RFQ_-_W912P9-17-T-0008.pdf

REND LAKE PROJECT OFFICE

KELSEY DANIELS

US ARMY ENGR DIST ST LOUIS

11981 REND CITY ROAD

BENTON IL 62812-4242

TEL: 618 724-7069 FAX: 618-724-4089

SEE SCHEDULE

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

W912P9-17-T-0008 14-Dec-2016 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. % NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and

ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA

FAR (48 CFR) 53.215-1(a)

THIS RFQ X [ ] IS [ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF. 3. REQUISITION/PURCHASE

REQUEST NO.

CONTRACTING DIVISION

USARMY ENGR DIST ST LOUIS

1222 SPRUCE ST RM 4.207

ST LOUIS MO 63103-2833

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ] X FOB

DESTINATION

[ ] OTHER

(See Schedule)

14-Jan-2017 (Date) PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS: 10.

314 331-8527 DEBBIE C WARNER

(Name and Telephone no.) (No collect calls) 5b. FOR INFORMATION CALL:

d. CALENDAR DAYS c. 30 CALENDAR DAYS b. 20 CALENDAR DAYS 12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

W912P9-17-T-0008

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1241 Hours ______________ ______________

GATE ATTENDANT SERVICES AT GUN CREEK CAMPGROUND, REND

LAKE, FRANKLIN COUNTY, BENTON, ILLINOIS, FOR THE 2017

RECREATIONAL SEASON AS PER THE ATTACHED GATE ATTENDANTS

HANDBOOK, SPECIFICATIONS, AND APPENDIX A.

THE ACTUAL PERIOD OF PERFORMANCE FOR THE BASE YEAR IS

17 MARCH 2017 THRU 27 NOVEMBER 2017, DEPENDENT ON WEATHER

AND WATER CONDITIONS.

FIRM FIXED PRICE --

PROJECT NO.: 107151

0002 1188 Hours ______________ ______________

GATE ATTENDANT SERVICES AT NORTH SANDUSKY CAMPGROUND,

REND LAKE, FRANKLIN COUNTY, BENTON, ILLINOIS, FOR THE 2017

RECREATIONAL SEASON AS PER THE ATTACHED GATE ATTENDANTS

HANDBOOK, SPECIFICATIONS, AND APPENDIX A.

THE ACTUAL PERIOD OF PERFORMANCE FOR THE BASE YEAR IS

31 MARCH 2017 THRU 13 NOVEMBER 2017, DEPENDENT ON WEATHER

AND WATER CONDITIONS.

FIRM FIXED PRICE ---

0003 763 Hours ______________ ______________

GATE ATTENDANT SERVICES AT GUN CREEK AND NORTH SANDUSKY

CAMPGROUNDS (ALTERNATE i) AT REND LAKE, FRANKLIN COUNTY, BENTON, ILLINOIS, FOR THE 2017 RECREATIONAL SEASON AS PER THE

ATTACHED GATE ATTENDANTS HANDBOOK, SPECIFICATIONS, AND

APPENDIX A.

THE ACTUAL PERIOD OF PERFORMANCE FOR THE BASE YEAR IS

17 MARCH 2017 THRU 30 OCTOBER 2017, DEPENDENT ON WEATHER

AND WATER CONDITIONS.

0004 1126 Hours ______________ ______________

GATE ATTENDANT SERVICES AT SOUTH MARCUM CAMPGROUND AT

REND LAKE, FRANKLIN COUNTY, BENTON, ILLINOIS, FOR THE 2017

RECREATIONAL SEASON AS PER THE ATTACHED GATE ATTENDANTS

HANDBOOK, SPECIFICATIONS, AND APPENDIX A.

THE ACTUAL PERIOD OF PERFORMANCE FOR THE BASE YEAR IS

31 MARCH 2017 THRU 30 OCTOBER 2017, DEPENDENT ON WEATHER

AND WATER CONDITIONS.

PROJECT NO.: 107151 PROJECT NO.: 107151

0005 1138 Hours ______________ ______________

GATE ATTENDANT SERVICES AT SOUTH SANDUSKY CAMPGROUND

AT REND LAKE, FRANKLIN COUNTY, BENTON, ILLINOIS, FOR THE 2017

RECREATIONAL SEASON AS PER THE ATTACHED GATE ATTENDANTS

HANDBOOK, SPECIFICATIONS, AND APPENDIX A.

THE ACTUAL PERIOD OF PERFORMANCE FOR THE BASE YEAR IS

31 MARCH 2017 THRU 30 OCTOBER 2017, DEPENDENT ON WEATHER

AND WATER CONDITIONS.

0006 743 Hours ______________ ______________

GATE ATTENDANT SERVICES AT SOUTH MARCUM AND SOUTH

SANDUSKY CAMPGROUNDS (ALTERNATE ii) AT REND LAKE, FRANKLIN COUNTY, BENTON, ILLINOIS, FOR THE 2017

RECREATIONAL SEASON AS PER THE ATTACHED GATE ATTENDANTS

HANDBOOK, SPECIFICATIONS, AND APPENDIX A.

THE ACTUAL PERIOD OF PERFORMANCE FOR THE BASE YEAR IS

31 MARCH 2017 THRU 30 OCTOBER 2017, DEPENDENT ON WEATHER

AND WATER CONDITIONS.

1001 1208 Hours ______________ ______________

OPTION GATE ATTENDANT SERVICES AT GUN CREEK CAMPGROUND, REND

LAKE, FRANKLIN COUNTY, BENTON, ILLINOIS, FOR THE 2018

RECREATIONAL SEASON AS PER THE ATTACHED GATE ATTENDANTS

HANDBOOK, SPECIFICATIONS, AND APPENDIX A.

THE ACTUAL PERIOD OF PERFORMANCE FOR OPTION YEAR ONE IS

16 MARCH 2018 THRU 26 NOVEMBER 2018, DEPENDENT ON WEATHER

AND WATER CONDITIONS.

1002 1180 Hours ______________ ______________

OPTION GATE ATTENDANT SERVICES AT NORTH SANDUSKY CAMPGROUND,

REND LAKE, FRANKLIN COUNTY, BENTON, ILLINOIS, FOR THE 2018

RECREATIONAL SEASON AS PER THE ATTACHED GATE ATTENDANTS

HANDBOOK, SPECIFICATIONS, AND APPENDIX A.

THE ACTUAL PERIOD OF PERFORMANCE FOR OPTION YEAR 1 IS

30 MARCH 2018 THRU 12 NOVEMBER 2018, DEPENDENT ON WEATHER

AND WATER CONDITIONS.

1003 803 Hours ______________ ______________

OPTION GATE ATTENDANT SERVICES AT GUN CREEK AND NORTH SANDUSKY

CAMPGROUNDS (ALTERNATE i) AT REND LAKE, FRANKLIN COUNTY, BENTON, ILLINOIS, FOR THE 2018 RECREATIONAL SEASON AS PER THE

ATTACHED GATE ATTENDANTS HANDBOOK, SPECIFICATIONS, AND

APPENDIX A.

THE ACTUAL PERIOD OF PERFORMANCE FOR THE OPTION YEAR 1 IS

16 MARCH 2018 THRU 29 OCTOBER 2018, DEPENDENT ON WEATHER

AND WATER CONDITIONS.

1004 1118 Hours ______________ ______________

OPTION GATE ATTENDANT SERVICES AT SOUTH MARCUM CAMPGROUND AT

REND LAKE, FRANKLIN COUNTY, BENTON, ILLINOIS, FOR THE 2018

RECREATIONAL SEASON AS PER THE ATTACHED GATE ATTENDANTS

HANDBOOK, SPECIFICATIONS, AND APPENDIX A.

THE ACTUAL PERIOD OF PERFORMANCE FOR OPTION YEAR 1 IS

30 MARCH 2018 THRU 29 OCTOBER 2018, DEPENDENT ON WEATHER

AND WATER CONDITIONS.

1005 1098 Hours ______________ ______________

OPTION GATE ATTENDANT SERVICES AT SOUTH SANDUSKY CAMPGROUND

AT REND LAKE, FRANKLIN COUNTY, BENTON, ILLINOIS, FOR THE 2018

RECREATIONAL SEASON AS PER THE ATTACHED GATE ATTENDANTS

HANDBOOK, SPECIFICATIONS, AND APPENDIX A.

THE ACTUAL PERIOD OF PERFORMANCE FOR THE OPTION YEAR 1 IS

30 MARCH 2018 THRU 29 OCTOBER 2018, DEPENDENT ON WEATHER

AND WATER CONDITIONS.

1006 783 Hours ______________ ______________

OPTION GATE ATTENDANT SERVICES AT SOUTH MARCUM AND SOUTH

SANDUSKY CAMPGROUNDS (ALTERNATE ii) AT REND LAKE, FRANKLIN COUNTY, BENTON, ILLINOIS, FOR THE 2018

RECREATIONAL SEASON AS PER THE ATTACHED GATE ATTENDANTS

HANDBOOK, SPECIFICATIONS, AND APPENDIX A.

THE ACTUAL PERIOD OF PERFORMANCE FOR OPTION YEAR 1 IS

30 MARCH 2018 THRU 29 OCTOBER 2018, DEPENDENT ON WEATHER

AND WATER CONDITIONS.

2001 1237 Hours ______________ ______________

OPTION GATE ATTENDANT SERVICES AT GUN CREEK CAMPGROUND, REND

LAKE, FRANKLIN COUNTY, BENTON, ILLINOIS, FOR THE 2019

RECREATIONAL SEASON AS PER THE ATTACHED GATE ATTENDANTS

HANDBOOK, SPECIFICATIONS, AND APPENDIX A.

THE ACTUAL PERIOD OF PERFORMANCE FOR OPTION YEAR 2 IS 15

MARCH 2019 THRU 2 DECEMBER 2019, DEPENDENT ON WEATHER AND

WATER CONDITIONS.

2002 1178 Hours ______________ ______________

OPTION GATE ATTENDANT SERVICES AT NORTH SANDUSKY CAMPGROUND,

REND LAKE, FRANKLIN COUNTY, BENTON, ILLINOIS, FOR THE 2019

RECREATIONAL SEASON AS PER THE ATTACHED GATE ATTENDANTS

HANDBOOK, SPECIFICATIONS, AND APPENDIX A.

THE ACTUAL PERIOD OF PERFORMANCE FOR OPTION YEAR 2 IS 29

MARCH 2019 THRU 18 NOVEMBER 2019, DEPENDENT ON WEATHER

AND WATER CONDITIONS.

2003 822 Hours ______________ ______________

OPTION GATE ATTENDANT SERVICES AT GUN CREEK AND NORTH SANDUSKY

CAMPGROUNDS (ALTERNATE i) AT REND LAKE, FRANKLIN COUNTY, BENTON, ILLINOIS, FOR THE 2019 RECREATIONAL SEASON AS PER THE

ATTACHED GATE ATTENDANTS HANDBOOK, SPECIFICATIONS, AND

APPENDIX A.

THE ACTUAL PERIOD OF PERFORMANCE FOR OPTION YEAR 2 IS

15 MARCH 2019 THRU 4 NOVEMBER 2019, DEPENDENT ON WEATHER

AND WATER CONDITIONS.

2004 1116 Hours ______________ ______________

OTION GATE ATTENDANT SERVICES AT SOUTH MARCUM CAMPGROUND AT

REND LAKE, FRANKLIN COUNTY, BENTON, ILLINOIS, FOR THE 2019

RECREATIONAL SEASON AS PER THE ATTACHED GATE ATTENDANTS

HANDBOOK, SPECIFICATIONS, AND APPENDIX A.

THE ACTUAL PERIOD OF PERFORMANCE FOR OPTION YEAR 2 IS

29 MARCH 2019 THRU 4 NOVEMBER 2019, DEPENDENT ON WEATHER

AND WATER CONDITIONS.

2005 1127 Hours ______________ ______________

OPTION GATE ATTENDANT SERVICES AT SOUTH SANDUSKY CAMPGROUND

AT REND LAKE, FRANKLIN COUNTY, BENTON, ILLINOIS, FOR THE 2019

RECREATIONAL SEASON AS PER THE ATTACHED GATE ATTENDANTS

HANDBOOK, SPECIFICATIONS, AND APPENDIX A.

THE ACTUAL PERIOD OF PERFORMANCE FOR OPTION YEAR 2 IS 29

MARCH 2019 THRU 4 NOVEMBER 2019, DEPENDENT ON WEATHER AND

WATER CONDITIONS.

2006 802 Hours ______________ ______________

OPTION GATE ATTENDANT SERVICES AT SOUTH MARCUM AND SOUTH

SANDUSKY CAMPGROUNDS (ALTERNATE ii) AT REND LAKE, FRANKLIN COUNTY, BENTON, ILLINOIS, FOR THE 2019

RECREATIONAL SEASON AS PER THE ATTACHED GATE ATTENDANTS

HANDBOOK, SPECIFICATIONS, AND APPENDIX A.

THE ACTUAL PERIOD OF PERFORMANCE FOR OPTION YEAR 2 IS 29

MARCH 2019 THRU 4 NOVEMBER 2019, DEPENDENT ON WEATHER AND

WATER CONDITIONS.

BID NOTES

Gate Attendant Services at Rend Lake, Franklin County, Benton, Illinois, in accordance with the attached Gate Attendants Handbook, Specifications, and Appendices:

1. For questions concerning this quotation, contact Debbie Warner of the Contracting Office at debbie.c.warner@usace.army.mil or call at (314) 331-8527.

2. For questions concerning the work, contact Ms. Lena Bennet at Rend Lake at lena.s.bennett@usace.army.mil or call at (618) 724-2493.

3. Offerors may submit their quotations by mail to:

US Army Corps of Engineers, St. Louis District ATTN: Contracting Division (Warner) 1222 Spruce Street St. Louis, MO 63103;

By Facsimile to (314) 331-8587, marked to the attention of Debbie Warner; or, Via e-mail to debbie.c.warner@usace.army.mil

4. Prospective offerors are advised that services are to be performed by the person or persons submitting the bid. It is not permissible for the successful offerors to hire a third party or parties to accomplish the required services.

Accordingly, wage rates are not applicable to this contract.

5. NOTE: Your hourly rate quote should include the cost of purchasing a Fidelity Bond. Bonds must be submitted within 30 days of notification of award. Failure to submit legally sufficient bonding within 30 days of notification of award shall result in contract termination for default. The original copy of the bond must be submitted directly to the Corps of Engineers Office at 1222 Spruce Street, St. Louis, MO 63103, marked to the attention of the Contracting Division, Debbie Warner.

6. Offerors are reminded that all awardees must be actively registered in the System for Award Management (SAM) at www.SAM.gov in order to be considered for award. Registrations must show the registrants to be a “Small Business” with a NAICS Code of 561210.

7. A total of six (6) awards will be made from this Solicitation. Offerors are not required to submit pricing for all parks, only to the park or parks to which they are interested in working; The Government will determine which award will result in the greatest cost savings to the Government and determine awards to be made based on price and other factors. (See contract clause 52.212-2, Evaluation of Commercial items.)

8. The resulting awards will be for a base period with two option years. The hourly rate quote will be in effect through the entire contract, for the basic period as well as the two option periods, if exercised.

9. Bid prices for Rend Lake for the prior three years have been in the range of $8.00 - $9.50 per hour.

mailto:debbie.c.warner@usace.army.mil mailto:lena.s.bennett@usace.army.mil mailto:debbie.c.warner@usace.army.mil http://www.sam.gov/

Section C - Descriptions and Specifications

SPECIFICATIONS

SECTION C

DESCRIPTION/SPECS/WORK STATEMENT

SPECIFICATIONS FOR GATE ATTENDANT SERVICES

1. GENERAL

1.1 SCOPE OF WORK. The Gate Attendant Contractor shall perform a number of tasks associated with the collection of user fees, registration of campers, management of the campsite reservation system, dissemination of information, and controlling access to the campground during the recreation period. All work shall be performed to the satisfaction of the Contracting Officer or authorized representative.

1.1.1. Successful performance of this contract by the Contractor requires the possession of a variety of skills including, but not limited to, the ability to work with the public; strong verbal communication skills;

the ability to solve problems, make decisions, and resolve conflicts; the ability to work with computers and a basic knowledge of computer operations; the ability to touch-type on a computer keyboard; the ability to use a computer mouse; the ability to become proficient with N.R.R.S. (National Recreation Reservation System) software; and office skills, including filing, record keeping, handling money, and telecommunications. (NOTE: Prior experience may be be an evaluation factor in determining the award of this contract).

1.1.2. Contractors performing duties as Gate Attendants must be able to interact with park visitors while maintaining composure during stressful situations.

1.1.3. Many duties will require use of the gate attendant's personal vehicle or other motorized means of conveyance. Use of the attendant's vehicle is considered incidental to performance of these duties, and no additional compensation is allowed.

1.2. DEFINITIONS

a. CONTRACTOR - The Contractor is the individual(s) to whom a purchase order is issued by the U.S. Army Corps of Engineers and who has gained the responsibility of performing the duties governed by the specifications of this contract.

b. GATE ATTENDANT - A Gate Attendant is the individual(s) to whom the contract is awarded and other persons who are approved by the Contracting Officer and who have received proper orientation of gate attendant duties, as determined by the Contracting Officer. They shall perform the duties governed by the specifications of this purchase order. A Contractor must be a Gate Attendant.

c. GOVERNMENT - The term "Government" is used to describe the Rend Lake Project Office, the St. Louis District Office of the U.S. Army Corps of Engineers (USACE), or other U.S. Government office associated with the performance of this purchase order.

d. FEE BOOTH - The fee booth is a small building located near the entrance of a campground.

All work prescribed by this contract shall take place at the fee booth with the exception of banking, transmitting funds, attending meetings, miscellaneous record keeping, or as otherwise specified in Appendices A and B herein.

The gate attendant shall be on duty during times and dates specified in Appendix A. The booth shall open one hour after the start of the gate attendant's scheduled work hours and shall close at the end of the scheduled work hours.

Closing down of all systems will begin after the fee booth has been closed.

e. CONTRACTING OFFICER (CO) - The term "Contracting Officer" means the person executing this contract on behalf of the Government, and any other officer or civilian employee who is properly designated Contracting Officer; and the term includes, except as otherwise provided in this contract, the authorized representative of a Contracting Officer acting within the limits of their authority.

f. CONTRACTING OFFICER’S REPRESENTATIVE (COR) - An individual designated by the Contracting Officer to act as his/her representative to assist in managing the contract.

g. CONTRACT PERIOD - The contract period shall begin on the date of the award and extend for one year, unless terminated or extended as provided herein.

h. WORK PERIOD - The period in which work takes place. Note: This contract may contain an optional work period which will be exercised at the Government's discretion.

i. GATE ATTENDANT HANDBOOK - This document comprises Appendix B. It outlines specific work to be performed in accordance with this purchase order. Gate attendant work is similar at all projects in the St. Louis District. However, the description of duties differs at some lakes or campgrounds. Specific duties are specified in the Gate Attendant Handbook.

j. ACTIVE WORKS OUTDOORS (AWO)- A software program used to issue fee receipts, make reservations, and maintain campground records and data. The program is provided by Reserve America, the National Recreation Reservation Service (NRRS) contractor. It will be used by Class A Campgrounds participating in the NRRS. Select Class B campgrounds may utilize AWO. In the event the AWO Government Contractor changes systems/software for operating the reservation service during the Contract period, the gate attendant will be required to use the new system and equipment. Contractor will be paid for any additional training costs at the bid price per hour for the Contract

k. CONTRACT DEFICIENCY - Refusal or failure to comply with the specifications described.

1.3 SAFETY. All equipment used and work performed shall be in accordance with safety requirements set forth in the most up to date United States Army Corps of Engineers Safety Manual, EM 385-1-1, entitled, "Safety and Health Requirements Manual", and all other current revisions. Copies of the Safety Manual are available online at the USACE publications site: http://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/.

Any unsafe work and/or actions will be stopped immediately. All equipment or materials found not to be in conformity with the requirements of EM 385-1-1 shall be removed from Government property immediately. It is the responsibility of the Contractor to assure compliance with the safety provisions of this solicitation.

1.3.1. ACCIDENT REPORTS. The Contractor shall maintain accurate accident records and report accidents as prescribed by the COR. Accidents shall be reported within 24 hours of occurrence, and all serious accidents resulting in death or requiring medical attention or lost time shall be reported immediately.

1.3.2 INCIDENT/DAMAGE REPORTS. In all instances where Government property or equipment are damaged or lost by contract employees, the COR shall be notified immediately. A full report of the incident shall be submitted to the COR within 24 hours of the occurrence. The Contractor shall be responsible for any damage to Government property due to the Contractor’s negligence or abuse.

1.4 SECURITY

1.4.1 KEYS. The Contractor will receive all necessary keys from the key control officer at the Rend Lake Project Office. In the event that the Contractor or his employees lose a key, the Contractor shall be responsible for all costs incurred by the Government to re-key all project locks that use the lost key. These re-keying costs include, but are not limited to the following: contract locksmith services; purchase of replacement keys, lock cylinders, and/or padlocks; and government labor costs. The Contractor may not place Contractor-owned locks on Government gates or points of entry. The Contractor and his employees will be allowed in work areas for official business only. The Contractor shall NOT reproduce any government issued key. The Contractor shall make the keys available to the key control officer upon request for inventory at any time. All Government issued keys shall be returned by the Contractor at the end of each work period, or upon termination of the contract. Work will not be considered complete and accepted until all keys have been returned to the key officer.

1.4.2 FEE BOTH ACCESS. No unauthorized person(s) shall be permitted inside the fee booth. Authorized persons include Gate Attendants, Law Enforcement Officers, and USACE employees who are on duty and have business inside the fee booth. The Attendants shall secure and lock the fee booth when it is unattended. Any money and user fee permit books shall be locked in an approved safe or vault (provided by USACE) or otherwise safeguarded in a manner approved by the COR. The safe provided by the government shall be properly secured when the fee booth is unattended.

1.4.3 ANTI-TERRORISM (AT) LEVEL 1 TRAINING. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or will be made available by the COR upon request.

http://jko.jten.mil/courses/atl1/launch.html

1.4.4 ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND PROCEDURES. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

For contractors who do not require CAC, but require access to a DoD facility or installation. Proposed language: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.5 SUSPICIOUS ACTIVITY REPORTING TRAINING. The contractor and all associated sub-contractors shall receive a brief/training on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

1.4.6 OPSEC TRAINING. All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites:

https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it will be provided by the OPSEC Officer in presentation form upon request.

1.4.7 CLASSIFIED AND/OR SENSITIVE MATERIALS. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.4.8 E-VERIFY. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify ) website to meet the established employment eligibility requirements. The Contractor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file. In addition, the USACE will prescreen contractors and/or gate attendants.

1.5 UTILITIES. Water, electricity, and disposal services for sewage and solid waste may be furnished by the Government. One campsite with electrical, water, and sewer hookups may be provided by the Government at a location to be designated by the COR.. No charge will be made to the Contractor or Gate Attendant for the use of these facilities and services, when used in the performance of this purchase order.

1.6 CHANGES

1.6.1 CONVENIENCE OF THE GOVERNMENT. During the contract period, it may be necessary to close the recreation area, or portions thereof, to effect repairs or to perform maintenance or preventive maintenance. Campground closure may also occur due to changes in public use, in the event that safety of the visiting public is jeopardized, or other purposes at the discretion of the Operations Manager. In the event of closure, the Contractor will be notified in writing 72 hours in advance, if possible, with the understanding that the Contractor shall resume services when deemed suitable by the Contracting Officer. Any reductions in the number of hours worked will result in a reduction of the total contract amount based on the contractor’s unit price bid.

https://www.iad.gov/ioss/ http://www.cdse.edu/catalog/operations-security.html http://www.uscis.gov/e-verify

1.6.2 EMERGENCY TERMINATION. In the event of medical emergency or other valid circumstances, as determined by the Contracting Officer, the Contractor may request termination of the contract.

Requests shall be made in writing to the Contracting Officer.

1.7 PAYMENT

1.7.1. Payment to the Contractor for the performance of this purchase order will only be made for hours spent operating a fee booth, attending training, or attending other meetings called by the Contracting Officer, or as otherwise specified herein. Payment will not be made for booth supplies; envelopes and postage; time spent preparing deposits and associated reports; banking; banking expenses; transportation costs associated with fee deposits; making copies of deposit forms; or time spent transporting and mailing deposits. Compensation for these items should be included as part of the Contractor’s per-hour bid price.

1.7.2.Payment will be made monthly for the work actually performed during the month at the applicable contract unit price as soon as practical after acceptance of work performed and upon receipt of a correct invoice. In the event that the area is closed as described in Paragraph 1.6, the Government will have the right to reduce the amount of payment in accordance with the specified unit price. Each invoice shall be mailed or hand delivered to the Project Management Office and shall contain the following information:

1.7.2.1. Contractor’s name and address as it appears in Block 17a of Standard Form1449,

1.7.2.2. Contractor's Tax Identification Number,

1.7.2.3. Contract number,

1.7.2.4. Item Number

1.7.2.5. Contract Description of Services,

1.7.2.6. Contractor Hours Worked

1.7.2.7. Contract Unit Price, and

1.7.2.8. Extended Total

1.8 FIDELITY BONDS

1.8.1 All gate attendants shall acquire a fidelity bond within 30 days of the award or renewal of this purchase order. The fidelity bond is to be acquired from a bonding source approved by the Contracting Officer.

Each Gate Attendant shall be bonded for an amount not less than $4000. A copy of the bonding instrument, or other proof thereof, shall be submitted to the Contracting Officer within 30 days of the award or renewal of the purchase order.

1.8.2 According to Federal regulations, any person required to furnish a bond has the following options in lieu of doing so

1.8.2.1. Deposit certain Unites States bonds or notes in an amount equal at their par value to the penal sum of the bond.

1.8.2.2 Furnish a certified cashier’s check, bank draft, post office money order, or currency in an amount equal to the sum of the bond.

1.8.2.3. Submit an irrevocable, unconditional letter of credit.

1.9. NOTIFICATION OF CONTRACT DEFICIENCIES

1.9.1. The Contractor will be notified in writing of any serious or recurring minor deficiency in service, observed or confirmed by the Contracting Officer.

1.9.2. Written notification will be given by the Operations Manager by use of the Contract Discrepancy Report (CDR), DA Form 5479R. As initially issued to the contractor, the CDR describes the discrepancy or problem. The CDR will be discussed with the contractor when it is issued. The contractor shall provide his written response on the CDR form within 24 hours of issuance. The contractor’s response must:

- Identify the cause and corrective action taken, and

- Identify contractor action to prevent recurrence.

The COR will evaluate the contractor’s response and take appropriate action, which may include making necessary deductions. Upon finalization of the CDR, the contractor and the COR must sign the form. The contractor will be given a copy of the completed form. Should the contractor not concur with any decision, etc., the contractor may so state, in writing, and request a final decision by the COR. The COR monitors all CDR’s issued, and the CDR’s are the principle evidence used by the COR in determining government contract actions such as termination or decision not to exercise options. The original will become a part of the Contractor’s permanent file held by the Contracting Officer in the St. Louis District.

1.9.3. TERMINATION FOR DEFICIENCIES IN SERVICE. This purchase order may be terminated by the Contracting Officer upon receipt of three (3) official notifications of deficiency in service (DA Form 5479R).

1.9.4. MISAPPROPRIATION OF GOVERNMENT PROPERTY OR FUNDS. This purchase order will be terminated by the Contracting Officer in the event of the theft of Government property by the Contractor or a Gate Attendant, or if unbalanced and/or unaccountable receipts and/or funds occur. This also may result in criminal charges.

2. DESCRIPTION OF WORK

2.1. ASSISTANCE TO THE PUBLIC. Gate Attendants shall perform the following duties to the satisfaction of the Contracting Officer.

2.1.1. Disseminate copies of Federal Regulations and other items as instructed to all visitors as they enter the campground.

2.1.2. Assist campers in locating a campsite.

2.1.3. Assist all visitors by answering questions relating to the lake area.

2.1.4. Record sites taken and maintain a permanent record of the current status of sites occupied and the length of stay. This will be accomplished using AWO.

2.1.5. Direct late arrivals to other Corps campgrounds, state parks, or private campgrounds.

2.1.6. Perform regular surveillance of the campground, making notes of campers who have left and campers needing to register or extend their stay.

2.1.7. Maintain updated records on incoming reservations, post campsite reservations, and ensure postings are accurate.

2.1.8. Maintain a sufficient supply of change and small bills at the fee booth to provide change to customers.

2.1.9. Fill out Lost and Found forms, tag found items, and turn them over to a ranger.

2.1.10. Become familiar with the lake’s recreation areas, facilities, programs, and regulations in order to disseminate accurate information to the visiting public.

2.1.11. Exercise tact, diplomacy, and courtesy at all times when dealing with the visiting public.

2.1.12. Work directly with Campground Hosts and provide information relevant to their position, such as lists of registered campers and available campsites.

2.1.13. Clean the fee booth daily, both inside and out, including the restroom. Gate Attendants must furnish all of their own cleaning and restroom supplies.

2.2 ASSISTANCE TO RANGERS. Gate Attendants shall perform the following duties to the satisfaction of the Contracting Officer.

2.2.1 Advise park rangers immediately of disturbances and/or actual or potential violations of Title 36 Rules and Regulations, State or local law.

2.2.2 Shall not attempt to apprehend violators and shall not, except in extreme emergencies, contact law enforcement agencies when rangers are on duty.

2.2.3 Promptly, accurately, and completely report to Corps Rangers all accidents, incidents, and situations that may adversely affect the health and safety of visitors.

2.2.4 Record and report to park rangers any emergency messages received at the fee booth.

2.2.5 Shall not make their own rules for the campground, nor shall they enforce existing rules.

They shall be knowledgeable of and be able to explain all Federal regulations and lake policies. They shall defend and support these regulations and policies. Gate Attendants shall not make exceptions to established rules, regulations, policies, or guidelines without prior instructions to do so from the COR.

2.3 CAMPSITE RESERVATIONS (NRRS)

2.3.1 GENERAL INFORMATION. The National Recreation Reservation Service (NRRS), provided by the Government service contractor, Reserve America, will provide advance reservation services for campsites and other reservable facilities in the NRRS inventory. These services include, but are not limited to the following: receiving reservation requests; bookings; collecting and processing fees; cancellations; changes; refund and credit requests; and transmitting reservation information daily to each individual campground or other identified field location.

2.3.2 GATE ATTENDANT REQUIREMENTS. Gate Attendants will perform specific duties daily to implement the reservation program in accordance with established and provided procedures. Training is detailed in Appendix A. Gate Attendant duties include, but are not limited to, the following:

2.3.2.1. Maintaining current and accurate on-site records of reservations and customers,

2.3.2.2. Posting reserved facilities,

2.3.2.3. Checking site availability for customers,

2.3.2.4. Processing check-in registrations,

2.3.2.5. Processing walk-in registrations,

2.3.2.6. Canceling and No-showing reservations,

2.3.2.7. Making advanced reservations for customers in person. Gate Attendants will not take advance reservations over the phone.

2.3.2.8. Issuing America The Beautiful Interagency Passes and Corps of Engineers Annual Passes in accordance with procedures contained in Appendix B – Gate Attendant Handbook.

2.4 FEE COLLECTION. The Gate Attendant shall perform the following duties to the satisfaction of the

COR.

2.4.1 USER PERMITS. The Gate Attendant will utilize the computerized AWO system to collect user and pass fees and to create user receipts. In the event that the AWO system in unavailable for use, the Contractor will provide a hand-written receipt (using Government Supplied General Receipt Book) and enter the transaction into AWO when it becomes available. All fees will be collected by cash, check, or credit card. Credit card payments will be handled through the AWO system. Additional information for collection and refund procedures will be furnished by the Contracting Officer during training. If handwritten receipts are used they shall be filled out accurately and legibly in their entirety.

2.4.2 TRANSMITTAL OF FEES

2.4.2.1 The Contractor will utilize the AWO system to document all collected fees and to create a deposit and records of all fees collected.

2.4.2.2. The Contractor shall make a deposit no less than once-a-week (7 calendar days), or at any time that the amount collected exceeds $5,000. The COR may direct the Contractor to create a deposit document at other times as needed.

2.4.2.3. The Contractor will create a deposit for transmittal to the US Treasury. This will include a Deposit Summary Report generated in AWO; all personal checks collected; and a money order, bank draft, or cashier's check for the cash collections. NOTE: the use of personal checks to transmit collected fees is not permitted. Government funds cannot be mixed with personal funds.

2.4.2.4. The contractor will create a packet containing all supporting records for the deposit which will be submitted to the Rend Lake Project office. This packet will include the following:

2.4.2.4.1. Deposit Summary Report,

2.4.2.4.2. Deposit Detail Report,

2.4.2.4.3. Shift Summary and Detail Reports for each shift included in the deposit.

2.4.2.4.4. All receipts generated for fees collected,

2.4.2.4.5. All receipts generated for refunded fees,

2.4.2.4.6. The original receipt for the money order, bank draft, or cashier's check that was purchased to remit cash collections.

2.4.2.4.7. Any other documentation that supports the deposit.

2.5. MISCELLANEOUS DUTIES. The Gate Attendants shall perform the following duties to the satisfaction of the Contracting Officer.

2.5.1. Keep the fee booth clean and sanitary inside and out. This includes, but is not limited to, sweeping, dusting, washing windows, removing nests and webs, and disposing of trash.

2.5.2. Maintain a written record of complaints and criticisms of any nature from registered campers.

2.5.3. Wear name tags provided by the Government for identification.

2.5.4. Not develop an attitude of possessiveness toward the campground. The campground belongs to the public and is managed by the Government. Pride in the campground, however, is encouraged.

2.5.5. Remain within hearing distance of the provided communication equipment in the fee booth.

2.5.6. Keep the fee booth door locked at all times.

2.5.7. Collect data within the campground or distribute documents to campers requested by the Contracting Officer in support of studies conducted by the Government. Requests for such data are expected to occur infrequently, and time spent collecting data will be minimal.

2.5.8. Cooperate with Government employees who are on duty. They will be allowed to use communication equipment in the fee booth furnished by the Government, for official business purposes.

2.5.9. Perform other miscellaneous duties as indicated in Appendices A and B.

3. PERSONNEL

3.1. GATE ATTENDANT. Gate Attendant(s) shall be on duty in the fee booth during the hours specified in Appendix A.

3.2. MEETINGS. Meetings, if required, may be called by the COR to discuss problems and changes associated with the performance of the contract. All Gate Attendants shall attend these meetings unless excused by the COR. Payment for hours of attendance at these meetings is authorized.

3.3. OPTIONAL HOURS. The Gate Attendant may be asked to work additional hours at other fee booths at Rend Lake when needed. Terms of this service are outlined in Appendix A, section 5.4.

3.4. APPEARANCE. All Gate Attendants shall maintain a clean, well-groomed appearance while on duty.

They shall provide their own work attire. Government issued name tags shall be worn on the upper right quarter of the front of the shirt or blouse and shall be visible and readable to the public. Final decision as to appearance will be at the discretion of the Contracting Officer.

4. GATE ATTENDANT TRAINING

4.1. PRE-SEASON TRAINING. All Gate Attendants are required to attend pre-season training at the Visitor Center/Project Office, or where specified, prior to the beginning of the work period. This training will include operation of the AWO computer system, fee booth operation, campground management, customer care, rules and regulations, and other topics as needed. The dates and times of the training will be determined by the COR.

Payment for attendance at the pre-season training for each Gate Attendant will be made at the per-hour bid price.

4.2. SECURITY TRAINING All training required under paragraph 1.4 SECURITY will be completed by each gate attendant using the fee booth computer while the fee booth is closed. Payment for completing this security training for each Gate Attendant will be made at the per-hour bid price.

4.3. ADDITIONAL TRAINING. Optional in the event additional training is required due to program changes. All gate attendants will be required to attend any additional training as needed. Payment for the attendance at any additional training will be made at the per-hour bid price.

5. QUARTERS

5.1. GATE ATTENDANT CAMPSITES. Optional at the discretion of the Government. One campsite with electrical, water, and sewer hookups may be provided by the Government at a location to be designated by the COR. Showers and a sanitary dump station are available in the recreation areas. Caution: Although comments concerning the provided campsite are welcome, campsites and associated facilities will not normally be modified to suit the preferences of the Gate Attendant. See Appendix A.

5.2. The Gate Attendant must always treat the public courteously, either on-duty or off-duty. Any family members living with or visiting the Gate Attendant must also treat the public courteously at all times.

5.3. The Contractor shall maintain the provided campsite in a clean and sanitary condition at all times.

Contractor or Gate Attendant owned materials and/or equipment shall be removed before final payment will be authorized.

5.4. The security of the Gate Attendant’s living quarters and personal property shall remain his or her responsibility throughout the contract period. The Government will accept no responsibility for, nor will it be liable for damage or theft occurring to the property of a Gate Attendant.

5.5. All Corps of Engineers regulations applicable to campgrounds will apply and be enforced at Gate Attendant campsites.

6. RESTRICTIONS

6.1. All Gate Attendants shall be subject to all current regulations concerning the public use of lands and waters of the project except those that are specifically waived under this contract.

6.2. Dog pens, horse corrals, poultry cages, or similar facilities for pets or animals are prohibited. Pets are not permitted in or near the fee booth.

6.3. Landscaping and/or gardening activities will not be permitted.

6.4. Eating or drinking in the vicinity of the fee booth computer will not be permitted because of the damage such actions have on computer hardware.

6.5. Government furnished telephones in the fee booth are for official business only.

6.6. Radio communications shall conform to current standards, policies, and procedures in effect in the St.

Louis District. The training session will include training on the use of Government provided radio equipment.

6.7. All motor vehicles, including motor bikes and scooters, used by the Gate Attendant shall be properly licensed and operated in accordance with existing rules, regulations, and laws. All vehicles shall be parked in accordance with Corps regulations.

6.8. Gate Attendants shall not possess or use firearms or any item that can be used as a weapon in the performance of this purchase order.

8. SUPPLIES AND EQUIPMENT. See Appendix A.

9. WORK SCHEDULE

9.1. DUTY HOURS. The Contractor shall be responsible for work specified by this purchase order during the dates and times specified in Appendix A.

9.2. BOOTH HOURS. The booth shall open one hour after the start of the gate attendant's scheduled work hours as specified in Appendix A. This hour is to be used to allow the gate attendant to generate incoming camper reports, ensure that reservations are properly posted in the campgrounds, and perform campground surveillance. The booth shall close at the end of the scheduled work hours.

9.3. CHANGING WORK SCHEDULE. The schedule of hours and days to be worked is subject to change in order to optimize service to the public. Such changes are expected to occur infrequently and will result in minor fluctuations in the work schedule and Work Period. The Contractor will be notified 72 hours in advance of any schedule adjustment.

9.4. ABSENCE. The COR shall be contacted and given at least 8 hours advance notice of any absence of a Gate Attendant, except in the case of a medical emergency. Any substitute Gate Attendant must be approved by the COR in advance and must have attended the pre-season training. No payment will be made for times not worked.

10. CONTRACT INSPECTION AND PERFORMANCE

10.1. INSPECTION. Work will be conducted under the general direction of the COR and is subject to inspection by appointed inspectors to insure strict compliance with the terms of the purchase order. No inspector is authorized to change any provision of the purchase order specifications, nor will the presence or absence of an inspector relieve the Contractor from any requirements of the purchase order.

10.2 PERFORMANCE. During the progress of the purchase order, if it becomes apparent that the Contractor is unable or unwilling to perform the work in accordance with the purchase order specifications, additional supplies, equipment and/or personnel shall be obtained by the Contractor in order to insure that the specified work is accomplished. If any work performed hereunder is not in conformity with the requirements of this purchase order, the Government will require the Contractor to immediately take all necessary steps to insure proper performance. The Government has the option of reducing the Contract price to reflect the reduced value of the work performed. In the event that the Contractor fails to promptly take corrective action, the Government will (1) by contract or otherwise have the work performed and charge the Contractor any cost occasioned by the Government that is directly related to the performance of such work; or (2) terminate the purchase order for default as provided herein.

11. PROTECTION OF BUILDING, EQUIPMENT, AND VEGETATION

11.1. PROTECTION OF LAND RESOURCES. The work areas on which work is to be performed and the land and water areas adjacent thereto shall be preserved in their present condition.

11.2. PROTECTION OF GOVERNMENT FACILITIES. The Contractor shall be responsible for restoring any Government facilities or structures damaged as a result of their operation. Reasonable care shall be used to avoid damage to existing structures, equipment, and vegetation in the campground and other areas of operation. Any such damage shall be repaired or replaced as directed by the COR at no cost to the Government. If the Contractor does not make such repair or replacement, the cost thereof will be deducted from payments. The Contractor shall advise the COR Officer of any damage due to vandalism or other causes as soon as possible.

12. OPTION TO EXTEND THE TERM OF THE CONTRACT - SERVICES

12.1. The Government may extend the term of this purchase order by written notice to the Contractor within 30 days prior to the end of the contract period, provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the government to an extension.

12.2. If the Government exercises this option, the extended contract will be considered to include this option provision.

12.3. The total duration of this purchase order, including the exercise of any options under this clause, will not exceed three (3) years.

12.4. MODIFICATION OF CONTRACT The period of the contract, work days and the total number of hours of the contract, are subject to adjustments due to changes in opening and closing dates of the various campgrounds. The Contractor will be notified 72 hours prior to implementing changes.

END OF SECTION C

APP A - GUN CREEK - BASE

APPENDIX A

REND LAKE – GUN CREEK CAMPGROUND

1. SUPPLIES AND EQUIPMENT.

1.1. To be provided by the Gate Attendant:

a. Authorized self-contained living unit - optional.

b. All transportation required to perform the duties of this contract. Note: Any motorized vehicle must be licensed and operated by a licensed driver.

c. Envelopes, postage, money orders, etc.

d. Fee booth supplies, including but not limited to: transparent tape, masking tape, stapler and staples, paper clips, pens, pencils, large and small felt tip markers, writing pads, paper towels, Kleenex, thumb tacks, rubber bands, erasers, fly swatter, etc.

e. Cleaning and restroom supplies.

1.2. To be provided by the Government:

a. Campsite for self-contained living unit – optional - See paragraph 5 of Section C for more details.

b. Communication equipment - radio and/or telephone in the fee booth.

c. All forms, handout materials, pamphlets, and user fee receipt supplies. All fee books, America the Beautiful Passports, Day Use Annual Passes, and required keys will be hand receipted.

d. Name tags for the identification of the gate attendant.

e. Use of provided utilities and sewer disposal facilities.

f. Computer equipment and supplies (including paper).

g. Paper Shredder.

h. Keys for government locks. See paragraph 1.4.1 of Section C for more details.

2. WORK SCHEDULE.

2.1. BASE YEAR

Work Period: March 17 thru November 27, 2017 Total Estimated Work Hours: 1259 (total hours includes…