W912P9-16-B-0004.pdf

CODE

(Hour)

PAGE(S)

until 10:00 AM local time 16 May 2016

X

A X B X C

D E X

X G F 60-61

X H 63

Debbie.C.Warner@usace.army.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 63

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE 15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W912P9 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 1 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

RM 4.207 RAY FEDERAL BLD

conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

DEBBIE C WARNER 314 331-8527

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 11

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

12 - 27 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

29 X K REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 30 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 31 - 32 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL: TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

33 - 49

PART II - CONTRACT CLAUSES

CONTRACTING DIVISION

US ARMY ENGR DIST ST LOUIS

1222 SPRUCE STREET, RM 4.207

ST LOUIS MO 63103-2833

314 331-8746 FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

50 - 59

6. REQUISITION/PURCHASE NO.

W81C8X53422919

5. DATE ISSUED

14 Apr 2016

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W912P9-16-B-0004

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 1 YEAR ________________ ________________

CLEANING SERVICES AT CARLYLE LAKE, CARLYLE, ILLINOIS, AS PER

THE ATTACHED SCOPE OF WORK AND APPENDICES.

BASE YEAR.

PERIOD OF PERFORMANCE 1 JUNE 2016 THUR 31 MAY 2017.

PROJECT NO.: 107133

FIRM FIXED PRICE

UNIT UNIT PRICE MAX AMOUNT

1001 1 YEAR ________________ ________________

OPTION CLEANING SERVICES AT CARLYLE LAKE, CARLYLE, ILLINOIS, AS PER

THE ATTACHED SCOPE OF WORK AND APPENDICES.

OPTION YEAR 1.

PERIOD OF PERFORMANCE 1 JUNE 2017 THRU 31 MAY 2018.

UNIT UNIT PRICE MAX AMOUNT

2001 1 YEAR ________________ ________________

OPTION CLEANING SERVICES AT CARLYLE LAKE, CARLYLE, ILLINOIS, AS PER

THE ATTACHED SCOPE OF WORK AND APPENDICES.

OPTION YEAR 2.

PERIOD OF PERFORMANCE 1 JUNE 2018 THRU 31 MAY 2019.

UNIT UNIT PRICE MAX AMOUNT

3001 1 YEAR ________________ ________________

OPTION CLEANING SERVICES AT CARLYLE LAKE, CARLYLE, ILLINOIS, AS PER

THE ATTACHED SCOPE OF WORK AND APPENDICES.

OPTION YEAR 3.

PERIOD OF PERFORMANCE 1 JUNE 2019 THRU 31 MAY 2020.

UNIT UNIT PRICE MAX AMOUNT

4001 1 YEAR ________________ ________________

OPTION CLEANING SERVICES AT CARLYLE LAKE, CARLYLE, ILLINOIS, AS PER

THE ATTACHED SCOPE OF WORK AND APPENDICES.

OPTION YEAR 4.

PERIOD OF PERFORMANCE 1 JUNE 2020 THRU 31 MAY 2021.

SECTION B - BID ITEMS / PRICES

BID NOTES

Consolidated Services Contract for Cleaning, Pest Control, and Vault Toilet Septic Service at Carlyle Lake, Carlyle, Illinois. Furnish all labor, equipment, supplies, and materials necessary to clean and service recreation facilities, perform vault toilet septic services and control pests at public use areas at Carlyle Lake, Carlyle, Illinois. The bid items listed below represent the items to be serviced under this contract. Work shall be performed in accordance with solicitation specifications and provisions.

Bidding Schedule Notes as follows:

1. All prices must be made on a firm basis.

2. Quantities – All quantities are estimated and are to be used for bid evaluation only for Schedule B though F.

3. Bidders must bid on all items. Failure to bid on any item will be cause for the Government to deem the bid non-responsive. All prices must be on a Firm Fixed Price basis.

4. Estimated Quantity – The estimated quantity is defined as not varying more than ten percent (10%) above or below the estimated quantity as shown in the schedule below. If the actual quantity of a unit-priced item in this contract varies more than ten percent (10%) above or below the estimated quantity, an equitable adjustment shall be based upon demand of either party. The equitable adjustment shall be based upon any increase or decrease in costs due solely to the variation above 110 percent or below 90 percent of the estimated quantity.

5. Abbreviation in bid schedule of “EA” is “Each”.

6. Services listed in Section B shall be performed following the issuance of a task order only.

7. Renewal Option Notice – This solicitation contains a renewal option clause (Section I, Contract clauses). The renewal option(s) is (are) to be exercised at the discretion of the government only and will be binding on the contractor if a decision is made by the government to exercise its option(s). Bidders are advised that such options as may be exercised will be exercised at the unit prices bid for that specific renewal option year.

8. Amounts applicable to delivery order of this contract are:

Guaranteed Minimum: $2,000.00.

Cumulative Maximum: $150,000.00..

Minimum and maximum task order amounts are referenced in contract clauses, Section I.

9. An original and one (1) copy of all bids must be received no later than 16 May 2016 at 10:00 AM Central Standard Time at the address shown in Block 7 on Page 1 of the Invitation for Bid. The outside of the sealed envelope must have the Solicitation Number and Subject clearly marked in BOLD LETTERS AND

NUMBERS.

10. All Offerors must be actively registered in the System for Award Management (SAM) database at www.sam.gov as a Small Business with a NAICS Code of 561720.

11. A SITE VISIT will be conducted on 26 April 2016 at 10:00 AM. Please contact Park Ranger Jody Harris at jody.harris@usace.army.mil or at 618-594-2484 to confirm attendance at the Site Visit.

http://www.sam.gov/ mailto:jody.harris@usace.army.mil

INDIVIDUAL BID ITEMS AND PRICES

NOTE: The following bid items for the Base Year, Option Year 1, Option Year 2, Option Year 3, and Option Year 4 are indefinite quantity items and the services are to be performed only as directed by the issuance of delivery orders. See Section I, clauses entitled, “Issuing Task Orders,” “Ordering,” and “Indefinite Quantity,” for additional information.

BASE YEAR: 1 JUNE 2016 – 31 MAY 2017

FACILITY AND PARK CLEANING

ITEM DESCRIPTION QTY U/I PRICE AMOUNT

0001 Beach Change Buildings (Section C.10.4.1) 353 EA

0002 Laundry/Shower Buildings (Section C.10.4.1) 645 EA

0003 Shower Buildings (Section C.10.4.1) 196 EA

0004 Mini-Shower Buildings (Section C.10.4.1) 240 EA

0005 Overlook Comfort Station/Shelter (Section C.10.4.1 and 10.4.2) 65 EA

0006 Comfort Stations (Section C.10.4.1) 3,397 EA

0007 Vault Comfort Stations (Section C.10.4.1) 1,417 EA

0008 Picnic Shelters (Section C.10.4.2) 713 EA

0009 Picnic Shelters – Enclosed (Section C.10.4.2) 45 EA

0010 Mini Shelters (Section C.10.4.2) 220 EA

0011 Grills/Braziers (Section C.10.4.3) 30,137 EA

0012 Litter (Section C.10.4.4) 2,838 EA

0013 Parking Lot Service (Section C.10.4.5) 552 EA

0014 Bulletin Board/Exhibition Cases (Section C.10.4.6) 518 EA

0015 Beach Sidewalks (Section C.10.4.7) 88 EA

0016 Playground Impact Sites (Section C.10.4.8) 346 EA

Pesticide Application (Section C.11.1.1) Beach Change, Laundry/Shower, Shower and Mini Shower Buildings

14 EA

0018 Pesticide Application (Section C.11.1) Comfort Stations 68 EA

0019 Pesticide Application (Section C.11.1) Picnic Shelters 24 EA

0020 Pesticide Applications (Section C.11.1) Bulletin Boards 19 EA

0021 Sign Cleaning (Section C.11.2) 1200 EA

0022 Vault Toilet Septic Service (Section C.11.3) 26 EA

0023 Picnic Table Cleaning (Section C.11.4) 500 EA

0024 Covered Picnic Table Cleaning (Section C.11.5) 18 EA

0025 Shoreline Debris Removal (Section C.11.6) Beach Cleanup – 3 to 5 cubic yards 3 EA

0026 Shoreline Debris Removal (Section C.11.6) Beach Cleanup – 12 to 15 cubic yards 2 EA

0027 Shoreline Debris Removal (Section C.11.6) Beach Cleanup – 22-25 cubic yards 1 EA

0028 Shoreline Debris Removal (Section C.11.6) Boat Ramp Cleanup – 3 to 5 cubic yards 3 EA

0029 Shoreline Debris Removal (Section C.11.6) Boat Ramp Cleanup – 12 to 15 cubic yards 2 EA

0030 Shoreline Debris Removal (Section C.11.6) Boat Ramp Cleanup – 22-25 cubic yards 1 EA

GRAND TOTAL BASE YEAR

FIRST OPTION YEAR: 1 JUNE 2017 – 31 MAY 2018

1001 Beach Change Buildings (Section C.10.4.1) 353 EA

1002 Laundry/Shower Buildings (Section C.10.4.1) 645 EA

1003 Shower Buildings (Section C.10.4.1) 196 EA

1004 Mini-Shower Buildings (Section C.10.4.1) 240 EA

1005 Overlook Comfort Station/Shelter (Section C.10.4.1 and 10.4.2) 65 EA

1006 Comfort Stations (Section C.10.4.1) 3,397 EA

1007 Vault Comfort Stations (Section C.10.4.1) 1,417 EA

1008 Picnic Shelters (Section C.10.4.2) 713 EA

1009 Picnic Shelters – Enclosed (Section C.10.4.2) 45 EA

1010 Mini Shelters (Section C.10.4.2) 220 EA

1011 Grills/Braziers (Section C.10.4.3) 30,137 EA

1012 Litter (Section C.10.4.4) 2,838 EA

1013 Parking Lot Service (Section C.10.4.5) 552 EA

1014 Bulletin Board/Exhibition Cases (Section C.10.4.6) 518 EA

1015 Beach Sidewalks (Section C.10.4.7) 88 EA

1016 Playground Impact Sites (Section C.10.4.8) 346 EA

1017 Pesticide Application (Section C.11.1.1) Beach Change and Shower Buildings

EA

1018 Pesticide Application (Section C.11.1) Comfort Stations 68 EA

1019 Pesticide Application (Section C.11.1) Picnic Shelters 24 EA

1020 Pesticide Applications (Section C.11.1) Bulletin Boards 19 EA

1021 Sign Cleaning (Section C.11.2) 1200 EA

1022 Vault Toilet Septic Service (Section C.11.3) 26 EA

1023 Picnic Table Cleaning (Section C.11.4) 500 EA

1024 Covered Picnic Table Cleaning (Section C.11.5) 18 EA

1025 Shoreline Debris Removal (Section C.11.6) Beach Cleanup – 3 to 5 cubic yards 3 EA

1026 Shoreline Debris Removal (Section C.11.6) Beach Cleanup – 12 to 15 cubic yards 2 EA

1027 Shoreline Debris Removal (Section C.11.6) Beach Cleanup – 22-25 cubic yards 1 EA

1028 Shoreline Debris Removal (Section C.11.6) Boat Ramp Cleanup – 3 to 5 cubic yards 3 EA

1029 Shoreline Debris Removal (Section C.11.6) Boat Ramp Cleanup – 12 to 15 cubic yards 2 EA

1030 Shoreline Debris Removal (Section C.11.6) Boat Ramp Cleanup – 22-25 cubic yards 1 EA

GRAND TOTAL FIRST OPTION YEAR

ITEM DESCRIPTION QTY U/I PRICE AMOUNT

2001 Beach Change Buildings (Section C.10.4.1) 353 EA

2002 Laundry/Shower Buildings (Section C.10.4.1) 645 EA

2003 Shower Buildings (Section C.10.4.1) 196 EA

2004 Mini-Shower Buildings (Section C.10.4.1) 240 EA

2005 Overlook Comfort Station/Shelter (Section C.10.4.1 and 10.4.2) 65 EA

2006 Comfort Stations (Section C.10.4.1) 3,397 EA

2007 Vault Comfort Stations (Section C.10.4.1) 1417 EA

2008 Picnic Shelters (Section C.10.4.2) 713 EA

2009 Picnic Shelters – Enclosed (Section C.10.4.2) 45 EA

2010 Mini Shelters (Section C.10.4.2) 220 EA

2011 Grills/Braziers (Section C.10.4.3) 30,137 EA

2012 Litter (Section C.10.4.4) 2,838 EA

2013 Parking Lot Service (Section C.10.4.5) 552 EA

2014 Bulletin Board/Exhibition Cases (Section C.10.4.6) 518 EA

2015 Beach Sidewalks (Section C.10.4.7) 88 EA

2016 Playground Impact Sites (Section C.10.4.8) 346 EA

2017 Pesticide Application (Section C.11.1.1) Beach Change and Shower Buildings 14 EA

2018 Pesticide Application (Section C.11.1) Comfort Stations 68 EA

2019 Pesticide Application (Section C.11.1) Picnic Shelters 24 EA

2020 Pesticide Applications (Section C.11.1) Bulletin Boards 19 EA

2021 Sign Cleaning (Section C.11.2) 1200 EA

2022 Vault Toilet Septic Service (Section C.11.3) 26 EA

2023 Picnic Table Cleaning (Section C.11.4) 500 EA

2024 Covered Picnic Table Cleaning (Section C.11.5) 18 EA

2025 Shoreline Debris Removal (Section C.11.6) Beach Cleanup – 3 to 5 cubic yards 3 EA

2026 Shoreline Debris Removal (Section C.11.6) Beach Cleanup – 12 to 15 cubic yards 2 EA

2027 Shoreline Debris Removal (Section C.11.6) Beach Cleanup – 22-25 cubic yards 1 EA

2028 Shoreline Debris Removal (Section C.11.6) Boat Ramp Cleanup – 3 to 5 cubic yards 3 EA

2029 Shoreline Debris Removal (Section C.11.6) Boat Ramp Cleanup – 12 to 15 cubic yards 2 EA

2030 Shoreline Debris Removal (Section C.11.6)

GRAND TOTAL SECOND OPTION YEAR

THIRD OPTION YEAR: 1 JUNE 2019 – 31 MAY 2020

FACILITY AND PARK CLEANING

ITEM DESCRIPTION QTY U/I PRICE AMOUNT

3001 Beach Change Buildings (Section C.10.4.1) 353 EA

3002 Laundry/Shower Buildings (Section C.10.4.1) 645 EA

3003 Shower Buildings (Section C.10.4.1) 196 EA

3004 Mini-Shower Buildings (Section C.10.4.1) 240 EA

3005 Overlook Comfort Station/Shelter (Section C.10.4.1 and 10.4.2) 65 EA

3006 Comfort Stations (Section C.10.4.1) 3,397 EA

3007 Vault Comfort Stations (Section C.10.4.1) 1,417 EA

3008 Picnic Shelters (Section C.10.4.2) 713 EA

3009 Picnic Shelters – Enclosed (Section C.10.4.2) 45 EA

3010 Mini Shelters (Section C.10.4.2) 220 EA

3011 Grills/Braziers (Section C.10.4.3) 30,137 EA

3012 Litter (Section C.10.4.4) 2,838 EA

3013 Parking Lot Service (Section C.10.4.5) 552 EA

3014 Bulletin Board/Exhibition Cases (Section C.10.4.6) 518 EA

3015 Beach Sidewalks (Section C.10.4.7) 88 EA

3016 Playground Impact Sites (Section C.10.4.8) 346 EA

3017 Pesticide Application (Section C.11.1.1) Beach Change and Shower Buildings 14 EA

3018 Pesticide Application (Section C.11.1) Comfort Stations 68 EA

3019 Pesticide Application (Section C.11.1) Picnic Shelters 24 EA

3020 Pesticide Applications (Section C.11.1) Bulletin Boards 19 EA

3021 Sign Cleaning (Section C.11.2) 1,200 EA

3022 Vault Toilet Septic Service (Section C.11.3) 26 EA

3023 Picnic Table Cleaning (Section C.11.4) 500 EA

3024 Covered Picnic Table Cleaning (Section C.11.5) 18 EA

3025 Shoreline Debris Removal (Section C.11.6) Beach Cleanup – 3 to 5 cubic yards 3 EA

3026 Shoreline Debris Removal (Section C.11.6) Beach Cleanup – 12 to 15 cubic yards 2 EA

3027 Shoreline Debris Removal (Section C.11.6) Beach Cleanup – 22-25 cubic yards 1 EA

3028 Shoreline Debris Removal (Section C.11.6) Boat Ramp Cleanup – 3 to 5 cubic yards 3 EA

3029 Shoreline Debris Removal (Section C.11.6) Boat Ramp Cleanup – 12 to 15 cubic yards 2 EA

3030 Shoreline Debris Removal (Section C.11.6)

GRAND TOTAL THIRD OPTION YEAR

FOURTH OPTION YEAR: 1 JUNE 2020 – 31 MAY 2021

4001 Beach Change Buildings (Section C.10.4.1) 353 EA

4002 Laundry/Shower Buildings (Section C.10.4.1) 645 EA

4003 Shower Buildings (Section C.10.4.1) 196 EA

4004 Mini-Shower Buildings (Section C.10.4.1) 240 EA

4005 Overlook Comfort Station/Shelter (Section C.10.4.1 and 10.4.2) 65 EA

4006 Comfort Stations (Section C.10.4.1) 3,397 EA

4007 Vault Comfort Stations (Section C.10.4.1) 1,417 EA

4008 Picnic Shelters (Section C.10.4.2) 713 EA

4009 Picnic Shelters – Enclosed (Section C.10.4.2) 45 EA

4010 Mini Shelters (Section C.10.4.2) 220 EA

4011 Grills/Braziers (Section C.10.4.3) 30,137 EA

4012 Litter (Section C.10.4.4) 2,838 EA

4013 Parking Lot Service (Section C.10.4.5) 552 EA

4014 Bulletin Board/Exhibition Cases (Section C.10.4.6) 518 EA

4015 Beach Sidewalks (Section C.10.4.7) 88 EA

4016 Playground Impact Sites (Section C.10.4.8) 346 EA

4017 Pesticide Application (Section C.11.1.1) Beach Change and Shower Buildings 14 EA

4018 Pesticide Application (Section C.11.1) Comfort Stations 68 EA

4019 Pesticide Application (Section C.11.1) Picnic Shelters 24 EA

4020 Pesticide Applications (Section C.11.1) Bulletin Boards 19 EA

4021 Sign Cleaning (Section C.11.2) 1,200 EA

4022 Vault Toilet Septic Service (Section C.11.3) 26 EA

4023 Picnic Table Cleaning (Section C.11.4) 500 EA

4024 Covered Picnic Table Cleaning (Section C.11.5) 18 EA

4025 Shoreline Debris Removal (Section C.11.6) Beach Cleanup – 3 to 5 cubic yards 3 EA

4026 Shoreline Debris Removal (Section C.11.6) Beach Cleanup – 12 to 15 cubic yards 2 EA

4027 Shoreline Debris Removal (Section C.11.6) Beach Cleanup – 22-25 cubic yards 1 EA

4028 Shoreline Debris Removal (Section C.11.6) Boat Ramp Cleanup – 3 to 5 cubic yards 3 EA

4029 Shoreline Debris Removal (Section C.11.6) Boat Ramp Cleanup – 12 to 15 cubic yards 2 EA

4030 Shoreline Debris Removal (Section C.11.6)

GRAND TOTAL FOURTH OPTION YEAR

GRAND TOTAL BASE AND FOUR OPTION YEARS

Section C - Descriptions and Specifications

SCOPE OF WORK

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. GENERAL

1.1 SCOPE OF WORK. Work shall consist of furnishing all labor, equipment, and materials necessary to provide cleaning services at various locations around Carlyle Lake in accordance with the work schedule and specifications contained herein. Contractor's work and responsibility shall include, but is not limited to, all job planning, programming, scheduling, administration, inspection, and management necessary to accomplish the required specified services. Contractor shall assure that all work is accomplished in accordance with contract requirements, all applicable laws, and regulations and/or written directives issued by the Contracting Officer or his authorized representative. All work shall be performed to the satisfaction of the Contracting Officer or authorized representative.

1.2 DEFINITIONS. As used throughout this description/specifications, the following terms shall have the meaning set forth below.

a. CONTRACTOR - the term Contractor refers to the prime Contractor and all Contractor employees and personnel. The prime Contractor shall be responsible for ensuring all subcontractors comply with the provisions of this contract.

b. CONTRACTOR REPRESENTATIVE - a foreman or superintendent, assigned to represent the interests of the Contractor with regards to all matters involving the contract.

c. CONTRACTING OFFICER (CO) - the term "Contracting Officer" means the person executing this contract on behalf of the Government, and any other officer or civilian employee who is properly designated Contracting Officer; and the term includes, except as otherwise provided in this contract, the authorized representative of an Officer acting within the limits of their authority.

d. CONTRACTING OFFICER’S REPRESENTATIVE (COR) - an individual designated in writing by the Contracting Officer to be responsible for administration of the contract.

e. ORDERING OFFICER - an individual designated in writing by the Contracting Officer to be responsible for issuing delivery orders against the contract.

f. DELIVERY ORDERS (DO) - means that certain services to be furnished under this contract shall be ordered on a document referred to as a delivery order. These orders shall be issued by the Ordering Officer.

g. QUALITY CONTROL - the term "Quality Control" refers to action taken by the Contractor and/or their personnel to document, inspect, and control performance of services to insure they meet the specifications and requirements of this contract.

h. QUALITY ASSURANCE - the term "Quality Assurance" refers to action taken by the Government to ensure the Contractor's quality control system is functioning and effective and that the Contractor is providing services which are in accordance with this contract.

i. Q.A.S.P. - Quality Assurance Surveillance Plan.

j. DEDUCT PERCENTAGE - the percentage obtained when the cost of providing a specific service for a period of time is divided by the total cost of providing all services for the same period of time.

Example: Cost per Month of Cleaning Grills Total Contract Cost Per Month

k. CLEAN(ED) - refers to, but not limited to, facilities free of dirt, garbage, paper, metal, trash, debris, driftwood, plastic, cigarette butts, rocks, animal remains, tree limbs, sticks, algae, moss, glass, bottle caps, pull tabs, gravel, mud, sand, grass, vegetation growth, leaves, graffiti, grease, stains, food particles, residues, insects, spiders, and all nests, webs, ashes, charred wood, soap scum, mold, mildew, water spots, standing water, detergent residue, slippery conditions, bird droppings, and shall be free of offensive odor.

l. FULLY CLOTHED - The term "fully clothed" shall be construed as, at a minimum, contractor and employees must wear short sleeved shirts without abusive language and/or pictures, safety shoes as stated in EM 385-1-1, "Safety and Health Requirements Manual", and long pants without holes. No shorts will be allowed.

m. BEACH CHANGE, LAUNDRY/SHOWER BUILDINGS, MINI-SHOWER, SHOWER BUILDING - Any of several types of structures that have at least one toilet and shower facilities.

n. LITTER - refers to, but is not limited to, garbage, trash, debris, paper, metal, plastic, cigarette butts, glass, bottle caps, pull tabs, food, animal remains, driftwood, tree limbs, sticks, grass, vegetation growth, dirt, gravel, mud, sand, rocks, algae, moss, ashes, charred wood, any other foreign material.

1.3 WORK SITE. Work will take place in heavily visited recreation areas. In addition, the work areas are spread apart with travel time required between sites, especially Hunter/Fisherman parking lots. All bidders are encouraged to attend the site visit.

1.4 UTILITIES. All water and electricity required in the performance of this contract can be obtained from Government sources within the recreation areas at no cost to the contractor or from other sources approved by the Contracting Officer. If water or electricity is obtained from sources other than the Government, all arrangements and payments, if any, shall be responsibility of the contractor. The absence of a government water or electric source will not relieve the contractor of obligation to provide services as scheduled for any facility or area. Raw water intake shall not be used for cleaning.

1.5 SAFETY. All work and equipment used in performance of the contract shall conform with the safety requirements set forth in Corps of Engineers Manual EM 385-1-1 entitled, "Safety and Health Requirements Manual" 30 November 2014, and supplements thereto, which is available online at http://www.usace.army.mil/inet/usace-docs/eng-manuals/em385-1-1/toc.htm. .Any unsafe work and/or actions will be stopped immediately. All equipment or materials found not to be in conformity with the requirements of EM 385-1-1 shall be removed from Government property immediately.

1.5.1 In order to provide safety controls for protection to life and health of employees and other persons, for prevention of damage to property, materials, supplies, and equipment, and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with all pertinent provisions of EM 385-1-1, and shall also take or cause to be taken such additional measures necessary for that purpose. Compliance with the provisions of this clause by employees and subcontractors will be the responsibility of the Contractor.

http://www.usace.army.mil/inet/usace-docs/eng-manuals/em385-1-1/toc.htm

1.5.2 The Contracting Officer shall notify the Contractor of any noncompliance with the provisions of this clause and any corrective action required. The Contractor shall, after receipt of such notice, immediately take corrective action. Such notice, when delivered to the Contractor or his representative at the site of the work, shall be deemed sufficient to take immediate action. If Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The Contractor shall make no part of the time lost due to any such stop orders the subject of claim for extension of time or for excess costs or damages.

1.5.3 SAFETY PLAN. Contractor shall develop and submit a written detailed safety plan.

This plan must indicate in detail the general policies and procedures for safe operation in the accomplishment of this contract. The plan shall show how the Contractor intends to perform all services in full compliance with the safety requirements set forth in EM 385-1-1, entitled "Safety and Health Requirements Manual", 30 November 2014.

Contractor shall submit the safety plan to the Contracting Officer for approval at the pre-work conference. If the plan is judged not to be adequate and is disapproved by the Government, the Contractor must revise the plan and submit it to the Contracting Officer for acceptance within five (5) working days.

1.5.4 ACCIDENT REPORTING. An accident constitutes an incident or act involving the Contractor, which may or may not have caused obvious damage to persons or property. All accidents shall be reported to the Contracting Officer within 24 hours of the occurrence. All serious accidents (those resulting in death or injury requiring medical attention) shall be reported immediately.

1.5.5 SAFETY EXPOSURE REPORTING. The Contractor shall maintain an accurate record of, and shall submit a monthly "SAFETY EXPOSURE REPORT" to the Contracting Officer. The report will cover hours worked during the previous month, and detail description of any accidents resulting in death, traumatic injury, occupational disease, and damage to property, materials, supplies, and equipment necessary to work performed under this contract and copies of documents for claims under Workman's Compensation. The report will be submitted the first week of the month with contractors invoice.

1.5.6 GATES. Gates shall remain secured at all times, either locked open or locked closed.

1.6 VEHICLES. All vehicles utilized under this contract shall be presentable, serviceable, must meet all safety requirements set forth in EM 385-1-1 (see Section C.1.5, SAFETY), and shall comply with all applicable state and federal motor vehicle regulations. All systems and body panels that were installed at the time of manufacturing, i.e. fenders, brakes on all wheels, speedometers, gas gauges, complete exhaust systems, etc., shall be in good working condition. Any vehicle utilized under this contract that is found deficient shall be removed in accordance with Section C.2.2.2, INSPECTION OF EQUIPMENT, MATERIALS, AND SUPPLIES.

1.6.1 IDENTIFICATION OF CONTRACTOR VEHICLES. All Contractor vehicles shall be identified with the company name or logo, type of business, address, and phone number conspicuously displayed on both sides. Professionally done hand lettering, magnetic signs, or pressure sensitive decals with 1 1/2" or larger lettering may be used to comply with this specification. The signs shall be subject to the approval of the Contracting Officer.

1.6.2 The Contractor shall not drive off the paved or gravel access roads at any time without prior approval of the Contracting Officer.

1.6.3 No vehicles shall be left unattended for any extended periods of time at any recreation area or elsewhere without prior approval of the Contracting Officer.

1.6.4 Vehicles shall be operated in accordance with posted regulations and traffic control signs.

The Contracting Officer shall closely monitor the Contractor vehicles’ speed and driving habits in the contract area.

1.6.5 Any vehicle that is not parked in a designated parking space in the recreation areas shall utilize their hazard lights (four-way flashers).

1.7 OMISSIONS. This contract may duplicate or not cover all specified activities, steps, and/or procedures required to accomplish contract work. In case of omission, the normal industry standards, practices, specifications and/or guides shall prevail. In no instance shall an omission be a reason to perform inferior work, produce a less than acceptable product or service, or refuse to perform an intended activity.

1.8 OTHER CONTRACTS. The Contractor's attention is called to the fact that other Contractors and Corps of Engineers employees may be in the area for the purpose of performing duties. The Contractor will cooperate fully with all Contractors and Corps of Engineer employees in the area and shall not impede the work of other Contractors and Corps of Engineer employees in any way.

1.9 DAMAGES. The Contractor is responsible for taking any action necessary to protect all supplies, and property, including material and supplies issued by the Government to accomplish a job, against damage, theft, or loss. Government assumes no responsibility for loss or damage to any material, supplies, or property after it is received by, or in the possession of the Contractor. The Contractor at no cost to the Government shall replace any Government property lost or stolen due to negligence of the Contractor.

1.9.1 The Contractor shall use reasonable care to avoid damaging buildings, equipment, and vegetation on property; the Contractor shall replace or repair any damage caused by Contractor employees at no expense to the Government within a time frame approved by the Contracting Officer. If the Contractor fails or refuses to make such repairs or replacement, within the time frame, the Contractor shall be liable for the cost to make the repair or replacement, which will be deducted from the contract payment.

1.10 ELECTRONIC COMMUNICATION. The Contractor shall provide an electronic communications system such as a cellular phone or other approved communications equipment. The system shall allow for communications between the Contractor Representative and/or the Quality Control Inspector and Government personnel during times when services under this contract are being performed.

2. PERSONNEL REQUIREMENTS.

2.1 MINIMUM MANPOWER REQUIREMENTS. The Contractor shall provide an adequate number of fully qualified personnel to perform the specified services properly and efficiently within the time limits specified.

If the Contractor is unable to accomplish work in accordance with the requirements of this contract within the time specified, he/she shall immediately obtain additional personnel as necessary to fulfill the requirements of this contract.

2.2 EMPLOYEE CONDUCT. The majority of work will be performed in the presence of the general public; thus the conduct of all employees is critical and will be closely monitored. The Contractor shall be responsible for insuring that his employees strictly comply with all Federal and State laws. Any illegal or criminal activity may result in the removal of Contractor employee(s) from the project.

2.2.1 The Contractor or employees, while working on this contract, shall not consume or be under the influence of alcohol and/or drugs.

2.2.2 All workers are to be fully clothed, in accordance with Section C.1.2.l, FULLY

CLOTHED and E.M. 385-1-1, "Safety and Health Requirements Manual", and maintain a neat and clean appearance.

2.3 CONTRACTOR EMPLOYEE IDENTIFICATION. The Contractor shall furnish the Contracting Officer the name, address, telephone number, date of birth, and social security number of each employee which will be working under this contract.

2.4 REMOVAL OF CONTRACTOR EMPLOYEE. The Contracting Officer may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, who, in the opinion of the Contracting Officer, is incompetent; who endangers persons or property; who interferes with, impedes, or disrupts the use of the project; or whose physical or mental condition is such that it would impair the employee's ability to safely or satisfactorily perform his work. Notification to the Contractor shall be verbal or telephonic, and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor's obligation to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

2.5 SUPERVISION. The Contractor shall establish a defined chain of command including Contractor Representatives and Quality Control Inspectors. The Contractor Representatives and/or Quality Control personnel shall be required to have a copy of the contract in their possession at all times for referral concerning questions of Contractor responsibility.

2.5.1 CONTRACTOR REPRESENTATIVE. The Contractor shall appoint in writing, subject to the approval of the COR, a minimum of two Supervisors. A MINIMUM OF ONE SUPERVISOR WILL BE ON THE JOB SITE AT ALL TIMES during scheduled cleaning services and have full authority and power to act for the Contractor on items to overall work performance, management, coordination, and supervision, whenever work specified herein is being performed. These individuals may also serve as Quality Control inspectors, provided that their job performance in each category is maintained at an acceptable level to the COR. Neither the designated supervisors nor the Quality Control inspectors may be working members of a crew performing any of the scheduled services while they are functioning as a supervisor or Quality Control inspector. For the purpose of this contract, it is intended that the Supervisors and Quality Control inspectors shall be administrative positions whose responsibility is to ensure compliance with contract specifications. A supervisor shall deal directly with the COR for normal day-to-day administration of this contract.

2.5.2 The Contractor shall be responsible for reporting maintenance deficiencies and vandalism in Government facilities either by telephone, electronic communications or completion and submittal of a Maintenance Deficiency Report (provided by Government). Any maintenance deficiency that is a hazard to public health or safety will be reported immediately, all other deficiencies will be reported within twenty-four (24) hours.

2.5.3 QUALITY CONTROL INSPECTOR. The Contractor is responsible for insuring that all work performed under this contract, including that performed by subcontractors, is in accordance with the specifications. To accomplish this, the Contractor will appoint, in writing, subject to the approval of the Contracting Officer, a Quality Control Inspector. At no time will a subcontractor act as a Quality Control Inspector on work performed by that subcontractor. Requirements for Quality Control will be set forth in Part 3 - INSPECTIONS.

3. INSPECTIONS.

3.1 CONTRACTOR QUALITY CONTROL. The Contractor is responsible for establishing and maintaining an adequate quality control system to satisfactorily inspect and ensure that all work performed by the Contractor's organization is in full compliance with this contract. The Contractor shall designate, in writing, a Quality Control inspector, as described in Section C.2.5.3, QUALITY CONTROL INSPECTOR, whose duty shall be to verify contract compliance of all work performed and to notify the Contracting Officer of anything requiring his immediate attention.

3.2 QUALITY CONTROL PLAN. The Contractor is responsible for establishing and maintaining a complete Quality Control System to insure satisfactory performance of all sections of the contract. This will be assured by the development of a comprehensive Quality Control Plan by the Contractor which shall be provided to the Contracting Officer at the pre-work conference for acceptance prior to initiating work. If the plan is judged not to be adequate and is disapproved by the Government, the Contractor must revise the plan and submit it to the Contracting Officer for acceptance within five (5) working days.

3.2.1 The Contractor shall submit for the COR's approval, a plan depicting in detail, an inspection system covering all work performed under this contract. This plan shall include:

a. Identification of authorized Quality Control Inspectors, their vehicles, and work/inspection schedule

b. An inspection method of identifying deficiencies in the quality of services performed before the level of performance is unacceptable.

c. A method and response time for correcting recurring minor deficiencies and unacceptable work that the Contractor is requested to re-perform.

d. Identification of how the QCI will perform their inspection including a daily inspection schedule.

e. DAILY INSPECTION REPORTS. These records will be turned in daily, by 3:30 PM, to the COR and shall include: inspector's name, contract number and delivery order number if designated, date, weather, time, inspector's time in/out of each area, safety violations, list of damaged, inoperable, or vandalized facilities, any facilities closed temporarily by the QCI and why, and the Inspector’s signature. The Contractor shall maintain a current record of all daily Quality Control inspection reports.

3.3 GOVERNMENT QUALITY ASSURANCE. The Government will monitor and inspect the Contractor's operation to ensure the Quality Control Plan is in place and is working, and that the Contractor's performance meets all contract specifications. The Government will monitor the Contractor's service performance through a Quality Assurance Surveillance Plan (QASP) utilizing the random sampling method, the planned sampling method, unscheduled inspection method and/or the 100% inspection method. The Government reserves the right to alter or change the type of inspection plan at its discretion at any time, and to make deductions accordingly. The QASP is included for information purposes only. See Appendix D.

3.4 REPERFORMANCE AND REINSPECTION. The Government may require the Contractor to re-perform services, not on the random sample, which are found to be deficient by the Quality Assurance Inspector.

There will be a re-inspection charge if it becomes necessary for the Government Quality Assurance Inspector to perform re-inspections of defective work. The Contractor's Quality Control system must be developed to locate and cure these deficiencies prior to the initial Quality Assurance Inspection. The charges will be deducted from the Contractor's monthly invoice, in accordance with the QASP.

3.5 PERFORMANCE EVALUATION MEETINGS. The Contractor, his Contractor Representative, and/or Quality Control Inspectors shall meet with the Contracting Officer or his representatives as often as determined necessary by the Contracting Officer in order to discuss performance. Mutual effort will be made to resolve any and all problems identified.

4. CONTRACTOR FURNISHED EQUIPMENT, MATERIALS, AND SUPPLIES

4.1 GENERAL - Unless otherwise stated, the Contractor shall furnish and maintain all sufficient equipment, materials and supplies suitable to satisfactorily perform the requirements of this contract.

4.1.1 All equipment shall be maintained in safe operating condition complying with all requirements of EM 385-1-1 and in accordance with Section C.1.5, SAFETY. A regular schedule of preventive maintenance shall be followed on all equipment.

4.1.2 If the Contractor is unable to accomplish work in accordance with the requirements of this contract within the times specified, the Contractor shall immediately obtain additional equipment, materials, and supplies necessary to fulfill the requirements of this contract. Any deviations to the contract schedules shall be reported to the COR immediately.

4.1.3 All Contractor's equipment, materials, and supplies shall be removed from Government property at the end of each working day unless otherwise approved by the Contracting Officer.

4.2 IDENTIFICATION AND APPROVAL OF EQUIPMENT, MATERIALS AND SUPPLIES -

Prior to commencing work, the Contractor shall attend a pre-work conference at the Carlyle Lake Project Office and submit to the Contracting Officer, a written statement identifying the grade, type, quantity, mixture, and manner of application of all materials to be used during the contract period; and provide a list of all equipment, materials and supplies available to perform the services listed in this contract. All equipment, materials, supplies, and operating procedures must be approved by the Contracting Officer prior to the commencement of work, or prior to implementing any changes.

4.2.1 MATERIAL SAFETY DATA SHEETS. The Contractor shall be responsible for obtaining the most recent "Hazardous Materials Safety Data Sheets" from the manufacturers for all cleaning solutions or agents, insecticides, enzymes or bacterial agents, disinfectants, graffiti remover, or any other supplies of a chemical nature used in the operation of this contract. All MSDS sheets must be submitted to the Contracting Officer for approval prior to beginning any services required by this contract.

4.2.2 INSPECTION OF EQUIPMENT, MATERIALS, AND SUPPLIES. The Contracting Officer may inspect all equipment, materials, and supplies at any time when on Government property. Any equipment or supplies found deficient shall be removed from service immediately until such time as deficiencies have been corrected and approved for use by the Contracting Officer. No such removal will reduce the Contractor's obligation to perform all work required within this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

4.3 SUPPLIES. The Contractor shall furnish all toilet tissue; sanitary napkin disposal liners;

disinfectants; bio-degradable soaps; cleaning compounds; detergents; plastic bags; odor and pest control chemicals;

light bulbs on buildings and facilities cleaned (type and wattage as directed by the COR); and any other materials to clean, service, and maintain sanitary conditions. The Contractor shall be responsible for maintaining each crew with sufficient supplies for performing each days required services. The Government will provide keys, and "Out of Order" and "Closed" signs.

4.4 MANUFACTURER'S DIRECTIONS. The Contractor shall be responsible for ensuring that all employees follow all manufacturers’ instructions for use of all materials and supplies.

5. GOVERNMENT FURNISHED EQUIPMENT, MATERIALS, AND SUPPLIES. Except as noted below, the Government will not furnish any equipment, materials, or supplies under this contract.

5.1. KEYS. Keys will be provided by the Government. If key(s) are lost and/or not returned, a deduction fee of $50.00 per key will be made from the Contractors monthly invoice. The Contractor will not reproduce keys. Within five days of keys being issued, the Contractor will supply/update the Contracting Officer with a list of employees who have keys and which keys they have been issued.

6. ENVIRONMENTAL PROTECTION. The Contractor shall comply with Federal, State, and local laws, regulations, and standards regarding environmental protection. All environmental protection matters shall be coordinated with the COR. The Contractor may be inspected by the COR or other Federal, State, and local officials without notice. Access for inspection shall be granted by the Contractor upon request.

6.1 SCOPE. This paragraph describes actions required for the prevention of environmental pollution during and as the result of operations under this contract. For the purpose of this specification, environmental pollution is defined as the presence of chemicals, physical, or biological elements or agents which adversely affect human health or welfare: unfavorably alter ecological balances of importance to human life; affect other species of importance to man; or degrade the utility of the environment for aesthetic and recreational purposes. The control of environmental pollution requires consideration of air, water and land, and involves noise, solid waste management and management of radiant energy and radioactive materials as well as other pollutants.

6.2 PROTECTION OF LAND AND WATER RESOURCES. The work areas on which the work is to be performed under this contract and the land and water resources adjacent thereto should be preserved in their present condition.

6.2.1 PERMITS AND RESPONSIBILITIES. The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State, and Municipal laws, codes and regulations, in connection with the prosecution of the work.

The Contractor shall be similarly responsible for all damages to persons or property that occur as a result of his fault or negligence; shall take proper safety and health precautions to protect the work, the workers, the public, and all the property of other; shall also be responsible for all materials delivered and work performed until completion and acceptance of the contract.

7. PROTECTION OF HISTORICAL PROPERTIES. The Contractor shall take necessary precautions to protect and preserve all historical properties within his/her work areas. The Contractor will be notified of any known historical sites prior to commencing work in a given area, and shall be responsible for preservation of these sites.

Should the Contractor discover any item of apparent historical value outside a known historical site, the Contractor shall leave the area undisturbed and immediately notify the COR.

8. GENERAL SERVICES SPECIFICATIONS

8.1 SCOPE OF WORK. Work shall consist of furnishing all labor, equipment, and material necessary to provide cleaning services at designated areas around Carlyle Lake in accordance with the work schedule and specifications contained herein.

8.2 FREQUENCY OF SERVICE. The required frequency of service is provided in Appendix C.

8.3 CHANGES TO SERVICE FREQUENCIES, QUANTITIES, AND/OR AREAS. The Government reserves the option, should it become necessary, to decrease, increase, add or eliminate services, service frequencies and/or facility quantities in any or all recreation areas or portions of recreation areas. The Government may, at any time during the duration of this contract, open or close any recreation area or any portion of a recreation area and add or delete any services in the recreation area. In addition, it is anticipated that non-scheduled services may be required due to special situations. The Contracting Officer may, on special occasions such as major holidays or special events, or in instances of high usage, change or reschedule a service frequency in order to provide for public safety and avoid conflicts with increased visitation. This type of service is often difficult to schedule in advance.

The bid price for the item(s) shall represent your firm price to perform that service, on any day, at any time which is specified by the Government. If a non-scheduled item is required, the work shall be performed as directed by the Contracting Officer and shall be performed only when and if required by the Government. Payment will be made only for work actually requested and performed to the Governments satisfaction.

8.3.1 Occasionally, emergencies and maintenance problems arise that require the immediate closure of a facility. The Contractor shall be verbally notified as soon as possible, with written notification issued within five working days.

8.4 WORK SCHEDULE. The Contractor shall submit to the Contracting Officer for approval a detailed work schedule showing approximate beginning and completion times for services required in this contract listed by recreation area. The work schedules must be submitted at the pre-work conference or as requested by

Contracting Officer. The schedule shall include what equipment and supplies are to be used, the number of employees to be used, which bid items the employees will be performing, and the names of Supervisors/Quality Control inspectors.

8.4.1 The Contractor shall provide with the work schedule, a list of Telephone numbers where persons of authority within the Contractor's organization can be reached during non-duty hours.

8.4.2 Accuracy of work schedules is extremely important as it controls the time at which Government Quality Assurance inspections are performed, ensuring that said inspections are done only after the required service has been completed. Any variation or unforeseen change, such as being ahead or behind the approved schedule, must be reported immediately by radio, phone or in person.

8.43 In no instance, will the presence of persons from the public be an excuse for failure to complete cleaning services in accordance with the schedule. During cleaning services, the Contractor shall be permitted to lock the door to the facility. The Contractor will be required to place a magnetic sign stating “Closed for Cleaning” (provided by the Contractor and approved by the COR) on the facility door while performing cleaning services.

8.4.4 Any proposed change to an approved schedule or change of Contractor…