Questions_to_Submit.pdf

Attn: Ms. Lisa White US Army Corps of Engineers St. Louis District/CEMVS-CT 1222 Spruce Street St. Louis, Mo 63103 Office: (314) 331-8518 Fax: (314) 331-8746 Email: lisa.white@usace.army.mil

RE: W912P9-17-R-0033 Questions

Reference: FedBizOpps Posting and SF1449 Block 8 Question: FBO indicates responses are due May 23 by 1pm Central; the SF1449 Block 8 indicates this is due May 24 by 3pm – which is correct? Solicitation closes 31 May 2017 at 1:00 p.m.

CST

Reference: Section PWS 4.1, Page 8, Paragraph 1 Question: Will the Reviewers weigh the following equally: a Contractor’s demonstrated ability to develop, staff, and maintain a 36CFR79-compliant facility within a specific geographic region; and, a Contractor with a compliant facility already within the region? The contractor needs to demonstrate that they are currently maintaining a 36CFR79-compliant facility within a specific geographic region.

Reference: Section PWS 2.0, Page 5, Paragraph 1; and Section PWS 2.1, Page 5, Paragraph 1; and Section PWS 2.3, Page 7, Paragraph “I”; and Section L (subsection 14), Page 54, Paragraph “d”; and Section M (subsection Factor 1), Page 58, Paragraph “d” Question 1: Has a NAGPRA inventory been completed for all collections? Yes. There is a small chance the Corps may need to do a review of those inventories or update, but Corps personnel would be doing that.

Question 2: Are there any Agreements with Tribes on how to handle their materials? (such as, some Tribes do not want females to handle H.R. – this may affect how to conduct business, store, and sort collections) No.

Reference: Section PWS 2.3, Page 6, Paragraph 1 Question 1: If after rehousing to meet 36 CFR 79 standards, the collections surpass the original 3100 cu ft, will the Contractor be compensated for the actual number of boxes at the contracted per box fees (for intake and annual maintenance)? Intake fees will be based on the original number of boxes received at the repository. The annual maintenance fees will be based on the actual number of boxes housed at the repository, which may change based on rehousing.

Question 2: How many items per box? Unknown; item level inventories have not been completed for all collections. Each box will vary in terms of artifact counts.

Question 3: How many “oversized” objects are there, and of what kind? (i.e., items that do not fit into standard curation boxes) Unknown; an item level inventory is not complete for all collections. In addition to the oversized material holdings, there may be oversized mailto:lisa.white@usace.army.mil documents contained within the regular document collection that will need to be removed to oversized storage.

Question 4: For archaeological collections, will analysis and inventory also be needed? If so, to what level of detail for analysis? This work will not be covered under the original task order.

Some future analysis and inventory may be needed on the collections. The level of detail is unknown. Future task orders will be developed for any necessary work.

Question 5: Are any of the collections unprocessed float samples, or the like? Unknown; there may be unprocessed float samples in the collection. Future task orders will be developed for any necessary work.

Reference: Section PWS 2.3, Page 7, Paragraph “G”; and Section PWS 2.3, Page 8, Paragraph “O”; and Question 1: Shall we assume 100% of the collections will need rehabilitation and rehousing? Some of the collections have already been rehabilitated to their current repository guidelines. The amount of boxes rehabilitated up to federal standards is unknown. For the purposes of generating an estimate, use the collections metrics provided to determine the costs associated with rehabilitating collections according to your organization’s collection management policy and/or curation guidelines.

Question 2: How much of the collections will need conservation, remediation, or other specialized services? Unknown; most of the collections will likely not require more in-depth conservation actions or specialized services. There may be some materials that will need additional services. Future task orders will be developed for any necessary work.

Reference: Section “Schedule”, Page 4, Paragraph Labor Rates and Box Fees table Question 1: Shall the annual fee per box be inclusive of an anticipated amount of time/labor required for providing access to the collections and appropriate monitoring during researchers’ access, or will this be an hourly compensated item? The annual fee per box should be inclusive of an anticipated amount of time/labor required for providing access to the collections and appropriate monitoring during researchers’ access. If additional services are needed outside of the scope of the task order, the labor hours will be used to determine the cost for future task orders.

Question 2: Shall the rates and fees be a set fee for five years, or may they be escalated for each year?

Yes, the rates and fees will be set for the possible five year duration of the contract, if the option years are exercised.

Reference: Section PWS 2.3, Page 8, Paragraph “O” Question: This is the only mention of “transportation” but site visits and transport of the collections are not addressed – is the Government or Contractor responsible for these tasks? Site visits by the Government to assess the collection will be funded by the Government. The Government will coordinate any transportation, including funding, from the current repository(s) into the regional repository.

Reference: Section L, Page 49, Paragraph “8”; and Section L, Page 52, Paragraph “12” Question: Page 49 states, “Technical Proposals will not be provided to the price team and Price

Proposals will not be provided to the technical team.” However, page 52 states that the technical proposal should include “two (2) CDs containing the entire Technical and Price Proposal.” Should the CDs for the Technical Proposal contain ONLY the Technical

Proposal or should they include both the Technical and Price Proposals? Please submit 2 CD’s with Technical and Price proposal information on both. All hardcopies should be separated into Technical Proposal binder and Price Proposal binder.

Reference: Section L Part I Proposal Preparation Instructions, Item 7, Volume 2 Price Proposal

Format, Page 49, 2nd sentence refers to Section B – Bid Schedule.

Question: Section B – Bid Schedule is not referenced on the SF1449 pages 1 – 4. Is Section B the

CLINs 0001 and 0002 or the following section titled “LINE ITEM SCHEDULE”? Section B - Bid Schedule is CLIN’s 0001 and 0002. The Line Item Schedule is shown on page 4 and has 4 line items.

Reference: Section L Part I Proposal Preparation Instructions, Items 13, Specific Instructions for

Volume 2 – Price Proposal, Page 53, Tab 3 Question: Tab 3 states, “Section B is to be completed in its entirety by the offeror. See Section B of the RFQ for further instructions.” Section B is not referenced on the SF1449 or the Section SF 1449 Continuation pages 3 and 4. Please identify Section B and the information to be included in Tab 3. Section B - Bid Schedule is CLIN’s 0001 and 0002.

Reference: Section M, Item 2, LPTA page 56 and Item 4 Evaluation of the Price Proposals page 57.

Question: Will the price be evaluated on the response to SF1449 CLINS 0001 and 0002, by the LINE

ITEM SCHEDULE hourly rates and per box fees on pages 3 and 4 of the solicitation, or a combination of both? Price will be evaluated by the SF1449 CLIN 0001. The Guaranteed Minimum of $10K is not evaluated, and will only be used if the Government does not write any task order exceeding the minimum of $10K.

Reference: SF1449 Continuation Page 3, CLIN 0001 is FFP for 1 Job (Quantity and Unit) for a Regional

Curation Contract, for a 5 Year Contract in accordance with the PWS.

Question: Is the price for CLIN 0001 to include the costs of PWS services for 3,100 cubic feet of artifacts and associated documentation for a 5 year period? Yes

Reference: SF1449 Continuation Page 3, CLIN 0001 is FFP for 1 Job (Quantity and Unit) for a Regional

Curation Contract, for a 5 Year Contract in accordance with the PWS. FAR 52.216-22(a) on page 43 states “This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities and services provided in the Schedule are estimates only and are not purchased by this contract.”

Question 1: Does FAR 52.216-22 refer to CLIN 0001 and CLIN 0002 or to the Line Item Schedule following the CLINS on pages 3 and 4 of 70? CLIN 0001 and CLIN 0002

Question 2: Please identify what is included in “the Schedule” CLIN’s 0001 and 0002 and the Period of Performance.

Reference: Section SF1449 Page 3, LINE ITEM SCHEDULE Question: Are the Line Item Schedule hourly rates and per box fees to be used to propose future task order FFP prices for specific Statement of Work let under this IDIQ? Yes, the hourly rates and box fees may be used to propose future task orders.

Reference: PWS Section 2.3 Services, paragraph 2 states there is a possibility an additional 300 to 400 cubic feet of storage may be required within this 5 year contract.

Question: Will a task order be issued for any additional storage needed in excess of the original 3100 cubic feet with a FFP calculated using the hourly rates and per box fees included in the LINE ITEM SCHEDULE? Yes, a future task order will be developed for the intake and annual maintenance of any additional materials.

Reference: SF 1449, Continuation Page 3, CLIN 0002 Question: SF 1449, Continuation Page 3, CLIN 0002 is described as 1 Job Guaranteed Minimum. It is standard for the Guaranteed Minimum to be set by the government, however the Guaranteed Minimum is not provided in the solicitation. Is the proposer to provide a price for this CLIN? No, the offeror does not provide a price for this CLIN. The Guaranteed Minimum for this contract is $10,000.00.

Question: Are we to include one Experience Information Form (Page 61- top portion of page 63) with each of the PPQ forms (Pages- partial Page 63 - 70)? Yes, please include one Experience with each of the PPQ forms Information Form.

Question: At the bottom of Page 48 is the beginning of the section - Volume 2 - Price Proposal and Administrative Submission. Under the list of what shall be included is: Section B- Bid Schedule (on the top of Page 49). We have been unable to locate Section B. Please direct us to the pages in the Solicitation that have the specifics for Section B - Bid Schedule?

Or does this mean that this is the second portion of this Volume - (Section A for the Signed Standard Form 1449..., Section B for the Bid Schedule)? Section B – Bid Schedule is CLIN 0001 and 0002 on page 3.