operate vehicles and campers only on designated roads and pull offs. This information is to be provided ahead of time. Park attendants are not to enforce Title 36 on campers, instead report problems to a ranger. Record the site taken and maintain a permanent record in the fee booth of the current status of sites occupied and the period of stay.

2. Park Attendants shall secure and lock the Fee Booth when it is left unattended. If fee money or user fee permit books are left in the Fee Booth, they must be locked in an approved field safe or vault, be in the possession of authorized personnel, or otherwise safe-guarded in a manner approved by the Resource Manager. No campers, visitors, or any unauthorized persons shall be allowed to enter the Fee Booth. Park Attendants shall keep the Fee Booth clean and orderly at all times, which includes cleaning windows, vacuuming carpets, and cleaning all other surfaces inside and outside the center. Park Attendants shall not make or erect any signs or barricades, or perform alterations to the Fee Booth, campsites, restrooms, shower houses, or any other facilities without prior approval from the Resource Manager. No smoking will be allowed in or within 25 feet of the Fee Booth. No pets will be allowed in the Fee Booth unless otherwise approved by the Resource Manager.

q. Tact, Diplomacy, and Courtesy. Park Attendants shall exercise tact, diplomacy, and courtesy whenever dealing with the public. Personal appearance shall be neat and clean at all times.

Complaints from the general public concerning these requirements may be grounds for immediate removal and termination.

r. Reservations. General Information- The National Recreation Reservation Service (NRRS), provided by the government service contractor, will provide advance reservation services for campsites through a nationwide computer system, and other reservable facilities in the NRRS inventory. These services include, but are not limited to the following: receiving reservation request, bookings, collecting, and processing fees, cancellations, changes, refund and credit request, and transmitting reservation information daily to each individual campground or other identified field location.

s. Attendant Requirements. Attendants will perform specific duties daily to implement the reservation program in accordance with established and provided procedures. Duties include, but are not limited to the following: maintaining current on-site records, posting reservable facilities, checking site availability for customers, check-in registration processing, receiving daily arrival reports, etc.

Attendants utilizing “ORMS” or the Nationwide Computer System will be oriented and trained on all aspects of the campground management program by the government. Specific duties and procedures will be entailed and further defined in the Park Office User’s Guide and through pre-work training provided by the government. Attendants will not take advance reservations over the phone.

Attendants will be responsible for providing advance reservation services for current customers, as directed by the government representative.

t. Park Inspections. Park Attendants shall inspect the park before their shift to ensure incoming reservations are posted correctly.

u. Disturbances. Park Attendants shall immediately report all disturbances or violations of rules and regulations that cannot be controlled to Corps Rangers or local law enforcement officers. Report promptly to the Resource Manager all significant incidents occurring in the campground such as all accidents, communications with law enforcement officers, and violations of regulations. Park Attendants shall not attempt to apprehend any violators.

v. Quiet Hours. Accommodate late arrivals or if full, direct them to other nearby campgrounds. The attendants shall inform all visitors and campers as they enter the park of quiet hours. Quiet hours begin at 10:00 p.m. until 6:00 a.m., all visitors are required to leave the park by 9:00 p.m. Registered campers will be allow , and ingress and egress the campground regardless of the hour unless otherwise directed by the Resource Manager.

w. Maintenance problems. Park Attendants shall notify users to alternate facilities. All maintenance problems shall be documented and promptly reported to the Patrol Rangers or the resource manager, or their representative.

x. x Cooperation. Park Attendants shall cooperate with Corps employees who are on duty and those who have contracts with the Corps of Engineers for duties within the area. Allow Corps employees to utilize, for Government business, telephone or radios furnished by the Government.

y. Bonds. The contractor is required to furnish the Contracting Officer proof of such bond in the amount of 4,000.00. The Contractor will not begin work until proof of such bond is furnished. The Contractor has the option, instead of furnishing a security bond of:

1. Depositing certain United States bonds or notes in an amount equal at their par value to the penal sum of the bond or;

2. Furnishing a certified cashier’s check, bank draft, Post office money order, or currency, in the amount equal to the penal sum of the bond or;

3. Furnishing an irrevocable, unconditional letter of credit.

z. Payments. The contractor shall be paid monthly, upon submission of proper invoices, the bid prices stipulated herein for services rendered and accepted. An invoice shall be submitted in original and one copy at the end of the month to cover services rendered during the preceding month. The invoice shall contain contract number, unit price, and amount. Payment for any period of less than one month for the services will be computed on the number of days worked. Should the contractor fail to provide services to the areas designated by the contract, the Government shall have the right to deduct the cost thereof from payment due to the Contractor. Deductions will be based on the Bid Schedule, or the cost to the Government to provide the services. The Government shall have the right to perform any services not performed by the Contractor and to deduct the Government’s cost from payment to the Contractor. Acceptance of payment shall be final and conclusive. No payment will be made for any work not performed.

3. SUPPLIES.

a. The Government will provide the following:

1. A site for a self-contained camper or motor home with electrical and potable water hookups and proper method of waste disposal. Communications equipment if required by the Resource Manager, will be provided and will be hand receipted. Any telephone provided by the Government is for business use only, such as administering the reservation program or in cases of emergency. The Park Attendants shall not use the Government equipment to conduct business unrelated to this contract.

2. Permit forms, computer equipment and related supplies, information pamphlets, copies of

Federal Regulations, and use fee permit books will be provided.

3. Corps Park Attendant identification and appropriate signs and markers.

4. Personal computer with screen and printer and orientation in its use.

5. Computer, printer, and associated materials.

6. A safe for housing funds collected.

The Park Attendants shall provide all materials necessary to perform the Park Attendant services except items indicated above furnished by the Government. The items the Park Attendants shall furnish include but are not limited to: stapler, staples, tape dispenser, tape, paper, note pads, pencils, erasers, pencil sharpener, ink pens, wide markers, paper clips, window cleaner, and cleaning towels.

4. SCHEDULE.

Park Attendants shall live in the campground during the term of the contract. A day may consist of up to 12 hours actual on-duty time by the attendants, and availability at the site when not on duty. A schedule of work days and hours will be furnished by the Resource Manager prior to starting work. The schedule is subject to change at the discretion of the Resource Manager. Park Attendants will be given at least one day off each week. The Resource Manager may require the Park Attendants to work seven days a week during weeks with a Federal holiday.

5. SPECIAL PROVISIONS. As part of a project automation program, the campground will be equipped with a computer to process reservations and use fee permits and to gather campground and visitor information. Park Attendants will be required to utilize the computer in conjunction with some or all of the above described forms used for administering the campground. Training in the use of the computers will be provided by the Government.

6. TERMINATION. The Purchase Order (Contract) may be terminated by either party on giving advance notice in writing. The Park Attendants may terminate the Purchase Order by giving thirty (30) days advance notice in writing to the Contracting Officer and the Resource Manager. The Government may terminate the Purchase Order by giving 24 hour advance notice to the Contracting Officer and the Park Attendants.

Note:

1. This contract may also be terminated if the bidder can not demonstrate the skill to utilize Microsoft Windows based software program associated with the issuance of permits and other fee transactions. Using the park office software.

2. All bidders must submit a previous experience summary sheet for evaluation with their bid. Sheet should include references and phone numbers for contacts used to meet employment requirements listed in this advertisement.

Dam West Campground: Dam West Campground is located near the Carlyle Lake Project Office and Dam West Beach. It has 109 electric sites and several comfort stations, one of which is a mini-shower building and one being a full shower facility with laundry capability. Water hookups are located throughout the campground, and a dump station is located in the campground. There is a playground and drinking fountains in the campground. The campground is very popular and has a high occupancy rate.

Coles Creek Campground: Coles Creek Campground is located on Boulder Road 7 miles North of U.S. Highway

50. With a total of 145 sites, it’s the largest Corps of Engineers managed campground at Carlyle Lake with comfort stations in each loop, a shower building with laundry room, day use area, beach, an amphitheater, and a boat ramp area as well as playground facilities and drinking fountains. Each site has electric, but the first loops of sites are premium full hookup sites with site exclusive water and sewer hookups. There is a dump station to serve the rest of the campground.

Boulder Campground: Boulder Campground is located on Boulder road approximately 9 miles North of U.S.

Highway 50 and a short distance North of Coles Creek. It has 84 electric sites, each site has electric, but sites 1 through 8 are premium full hookup sites with site exclusive water and sewer hookups. A shower building with laundry, playground facilities, an amphitheater, several water hookups, boat ramp and marina. There is a dump station outside the entrance to the campground.

McNair Campground: McNair Campground is located on U.S. Highway 50 less than one mile east of Carlyle within the Dam East Recreation area. It has 32 electric sites and one group area “C” which has 5 electric pedestals without grills or tables the area also has 5 primitive tent sites without electricity and a shelter with electric and an attached comfort station with several tables and two large grills. This area also has a shower building, playground facilities, an amphitheater, several water hookups and beach. There is a dump station to serve the rest of the campground.

The individual campsites are not listed within the NRRS system, however area “C” is still available for reservations May through September.

East Spillway Campground: East Spillway campground is located on U.S. Highway 50 less than one mile east of Carlyle on the Kaskaskia River within the Dam East Recreation area. It has 15 electric sites and comfort stations thought the area. Individuals using this area may use the shower building and dump station located in the McNair Campground.

ATTACHMENT A

PARK ATTENDANT CONTRACTOR MONTHLY APPRAISAL CHECKLIST

1. PERSONAL APPEARANCE

a. Cleanliness

b. Neatness

c. Appropriate attire

d. Personal habits

2. PERFORMANCE OF DUTIES

a. Diplomacy

b. Courtesy towards public

c. Public comments

d. Registration procedures

e. Cooperation with Corps employees and Corps contractors

f. Proper care and use of supplies, equipment, and materials

g. Appearance of gatehouse

h. Attitude

i. Initiative

j. Duty time:

k. Problems recognized and resolved

l. User permit forms and fees properly handled

m. Daily entries into record book

S = SATISFACTORY U = UNSATISFACTORY

ADDITIONAL COMMENTS:

Resource Manager Date

Attachment B

ACCIDENT/INCIDENT REPORT

WHO: Name _______________________ Age _____________________

Address ___________________________________________________________

Date arrived ____________ Date of Departure _______

Phone # ________________

If minor, parents name: ________________________________

WHAT: _____________________________________________________________

WHEN: Date of incident: ________________ Time:______________

WHERE: Location in the recreation area: _____________________

Describe what occurred: _________________________________________________

Weather conditions: _____________________________________________________

Witnesses: ____________________________________________________________

Medical center treatment received: _________________________________________

Time returned to recreation area: ___________________________________________

Attachment C

REPORT OF LOST OR STOLEN ITEMS:

Who was involved: __________________________________________________________

What was lost/stolen: ________________________________________________________

Where did this occur: ________________________________________________________

When did this occur: Date ___________________________________________________

Time________________________

Comments: _______________________________________________________________

EXPERIENCE DATA FOR PARK ATTENDANT CONTRACT

(Complete all applicable information and return with bid package)

NAMES: ________________________________________

ADDRESS: ________________________________________

PHONE: ____________________

PRESENT OCCUPATIONS: ______________________________________

COMPANY EMPLOYED BY: _____________________________________

BRAND, LENGTH, MODEL & YEAR OF CAMPER OR MOTORHOME:

THIS DATA SHEET SHOULD BE RETURNED WITH EXPERIENCE DATA ATTACHED TO

SUBSTANTIATE THE FOLLOWING:

a. Knowledge / experience in campground or day use operation (list the name(s) and address(s) of campground(s) which you have worked). (Reference page 9)

b. Ability to deal courteously and tactfully with the public.

c. Ability to effectively communicate orally.

d. Ability to keep records.

e. Three references from individuals knowledgeable of your work experience (relatives excluded). Please include addresses and telephone numbers of references.

(1) _______________________________________________________

(2) _______________________________________________________

(3) _______________________________________________________

f. Knowledge / Experience with Computers.

APPENDIX A - BOULDER W/DAY

Appendix A Boulder Campground – Weekdays

Base Year - 2018

Carlyle Lake

1. WORK PERIOD AND AREA. The work period will vary from park to park depending on the park's opening and closing dates. The work period will begin on the first date shown or the day of the award, whichever is later. Gate attendants will perform duties in accordance with the following schedule. In addition, gate attendants may be required to substitute at Coles Creek or Dam West Campgrounds, Carlyle Lake in the event of a long term illness, injury, death, or resignation of a gate attendant and will work that location and shift at bid price until notified by the Contracting Officer.

Carlyle Lake, Boulder Campground Base hours 640 Orientation hours 35

Optional flex hours 120 Total hours for Boulder Campground 795

April 8 – 12, 2018: Orientation and Training Monday: 9:00 a.m. - 12:00 p.m. (Carlyle Admin) Tuesday: 10:00 a.m. - 6:00 p.m. (Dam West Campground) Wednesday: 10:00 a.m. - 6:00 p.m. (Dam West Campground) Thursday: 10:00 a.m. - 6:00p.m. (Dam West Campground) Friday: 12:00 p.m. - 8:00 p.m. (Dam West Campground)

April 15– October 15, 2018: Boulder Campground Sunday 10:00 a.m. – 6:00 p.m.

Monday 10:00 a.m. – 6:00 p.m.

Tuesday 10:00 a.m. – 6:00 p.m.

Wednesday Off Thursday Off Friday Off Saturday Off

Mandatory Second Person Hours: This contract includes an additional 120 flexible second person hours. These hours will be used at the discretion of the Contracting Officer. The Contractor will be notified at the orientation when the hours will be scheduled.

2. GATE ATTENDANT CAMPSITES.

2.1 Gate Attendants will be required to live within the associated campgrounds. One campsite, equipped with electricity, water and sewer hookups, per contract will be provided by the government (if available).

Shower, laundry facilities and sanitary dump stations are available in the campgrounds.

3. SUPPLIES AND EQUIPMENT.

3.1 Supplies and equipment to be provided by the contractor:

a. An authorized, self-contained living unit. This unit is to be provided by the gate attendants or contractors for whom it is intended.

b. Fee booth and day use supplies including, but not limited to, tape, stapler, staples, paper clips, paper towels, facial tissue, rubber bands, pencils, pens, paper, envelopes, colored markers, etc.

3.2 Supplies and equipment to be provided by the government:

a. Campsites with electricity, water, and sewer hookup (if available).

b. Radio and telephone in fee booth.

c. All forms, handouts, pamphlets, and user fee books.

d. Name tag or identification badge.

e. Use of facilities and utilities.

f. Lock box for cash and checks.

g. All necessary computer equipment for the operation of the ORMS Program.

Base Year 2019

4. WORK PERIOD AND AREA. The work period will vary from park to park depending on the park's opening and closing dates. The work period will begin on the first date shown or the day of the award, whichever is later. Gate attendants will perform duties in accordance with the following schedule. In addition, gate attendants may be required to substitute at Coles Creek or Dam West Campgrounds, Carlyle Lake in the event of a long term illness, injury, death, or resignation of a gate attendant and will work that location and shift at bid

Carlyle Lake, Boulder Campground Base hours 648

Orientation hours 19 Optional flex hours 120

Total hours for Boulder Campground 787

April 7 – 9, 2019: Orientation and Training Sunday: 10:00 a.m. – 6:00 p.m. (Dam West Campground) Monday: 9:00 a.m. – 12:00 p.m. (Carlyle Admin) Tuesday: 10:00 a.m. – 6:00 p.m. (Dam West Campground)

April 12 – October 15, 2019: Boulder Campground

Sunday 10:00 – 6:00 p.m.

Monday 10:00 – 6:00 p.m.

Tuesday 10:00 – 6:00 p.m.

Wednesday Off Thursday Off Friday Off Saturday Off

Mandatory Second Person Hours: This contract includes an additional 120 flexible second person hours. These hours will be used at the discretion of the Contracting Officer. The Contractor will be notified at the orientation

5. GATE ATTENDANT CAMPSITES.

5.1 Gate Attendants will be required to live within the associated campgrounds. One campsite, equipped with electricity, water and sewer hookups, per contract will be provided by the government. Shower, laundry facilities and sanitary dump stations are available in the campgrounds.

6. SUPPLIES AND EQUIPMENT.

6.1 Supplies and equipment to be provided by the contractor:

c. An authorized, self-contained living unit. This unit is to be provided by the gate attendants or

d. Fee booth and day use supplies including, but not limited to, tape, stapler, staples, paper clips, paper

6.2 Supplies and equipment to be provided by the government:

h. Campsites with electricity, water, and sewer hookup (if available).

i. Radio and telephone in fee booth.

j. All forms, handouts, pamphlets, and user fee books.

k. Name tag or identification badge.

l. Use of facilities and utilities.

m. Lock box for cash and checks.

n. All necessary computer equipment for the operation of the ORMS Program.

Option Year 2 - 2020

7. WORK PERIOD AND AREA. The work period will vary from park to park depending on the park's opening and closing dates. The work period will begin on the first date shown or the day of the award, whichever is later. Gate attendants will perform duties in accordance with the following schedule. In addition, gate attendants may be required to substitute at Coles Creek or Dam West Campgrounds, Carlyle Lake in the event of a long term illness, injury, death, or resignation of a gate attendant and will work that location and shift at bid

Carlyle Lake, Boulder Campground Base hours 624

Optional flex hours 120

Total hours for Boulder Campground 763

April 12 – 14, 2020: Orientation and Training Sunday: 10:00 a.m. – 6:00 p.m. (Dam West Campground) Monday: 9:00 a.m. – 12:00 p.m. (Carlyle Admin) Tuesday: 10:00 a.m. – 6:00 p.m. (Dam West Campground)

April 15 – October 15, 2020: Boulder Campground Sunday 10:00 a.m. – 6:00 p.m.

Monday 10:00 a.m. – 6:00 p.m.

Tuesday 10:00 a.m. – 6:00 p.m.

Wednesday Off Thursday Off Friday Off Saturday Off

Mandatory Second Person Hours: This contract includes an additional 120 flexible second person hours. These hours will be used at the discretion of the Contracting Officer. The Contractor will be notified at the orientation

8. GATE ATTENDANT CAMPSITES.

8.1 Gate Attendants will be required to live within the associated campgrounds. One campsite, equipped with electricity, water and sewer hookups, per contract will be provided by the government. Shower, laundry facilities and sanitary dump stations are available in the campgrounds.

9. SUPPLIES AND EQUIPMENT.

9.1 Supplies and equipment to be provided by the contractor:

e. An authorized, self-contained living unit. This unit is to be provided by the gate attendants or

f. Fee booth and day use supplies including, but not limited to, tape, stapler, staples, paper clips, paper

9.2 Supplies and equipment to be provided by the government:

o. Campsites with electricity, water, and sewer hookup (if available).

p. Radio and telephone in fee booth.

q. All forms, handouts, pamphlets, and user fee books.

r. Name tag or identification badge.

s. Use of facilities and utilities.

t. Lock box for cash and checks.

u. All necessary computer equipment for the operation of the ORMS Program.

APPENDIX A - BOULDER W/ENDS

Boulder Campground Weekends

10. WORK PERIOD AND AREA. The work period will vary from park to park depending on the park's opening and closing dates. The work period will begin on the first date shown or the day of the award, whichever is later. Gate attendants will perform duties in accordance with the following schedule. In addition, gate attendants may be required to substitute at Coles Creek or Dam West Campgrounds, Carlyle Lake in the event of a long term illness, injury, death, or resignation of a gate attendant and will work that location and shift at bid

Carlyle Lake, Boulder Campground Base hours 956 Orientation hours 35

Optional flex hours 170 Total hours for Boulder Campground 1,161

April 3 – 7, 2018: Orientation and Training Tuesday: 9:00 a.m. – 12:00 p.m. (Carlyle Admin)

Wednesday: 10:00 a.m. - 6:00 p.m. (Dam West Campground) Thursday: 10:00 a.m. – 6:00 p.m. (Dam West Campground) Friday: 10:00 a.m. – 6:00 p.m. (Dam West Campground) Saturday: 10:00 a.m. - 6:00 p.m. (Dam West Campground)

April 13 – October 15, 2018: Boulder Campground Sunday OFF Monday OFF

Tuesday OFF Wednesday 10am-6pm Thursday 10am-6pm Friday 10am-8pm Saturday 10am-8pm

Mandatory Second Person Hours: This contract includes an additional 170 flexible second person hours. These hours will be used at the discretion of the Contracting Officer. The Contractor will be notified at the orientation

11. GATE ATTENDANT CAMPSITES.

11.1 Gate Attendants will be required to live within the associated campgrounds. One campsite, equipped with electricity, water and sewer hookups, per contract will be provided by the government. Shower and laundry facilities and sanitary dump stations are available in the campgrounds.

12. SUPPLIES AND EQUIPMENT.

12.1 Supplies and equipment to be provided by the contractor:

g. An authorized, self-contained living unit. This unit is to be provided by the gate attendants or

h. Fee booth and day use supplies including, but not limited to, tape, stapler, staples, paper clips, paper towels, facial tissue, rubber bands, pencils, pens, paper, envelopes, colored markers, etc

12.2 Supplies and equipment to be provided by the government:

v. Campsites with electricity, water, and sewer hookup (if available).

w. Radio and telephone in fee booth.

x. All forms, handouts, pamphlets, and user fee books.

y. Name tag or identification badge.

z. Use of facilities and utilities.

aa. Lock box for cash and checks.

bb. All necessary computer equipment for the operation of the ORMS Program.

Boulder Campground – Weekends Option Year 1 - 2019

Carlyle Lake

13. WORK PERIOD AND AREA. The work period will vary from park to park depending on the park's opening and closing dates. The work period will begin on the first date shown or the day of the award, whichever is later. Gate attendants will perform duties in accordance with the following schedule. In addition, gate attendants may be required to substitute at Coles Creek or Dam West Campgrounds, Carlyle Lake in the event of a long term illness, injury, death, or resignation of a gate attendant and will work that location and shift at bid

Carlyle Lake, Boulder Campground Base hours 956

Optional flex hours 170 Total hours for Boulder Campground 1145

April 3 – 5, 2019: Orientation and Training Wednesday: 9:00 a.m. – 12:00 p.m. (Carlyle Admin) Thursday: 10:00 a.m. – 6:00 p.m. (Dam West Campground) Friday: 10:00 a.m. – 6:00 p.m. (Dam West Campground)

April 12 – October 15, 2019: Boulder Campground Sunday OFF Monday OFF

Tuesday OFF Wednesday 10am-6pm Thursday 10am-6pm

Friday 10am-8pm Saturday 10am-8pm

Mandatory Second Person Hours: This contract includes an additional 170 flexible second person hours. These hours will be used at the discretion of the Contracting Officer. The Contractor will be notified at the orientation when the hours will be scheduled.

14. GATE ATTENDANT CAMPSITES.

14.1Gate Attendants will be required to live within the associated campgrounds. One campsite, equipped with electricity, water and sewer hookups, per contract will be provided by the government. Shower and laundry facilities and sanitary dump stations are available in the campgrounds.

15. SUPPLIES AND EQUIPMENT.

15.1Supplies and equipment to be provided by the contractor:

i. An authorized, self-contained living unit. This unit is to be provided by the gate attendants or contractors for whom it is intended.

j. Fee booth and day use supplies including, but not limited to, tape, stapler, staples, paper clips, paper towels, facial tissue, rubber bands, pencils, pens, paper, envelopes, colored markers, etc

15.2Supplies and equipment to be provided by the government:

cc. Campsites with electricity, water, and sewer hookup (if available).

dd. Radio and telephone in fee booth.

ee. All forms, handouts, pamphlets, and user fee books.

ff. Name tag or identification badge.

gg. Use of facilities and utilities.

hh. Lock box for cash and checks.

ii. All necessary computer equipment for the operation of the ORMS Program.

Boulder Campground – Weekends

16. WORK PERIOD AND AREA. The work period will vary from park to park depending on the park's opening and closing dates. The work period will begin on the first date shown or the day of the award, whichever is later. Gate attendants will perform duties in accordance with the following schedule. In addition, gate attendants may be required to substitute at Coles Creek or Dam West Campgrounds, Carlyle Lake in the event of a long term illness, injury, death, or resignation of a gate attendant and will work that location and shift at bid

Carlyle Lake, Boulder Campground Base hours 952

Optional flex hours 170

Total hours for Boulder Campground 1,141

April 8 – 10, 2020: Orientation and Training Wednesday: 9:00 a.m. – 12:00 p.m. (Carlyle Admin) Thursday: 10:00 a.m. – 6:00 p.m. (Dam West Campground)

Friday: 10:00 a.m. -- 6:00 p.m. (Dam West Campground)

April 15 – October 15, 2020: Boulder Campground Sunday OFF Monday OFF

Tuesday OFF Wednesday 10am - 6pm Thursday 10am - 6pm Friday 10am - 8pm Saturday 10am - 8pm

Mandatory Second Person Hours: This contract includes an additional 170 flexible second person hours. These hours will be used at the discretion of the Contracting Officer. The Contractor will be notified at the orientation

17. GATE ATTENDANT CAMPSITES.

17.1 Gate Attendants will be required to live within the associated campgrounds. One campsite, equipped with

18. SUPPLIES AND EQUIPMENT.

18.1 Supplies and equipment to be provided by the contractor:

k. An authorized, self-contained living unit. This unit is to be provided by the gate attendants or

l. Fee booth and day use supplies including, but not limited to, tape, stapler, staples, paper clips, paper

18.2 Supplies and equipment to be provided by the government:

jj. Campsites with electricity, water, and sewer hookup (if available).

kk. Radio and telephone in fee booth.

ll. All forms, handouts, pamphlets, and user fee books.

mm. Name tag or identification badge.

nn. Use of facilities and utilities.

oo. Lock box for cash and checks.

pp. All necessary computer equipment for the operation of the ORMS Program.

APPENDIX A - COLES CREEK W/END

Coles Creek – Weekends

19. WORK PERIOD AND AREA. The work period will vary from park to park depending on the park's opening and closing dates. The work period will begin on the first date shown or the day of the award, whichever is later. Gate attendants will perform duties in accordance with the following schedule. In addition, gate attendants may be required to substitute at Dam West or Boulder Campgrounds, Carlyle Lake in the event of a long term illness, injury, death, or resignation of a gate attendant and will work that location and shift at bid price until notified by the Contracting Officer.

Carlyle Lake, Coles Creek Campground Base hours 864 Optional flex hours 145 Orientation / Training 35 Total hours for Coles Creek Campground 1044

April 23 – 27, 2018: Orientation and Training Monday: 9:00 a.m. – 12:00 p.m. (Carlyle Admin) Tuesday: 10:00 a.m. – 6:00 p.m. (Dam West Campground) Wednesday 10:00 a.m. – 6:00 p.m. (Dam West Campground) Thursday 10:00 a.m. – 6:00 p.m. (Dam West Campground) Friday 10:00 a.m. – 6:00 p.m. (Dam West Campground)

May…